Manual Toshiba e-STUDIO 263cs (page 16 of 166) (English)

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Preface > 2

REFACE

Every effort has been made to ensure that the information in this document is complete,

accurate, and up-to-date. The manufacturer assumes no responsibility for the results of

errors beyond its control. The manufacturer also cannot guarantee that changes in software

and equipment made by other manufacturers and referred to in this guide will not affect

the applicability of the information in it. Mention of software products manufactured by

other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful

as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or

completeness of the information contained herein.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their

proprietors.

This product complies with the requirements of the Council Directives 2004/

108/EC (EMC), 2006/95/EC (LVD), 1999/5/ EC (R&TTE) and 2009/125/EC

(EuP), as amended where applicable on the approximation of the laws of the

member states relating to electromagnetic compatibility, low voltage, radio &

telecommunications terminal equipment, and energy using products

The following cables were used to evaluate this product to achieve EMC directive

2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

CORE SHIELD

Power 1.8

✘✘

USB 5.0

✔ ✘

LAN 15.0

✘✘

Tel 1.5

✘✘

Modular 15

✘✘

Emergency first aid > 3

MERGENCY

FIRST

AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical

attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical

attention.

If it gets into the eyes, flush with large amounts of water for at least 15

minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk

of staining skin or clothing.

MPORTER

THE

EU/

AUTHORISED

REPRESENTATIVE

TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH

CARL-SCHURZ-STRASSE 7

4146 NEUSS - GERMANY

TEL +49 (0) 2131 1245-0

FAX +49 (0) 2131 1245-402

NVIRONMENTAL

INFORMATION

NERGY

TAR

PROGRAM

Toshiba Tec Corporation, as a member of the ENERGY STAR Program, attaches the ENERGY

STAR logo to all products which meet the ENERGY STAR Program requirements.

The ENERGY STAR Program aims at the promotion of the development and wider usage of

office equipment including energy efficient computers in order to address environmental

issues such as global warming. Manufacturers that participate in this program can attach

the ENERGY STAR logo to products after confirming that they meet the energy saving

standards of this program. Also, these standards and logo are commonly used within the

U.S.Environmental Protection Agency (EPA) and participating countries.

Specified products, sales countries or regions may not be included.

To distinguish whether or not the product meets the ENERGY STAR Program requirements,

check if the corresponding logo is on the product.

If you have any questions, contact your service representative.

Disclaimer notice > 4

ISCLAIMER

NOTICE

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC

CORPORATION (including its employees, agents and sub-contractors) to any purchaser or

user (“User”) of the e-STUDIO222CS/223CS/263CS including its accessories, options and

bundled software (“Product”).

1. The exclusion and limitations of liability referred to in this notice shall be effective to

the fullest extent permissible at law. For the avoidance of doubt, nothing in this

notice shall be taken to exclude or limit TOSHIBA TEC CORPORATION’s liability for

death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or

TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent

permitted by law, excluded and no such implied warranties are given or apply in

relation to the Products.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or

damage whatsoever caused by any of the following:

(a) use or handling of the Product otherwise than in accordance with the manuals,

including but not limited to Operator’s Manual, User’s Guide, and/or incorrect or

careless handling or use of the Product;

(b) any cause which prevents the Product from operating or functioning correctly

which arises from or is attributable to either acts, omissions, events or accidents

beyond the reasonable control of TOSHIBA TEC CORPORATION including

without limitation acts of God, war, riot, civil commotion, malicious or deliberate

damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage

or other disasters;

other than service technicians authorized by TOSHIBA TEC CORPORATION; or

(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC

CORPORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer

for:

(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss

of production; loss of anticipated savings; loss of goodwill or business

opportunities; loss of customers; loss of, or loss of use of, any software or data;

loss under or in relation to any contract; or

(b) any special, incidental, consequential or indirect loss or damage, costs,

expenses, financial loss or claims for consequential compensation; whatsoever

and howsoever caused which arise out of or in connection with the Product or

the use or handling of the Product even if TOSHIBA TEC CORPORATION is

advised of the possibility of such damages. TOSHIBA TEC CORPORATION shall

not be liable for any loss, cost, expense, claim or damage caused by any

inability to use (including, but not limited to failure, malfunction, hang-up, virus

infection or other problems) which arises from use of the Product with

hardware, goods or software which TOSHIBA TEC CORPORATION has not

directly or indirectly supplied.

