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Plantronics P540-M USB Phone Manual

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Plantronics P540-M User Guide 13
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WhenyouaresignedintoMicrosoftOfceCommunicator2007
R2, the home screen is what you see on the display. The home
screen shows your name and date, and your status—mirroring
the information that is shown by the presence button in Microsoft
Office Communicator—and time.
Enter a number to dial:
The display shows the Enter message when you press the
Speaker or Headset button, or lift the handset from the cradle
(off-hook), to make a call. In addition, when you select speaker or
headset, the Speaker or Headset button is illuminated.
Audio device graphic
The phone display shows the graphic of a handset, headset,
or speakerphone, if the phone is currently being used as an
audio device by an application other than Microsoft Office
Communicator. For more information about how to use the phone
as an audio device, see “Using the phone for Live Meeting” and
“ModifyingoptionsthroughtheWindowsControlPanel”inthis
document.
Accessing phone when computer is locked
Accesstothephone’sfunctionalityisdenedbyitsconnectionto
a computer that is running Microsoft Office Communicator 2007
R2.
WhenthephoneisnotconnectedtoMicrosoftOfce
Communicator (the computer does not have Microsoft Office
Communicator installed, or it has a version of Microsoft Office
Communicator that does not support this phone), the “Sign in”
message is in the display, and you can use the phone as an audio
device only. In this state, you cannot make calls.
Whenthephoneisconnectedtoacomputerthatislocked,and
the computer is running Microsoft Office Communicator 2007
R2, what you can do with the device is limited by the rules that
are defined by your system administrator, and the connection to
Microsoft Office Communicator.
• Ifitissetupthatusersintheorganizationcanmakeoutgoing
calls when their computers are locked, you will be able to
make outgoing calls.
• Redialandaccesstovoicemailthroughthephonedepends
on how the system administrator configured the rules for
incoming and outgoing calls when the computer is locked.
• IfyouarepartofExchangeUniedMessaging,andthe
Voicemail button backlight is illuminated, which means that
there is a new message in your voice mailbox, you will have
access to voice mail after you enter your PIN. However, you
might be unable to configure or change your PIN while the
computer is locked.
• Seeincomingcallernameonthedisplay.
Using the phone for Live Meeting
AlthoughoptimizedforMicrosoftOfceCommunicator2007R2,
the P540-M can be used as an audio device for Live Meeting and
third-party applications. To use the phone as an audio device, you
must select it through settings in Live Meeting or the third-party
audioapplication.Windowsdoesnotautomaticallysetthephone
as the system default audio device if you have the appropriate
Windowsservicepackinstalled(seeSystemRequirementsearlier
in this document).
WhenyouusetheP540-MastheaudiodeviceforLiveMeeting
or other third-party applications, the phone:
• Showsagraphicinitsdisplayindicatingtheaudiodevice
selected.
During actual streaming, you will see the handset, headset, or
speakerphone graphic indicating which audio device is active.
However, the Speaker or Headset button will not be illuminated.
• CanbeusedasaphonedeviceforMicrosoftOfce
Communicator at the same time.
For example, you can make a call while the phone is streaming
audio from Live Meeting on speakerphone. Be aware that
Microsoft Office Communicator uses the volume level that you set
when streaming audio for the tone it sends to inform you of an
incoming call—even if you have previously set a default volume
level for your calls.
• CannotbeputonmutebyusingLiveMeetingmutecontrols.
The mute controls for the P540-M and Live Meeting are
independent of one another. Therefore, if you want to put Live
Meeting on mute while using the phone as its audio device, you
must use the Live Meeting mute control on the computer, and
vice versa.
To use the phone to make a call while Live Meeting is
streaming on the phone
• PresstheSpeakerbuttontoplacethephoneoff-hookand
initiate a call. If the phone is already off-hook, pressing
Speaker again places the phone on-hook and returns it to
being an audio device. The same process applies when you
press the Headset button or lift the handset from the cradle.
… 13 …


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