Copy WorkCentre
®
5845/5855/5865/5875/5890
102 User Guide
Annotations will not be applied to Covers (Front or Back), Tabs, Inserts and Blank Chapter Start
Pages.
Use the Page Numbers option to automatically print a page number in a specified position on the
page. Page numbers are automatically increased by one. For 2 sided copy output the page number
is printed on both sides and counts as two pages.
Use the Comment feature to add up to 50 alphanumeric characters in a specified position on the
page. An existing comment can be amended, or a new comment can be created.
Use the Date annotation to add the current date to your chosen position on the page. The date
printed is the date set on your device, your System Administrator sets the calendar when the device
is installed.
Use the Bates Stamp option to add a selected Bates Stamp in a specified position on the page.
Bates Stamping is used primarily in the legal and business fields and consists of a set prefix (such
as a case number or client reference) together with a page number applied to a document as it is
being processed. The prefix can contain up to 8 alphanumeric characters. You can add a new prefix
or choose an existing one from the list provided.
Use the Format and Style options to specify the orientation, style and printing requirements for the
selected annotations.
Note: The Format and Style options are not available until at least one annotation has been
programmed.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press the Clear All button on the control panel to cancel any previous programming selections.
3. Press the Services Home button.
4. Select the Copy button on the touch screen. The copy features are displayed.
5. Select the Output Format tab.
6. Select the Annotations button.
7. Select the Annotations option(s) required. More than one option can be selected, but a
different location must be selected for each option.
• Page Numbers automatically prints a page number on the page.
• Comment adds comments of up to 50 alphanumeric characters to the page.
• Date adds the current date to the page.
• Bates Stamp adds a selected Bates Stamp to the page.
8. Select the OK button.
9. Enter the number of prints required using the numeric keypad on the control panel.
10. Press the Start button on the control panel to scan the original.
11. Remove the original from the document feeder or document glass when scanning has
completed. The job enters the job list ready for processing.
12. Press the Job Status button on the device control panel to view the job list and check the status
of the job.
