Manual Xerox WorkCentre 6505 (page 7 of 232) (English)

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Xerox WorkCentre 6505

Multifunction Printer

Xerox

WorkCentre

6505

User Guide

Guide d'utilisation

Italiano Guida per l’utente

Deutsch Benutzerhandbuch

Español Guía del usuario

Português Guia do usuário

Nederlands Gebruikershandleiding

Svenska Användarhandbok

Dansk Betjeningsvejledning

Čeština Uživatelská příručka

Polski

Przewodnik użytkownika

Magyar Felhasználói útmutató

Русский Руководство пользователя

Türkçe Kullanım Kılavuzu

Ελληνικά Εγχειρίδιο χρήστη

of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or

judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed

on the screen such as styles, templates, icons, screen displays, looks, and so on.

XEROX

and XEROX and Design

, CentreWare

, Phaser

, PrintingScout

, Walk-Up

, WorkCentre

, ColorQube, Scan to PC

Desktop

, Global Print Driver

, and Mobile Express Driver are trademarks of Xerox Corporation in the United States and/or other

countries.

Adobe

Reader

, Adobe Type Manager

, ATM™, Flash

, Macromedia

, Photoshop

, and PostScript

are trademarks of

Adobe Systems Incorporated in the United States and/or other countries.

Apple

, AppleTalk

, Bonjour

, EtherTalk

, Macintosh

, Mac

, and TrueType

are trademarks of Apple Inc. registered in the U.S.

and other countries.

HP-GL

, HP-UX

, and PCL

are trademarks of Hewlett-Packard Corporation in the United States and/or other countries.

IBM

and AIX

are trademarks of International Business Machines Corporation in the United States and/or other countries.

Microsoft

, Windows Vista

, Windows

, and Windows Server

are trademarks of Microsoft Corporation in the United States and

other countries.

Novell

, NetWare

, NDPS

, NDS

, Novell Directory Services

, IPX™, and Novell Distributed Print Services™ are trademarks of

Novell, Inc. in the United States and other countries.

SGI

IRIX

are trademarks of Silicon Graphics International Corp. or its subsidiaries in the United States and/or other countries.

Sun

, Sun Microsystems™, and Solaris™ are trademarks of Sun Microsystems, Inc. in the United States and other countries.

As an E

NERGY STAR

partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy

efficiency. The E

NERGY STAR name and logo are registered U.S. marks.

Document version1.0: February 2011

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Contents

1Safety

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Laser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Operational Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printer Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

2Features

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Internal View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Configurations and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Standard Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Additional Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Optional Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Setting the Power Saver Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Exiting Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Starting Energy Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Startup Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Accessing CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

3 Installation and Setup

Installation and Setup Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Selecting a Location for the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Contents

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Connecting to a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Connecting Using a USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Connecting to a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Configuring Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

About TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Assigning the IP Address of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Finding the IP Address of Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Enabling the Printer for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Enabling the Printer for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Available Print Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Installing the Print Drivers for a Windows Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Installing the Scan Drivers for a Windows Network Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Installing Print and Scan Drivers for Windows USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Installing the Drivers and Utilities for Macintosh OS X Version 10.5 and Later . . . . . . . . . . . 41

Installing Other Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Installing Utilities for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Installing the Address Book Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Installing PrintingScout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Enabling Optional Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Enabling Optional Features for the Windows PostScript Driver . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Enabling Optional Features for the Windows PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Enabling Optional Features for Macintosh OS X 10.5 and Later . . . . . . . . . . . . . . . . . . . . . . . . . 48

Enabling Optional Features for Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Setting up Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Scanning Setup Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Setting Up Scanning to a Shared Folder on Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Setting Up Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Setting Up Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Setting Up Scanning with USB. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

4Printing

Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Paper Storage Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Supported Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Loading Paper in Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Loading Paper in the Manual Feed Slot. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Loading Paper in the 250-Sheet Feeder (Tray 2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Contents

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Setting Paper Types and Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Setting the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Selecting Printing Defaults in Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Selecting Printing Defaults in Windows for a Shared Network Printer . . . . . . . . . . . . . . . . . . . . 71

Selecting Printing Options for an Individual Job in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Selecting Printing Options for an Individual Job in Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Printing on Glossy Cardstock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Printing on Cardstock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Printing on Both Sides of the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Binding Edge Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Manual 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Printing Using Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Storing a Print Job in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Printing a Secure Print Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Printing Using Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Setting Up a Proof Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Printing a Proof Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

5Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Automatic Document Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Adjusting Copying Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Image Adjustments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Image Layout Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Output Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Selecting the Default Copy Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Limiting Access to Copy Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

6Scanning

Loading Documents for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Scanning to a Folder on a Computer with a USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Scanning to a USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Contents

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Scanning to a Shared Folder on a Network Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Setting Up Scanning to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Scanning to an FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Scanning Images into an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Scanning an Image into a Windows Application (TWAIN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Using the WIA Image Manager in a Windows Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Scanning an Image into a Macintosh OS X Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Adjusting Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Adjusting Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Changing the Default Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Limiting Access to Scan Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