Contents > 5

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Energy Star

program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Disclaimer notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Notes, cautions and warnings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Keypad - character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Qwerty keyboard (e-STUDIO263CS only) . . . . . . . . . . . . . . . . . . . . . . . . .18

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Switching on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Windows - scanner and printer drivers. . . . . . . . . . . . . . . . . . . . . . . . .22

Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Fax driver (e-STUDIO223CS and e-STUDIO263CS) . . . . . . . . . . . . . . . .24

Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

ActKey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Face down stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Face up stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Configuring the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Registering custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .35

PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .35

Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Contents > 6

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Document requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Scannable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Increasing copy count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Resetting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Auto reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Using the reset/logout button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Scan to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Scan to network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Scan to local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

ActKey interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Scan to remote PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Adding a new network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Setting sender and reply to e-mail addresses (from/reply to) . . . . . . . . .63

Creating e-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Adding an e-mail address entry to the address book . . . . . . . . . . . . . . .65

Deleting an e-mail address entry from the address book . . . . . . . . . . . .65

Modifying an e-mail address entry from the address book . . . . . . . . . . .66

Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .66

Deleting a group address entry from the address book . . . . . . . . . . . . .67

Modifying a group address entry from the address book. . . . . . . . . . . . .67

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Job lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Print job (e-STUDIO263CS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Print from USB memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Switching online/offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Faxing - e-STUDIO223CS and e-STUDIO263CS only. . . . . . . . . . . . . . . .73

Sending a fax from the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . . .86

Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . . .87

Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . .87

Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . . .87

Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Registering an entry from reception or transmission history . . . . . . . . . .88

Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Receiving an internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . . .93

Contents > 7

Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . . .93

Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . . .94

Functions common to copy, fax and scan operations . . . . . . . . . . . . . . .95

Continuous scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Job macros (e-STUDIO263CS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Replacing consumable items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Replacing the transfer belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

SD card (e-STUDIO263CS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Setting the driver device options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Checking the machine’s status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Checking the device and job status . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .129

Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .130

Fax problem checklist (e-STUDIO223CS and e-STUDIO263CS) . . . . . . . . .131

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Appendix A - menu system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

Paper setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136

Address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .138

Phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139

Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Network scan destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Store document settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

View information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Shutdown. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Easy setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Admin setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Notes, cautions and warnings > 8

OTES

CAUTIONS

AND

WARNINGS

For the protection of your product, and in order to ensure that you benefit from its full

functionality, this model has been designed to operate only with genuine original toner

cartridges. Any other toner cartridge may not operate at all, even if it is described as

“compatible”, and if it does work, your product's performance and print quality may be

degraded.

Use of non-genuine products may invalidate your warranty.

Specifications subject to change without notice. All trademarks acknowledged.

NOTE

A note provides additional information to supplement the main text.

CAUTION!

A caution provides additional information which, if ignored, may

result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may

result in a risk of personal injury.

About this guide > 9

BOUT

THIS

GUIDE

OCUMENTATION

SUITE

This guide is part of a suite of online and printed documentation provided to help you

become familiar with your product and to make the best use of its many powerful features.

The documentation is summarised below for reference and is found on the manuals DVD/

CD unless indicated otherwise:

> Installation Safety booklet: provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before

setting up your machine.

> Set-up guide: describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

> User’s Guide: helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and

maintenance to ensure that it performs at its best. Additionally, information is

provided for adding optional accessories as your printing needs evolve.

> Configuration Guide: provides machine, fax and network configuration

information.

> Printing Guide: helps you become familiar with the many features of the driver

software supplied with your product.

> Barcode Printing Guide: helps you become familiar with your product’s built in

barcode printing feature.

> Security Guide: helps you become familiar with your product’s security features.

> Installation Guides: accompany consumable items and optional accessories to

describe how to install them.

These are paper documents that are packaged with the consumables and optional

accessories.

> On-line Help: on-line information accessible from the printer driver and utility

software.

URPOSE

THIS

GUIDE

The purpose of this guide is to provide you with in-depth information on how to use your

machine efficiently and effectively for printing, copying, scanning and faxing

NOTE

Images used in this manual may include optional features that your product

does not have installed.

NOTE

The User Guide assumes that the machine has been set up and fully

configured. Refer to the Setup Guide and Configuration Guide for guidance.

1. e-STUDIO223CS and e-STUDIO263CS only.

About this guide > 10

LINE

USAGE

This guide is intended to be read on screen using Adobe Reader. Use the navigation and

viewing tools provided in Adobe Reader.

There are many cross-references within this book, each highlighted as blue text. When you

click on a cross-reference the display will instantly jump to the part of the manual

containing the referenced material.

By using the button in Adobe Reader, you can navigate directly back to where you were

before.

You can access specific information in two ways:

> In the list of bookmarks down the left hand side of your screen, click on the topic of

interest to jump to the required topic. (If the bookmarks are not available, use the

“Contents” on page 5.)

> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are

not available, use the “Contents” on page 5.) Find the term of interest in the

alphabetically arranged index and click on the associated page number to jump to

the page containing the term.

RINTING

PAGES

The whole manual, individual pages, or sections may be printed. The procedure is:

1. From the toolbar, select File > Print (or press the Ctrl + P keys).

2. Choose which pages you wish to print:

(a) All pages, (1), for the entire manual.

(b) Current page, (2), for the page at which you are looking.

page numbers.

(d) Click OK.

Introduction > 11

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It is desi gned w it h advanced

features, to give you clear, vibrant colour prints and crisp black and white pages at high

speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic

image to various destinations including e-mail addresses, printers, ftp servers or someone

else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to

send your documents to a destination fax number instantly.

Your MFP includes these features:

> Multi-tasking to allow scanning one job while printing another to ensure greater

productivity.

> Digital Copying - An intuitive control panel, makes digital copying fast and easy.

> Up to 600 x 600dpi (dots per inch) copy resolution.

> ActKey utility - enables the MFP to receive one key touch commands from a locally

connected computer (“pull scan”).

> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP

allows you to transmit document(s) over the internet via e-mail. With a touch of the

e-mail on-screen button and the selection of your recipients' e-mail addresses, the

document(s) is/are first scanned and converted into an image file, and then

transmitted to remote recipients within minutes.

> Scan to Network PC - Allows you to send scanned documents to a server or a

personal computer's file folder over an intranet with FTP (File Transfer Protocol),

HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol.

The scan to filing feature removes the need for the mail server to handle large

attachments.

> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a

stack of up to 50 page document(s) to be continuously scanned.

> e-STUDIO223CS and e-STUDIO263CS: Faxing - An intuitive control panel, makes

direct faxing fast and easy.

> e-STUDIO223CS and e-STUDIO263CS: Advanced fax transmission and

reception, including delayed transmissions, sending to multiple locations,

confidential transmission and reception, and polling.

> Address Book/Phone Book/Profiles Managing - This provides a convenient way to

manage all the e-mail addresses, fax numbers and profiles (filing destinations).

> ProQ2400, multi-level technology produces subtler tones and smoother gradations

of colour to lend photographic quality to your documents.

> 600 x 600, 1200 x 600 dpi (dots per inch) and ProQ2400 print resolution for high

quality image production showing the finest detail.

> Internet Protocol version 6 (IPv6).

> Single Pass colour Digital LED technology for high speed processing of your printed

pages.

> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for industry standard operation

and wide compatibility with most computer software.

> 10Base-T and 100Base-TX network connection lets you share this valuable resource

among users on your office network.

> Photo Enhance mode to improve printouts of photographic images (not available on

PS drivers).

Introduction > 12

> Automatic two-sided (duplex) printing for economical use of paper and compact

printing of larger documents.

Additionally, the following optional features are also available:

> Additional paper tray for loading a further 530 sheets to minimise operator

intervention, or different paper stocks for letterhead stationery, alternative paper

sizes or other print media.

> Additional memory allows printing of more complex pages. For example, high

resolution banner printing.

> e-STUDIO263CS: SD card for storage of overlays, macros and downloadable fonts,

and automatic collation of multiple copies of multipage documents and the download

of ICC Profiles.

Introduction > 13

VERVIEW

RONT

VIEW

1. ADF unit.

2. ADF paper tray.

3. Operator panel.

Menu driven operator controls and LCD panel

4. USB memory port.

5. Output stacker, face down.

Standard printed copy delivery point. Holds up to

150 sheets at 80g/m².

6. Paper tray.

Standard paper tray. Holds up to 250 sheets of

80g/m² paper.

7. Multi purpose tray.

Used for feeding heavier paper stocks, envelopes

and other special media. Also for manual feeding

of single sheets when required.

a. The display language can be changed to show different languages. (see “Changing the display

language” on page 18).

8. Multi-purpose tray release recess.

9. Top cover release button.

10. Document glass.

11. ADF document glass.

12. Document cover.

13. LED heads.

14. Fuser release levers.

15. Toner cartridges (C,M,Y,K).

16. ID unit.

Introduction > 14

EAR

VIEW

When the rear paper stacker is folded down paper exits the printer through the rear of the

printer and is stacked here face up. This is mainly used for heavy print media. When used

in conjunction with the multi purpose feed tray, the paper path through the printer is

essentially straight. This avoids bending the paper around curves in the paper path and

enables feeding of up to 220g/m² media.

