Manual Oce OP31C Scan System Set-up (page 28 of 32) (English)

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Océ OP31C Scan System Set-up

Operations Guide

Education Services

Océ

Operations Guide

English version

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other

countries.

• Windows Me and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

• PaperPort is a registered trademark of ScanSoft Inc. of America and other countries.

All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their

respective companies. The designations ™ and ® will not be used in this Operation Guide.

mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing

from the Publisher.

Legal Restriction On Copying

• It may be prohibited to copy copyrighted material without permission of the copyright owner.

• It is prohibited under any circumstances to copy domestic or foreign currencies.

• Copying other items may be prohibited.

About this Operation Guide

This Operation Guide is meant to be read when the Scanner Interface Card is installed and your copier is to be used as a network

scanner. It explains set-up procedures and other related operation on the machine.

As the required set-up in order to use the copier as a scanner may differ depending upon the environment in use in the connected

computer, please read those sections related to your specific computer environment and perform the appropriate set-up

procedures explained there.

This Operation Guide should also be read and used together with the appropriate Operation Guide <Functions Edition> (On-Line

Manual) that is on the included CD-ROMs. The On-Line Manual <Functions Edition> explains how to scan, various setting

methods, and operation procedures from a computer.

Using the Operation Guide <Functions Edition> (On-Line Manual)

The CD-ROMs included with this product contain the Operation Guide <Functions Edition> (On-Line Manual) in a PDF (Portable

Document Format) file format.

The Operation Guide <Functions Edition> (On-Line Manual) explains how to use the required applications when using your copier

as a network scanner. The main content of the CD-ROMs is as follows:

• Introduction of the network scanner system

• Explanation of setting procedures when using an Internet Web browser

• Explanation of setting procedures at the scanner

• Explanation of attached utilities:

Scanner File Utility

Address Book

Address Editor

TWAIN Source

DB Assistant

Configuration tool

• Opening the On-Line Manual

Carry out the following procedures in order to open and view the On-Line Manual.

1. Insert the appropriate CD-ROM into the CD-ROM drive of your computer. The Main Menu screen for set-up will appear

automatically.

2. Click on [Documents] under the [Main Menu] in order to access the desired On-Line Manual for viewing.

* Adobe Acrobat Reader must be installed in your computer in order to access the On-Line Manual. The Adobe Acrobat Reader

software is included on the CD-ROMs contained with this product and can be installed from there directly onto your hard disk.

iii

Important:

• The use of scanned legally copyrighted materials, such as documents, musical scores, pictures, woodblock prints, maps,

drawings and photographs, for any intent other than your own personal or home use, or other such purpose, is prohibited under

the copyright law without prior permission from the legal copyright owner.

Simply scanning the following items may result in legal penalty:

• Bank notes, coins, government-issue securities, national bonds, local bonds, foreign currencies and securities, unused postage

stamps, government post cards, government stamps, and securities regulated by the liquor tax law.

Other items that you should also not scan:

• It is additionally recommended that you do not attempt to scan government-issue passports, or licenses, permits, ID cards,

securities, commuter tickets, passes, books of tickets and meal coupons issued by public organizations or private parties.

Getting connected

The following procedures are required in order to use this machine as a scanner.

Connect the scanner to your computer

Network cable

Hub

Connecting the scanner to your

computer network with a network cable

(100BASE-TX and 10BASE-T) ...............

Page 2-2

Perform the required operation at the scanner

Basic scanner settings

(register the host name and IP address, etc.) ....... Page 2-2

Registering and editing user information

(register a new user) ............................................. Page 2-3

Installing the various software (included on the

enclosed CD-ROM disk)

Scanner File Utility

Saves the scanned image as a data file on your computer.

TWAIN Source

Enables you to utilize scanned images in a TWAIN-compatible

application.

Address Book

A personal address book that you can access from the scanner’s

operation panel.

Address Editor (Management Tool)

Enables you to register and edit the shared Address Book, make

network-related settings and change various default settings.

DB Assistant (Management Tool)

Enables you to register and make settings for data information

related to scanned images.