7Faxing

Loading Documents for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Basic Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Sending a Fax from the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Sending a Fax from Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Using the Fax Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Faxing to an Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Faxing to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Selecting Fax Options for Single Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Making the Image Lighter or Darker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Turning On Hook On or Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Sending a Delayed Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Including a Fax Cover Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Setting Up Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Changing the Default Fax Job Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Fax Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Printing Monitor Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Enabling or Disabling Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Limiting Access to Fax Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Limiting Who Can Send Faxes to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Limiting Access to Fax Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Printing Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

8 Control Panel Menus

Navigating the Control Panel Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Contents

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

System Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

System Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Billing Meters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Admin Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

9 Maintenance

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

General Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Cleaning the Interior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Ordering Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Managing the Printer with CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Checking Printer Status with PrintingScout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172

Checking Printer Status using Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Checking Page Counts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Viewing the Billing Meter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Printing the Print Volume Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178

10 Troubleshooting

Troubleshooting Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Error and Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183

Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Supply Status Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Problems with the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Cleaning the Imaging Unit and Laser Lens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Setting Automatic Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Performing a One-time Automatic Color Registration Adjustment. . . . . . . . . . . . . . . . . . . . . . 199

Performing a Manual Color Registration Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Color Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Contents

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Preventing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

11 Printer Specifications

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Weights and Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212

Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Temperature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Relative Humidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Elevation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Power Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

12 Regulatory Information

Electromagnetic Interference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

United States FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Canada Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Turkey (RoHS Regulation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

South African Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

13 Recycling and Disposal

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Safety

This chapter includes:

• Electrical Safety on page 10

• Operational Safety on page 12

• Maintenance Safety on page 14

• Printer Symbols on page 15

Your printer and the recommended supplies have been designed and tested to meet strict safety

requirements. Attention to the following information ensures the continued safe operation of your

printer.

Safety

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Electrical Safety

This section includes:

• General Guidelines on page 10

• Laser Safety on page 10

• Power Cord on page 10

General Guidelines

WARNING: Do not push objects, including paper clips or staples, into slots or openings on the

printer. Contact with a voltage point or shorting out a part could result in fire or electrical shock.

WARNING: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are instructed to do so. Power must be OFF when performing

these installations. Disconnect the power cord when removing covers and guards for installing

optional equipment. Except for user-installable options, there are no parts that you can maintain

or service behind these covers.

Note: Leave the printer on for optimum performance. It does not pose a safety hazard. If,

however, you do not use the printer for an extended period, turn it off and unplug it.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Laser Safety

This printer complies with laser printer performance standards set by governmental, national, and

international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous

light because the beam is enclosed during all modes of customer operation and maintenance.

WARNING: Use of controls, adjustments, or performance of procedures other than the

procedures specified in this manual can result in hazardous radiation exposure.

Power Cord

• Use the power cord supplied with your printer.

Safety

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

• Plug the power cord directly into a grounded electrical outlet. Make sure that each end of the cord

is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the

outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have

a ground connection terminal.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the

printer.

• Verify that the printer is plugged into an outlet that provides the correct voltage and power.

Review the electrical specification of the printer with an electrician if necessary.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is properly

grounded. Electrical products can be hazardous if misused.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary

to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Safety

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Printer Symbols

The following safety symbols are marked on the printer.

Symbol Description

Warning or Caution:

Ignoring this warning could cause serious injury or even death.

Ignoring this caution can damage the property or cause serious injury.

Hot surface on or in the printer. Use caution to avoid personal injury.

Do not expose the item to sunlight.

Do not expose the item to light.

Do not touch components with this symbol as personal injury could result.

Do not touch the transfer belt with your fingers or with sharp objects. It can cause

print-quality problems. The belt can be easily punctured.

Do not place or drop any object on the transfer belt. It can cause print-quality

problems or permanently damage the belt.

It can take 40 minutes for the fuser to cool down.

Safety

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Features

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Control Panel

1. One Touch keypad: Use to speed dial a

phone number.

2. Copy, Scan, Print, and Fax buttons: Press to

use the Copy, Scan, Print, and Fax menus on

the display screen.

3. Display Screen: Shows status messages,

menus, and toner levels.

4. Arrow buttons: Scroll up, down, forward, and

back through the menus.

5. Job Status button: Press to check active job

status.

6. System button: Switches the display to the

System menus.

7. Alphanumeric keypad: Use to enter letters

and numbers for names and phone numbers.

8. Redial/Pause button: Press the button to

recall the last fax number used or to insert

pauses in fax numbers.

9. Speed Dial button: Press to access directories

of group or individual fax telephone

numbers.

10. Wake Up/Power Saver button: This light is

illuminated in power saver mode. Push the

button to exit Energy Saver mode.

11. Clear All button: Clears all text, numbers or

instructions.

12. Stop button: Cancels the current print job.

13. Start button: Press to start a copy, scan, or

fax job.

14. Status indicator light: The green or red light

indicates printer status.

• Lights green when the printer is ready to

receive data.

• Blinks green when the printer is busy

receiving data.

• Lights red to indicate an error condition

or warning that requires your attention.

• Blinks red when an error occurs that

requires technical support.

• Off when the printer is in Energy Saver

mode.