1. ON/OFF switch.

2. Access panel.

3. AC power socket.

4. USB interface.

5. SD card slot (e-STUDIO263CS only).

6. Network interface.

7. Rear, face up stacker.

8. LINE connection.

9. TEL connection.

a. The Network Interface may have a protective “plug” which must be

removed before connection can be made.

LINE TEL

Introduction > 15

ONTROL

PANEL

REF. DESCRIPTION

1. Liquid crystal display (LCD)

Displays operating instructions and status of your machine.

2. Panel adjust recess

The LCD panel can be swivelled upwards from its base position for ease of use.

3. Main function buttons

COPY: Pressing this button selects copy mode. This allows you to control the copying process

whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the

copies are automatically printed in the printer unit.

SCAN: Pressing this button gives access to several send modes. These allow you to select and

control the process whereby a document is scanned and the scanned data is sent: by email as an

attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for

a document to be scanned from a remote PC.

PRINT: Pressing this button selects print mode. This allows you to select and print out a stored job,

an encrypted print job or a job stored on a USB memory stick. It also allows you to print out a job

list of all recent prints, or switch the machine to an “offline” state.

FAX (e-STUDIO223CS and e-STUDIO263CS): Pressing this button selects fax send mode. This

allows you to control the process whereby a document is scanned and then the scanned data is sent

as a fax.

4. RESET/LOG OUT:

Pressing this button returns all settings of a selected function to their default values, but does not

stop any jobs that are already in progress.

At the top level screen, pressing this button logs the user out (if access control is enabled and

active).

5. ?HELP:

Pressing this button when the green LED on the START button is flashing, displays help information

on the LCD screen.

6. Keypad

Use the numeric buttons to enter, for example, number of copies or a fax number.

e-STUDIO223CS and e-STUDIO263CS: The * and # buttons are also used to navigate menus in

touch-tone systems such as voice mail (if you have a telephone handset connected), or in vertical

service codes.

Refer to “Keypad - character switching” on page 17.

3 1 2 12 513 1146

14 7 8 101617915

Introduction > 16

7. START:

> MONO - Pressing this button starts the copying, faxing or scanning process in black & white.

> COLOR - Pressing this button starts the copying or scanning process in colour.

Green LED illuminates when copying/scanning is possible, if the LED is unlit then that function is not

possible, e.g only the Mono button LED illuminates when faxing (colour faxing is not possible).

8. STOP: Pressing this button stops the copying or scanning process.

9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to

cancel any previous input.

10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being

illuminated when power save mode is on. If the machine has gone into power save mode as

indicated by the screen being black and the LED being illuminated, you can return to normal mode

by pressing the POWER SAVE button.

11. JOB MACRO (e-STUDIO263CS only): Pressing this button allows you to program short-cuts to

your most used operations. For example a fax number you send to every day can be programmed in

and then allows you to perform that operation at the touch of a button. Refer to “Job macros (e-

STUDIO263CS only)” on page 96.

12. STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status

information about the machine. Flashes/illuminates if there is a status item to be displayed.

13. SETTING: Pressing this button gives access to several setup options on the LCD screen, including

the administrator menu, profile options and address books settings.

14. CLEAR: Executes the following actions according to the entered items when pressed or held:

> Minimizes a setting value.

> Enters zero as a setting value.

> Clears what is entered.

> Cancels a selected item.

15. DATA IN MEMORY indicator light

LED illuminates to show data is stored in the MFP memory.

16. Arrow keys

Up: moves the cursor up.

Down: moves the cursor down.

Left: moves the cursor left. Can also be used to return to the previous screen.

Right: moves the cursor right. Can also be use to proceed to the next screen.

17. OK: Used to select and confirm current setting selections.

REF. DESCRIPTION

3 1 2 12 513 1146

14 7 8 101617915

Introduction > 17

EYPAD

CHARACTER

SWITCHING

Numbers, upper and lower case letters and symbols can be entered using the keypad. Press

the key multiple times to switch between characters.

The example below is based on English being the display language:

18. One-touch speed dial keys (e-STUDIO223CS and e-STUDIO263CS only): Provides one-touch

dialling of your most often used or favourite fax numbers or email addresses. Eight keys x two

groups (press the SHIFT key to switch the groups).

19. Panel lift handle (e-STUDIO263CS only): Lift panel to reveal qwerty keyboard.

20. Qwerty keyboard (e-STUDIO263CS only): Refer to “Qwerty keyboard (e-STUDIO263CS only)”

on page 18.

NOTE

When pressing multiple times, you must re-press the key within 2 seconds of

the previous press.

