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Adobe InCopy CC - 2014 Manual

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InCopy documents
Last updated 6/15/2014
Export InCopy documents
You can save all or part of an InCopy document in a different file format. In most cases, each component (for example,
text frames and graphics) in an InCopy document is exported to a separate file. The exception is exporting an InCopy
document to Adobe PDF, which copies all of the text and graphics in a document to a single PDF file.
1 Do one of the following:
• To export text, click in the text with the Type tool .
• To export a graphic, click the graphic with the Position tool .
2 Choose File > Export.
3 Specify a name and location for the exported content, and then select a format under Save As Type.
The XML format appears in the list only if XML tags have been added to the document. If you are exporting text
and don’t see a listing for your word-processing application, you might need to export the text in a format that the
application can import, such as Rich Text Format. If your word-processing application doesn’t support any of the
InCopy export formats, use the Text Only (ASCII) format.
Note: Exporting in ASCII format removes all character attributes from the text. To retain all formatting, use the InCopy
Tag ged Text expor t f ilter.
4 Click Save to export the content in the format you’ve selected.
Rename InCopy stories
When a story is exported from InDesign, it is given a document filename with a .icml extension. InCopy automatically
uses this filename as the story name that appears in the Assignments panel in InDesign and the story separator bar.
Unlike the filename, the story name is embedded in the file.
1 To change a story name manually, open a story file in InCopy.
2 Choose File > Content File Info.
3 Make sure that the Description tab is selected, and then type a new name for Document Title.
Note: Depending on the workflow processes of your system, an administrator might have to change the story name for you.
If you are unable to rename the story by following the steps above, talk to your workflow administrator.
You can also change the story name in the Assignments panel when the story is checked out. However, the filename is
not changed on disk.
Export content to Buzzword
Buzzword is a web-based text editor that lets users create and store text files on a web server. When you export a story
to Buzzword, you create a text file on the Buzzword server.
1 Select text or place the insertion point in a text frame that is part of the story you want to export.
2 Do one of the following:
• In InDesign choose File > Export For > Buzzword.
• In InCopy choose File > Export to Buzzword.
3 If you haven’t already signed in to CS Live, click Sign In, specify your e-mail address and password, and then click
Sign In.
4 In the Export Story For Buzzword dialog box, specify the name of the Buzzword document to be created and then
click OK.
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