15. Cancel/Clear button: Cancels the current

print or copy job. In menus, deletes a single

character each time the button is pressed.

16. Address Book button: Press to access the Fax

and Email address books.

17. OK button: Press to accept the selected

setting.

18. Back/Return button: Press to go up one level

in the menu.

19. Color Mode button: Press to switch between

Color and Black and White modes for your

copy, fax, and scan jobs.

20. Black and White/Color indicator lights:

Upper light indicates Black and White mode.

Lower light indicates Color mode.

wc6505_006

3 56 8 9

4 7

17 14151619 1820

Features

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Information Pages

This section includes:

• Menu Map on page 24

• Configuration Page on page 24

• Startup Page on page 24

Your printer comes with a set of information pages to help you track the performance of the printer

and diagnose problems. Access the information pages from the control panel. The following topics

discuss the most commonly used information pages. For a complete list of printer information pages,

see Information Pages on page 148.

Menu Map

The Menu Map lists all main and second-level menus. Use the Menu Map to navigate the control panel

menus. The Menu Map also lists other information pages available for printing.

To print the Menu Map:

1. On the control panel, press the System button.

2. At Information Pages, press the OK button.

3. At Menu Map, press OK to print the page.

Configuration Page

The Configuration Page lists printer information such as default settings, installed options, network

settings with IP address, and font settings. Use the information on this page to help you configure

network settings for your printer, and to view page counts and system settings.

To print the Configuration Page:

1. On the control panel, press the System button.

2. At Information Pages, press the OK button.

3. Press the Up Arrow or Down Arrow button to select Configuration.

4. Press OK to print the page.

Startup Page

The Startup Page is an abbreviated version of the Configuration Page without the details of the

settings. Use the information on this page to help you configure network settings for your printer and

to view page counts.

Note: By default, the Startup Page prints automatically each time the printer is turned on. You can

turn off this feature in the System Setup Menu under the Admin Menu settings. For details, see

System Setup on page 157.

Features

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

CentreWare Internet Services

CentreWare Internet Services is the administration and configuration software installed on the

embedded Web server in the printer. It allows you to manage, configure, monitor, and administer the

printer from a Web browser. CentreWare Internet Services gives you access to printer status,

configuration and security settings, diagnostic functions, and more.

CentreWare Internet Services requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux

environments.

• TCP/IP and HTTP enabled on the printer.

• A network-connected computer with a Web browser that supports JavaScript.

Accessing CentreWare

Internet Services

At your computer, open a Web browser, type the IP address of the printer into the address field, then

press Enter or Return.

Note: If you do not know the IP address of your printer, see Finding the IP Address of Your Printer

on page 35.

Features

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

More Information

The following resources provide more information about your printer and its capabilities.

Information Source

Installation Guide Packaged with the printer.

Quick Use Guide Packaged with the printer.

Video Tutorials www.xerox.com/office/WC6505docs

Recommended Media List Europe: www.xerox.com/europaper

North America: www.xerox.com/paper

Online Support Assistant www.xerox.com/office/WC6505support

Tec hnica l S upp ort www.xerox.com/office/WC6505support

Information Pages Print from the control panel menu.

Supplies www.xerox.com/office/WC6505supplies

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Installation and Setup

This chapter includes:

• Installation and Setup Overview on page 28

• Selecting a Location for the Printer on page 29

• Connecting the Printer on page 30

• Configuring Network Settings on page 32

• Setting the Date and Time on page 37

• Installing the Software on page 38

• Installing Other Drivers on page 43

• Installing Utilities for Windows on page 44

• Enabling Optional Features on page 46

• Setting up Scanning on page 49

See also:

Online Support Assistant at www.xerox.com/office/WC6505support

Installation Guide packaged with your printer.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Allowing the IP Address to be Assigned Automatically

To re-enable automatic assignment of the IP address of the printer:

1. On the printer control panel, press the System button.

2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button.

3. At Network Setup, press OK.

4. Press the Up Arrow or Down Arrow button to select TCP/IP, then press OK.

5. Press the Up Arrow or Down Arrow button to select IPv4, then press OK.

6. At Get IP Address, press OK.

7. Press the Up Arrow or Down Arrow button to select DHCP/AutoIP, then press OK.

8. Press the Return button to return to the Ready screen.

Assigning the IP Address Manually

You can assign a static IP address to your printer from the printer control panel. Once an IP address is

assigned, you can change it using CentreWare Internet Services.

To assign a static IP address to the printer, you need the following information:

• An IP address properly configured for your network

• The Network Mask address

• The default Router/Gateway address

If you are on a network managed by a network administrator, contact your network administrator to

obtain the network information.

For a home network using routers or other devices to connect the printer to the network, refer to the

device instructions on assigning network addresses. The router or device documentation can give you a

range of acceptable address numbers you can use. It is important that the addresses be similar to the

IP addresses used by other printers and computers on the network, but not the same. Only the last digit

must be different. For example, your printer can have the IPv4 address 192.168.1.2 while your

computer has the IP address 192.168.1.3. Another device can have the IP address 192.168.1.4.