KEY AVAILABLE CHARACTER

11 -> 1

2 a -> b -> c -> 2 -> A -> B -> C

3 d -> e -> f -> 3 -> D -> E -> F

4 g -> h -> i -> 4 -> G -> H -> I

5 j -> k -> l -> 5 -> J -> K -> L

6 m -> n -> o -> 6 -> M -> N -> O

7 p -> q -> r -> s -> 7 -> P -> Q -> R -> S

8 t -> u -> v -> 8 -> T -> U -> V

9 w -> x -> y -> z -> 9 -> W -> X -> Y -> Z

0 SP (space) -> 0 -> SP (space)

* @ -> * -> @

# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (

-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #

REF. DESCRIPTION

3 1 2 12 513 1146

14 7 8 101617915

Introduction > 18

WERTY

KEYBOARD

(e-STUDIO263CS

ONLY

)

You can also enter upper and lower case letters and symbols using the qwerty keyboard.

You can switch the entry mode from normal mode, CAPS mode and CTRL mode. The mode

change is reflected on the screen keyboard display.

HANGING

THE

DISPLAY

LANGUAGE

The default language used by your MFP for display messages and for report printing is

English

. If required, this can be changed using the Panel Language Setup utility.

Normal mode You can enter lower-case

letters.

CAPS mode By pressing the CAPS key, you

can enter upper-case letters.

CTRL mode By pressing the CTRL key, you

can enter symbols.

NOTE

Numbers and certain characters cannot be entered using the qwerty

keyboard. To enter them, use the screen keyboard or keypad.

1. To ensure your product contains the latest firmware updates, it is recommended that you download

the language files from this utility during setup.

Getting started > 19

ETTING

STARTED

WITCHING

1. Check that the power switch is OFF.

2. Plug the power cable into the power socket of your machine.

3. Plug the power cable into the electric socket.

4. Check that no documents are on the document glass or ADF, and the ADF cover is

closed.

5. Press the power switch ON.

WITCHING

OFF

1. Press the SETTING button on the control panel to enter the menu.

2. Using the arrow keys, scroll to the Shutdown menu.

3. Press the OK button.

4. Using the arrow keys, highlight Yes to continue or No to cancel.

5. Press the OK button to execute.

6. At the prompt, turn the power switch OFF.

CAUTION!

Do not turn off the power switch suddenly as this may damage your

MFP.

If you have an SD card fitted, always follow the correct shutdown

procedure to ensure that no data is lost.

Do not turn off while scanning is in progress.

Getting started > 20

OWER

SAVING

MODE

If you do not use the machine for a while, it will enter power saving mode to control the

power consumption of the device. To cancel or initiate power saving mode, press the

Power Save button on the control panel.

LEEP

MODE

Your machine transitions from power saving mode to sleep mode after a set period of time.

In sleep mode the power consumption of the device in minimal. To cancel or initiate sleep

mode, press the Power Save button on the control panel.

NOTE

If your machine is connected locally (via USB), when it transitions to Sleep

mode its status is viewed as off-line. To use the printer in this state, you must

press the Power Save button to exit sleep mode.

By default, the time interval to enter the power saving mode is set to 30

minutes. Refer to “Power Save Time” on page 162.

You can enable or disable the power saving mode. Refer to “Power Save

Enable” on page 163.

NOTE

The machine will not enter sleep mode if an error occurs and the machine

requires attention.

By default, the time interval to enter sleep mode is set to 10 minutes. Refer

to “Sleep Time” on page 162.

You can enable or disable sleep mode. Refer to “Sleep” on page 163.

Getting started > 21

NSTALLING

DRIVERS

AND

UTILITIES

The installation instructions below refer to USB connection. For network connection details

refer to the Configuration Guide.

If you are running Windows Server 2003 or Server 2008, you may need to follow these

steps to ensure the WIA service starts when using the scanner driver and ActKey Utility:

1. Click Start > Administrative Tools > Services.

2. Double-click Services.

3. Double-click Windows Image Acquisition (WIA).

4. From the Startup type menu, select Automatic.

5. Under Service status, click Start.

6. Click OK.

NOTE

Example screenshots have been used throughout and may not represent your

machine, however the procedure is the same.

NOTE

You must be logged on as an administrator or a member of the Administrators

group in order to complete this procedure. If your computer is connected to a

network, network policy settings may also prevent you from completing this

procedure.

NOTE

In the case of Server 2008, Desktop Experience needs to be installed.

Getting started > 22

INDOWS

SCANNER

AND

PRINTER

DRIVERS

The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software.

Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's

front panel.

1. Insert the DVD/CD-ROM and click Easy Installation to start the driver installer

program.