• Refer to the On-Line Manual <Functions Edition> for more

detailed information on the included software.

Perform the required operation at your computer

You’re now ready to scan!

Table of contents

1. Preparations ......................................................................................................... 1-1

1-1 Names of parts ...................................................................................................................................... 1-1

• Main body ............................................................................................................................................ 1-1

• Operation panel ................................................................................................................................... 1-2

1-2 Accessories ........................................................................................................................................... 1-3

1-3 Utilities and other software (the main content of the included CD-ROMs) ............................................ 1-3

1-4 Required items....................................................................................................................................... 1-3

2. Set-up .....................................................................................................................2-1

2-1 Setting up the scanner ........................................................................................................................... 2-1

(1) Outline and network configuration .................................................................................................... 2-1

(2) Connecting the scanner to your computer network .......................................................................... 2-2

(3) Making settings from the touch panel............................................................................................... 2-2

2-2 Setting up the scanner software ............................................................................................................ 2-7

(1) System requirements ...................................................................................................................... 2-7

(2) Installing the software....................................................................................................................... 2-7

(3) Installing the utilities ......................................................................................................................... 2-8

(4) Installing the TWAIN source ............................................................................................................. 2-8

3. Performing the Required Operation at the Scanner ..........................................3-1

3-1 Scanning under the Scan to PC and Send E-mail functions ................................................................. 3-1

(1) Before using the Scan to PC function .............................................................................................. 3-1

(2) Before using the Send E-mail function ............................................................................................. 3-1

(3) How to scan under Scan to PC and Send E-mail............................................................................. 3-1

3-2 Scanning with TWAIN ............................................................................................................................ 3-4

• When performing the scanning operation at the scanner .................................................................... 3-4

• When performing the scanning operation at your computer................................................................ 3-4

3-3 Setting up the Database Connection function ....................................................................................... 3-6

(1) Preparations ..................................................................................................................................... 3-6

(2) How to set up the Database Connection function ............................................................................ 3-6

4. Troubleshooting ....................................................................................................4-1

4-1 Error messages ..................................................................................................................................... 4-1

5. Specifications ........................................................................................................5-1

5-1 Scanner specification............................................................................................................................. 5-1

1. Preparations

1-1 Names of parts

• Main body

1-1

1 Original cover

Open and close this cover when setting an original on the

platen.

2 Platen

Set the original to be scanned face-down in the left-rear

portion of the platen.

3 Original size indicator lines

Be sure to align the original with these lines when setting

an original on the platen.

4 Operation panel

Perform operations here.

5 Main switch

Turn this switch ON ( | ) in order to use the scanner.

6 Scanner interface connector

Use to connect the scanner to the computer network with

a 10BASE-T or 100BASE-TX cable.

* NEVER attempt to remove the Scanner Interface Card.

1. Preparations

1-2

• Operation panel

1 Default Setting/Counter key

Press this key when you want to change default settings

for the scanner as well as register new users.

2 Reset key

Press this key when you want to cancel default and scan

settings, as well as when you want to clear selected

destination folders and computers.

3 A.C.S. key

Press this key to select automatically full-color scanning

or black and white scanning.

4 Full Color key

Press this key to select full-color scanning.

5 Black&White key

Press this key to select black and white scanning.

6 Start key

Press this key when you want to start, or continue,

scanning originals.

7 Keypad

Use these keys when you want to enter a desired value

for one of the various settings.

8 Touch panel

Indicates machine status and the values for each setting,

and contains operational key. The keys which appear on

the touch panel for operation procedures are indicated in

this Operation Guide within double quotation marks and

you will be instructed to “touch” them rather than “press”

them. (Ex.: Touch the “xxx” key.)

9 Scanner key / Scanner indicator

Press this key when the optional Network Scanner Kit is

installed in your machine and you want to switch to the

Scanner Operation mode. The Scanner indicator is lit

when the machine is in the Scanner Operation mode.

• The touch panel in the Scanner Operation mode

0 “Send E-mail” key

Touch this key when you want to send scanned image

data as an attached file in an email message.

