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Xerox WorkCentre 5735 Manual

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WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fax
80
Groups
Group entries allow you to group individual entries under one number, for regularly used broadcast
transmissions. When transmitting a fax you only have to enter the one group number to send to
multiple destinations. Fax numbers can only be added to a group if they are entered as an individual
entry.
1. To add a Group entry, select the Fax tab and the Address Book button.
2. Select the Groups option from the drop-down menu.
3. Select an empty slot from the list of entries. If
necessary, use the scroll bar.
4. Select the Group Name... field and enter the name of
the Group using the keyboard.
To delete a character use the backspace key, or to clear
the entire entry select the X button.
Select Save.
5. Select the Add Recipients button to add recipients to
the Group.
6. Individual or Group recipients can be added to a
Group:
• To add an individual entry, select Individuals from the drop-down menu. Select the entry
required and select Add to Group.
• To add a group entry to the new group, select Group from the drop-down menu. Select the
group entry required and select Add to Group.
7. Continue adding individuals and groups until all the recipients have been added.
8. Use Remove to delete any unwanted entries from the Group.
9. Select Save when you have finished adding recipients. The recipients display in the list.
10. Select Close to return to the Address Book screen. The new Group has been created.
11. To amend a Group entry, use the Edit Details option.
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