2. Follow the on-screen instructions to install the drivers.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

NOTE

The driver installer program is the recommended installation method.

NOTE

Do not connect the USB cable at this time. You will be instructed when to

connect the USB cable when you run the driver installer program.

Getting started > 23

PRINTER

DRIVER

The information in this section is based on Mac OS X Leopard (10.5). Other versions may

appear slightly different, but the principles are the same.

1. Insert the DVD/CD-ROM and run the driver installer program.

2. Follow the on-screen instructions to install the printer driver.

3. Attach the printer to a USB port of your computer.

4. Switch on the printer.

5. Choose Apple Menu > System Preferences > Print & Fax.

6. If the printer is already in the list of printers, click “-” to remove it.

7. Click “+” to add a new printer.

8. Ensure:

> The Default tab is selected and select your machine from the list.

> Your machine is displayed as Kind “USB” in the list of available printers.

> The Print Using: selection matches your machine.

If “Generic PostScript Printer” is displayed, select a driver that matches.

9. Click Add.

10. Click Configure... and ensure the hardware options displayed match your machine.

11. The printer is added to the list of printers.

12. Restart your computer.

NOTE

This is necessary as Leopard may not be using the correct printer driver files.

NOTE

Hardware options are not configured automatically.

USBe-STUDIO263CS-EB0E1A

e-STUDIO263CS-EB0E1A

e-STUDIO263CS(PS)

Getting started > 24

DRIVER

(e-STUDIO223CS

AND

e-STUDIO263CS)

The fax driver allows you to send faxes directly from your computer without printing the

document first.

Windows XP has built-in fax support - you can use your computer's modem to send faxes

directly from your computer.

With the fax driver you are sending the fax data from your computer to the MFP, and then

the MFP automatically sends the document.

Installing the fax driver

This is installed as part of the driver installer wizard.

NOTE

Before using the internet fax function, you need to configure the server

settings. Refer to the Configuration Guide for details.

Getting started > 25

ONFIGURATION

TOOL

Installation of the Configuration Tool is optional and can be found on the DVD/CD in the

Utilities folder. Follow the on-screen instructions to complete the Configuration Tool

installation.

The Configuration Tool can discover devices over USB or network connections.

1. To search and install, select Tools > Register Device.

2. Highlight the required search result and when prompted click Yes.

The Configuration Tool allows you to set up and manage your MFP. Refer to the

Configuration Guide for detailed instructions.

NOTE

Network settings, such as LDAP configuration, cannot be saved to the MFP

from the Configuration Tool. For such settings, use the MFP operator panel or

MFP web page.

Getting started > 26

UTILITY

The ActKey utility enables the MFP to receive one key touch commands from a connected

computer.

Installation of the ActKey utility is optional and can be found on the DVD/CD in the Utilities

folder.

Information on using the ActKey utility can be found in “Scan to remote PC” on page 59.

Setting up the ActKey utility

1. Install the ActKey utility from the DVD/CD:

Set-up will place an “ActKey” icon on your desktop.

2. Double-click this icon to open the ActKey console.

3. Select Options > Button Settings. The following screen displays.

4. Select the function you want to set in section (1).

5. Set the parameters for this function in section (2).

6. When you have completed settings, press OK (3).

The Utility will return to the ActKey console.

NOTE

The ActKey utility only supports Windows.

You must have the scanner driver installed.

Getting started > 27

7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program

to handle scanner events:

(a) Select Start > Control Panel.

(b) Double-click Scanners and Cameras.

(d) Select the Events tab.

(e) Choose an event from the Select an event drop-down menu.

(f) In the Actions field, click Start this program and choose ActKey from the

drop-down menu.

(g) Click Apply.

(h) Repeat steps e to g for each event, e.g. Scan to Application, Folder and PC-Fax.

(i) Click OK to confirm.

NOTE

The following example uses Windows XP. The steps may vary if you are using

any other operating system, but the principle is the same.

Paper recommendations > 28

APER

RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes.

This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed

for use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high

fuser temperatures used in the printing process.

Envelopes

Labels

ASSETTE

TRAYS

If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi

purpose tray) you have the printer automatically switch to the other tray when the current

tray runs out of paper. When printing from Windows applications, this function is enabled

in the driver settings. When printing from other systems, this function is enabled in the

Print Menu. (See “Auto Tray Switch:” on page 150.)

CAUTION!

Envelopes should be free from twist, curl or other deformations.

They should also be of the rectangular flap type, with glue that

remains intact when subjected to hot roll pressure fusing used in

this type of printer. Window envelopes are not suitable.

CAUTION!