The router could assign the static IP address of the printer to another computer that obtains its IP

address dynamically. To avoid having the IP address reassigned, give the printer an address at the

higher end of the range allowed by the router or device. For example, if your computer has IP address

192.168.1.2, and your device allows IP addresses to 192.168.1.25, select an address between

192.168.1.20 and 192.168.1.25.

To assign a static IP address to the printer:

1. On the printer control panel, press the System button.

2. Press the Up Arrow or Down Arrow button to select Admin Menu, then press the OK button.

3. Press the Up Arrow or Down Arrow button to select Network Setup, then press OK.

4. Press the Up Arrow or Down Arrow button to select TCP/IP, then press OK.

5. Press the Up Arrow or Down Arrow button to select IPv4, then press OK.

6. At Get IP Address, press OK.

7. Press the Up Arrow or Down Arrow button to select Panel, then press OK to enable this option.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

8. Press the Return button once to return to the IPv6 menu.

9. Press the Up Arrow or Down Arrow button to select IP Address, then press the OK button.

When undefined, the address is 000.000.000.000.

10. Set the IP address:

a. In the first field, press the Up Arrow or Down Arrow button, or use the alphanumeric keypad,

to enter the desired number.

b. Press the Forward Arrow button to move to the next field, then enter the desired number.

c. Move to the next two fields and enter the desired numbers.

Note: To scroll quickly to a number, hold down the Up Arrow or Down Arrow button. To return to a

field, press the Back Arrow button.

d. When finished, press OK to confirm the address.

11. Press the Back Arrow button once to return to IP Address.

12. Press the Down Arrow button to select Network Mask, then press OK. Repeat step 10 to set the

Network Mask address.

13. Press the Back Arrow button once to return to Network Mask.

14. Press the Down Arrow button to select Gateway Address, then press OK. Repeat step 10 to set

the Gateway Address.

15. Press the Return button to return to the Ready screen.

16. Print the Configuration Page to verify the new settings. For details, see Configuration Page on

page 24.

17. You are ready to install software. For details, see Installing the Software on page 38.

See also:

Online Support Assistant at www.xerox.com/office/WC6505support

Changing the IP Address Using CentreWare Internet Services

To change the IP address of the printer using CentreWare Internet Services:

1. At your computer, open a Web browser, type the IP address of the printer in the address field, then

press Enter or Return.

2. Click the Properties link.

3. Under Properties, scroll to the Protocols link and expand it if it is not already expanded.

4. Click TCP/IP.

The TCP/IP - Dual Stack page opens.

5. In the IPv4 section of the page, make the desired changes. For example, to change the way the

printer acquires the IP address, in the Get IP Address field, select a method from the drop-down

list.

6. After changing the address information, scroll to the bottom of the page and click Save Changes.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Installing the Software

This section includes:

• Operating System Requirements on page 38

• Available Print Drivers on page 38

• Installing the Print Drivers for a Windows Network Printer on page 39

• Installing the Scan Drivers for a Windows Network Printer on page 39

• Installing Print and Scan Drivers for Windows USB on page 40

• Installing the Drivers and Utilities for Macintosh OS X Version 10.5 and Later on page 41

• Installing Other Drivers on page 43

Operating System Requirements

• Windows Server 2003 and later, or Windows XP SP1 and later

• Macintosh: OS X version 10.5 and later

• Linux: Your printer supports connection to Linux platforms through the network interface.

Available Print Drivers

To access special printing options, use a Xerox

print driver. Xerox

provides drivers for various page

description languages and operating systems. The following print drivers are available. To download

the latest drivers, go to www.xerox.com/office/WC6505drivers.

Print Driver Source Description

Adobe PostScript 3 Driver Software disc

and Web

The PostScript driver is recommended to take full advantage

of the custom features and genuine Adobe PostScript of your

printer. Default print driver.

PCL6 Software disc

and Web

The Printer Command Language (PCL) driver can be used for

applications requiring PCL.

Mac OS X version 10.5

and later Driver

Software disc

and Web

This driver enables printing from a Mac OS X version 10.5 and

later operating system.

Linux Software disc This driver enables printing from a Linux operating system.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Installing the Print Drivers for a Windows Network Printer

To install the print driver from the Software and Documentation disc:

1. Insert the disc into the appropriate drive on your computer. If the installer does not start

automatically, navigate to the drive, and double-click the Setup.exe installer file.

The Easy Setup Navigator starts.

2. In the lower left section of the screen, click the Software Installation button.

3. At the top of the License Agreement, select your language, then click I Agree to accept the

agreement.

The Xerox

Printer Installation screen appears.

4. In the Discovered Printers list, select your WorkCentre 6505 printer, then click Next.

Note: When installing drivers for a network printer, if you do not see your printer in the list, click

the IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of

your printer, then click Search to locate your printer. If you do not know the IP address of the

printer, see Finding the IP Address of Your Printer on page 35.

5. In the Installation Options screen, select PostScript and/or PCL 6.

Note: You can install both drivers at once. Each will be displayed in your printer list after

installation.

