Manual Xerox documate 162 (page 10 of 98) (English)

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DocuMate 162

user’s guide

scanner

DocuMate 162

scanner

user’s guide

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the

XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license.

DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and

product numbers mentioned in this publication are trademarks of Xerox Corporation.

The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage Pro®

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and logo are registered trademarks of NewSoft Technology Corporation in the United States and/or other countries.

QuickScan™ is a trademark and ISIS® is a registered trademark of Captiva Software Corporation. Kofax® and Virtual

ReScan® are registered trademarks, and VRS™ is a trademark of Kofax Image Products, Inc. Adobe®, Adobe®

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software described is furnished under a licensing agreement. The software may be used or copied only in accordance with

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the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means,

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Part Number: 05-0749-000a

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in

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governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all

such laws and regulations.

DocuMate 162 Scanner User’s Guide i

Table of Contents

Welcome

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The Xerox DocuMate 162 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation

Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Scanning

Loading Documents to Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Scanning from One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

The Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Scan from the One Touch Scanner Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . 53

Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Scanning with the TWAIN Interface

Table of Contents

ii DocuMate 162 Scanner User’s Guide

Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Scanning from the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Scanning with the WIA Interface

Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Scanning with the ISIS Interface

Accessing the ISIS Interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Maintenance

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Replacing the Roller Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Uninstalling the Scanner and One Touch Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Uninstalling the PaperPort and OmniPage Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Xerox DocuMate 162 Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Xerox DocuMate 162 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Section 4: Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Section 5: Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Section 6: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Section 7: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Section 8: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Section 9: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Section 10: Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Section 11: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

DocuMate 162 Scanner User’s Guide 1

Welcome

Your new Xerox DocuMate 162 scanner can quickly scan single-sided or

double-sided stacks of paper and place their electronic images on your

computer.

What’s in the Box

Before starting the scanner assembly and software installation, please

check the contents of the box to make sure that all parts are included. If

any items are missing or damaged, contact the dealer where you

purchased the scanner.

Xerox DocuMate162 Scanner

Power Supply

Output Tray

Replacement

ADF Pad

Power Cord

USB Cable

Installation Disc Quick Install Guide Technical

Support Card

Buttons

Label

Input Tray

Welcome

2 DocuMate 162 Scanner User’s Guide

The Xerox DocuMate 162 Scanner

Input tray—Holds documents in the scanner.

Paper Guides—Adjust to fit the document width.

ADF cover release—Opens the scanner door.

Control Panel—One Touch scanning controls.

Output tray—Holds documents after being fed through the scanner.

Status light—Shows the scanner’s status. See “Status Light

Troubleshooting Codes” on page 75 for details.

Function button—Selects the scan setting for the Simplex and Duplex

buttons. Press to cycle through the settings.

LED Number—Shows the current scan setting for the Simplex and

Duplex scanning buttons.

Simplex button—Press to scan a one-sided document.

Duplex button—Press to scan a two-sided document.

Power switch—On/Off power switch.

Power jack—Connects the power cord to the scanner.

Universal Serial Bus (USB) port—Connects the scanner to the

computer.

Input Tray

Output tray

ADF cover release

Power switch

USB port

Power jack

Status light LED Number

Control Panel

Simplex / Duplex

One Touch Buttons

Paper Guides

DocuMate 162 Scanner User’s Guide 3

Welcome

What You Need

IBM-compatible Pentium 4 PC, or AMD equivalent with:

• A DVD-ROM drive

• An available Universal Serial Bus (USB) port

•Microsoft

Windows

operating system: Windows 2000 (Service

Pack 4), 32-bit Windows XP (Service Pack 1 and 2), 32-bit or 64-bit

Windows Vista

• Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal

memory (RAM)

Windows Vista: Minimum of 1 gigabyte (GB) of internal memory

(RAM)

• 350MB minimum of free hard disk space

A VGA or SVGA Monitor

The recommended settings for your monitor are:

• High Color (16-bit) or True Color (24-bit or 32-bit)

• Resolution set to at least 800 x 600 pixels

To set your monitor’s colors and resolution:

• Open the Windows Control Panel

• Double-click on Display then select the Settings tab

Documentation

The following documentation is provided with your scanner:

• Quick Install Guide—Abbreviated installation instructions.

• Xerox DocuMate 162 Scanner User’s Guide—On the Installation

DVD; contains detailed installation, scanning, configuration, and

maintenance information.

• PaperPort User’s Guide—On the Installation DVD; contains detailed

feature and configuration information for the PaperPort software.

• Online Help—For the scanner configuration, TWAIN and WIA

interfaces, and PaperPort software applications.

Installation

4 DocuMate 162 Scanner User’s Guide

Installation

Installation is a quick, four-step process:

1. Assemble the scanner

2. Install the software

3. Connect the power supply

4. Connect the USB cable and turn on the power

Before You Begin

Please make sure of the following before you begin installation:

• The information in this guide may cover software not provided

with the scanner you purchased. Please disregard any

information about the software not applicable to your scanner.

Visit our web site at www.xeroxscanners.com for the latest

software updates for your Xerox DocuMate 162 scanner.

• If your computer has AntiVirus or AntiSpyware software running,

you may encounter alerts or messages during installation

asking you to allow the installation to proceed. Although the

messages will differ based on the software your computer is

running, in each case you should allow the installation to

proceed if that option is available. Alternatively, you can turn off

the AntiVirus or AntiSpyware software before installing your

scanner, but if you do, make sure to turn it back on again when

installation is finished.

• If you already have a scanner connected to your computer, it is

recommended that you remove that scanner’s driver program

prior to installing your Xerox DocuMate 162 scanner. If you

previously had a Xerox or Visioneer desktop scanner you should

uninstall that scanner driver before proceeding. You can remove

these programs from the Windows Add/Remove programs list.

Please refer to the user manual provided with your other

scanner hardware for instructions about removing the driver

and software for that unit.

• If your computer is running Windows Vista, you may see the

Vista User Account Control screen asking you to confirm system

changes. Click the Continue button to allow the installation to

proceed.

DocuMate 162 Scanner User’s Guide 5

Installation

Step 1: Assemble the Scanner

All the components to assemble the scanner are included in the box.

1. Remove the scanner from its protective foam and plastic bag.

2. Open the ADF cover and carefully remove any foam particles that

may have gotten inside it.

3. Align the tabs on the Input tray with the slots inside the scanner and

slide the tray down into place.

4. Push the paper guide back until it snaps into place. Close the scanner

cover. Flip the paper guide extension up so it is fully extended.

Remove any foam particles

from inside the scanner

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