Labels should also be of the type recommended for use in copiers

and laser printers, in which the base carrier page is entirely

covered by labels. Other types of label stock may damage the

printer due to the labels peeling off during the printing process.

SIZE DIMENSIONS WEIGHT (G/M²)

a. A6 printing from Tray 1 or the MP Tray only.

105 x 148mm Light 64 - 74g/m²

Medium Light 75 - 82g/m²

Medium 83 - 104g/m²

Heavy 105 - 120g/m²

Ultra heavy1 121 - 176g/m²

Ultra heavy2 177 - 220g/m²

Tray 1/2: 64 - 176g/m²

MP Tray: 64 - 220g/m²

Duplex: 64 - 176g/m²

A5 148 x 210mm

B5 182 x 257mm

16K (184x260mm) 184 x 260mm

Executive 184.2 x 266.7mm

16K (195x270mm) 195 x 270mm

16K (197x273mm) 197 x 273mm

A4 210 x 297mm

Letter 215.9 x 279.4mm

Legal 13in. 216 x 330mm

Legal 13.5in. 216 x 343mm

Legal 14in. 216 x 356mm

Paper recommendations > 29

ULTI

PURPOSE

TRAY

The multi purpose tray can handle the same sizes as the cassette trays but in weights up

to 220

g/m². For very heavy paper stock use the face up (rear) paper stacker. This ensures

that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from

127.0mm to 1320mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and

128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes. Up to 10 envelopes can be loaded at

one time, subject to a maximum stacking depth of 10mm.

ACE

DOWN

STACKER

The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m²

standard paper, and can handle paper stocks up to 176g/m².

Pages printed in reading order (page 1 first) will be sorted in reading order (last page on

top, facing down).

ACE

STACKER

The face up stacker at the rear of the printer should be opened and the tray extension

pulled out when required for use. In this condition paper will exit via this path, regardless

of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle

stocks up to 220

g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than

176g/m².

UPLEX

Automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette

sizes except A6), using paper stocks from 64 - 176g/m².

NOTE

The face up stacker cannot be used when printing duplex.

Loading paper > 30

OADING

PAPER

ASSETTE

TRAYS

1. Remove the paper tray from the machine.

Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all

sheets are properly separated, then tap the edges of the stack on a flat surface to

make it flush again (3).

Loading paper > 31

3. Load paper (letter headed paper face down and top edge towards the front of the

printer), as shown.

4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used.

5. Close the paper tray gently.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 33 and

“Registering custom sizes” on page 34.

To prevent paper jams:

> Do not leave space between the paper and the guides and rear stopper.

> Do not overfill the paper tray. Capacity depends on the type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the same time.

> Close the paper tray gently.

Loading paper > 32

> Do not pull the paper tray out during printing (except as described below for the 2nd

tray).

NOTE

> If you have two trays and you are printing from the 1st (upper) tray, you

can pull out the 2nd (lower) tray during printing to reload it. However, if

you are printing from the 2nd (lower) tray, do not pull out the 1st (upper)

tray. This will cause a paper jam.

> For face down printing, make sure the face up (rear) stacker (a) is closed

(the paper exits from the top of the printer). Stacking capacity is

approximately 150 sheets, depending on paper weight.

> For face up printing, make sure the face up (rear) stacker (a) is open and

the paper support (b) is extended. Paper is stacked in reverse order and

tray capacity is approximately 100 sheets, depending on paper weight.

> Always use the face up (rear) stacker for heavy paper (card stock, etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may

result in a paper jam.

Loading paper > 33

ULTI

PURPOSE

TRAY

1. Open the multi purpose tray (a).

2. Fold out the paper supports (b).

3. Press gently down on the paper platform (c) to ensure it is latched down.

4. Load the paper and adjust the paper guides (d) to the size of paper being used.

> For single-sided printing on headed paper load the paper into the multi purpose

tray with pre-printed side up and top edge into the printer.

> For two-sided (duplex) printing on headed paper load the paper with pre-printed

side down and top edge away from the printer.

> Envelopes should be loaded face up with top edge to the left and short edge into

the printer. Do not select duplex printing on envelopes.

> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum

stacking depth is 10mm.

5. Press the tray latch button inwards to release the paper platform, so that the paper

is lifted and gripped in place.

6. Set the correct paper size. Refer to “Configuring the tray settings” on page 33 and

“Registering custom sizes” on page 34.

ONFIGURING

THE

TRAY

SETTINGS

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the

loaded paper on your machine.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Press OK to select Paper Size.

