Fax WorkCentre
®
5845/5855/5865/5875/5890
User Guide 157
Using a User ID to Log In at the Device
Explaining the Fax Options
Using Internet Services to find System Administrator Contact Details
System Administrator Guide www.xerox.com/support.
Adding a Number to the Fax Directory (Server Fax)
Server Fax scans your documents and sends them to any type of fax machine that is connected to
a telephone network. Your images are sent from your device to a third party fax server, which relays
them over the telephone network to the fax number of your choice.
Note: This option must be made available by your System Administrator.
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Server Fax features.
Use the Fax Directory to store individual fax numbers which are used frequently. Up to 30 entries
can be added.
1. Press the Clear All button on the control panel to cancel any previous programming selections.
2. Press the Services Home button.
3. Select the Server Fax button.
4. If required, select the Server Fax tab. This is usually the active tab when the Server Fax service
opens.
5. Select the Fax Directory button.
6. Select an empty block from the Fax Number list. If necessary, use the scroll bar.
7. Use the touchscreen number pad to enter the recipient’s fax number plus the additional dialing
characters.
• Dial Pause [,] adds a delay between numbers. The pause allows time to switch from an
inside to an outside line during automatic dialing. For additional pause time, add multiple
pauses. If you are using charge code numbers, enter a pause after the fax number but
before the charge code number.
• Long Pause [|] use to enter a long pause between number.
• Mask Data [/] protects confidential information by changing each character displayed
into a *. This is useful if a special charge code or credit card number is required for a call.
Select the Mask Data [/] button before entering confidential numbers and again when
you have finished to turn off the masking.
• Group Dial [\] use to add another fax number to the entry if the fax is being transmitted
to multiple recipients.
• Pulse to Tone [:] switches between pulse and tone dialing.
• Password Check [S] use for remote terminal identification. This character verifies that the
correct number has been dialled.
• Wait for Network Tone [W] suspends dialing until an expected network tone is detected.
It can also be used to detect a specific tone when accessing an outside line or other service.
• Readability Character [+] this character is used for readability purposes and does not
affect the number entered.
8. Select the OK button.
• To edit an entry, select it in the list and select Edit... from the menu.
Edit the entry as required and select OK.
• To clear an entry from the list, select the entry and then select Remove Recipient from the
menu. At the confirmation screen select the Remove button to approve the deletion.