! “Scan to PC” key

Touch this key when you want to save scanned image

data as a file on your computer.

@ “TWAIN” key

When initiating the scanning operation from a TWAIN-

compatible application, touch this key to enter the TWAIN

mode and then set the original, and the connection from

the application will be carried out more surely.

# “Database Connection” key

Touch this key when saving image data as a file on your

computer in order to add information to that file.

$ “Edit add. book” key

Touch this key when you want to edit the shared address

book.

% “Change user Info.” key

Touch this key when you want to change user

information.

^ “History of Sending” key

Touch this key when you want to view the transmission

log for the data scanned with “Send E-mail” “Scan to PC”

and “Database Connection” functions.

1. Preparations

1-3

1-2 Accessories

Prior to using the scanner for the first time, verify that the following accessories are included with this product.

• 1 CD-ROM (Scanner Library)

• 1 CD-ROM (TWAIN-compatible application)

• Operation Guide

1-3

Utilities and other software (the main content of the included CD-ROMs)

• CD-ROM (Scanner Library)

• Scanner File Utility

• TWAIN Source

• Address Book

• Address Editor

• Configuration Tool

• DB Assistant

• Acrobat Reader

• On-Line Manual

* Refer to the On-Line Manual <Functions Edition> of this Operation Guide for information on using the included utilities and

other software.

• CD-ROM (TWAIN-compatible application)

• PaperPort

1-4 Required items

You must have on hand one of the following cables as appropriate to your computer network environment.

• 100BASE-TX cable (shielded type)

• 10BASE-T cable (shielded type)

* Be absolutely sure that the 10BASE-T or 100BASE-TX cable that you use is a shielded cable.

4. Troubleshooting

4-2

Message

The file was not saved.

Check the destination PC.

Destination PC’s application is out of order.

Destination PC is in use. Try again later.

Destination PC’s version is different. Contact

administrator.

PC of personal address list is in use. Try again later.

Sender (user) is not registered.

Contact administrator.

No destination address being registered.

Wrong password.

Check domain name and host name.

Overflow of original pages.

Scanned documents were sent.

Check the DB Assistant PC. Contact administrator.

Communication error.

DB Assistant Server version is different. Contact

administrator.

DB Assistant Server error. Contact administrator.

DB Assistant Server is in use. Try again later.

Procedure

If the amount of data exceeds the maximum hard disk capacity as

registered in the Scanner File Utility on the destination computer,

increase the available space on your computer’s hard disk and

then try the operation again.

If data with the same file name has been sent from more than one

scanner at a time, the data can not be saved. Wait for awhile and

then try the operation again, or change the file name.

Check to make sure that the Scanner File Utility is running in the

destination computer.

The destination computer and the scanner are currently

communicating. Wait for a while and then try the operation again.

The versions of the Address Book do not match. Consult with

your network administrator.

The designated Address Book and the scanner are currently

communicating. Wait for awhile and then try the operation again.

User Number 001 is not registered in the “Select sender name”

List of this scanner. First register a user under that number or turn

the “Selec. of senders (users)” setting OFF, then select another

user.

The selected destination is not registered. Register that

destination or select another one.

Enter the correct password.

The scanner’s domain name and host name have not been

registered properly. Check the correct domain name and host

name. (Refer to “(3) Making settings from the touch panel” on

page 2-2.)

The number of scanned pages exceeds 999, the maximum that

can be transmitted at a time. Transmit any further pages

separately.

* When transmitting under settings such as “2-sided” or “booklet”,

there may be case where only 998 pages can be scanned and

transmitted.

The DB Assistant can not be found. Make sure that the DB

Assistant is running properly on the computer on which it is

installed.

An unsupported response was received from the DB Assistant.

Check the computer on which the DB Assistant is installed.

The versions of the DB Assistant do not match. Consult with your

network administrator.

Communication could not be continued because an error

occurred with the DB Assistant or with the computer on which it is

installed.

DB Assistant is currently communicating with another scanner.

Wait for a while and then try the operation again.

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Oce OP31C Scan System Set-up Manual

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