6. Click Install to start the installation.

7. When the installation is complete, at the Installation Status screen, select the following:

• Set Printer As Default (optional)

• Print a Test Page

• Share Printer (optional)

8. Click Finish.

9. At the Product Registration screen, select your country from the list, then click Next. Complete

the registration form and submit it.

If you selected Print a Test Page, a test page prints for each driver you installed.

Note: PrintingScout is a separate option that monitors printer status. To install PrintingScout, see

Installing PrintingScout on page 44.

See also:

Online Support Assistant at www.xerox.com/office/WC6505support

Installing the Scan Drivers for a Windows Network Printer

To install the scan driver from the Software and Documentation disc:

1. Insert the disc into the appropriate drive on your computer. If the installer does not start

automatically, navigate to the drive, find the appropriate scan driver folder, and double-click the

Setup.exe installer file.

The Easy Setup Navigator starts.

2. In the lower left section of the screen, click the Software Installation button.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

3. At the top of the License Agreement, select your language, then click I Agree to accept the

agreement.

The Xerox

Printer Installation screen appears.

4. When the installer is done, click Finish.

Note: Before using the Scanner, you must select it in the Scan Setting Tool.

To configure the computer software for using the WorkCentre 6505 scanner feature:

1. On your computer, select Start > All Programs > Xerox > WorkCentre 6505 > Scan Setting Tools.

2. In the IP Address box of the IP Address Setting window, enter the IP address of the printer.

3. If a password has been set for using the scanner feature of the printer, enter it in the field on the

Password Settings window.

4. Click OK, then close the Scan Settings Tool window.

5. Click Start > Control Panel > Scanners and Cameras. Select Xerox WorkCentre/Pro TWAIN

(Recommended) #2. Click the Tes t Scann er button to test the connection and setting of the

scanner.

6. Double-click Xerox WorkCentre 6505 (LAN) to open the Scanner and Camera Wizard.

The scanner feature is ready to use.

Installing Print and Scan Drivers for Windows USB

To install the print driver:

1. If a USB cable is not connected from the printer to your computer, connect it now.

2. Cancel the Windows Found New Hardware Wizard.

3. Wait for the wizard to appear again and cancel it again.

Note: Windows recognizes the printer as two devices, a printer and a scanner, and tries to help you

install the drivers.

4. Insert the Software and Documentation disc into the appropriate drive on your computer. The

installer starts automatically unless you have autorun disabled on your computer. If the installer

does not start, navigate to the drive and double-click the Setup.exe installer file.

Note: If the Software and Documentation disc is not available, download the latest driver from

www.xerox.com/office/WC6505drivers.

5. When the installation menu appears, click Install Print Driver and accept the License Agreement.

The Xerox Printer Installation window appears.

6. Select your printer from the list.

7. When the Installation Options window appears, click Install.

8. When the installation is complete, click Finish.

The print driver is installed.

To install the scan driver:

1. From the installation menu, click Install Scan Driver.

2. Click Next to start the installer.

3. Accept the License Agreement and click Next.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Installing Utilities for Windows

This section includes:

• Installing the Address Book Editor on page 44

• Installing PrintingScout on page 44

Installing the Address Book Editor

Xerox

provides software for helping to manage the address book used by the scanner and fax

functions of the printer. Use the Address Book Editor to maintain the information in the address books.

To install the utilities from the Software and Documentation disc:

1. Insert the disc into the appropriate drive on your computer. If the installer does not start

automatically, navigate to the drive, find the appropriate scan driver folder, and double-click the

Setup.exe installer file.

2. Click Install Utilities.

3. Click Next to start the installer.

4. Accept the License Agreement and click Next.

5. Click Next to accept the destination location.

6. At the prompt, click Finish.

7. On your computer, select Start > All Programs > Xerox > WorkCentre 6505 > Address Book

Editor.

8. Click Connect via Network to manage the address book over the network, then click OK.

9. Enter the IP address in the IP Address field of the IP Address Settings.

10. Click OK.

The computer synchronizes information with the printer and displays it in the Address Book Editor.

Installing PrintingScout

PrintingScout is a Windows utility that enables you to monitor the status of print jobs and printer

supplies from your computer. It automatically checks the printer status when you send a print job. If

the printer is unable to print, PrintingScout displays an alert on your computer screen to let you know

that the printer needs attention.

To install PrintingScout:

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the

installer does not start automatically, navigate to the drive, then double-click the Setup.exe

installer file.

2. At the installer screen, click Install PrintingScout.

3. In the Choose Setup Language window, select your language, then click Next.

4. At the Xerox

PrintingScout screen, click Next.

5. Read the license agreement, then click I accept the terms of the license agreement, then click

Next.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

6. At the next screen, click Next to accept the default installation destination.

7. Click Next.

8. Click Finish.

The PrintingScout icon appears in your Windows Taskbar.

