Print WorkCentre
®
5845/5855/5865/5875/5890
480 User Guide
If you have a finisher with an inserter tray installed, you can feed the inserts from this tray. Media
loaded into the inserter is not part of the printing process, therefore blank pages do not need to be
added to your original document. When entering the insert page numbers, the insert sheets are
counted as a page.
1. Open the document to be printed. From most applications select File, then select Print from
the file menu.
2. Enter the number of copies you want to produce. Depending on the application you are using
you may also be able to select a page range and make other print selections.
3. Select the Xerox driver from the list of print drivers available.
4. Select Xerox Features from the print driver properties menu - the name of the menu will vary
depending on the application you are printing from. From most applications select the
dropdown menu that states Copies and Pages, or that states the application name.
5. Select Special Pages from the Xerox features group selection menu.
6. Click the Add Inserts button.
Note: If the Add Inserts button is greyed out it is because you have selected a finishing option
that is incompatible with inserts or your job only has 1 page.
7. Select the Insert Options option you require.
• After Pages activates the Pages entry box. Select the Pages entry box and use your
keyboard to enter the page number required.
• Before Page 1 adds the insert pages at the beginning of the document.
Note: The page numbers are the physical page numbers and not the page numbers which may
be printed on the document. For 2-sided documents, each page of your document has 2 page
numbers, so you need to count each side of your document. If using the optional Inserter Tray
each insert counts as 1 page, and the page numbers entered for remaining inserts must take
this into account. Use the Inserter Tray Supply option if using the inserter to feed the inserts.
8. Select the Quantity entry box and use your keyboard to type in the number of pages to be
inserted.
9. Select the Paper option(s) required. You can select a specific paper size, color and type as well
as specifying whether the inserts should come from the Inserter Tray. You can also specify that
the inserts should be printed using the existing job settings.
10. Click the OK button to save your settings.
11. Select the confirmation button, the name will vary depending on the application you are
printing from. From most applications select the OK or Print button.
12. Collect your job from the device.
13. Press the Job Status button on the device control panel to view the job list and check the status
of the job.
14. Print jobs are usually shown in the Active Jobs list, however if your System Administrator has
enabled the Hold All Jobs feature, your job will be listed in either the Held Print Jobs or the
Unidentified Print Jobs list. To release a held job select the job in the required list and then
select the Release button.
15. If your job remains held in the Active Jobs list, the device needs you to supply additional
resources, such as paper or staples before it can complete the job. To find out what resources
are needed, select the job and then select the Details button. Once the resources are available
the job will print.
