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Xerox
®
DocuMate
®
5540 Table of Contents
iv User Guide
Scan from the Flatbed Glass...........................................................................................................22
Supported Document Types ..............................................................................................22
Loading Documents...............................................................................................................23
Scanning Interfaces ...........................................................................................................................24
Maintenance ...............................................................................................................27
Safety Precautions ..............................................................................................................................27
Hardware Properties...........................................................................................................................28
Device Settings.........................................................................................................................28
Scanner Configuration..........................................................................................................29
Driver Settings ..........................................................................................................................29
Clearing Paper Jams...........................................................................................................................30
Cleaning the Scanner.........................................................................................................................30
Cleaning the Automatic Document Feeder ................................................................30
Cleaning the Scanner Glass ................................................................................................31
Replacing the Separation Roller....................................................................................................32
Replacing the Feed Roller.................................................................................................................34
Troubleshooting...................................................................................................................................37
Error Light Troubleshooting Codes..................................................................................39
Uninstalling Your Scanner ...............................................................................................................40
Xerox® DocuMate® 5540 Specifications ...............................................................................41
Xerox® DocuMate 5540 Parts List ..............................................................................................42
Regulatory Information .........................................................................................43
Basic Regulations.................................................................................................................................43
United States (FCC Regulations)......................................................................................43
European Union.......................................................................................................................43
Turkey (RoHS Regulation) ...................................................................................................44
Copy Regulations.................................................................................................................................44
United States ............................................................................................................................44
Canada ........................................................................................................................................45
Other Countries........................................................................................................................46
Compliance Information .......................................................................................47
Product Recycling & Disposal .........................................................................................................47
USA & Canada..........................................................................................................................47
European Union.......................................................................................................................47
ENERGY STAR for the USA...............................................................................................................48
User Guide v
Safety
Safety Introduction
Notices and Safety
Please read the following instructions carefully before operating the machine and refer to them as
needed to ensure the continued safe operation of your machine.
Your Xerox
®
product and supplies have been designed and tested to meet strict safety
requirements. These include safety agency evaluation and certification, and compliance with
electromagnetic regulations and established environmental standards.
WARNING:
The safety and environment testing and performance of this product have been verified using
Xerox
®
materials only. Unauthorized alterations, which may include the addition of new
functions or connection of external devices, may impact the product certification. Please
contact your Xerox representative for more information.
Operational Safety Information
Your Xerox
®
equipment and supplies have been designed and tested to meet strict safety
requirements. These include safety agency examination, approval, and compliance with
established environmental standards.
To ensure the continued safe operation of your Xerox
®
equipment, follow these safety guidelines
at all times:
Do these:
Always follow all warnings and instructions that are marked on or supplied with the
equipment.
Always use materials specifically designated for this product, the use of other materials may
result in poor performance and create a hazardous situation. Do not use aerosol cleaners,
they may be explosive and flammable under certain conditions.
Always exercise care when moving or relocating equipment.
Always locate the machine on a solid support surface that has adequate strength to support
the weight of the machine.
Always locate the machine in an area that has adequate ventilation and room for servicing.
Always unplug this equipment from the electrical outlet before cleaning.
Xerox
®
DocuMate
®
5540 Safety
vi User Guide
Note: Your Xerox
®
machine is equipped with an energy saving device to conserve power when the
machine is not in use. The machine may be left on continuously.
Do not do these:
Never use a ground adapter plug to connect the equipment to a power outlet that lacks a
ground connection terminal.
Never attempt any maintenance function that is not specifically described in this
documentation.
Never remove covers or guards that are fastened with screws. There are no operator
serviceable areas within these covers.
Never locate the machine near a radiator or any other heat source.
Never override or “cheat” any of the electrical or mechanical interlock devices.
Never place this equipment where people might step on or trip on the power cord.
Caution: This device is not intended for use in the direct field of view at visual display
workplaces
To avoid incommoding reflections at visual display workplaces this device must not be placed in
the direct field of view.
Electrical Information
Warning - Electrical Safety Information
1. The power receptacle for the machine must meet the requirements stated on the data plate
on the rear of the machine. If you are not sure that your electrical supply meets the
requirements, please consult your local power company or an electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be easily accessible.
3. Use the power cable that is supplied with your machine. Do not use an extension cord or
remove or modify the power cord plug.
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure
whether or not an outlet is correctly grounded, consult an electrician.
5. Do not use an adapter to connect any Xerox
®
equipment to an electrical outlet that lacks a
ground connection terminal.
6. Do not place this equipment where people might step or trip on the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.
Safety Xerox
®
DocuMate
®
5540
User Guide vii
Electrical Supply
This product shall be operated from the type of electrical supply indicted on the product’s
data plate label. If you are not sure that your electrical supply meets the requirements, please
consult your local power company for advice.
Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet
checked by a qualified electrician.
WARNING: This equipment must be connected to a protective earth circuit
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into
an earthed electrical outlet. This is a safety feature. If you are unable to insert the plug into the
outlet, contact your electrician to replace the outlet.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the
machine as a plug-in device. To remove all electrical power from the equipment, disconnect the
power cable from the electrical outlet.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and disconnect the
power cable(s) from the electrical outlet(s).
The equipment emits unusual odors or makes unusual noises.
The power cable is damaged or frayed.
A wall panel circuit breaker, fuse, or other safety device has been tripped.
Liquid is spilled into the machine.
The machine is exposed to water.
Any part of the machine is damaged.
Maintenance Information
1. Any operator product maintenance procedures will be described in the user documentation
supplied with the product.
2. Do not carry out any maintenance on this product which is not described in the customer
documentation.
Xerox
®
DocuMate
®
5540 Safety
viii User Guide
3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor
performance of the equipment, and could cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual.
5. Do not remove covers or guards that are fastened with screws. There are no parts behind
these covers that you can maintain or service.
6. Do not perform any maintenance procedures unless you have been trained to do them by an
authorized local dealer or unless a procedure is specifically described in the user manuals.
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed:
Environmental Health and Safety
Contacts
Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox
®
product and
supplies, please contact the following customer help lines:
Standard
UL60950-1 (USA)
CSA 22.2 No. 60950-1 (Canada)
IEC 60950-1
USA & Canada: 1-800-828-6571
Europe: +44 1707 353 434
User Guide 1
Welcome
Your new Xerox
®
scanner can quickly scan stacks of single-sided or double-sided pages and place
their electronic images on your computer.
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the
dealer where you purchased the scanner.
Xerox® DocuMate 5540 Quick Install Guide Technical Support Card
Warranty Card USB Cable Power Supply
Power Cord Installation Disc
Loading Documents to Scan Xerox
®
DocuMate
®
5540
User Guide 23
Loading Documents
Use the Flatbed glass to scan documents on light weight paper, such as credit card receipts, or
items that cannot be scanned with the Automatic Document Feeder, such as pages in a book or
plastic cards.
Note: You must remove any pages from the Automatic Document Feeder before scanning from
the Flatbed glass. If pages are in the Automatic Document Feeder, they will be scanned instead of
the page on the Flatbed glass.
1. Remove any pages from the Automatic Document Feeder.
2. Open the scanner lid and place the page on the scanner glass, face down.
3. Close the lid.
4. You can now scan the documents using the scanner buttons, OneTouch, or one of the other
scanning interfaces.
31


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