See also:

Checking Printer Status with PrintingScout on page 172

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Enabling Optional Features

This section includes:

• Enabling Optional Features for the Windows PostScript Driver on page 46

• Enabling Optional Features for the Windows PCL Driver on page 47

• Enabling Optional Features for Macintosh OS X 10.5 and Later on page 48

• Enabling Optional Features for Linux on page 48

You must enable the following options in each print driver before you can use them:

•Duplex unit

• 250-sheet feeder

•RAM Disk

•Extra memory

Enabling Optional Features for the Windows PostScript Driver

This section includes:

• Enabling Optional Features for a Network-Connected Printer on page 46

• Enabling Optional Features for a USB-Connected Printer on page 46

Enabling Optional Features for a Network-Connected Printer

1. Navigate to the list of printers on your computer:

• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.

• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.

• For Windows Server 2003 and later, click Start > Settings > Printers.

• For Windows 7, click Start > Devices and Printers.

2. In the list of printers, right-click the WorkCentre 6505 PS printer and select Properties.

3. Click the Configuration tab, then click the Get Information from Printer button.

The IP address of the printer appears in the Network Address section.

4. Click Apply.

5. To verify that the installed optional features are enabled, click the Device Settings tab and scroll

down to view the Installable Options section.

6. Click OK to close the Properties dialog box.

Enabling Optional Features for a USB-Connected Printer

1. Navigate to the list of printers on your computer:

• For Windows XP SP1 and later, click Start > Settings > Printers and Faxes.

• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.

• For Windows Server 2003 and later, click Start > Settings > Printers.

• For Windows 7, click Start > Devices and Printers.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

3. Click the Sharing tab, then click Share this folder.

4. Click the Permissions button.

5. Select the Everyone group, and verify that all permissions are enabled. If the group is not present,

type Everyone into the text block and press Enter.

6. Click OK.

Note: Record the Share name for later use.

7. Click OK again.

8. Open a DOS Command Prompt window:

a. On the Start menu, select Run.

b. In the Open field, type cmd and click OK.

9. Type ipconfig, then press Enter.

Note: Record your IP address to use when creating the address book entry.

10. Close the DOS Command Prompt window.

The folder is ready. Now add the folder as an Address Book entry. See Adding the Folder as an Address

Book Entry Using the Address Book Editor on page 51or Adding the Folder as an Address Book Entry

Using CentreWare Internet Services on page 51.

Sharing the Folder Using Macintosh

To enable a folder on your Macintosh computer for network sharing:

1. Open System Preferences.

2. Click the Sharing icon.

3. Enable Windows Sharing.

4. Click the Enable Accounts button, then enable your account.

5. Follow the onscreen prompts for entering your password.

6. Click Done.

7. Click Show All, then click the Network icon.

8. Select Built-in Ethernet from the Show drop-down list.

Note: Record your IP address to use when creating the address book entry.

9. Click Show All, then click Accounts.

Note: Record your Short Name to use when creating the address book entry.

10. Close System Preferences.

11. Create a folder in your Public folder. The scanner places scanned images in this folder.

12. In the Finder window, click the folder you created.

13. On the File menu, click Get Info, then Ownership & Permissions.

14. Click Details to expand the window.

15. Set permissions for Group to have Read and Write access, then click Apply.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

The folder is ready. Now add the folder as an Address Book entry. See Adding the Folder as an Address

Book Entry Using the Address Book Editor on page 51or Adding the Folder as an Address Book Entry

Using CentreWare Internet Services on page 51.

Adding the Folder as an Address Book Entry Using the Address Book Editor

1. On your computer select Start > All Programs > Xerox > WorkCentre 6505 > Address Book

Editor.

The Address Book Editor opens.

2. Double-click the Server icon under the Printer Address Book in the left navigation pane.

3. Enter a name in the Name: field to identify this access to the shared file on your computer.

4. Select Computer (SMB) as the Server Type.

5. Click the Computer Settings Wizard button.

The Computer Folder Settings window appears.

6. Click the Browse button.

7. Browse to the shared folder that you created on your computer.

8. Click OK, then click Next.

9. Enter a Login Name for the printer to use to access the shared folder.

10. Enter, then confirm, a Login Password for the printer to use to access the shared folder.

11. Click Next, then click Finish. At the Server Address window, click OK.

The new server appears in the Server pane at the top of the window.

Adding the Folder as an Address Book Entry Using CentreWare Internet Services

1. Open your Web browser, type the IP address for your printer in the address field, then press Enter

or Return.

Note: To find the IP address for your printer, see Finding the IP Address of Your Printer on page 35.

2. Click Address Book.

3. Under Network Scan (Comp./Serv.), click Comp./Server Address Book.

4. Click Add next to any unused entry, and enter the following information:

• Name: Enter the name that you want to appear in the Address Book.

• Network Type: Select Computer (SMB).

• Host Address: Enter the IP address of your computer.

• Port Number: Enter the default port number for SMB, 139, or select a number from the range

provided.

• Name of Shared Directory: Enter a name for the directory or folder.

• Subdirectory Path: Enter the path of the subfolder on your computer. For example, if you

want the scanned files to go in a folder called colorscans inside your shared folder, type

\colorscans.

5. Click Save Changes.

A new address book entry is created.

You can now scan to a folder on your computer. For more information, see Setting Up Scanning to a

Shared Folder on Your Computer on page 49.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Setting Up Scanning to an FTP Server

1. Open your Web browser, type the IP address for your printer in the address field, then press Enter

or Return.

Note: To find the IP address for your printer, see Finding the IP Address of Your Printer on page 35.

2. Click Address Book.

3. Under Network Scan (Comp./Serv.), click Comp./Server Address Book.

4. Click Add next to any unused entry, and enter the following information:

• Name: Type the name that you want to appear in the Address Book.

• Network Type: Select Server (FTP).

• Host Address: Enter the IP address or DNS name of the FTP server.

• Port Number: Enter the default port number for FTP, 21, or select a number from the range

provided.

• Login Name: Enter a valid login name for your FTP server.

• Password: Enter a valid password for your FTP server.

• Re-enter Password: Enter the password again.

• Name of Shared Directory: Enter a name for the directory or folder. For example, if you want

the scanned files to go in a folder called scans type /scans.

• Subdirectory Path: Enter the path of the folder on the FTP server. For example, if you want

the scanned files to go in a folder called colorscans inside the scans folder, type /colorscans.

5. Click Save Changes. A new address book entry is created.

You can now scan to the FTP server. For more information, see Setting Up Scanning to an FTP Server on

page 52.

Setting Up Scanning to an Email Address

Before you can scan to an email address, you must configure the printer to communicate with your

SMTP email server.

To configure the SMTP server settings:

1. Open your Web browser, type the IP address for your printer in the address field, then press Enter

or Return.

Note: To find the IP address for your printer, see Finding the IP Address of Your Printer on page 35.

2. Click Properties.

3. Under Protocols in the left pane, click Email Settings.

4. Enter the following information:

• Return Email Address: Enter the email address to be used when sending email messages to

the printer. This is also the address that appears in the From: field of email messages sent by

the printer.

Note: A Return Email Address is not required by all SMTP servers in order to Scan to Email. The

Return Email Address can usually be any email address that is in the correct format.

• Host Address: Enter the IP address or DNS name of the SMTP server.

Installation and Setup

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

See also:

Loading Paper on page 61

Clearing Paper Jams on page 205

Paper That Can Damage Your Printer

Your printer is designed to use various paper types. However, some paper can cause poor output

quality, increase paper jams, or damage your printer.

Unacceptable media includes:

• Rough or porous media

• Transparencies

• Paper that has been folded or wrinkled

• Paper with staples

• Envelopes with windows or metal clasps

• Padded envelopes

• Non-laser glossy or coated paper

• Perforated media

• Carbon backed media or paper

• Pressure sensitive media or paper

• Paper designed for use in inkjet printers

Paper Storage Guidelines

Providing good storage conditions for your paper contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage

from ultraviolet (UV) and visible light. UV radiation emitted by the sun and fluorescent bulbs is

particularly damaging to paper items. Reduce the intensity and length of exposure to visible light

on paper items as much as possible.

• Maintain constant temperatures and relative humidity.

• Avoid moisture, excessive humidity, and heat above 32°C (90°F).

• Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than

outside walls where moisture can collect.

• Store paper flat on pallets, cartons, shelves, or in cabinets.

• Avoid having food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains

an inner lining that protects the paper from moisture loss or gain.

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Supported Paper

Using unsuitable paper can lead to paper jams, poor print quality, and damage to your printer. To use

the features of the printer effectively, use the paper recommended in the following tables.

Printing on paper that has settings different from the paper size or paper type selected in the print

driver can lead to paper jams. Loading paper into a paper tray unsuitable for the type of print job can

also lead to paper jams. To ensure that printing is done correctly, select the correct paper size, paper

type, and paper tray.

The printed image can fade due to moisture, such as water, rain or vapor. For details, contact your

reseller.

Tray 1

Paper Size • Letter (8.5 x 11 in.)

• US Folio (8.5 x 13 in.)

• Legal (8.5 x 14 in.)

• Executive (7.25 x 10.5 in.)

• A4 (210 x 297 mm, 8.2 x 11.5 in.)

• A5 (148 x 210 mm, 5.2 x 8.2 in.)

• JIS B5 (182 x 257 mm)

• #10 Envelope (4.1 x 9.5 in.)

• Monarch Envelope (3.9 x 7.5 in.)

• DL Envelope (110 x 220 mm)

• C5 Envelope (162 x 229 mm)

•Custom size range:

Width: 76.2–215.9 mm (3–8.5 in.)

Height: 127–355.6 mm (5–14 in.)

Paper Type and Weight

• Plain (65–120 g/m

, 17–32 lb. Bond)

• Lightweight Cardstock (100–163 g/m

, 37–60 lb. Cover)

• Heavyweight Cardstock (163–220 g/m

, 60–80 lb. Cover)

•Envelope

•Labels

• Letterhead

• Lightweight Glossy Cardstock (100–163 g/m

, 37–60 lb. Cover)

• Heavyweight Glossy Cardstock (163–220 g/m

, 60–80 lb. Cover)

•Hole Punched

• Colored Paper

• Special (Lightweight Cardstock 1)

Loading Capacity 250 sheets (75 g/m

, 20 lb.)

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

250-Sheet Feeder (Tray 2)

Paper Size • Letter (8.5 x 11 in.)

• US Folio (8.5 x 13 in.)

• Legal (8.5 x 14 in.)

• Executive (7.25 x 10.5 in.)

• A4 (210 x 297 mm)

• A5 (148 x 210 mm)

• JIS B5 (182 x 257 mm)

•Custom size range:

Width: 147.3–215.9 mm (5.8–8.5 in.)

Height: 210.8–355.6 mm (8.3–14 in.)

Paper Type and Weight Plain Paper (60–105 g/m

, 16–28 lb. Bond)

• Letterhead

•Hole Punched

• Colored Paper

Loading Capacity 250 sheets (20 lb.)

Manual Feed Slot

Paper Size • Letter (8.5 x 11 in.)

• Legal (8.5 x 14 in.)

• Executive (7.25 x 10.5 in.)

• US Folio (8.5 x 13 in.)

• No. 10 Envelope (4.1 x 9.5 in.)

• Monarch Envelope (3.9 x 7.5 in.)

• DL Envelope (110 x 220 mm)

• C5 Envelope (162 x 229 mm)

• A4 (210 x 297 mm)

• A5 (148 x 210 mm)

• JIS B5 (182 x 257 mm)

•Custom size range:

Width: 76.2–215.9 mm (3–8.5 in.)

Height: 127–355.6 mm (5–14 in.)

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

To load paper in Tray 1:

1. Gently pull out the paper tray.

2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the

following illustration.

3. Before loading the paper flex the sheets back and forth, and then fan them. Straighten the edges

of the stack on a level surface.

wc6505_008

wc6505_009

wc6505_014

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

4. Insert all paper face up, with the top edge at the front of the paper tray.

Notes:

• Do not force the paper into the tray.

• Be careful not to bend the paper.

5. Slide the paper width guides until they rest lightly against the edge of the paper stack.

6. Insert the tray back into the printer until it stops.

CAUTION: Be careful not to use excessive force on the tray. Doing so could damage the printer.

See also:

Setting Paper Types and Sizes on page 68

Loading Paper in the Manual Feed Slot

Use the manual feed slot for a wide range of media including:

• Plain Paper

•Letterhead

• Lightweight Cardstock

• Heavyweight Cardstock

• Lightweight Glossy Cardstock (Coated 2 and Coated 3)

• Heavyweight Glossy Cardstock

•Colored Paper

•Labels

•Envelopes

•Special

For a more complete list of paper types and sizes usable in the Manual Feed Slot, see Supported Paper

on page 58.

Follow these guidelines to avoid problems during printing:

• Use several sheets of the paper only when adjusting the paper width guides.

• Holding the paper on both sides, slowly and evenly insert the paper into the printer.

• If the paper looks skewed after the printer pulls it in, gently remove the paper and reseat it. Then

press the OK button or wait for the automatic calibration to start.

wc6505_010

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

To load paper in the manual feed slot:

1. Slide the paper guides of the manual feed slot to fit the paper you are using.

2. Place the paper into the slot with the print side face down and the top of the sheet entering the

printer first.

Note: You can insert paper during the ready mode or sleep mode of the printer. The printer

automatically detects the paper and holds it while it waits for a print job.

wc6505_011

wc6505_012

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

Loading Paper in the 250-Sheet Feeder (Tray 2)

You can use the 250-sheet feeder for the following types of paper:

• Plain paper

•Letterhead

•Hole Punched

•Colored Paper

For supported paper sizes and weights, see Supported Paper on page 58.

Follow these guidelines to avoid problems during printing:

• Do not load different types of paper in the tray at the same time.

• To print high quality, use high-quality paper intended for laser printers.

• Do not remove or add paper to the 250-sheet feeder during printing. Doing so can cause a paper

jam. Remove the paper, align it with the new paper, and insert both into the tray together.

• Do not put any objects other than paper in the tray.

• Do not push or force down the tray.

• Always load paper short-edge feed first.

CAUTION: Do not remove the tray during printing because it can cause a paper jam.

To load paper in the 250-sheet feeder:

1. Gently pull the paper tray out of the printer.

wc6505_049

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the

following illustration.

3. Squeeze the green tab on the length guide, then slide the tray until the arrow lines up with the

appropriate paper size. The guide clicks into place.

4. Before loading the paper, flex the sheets back and forth, and then fan them. Straighten the edges

of the stack on a level surface.

5. Place the paper into the tray with the print side face up.

Note: Do not exceed the maximum fill line in the tray. Overfilling the tray can cause paper jams.

wc6505_009

wc6505_010

p6500-008

Printing

WorkCentre 6505 Color Laser Multifunction Printer

User Guide

6. Slide the width and length guides until they rest lightly against the edge of the paper stack.

Note: Be careful not to bend the paper.

7. Insert the tray back into the printer until it stops.

CAUTION: Be careful not to use excessive force on the tray. Doing so could damage the printer.

See also:

Setting Paper Types and Sizes on page 68

wc6505_017

wc6505_050

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