5. Using the arrow keys, scroll to the loaded paper size and press OK.

6. Using the Down arrow key, scroll to Media Type and press OK.

7. Using the arrow keys, scroll to the type of media loaded and press OK.

8. Using the Down arrow key, scroll to Media Weight and press OK.

9. Using the arrow keys, scroll to the weight of the loaded paper and press OK.

10. Press the Left arrow key to exit the menu.

Loading paper > 34

EGISTERING

CUSTOM

SIZES

To load custom size paper, you need to register the width and length of the paper before

printing.

The range of the sizes you can set differs according to the paper tray.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Paper Setup and press OK.

3. Using the arrow keys, scroll to the required paper tray and press OK.

4. Using the Down arrow key, scroll to Custom and press OK.

5. Using the keypad, enter the Width and Length of the loaded paper.

Press the Right arrow key to move between digits.

6. Press OK.

7. Press the Left arrow key to exit the menu.

TRAY AVAILABLE SIZE RANGE

Tray 1 Width: 105 to 216 mm (4.1 to 8.5 inches)

Length: 148 to 356 mm (5.8 to 14.0 inches)

Tray 2 (o ptional ) Width: 148 to 216 mm (5.8 to 8.5 inches)

Length: 148 to 356 mm (8.3 to 14.0 inches)

MP tray Width: 64 to 216 mm (2.5 to 8.5 inches)

Length: 127 to 1321 mm (5.0 to 52.0 inches)

NOTE

For tray 1 and tray 2, you can configure the

Custom setting only when Paper

Size

is set to Custom.

The available size range for duplex printing is the same as that for tray 2.

User authentication and access control > 35

SER

AUTHENTICATION

AND

ACCESS

CONTROL

If your Administrator has enabled access control on your machine, it will automatically start

up in access control mode. You will not be able to use it until you have provided valid login

information. If the access control setting is:

> PIN; you will need to provide a valid PIN (personal identification number).

> User name and password; you will need to provide a valid user name and

password.

After using it, you will be expected to log out, leaving the machine in access control mode,

unable to be used by unauthorised users.

AUTHENTICATION

OGGING

INTO

THE

MACHINE

1. Enter your PIN using the keypad on the control panel.

2. Press OK.

If authentication succeeds, the top screen displays.

OGGING

OUT

THE

MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

SER

NAME

AND

PASSWORD

AUTHENTICATION

OGGING

INTO

THE

MACHINE

1. Make sure that User Name is selected and then press the Right arrow key.

2. Enter your name.

3. Using the arrow keys, highlight Done and then press OK.

4. Make sure that Password is selected and then press OK.

5. Enter your password.

6. Using the arrow keys, highlight Done and then press OK.

7. At the Login screen, press OK.

If authentication succeeds, the top screen displays.

OGGING

OUT

THE

MACHINE

When you have finished operations, be sure to log out of the machine.

1. Press the BACK button or Left arrow key until the top screen displays.

2. Press the RESET/LOGOUT button on the control panel.

NOTE

After a certain period of time, the machine automatically logs out users.

NOTE

After a certain period of time, the machine automatically logs out users.

User authentication and access control > 36

PERATION

FROM

THE

COMPUTER

Printing from Windows

1. Open the file you want to print.

2. From the File menu, select Print.

3. Choose the printer driver you want in Select Printer and click Preferences.

4. Select the Job Options tab.

5. Click User Auth....

6. Select the Enable User Authentication check box.

7. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

8. Click OK.

9. Click OK and then click Print.

Printing from Mac

1. Open the file you want to print.

2. From the File menu, select Print.

3. Select your machine’s printer driver.

4. Select User Auth... from the panel menu under the Printer and Presets menus.

5. Select the Enable User Authentication check box.

6. Enter the user name in User Name and the password in Password.

7. Click Print.

NOTE

The authentication type specified on the computer overrides the one specified

on the machine.

NOTE

You cannot use the PCL XPS printer driver for this function.

This procedure uses Windows 7 and NotePad as an example. The procedures

and menus may differ depending on the OS you use.

NOTE

This procedure uses Mac OS X 10.6 as an example. The procedures and menus

may differ depending on the OS you use.

User authentication and access control > 37

Faxing (Windows only)

1. Open the file you want to fax.

2. From the File menu, select Print.

3. Select your machine (fax driver) in Select Printer and click Preferences.

4. On the Setup tab, click User Authentication....

5. Select the Enable User Authentication check box.

6. Enter the user name in Username and the password in Password.

Clicking Use Windows Login automatically enters your login name on Windows.

7. Click OK.

8. Click OK and then click Print.

NOTE

This procedure uses Windows 7 and NotePad as an example. The procedures

and menus may differ depending on the OS you use.

Operation > 38

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to

use. After the machine has been configured, operating is quite straight forward.

The following sections describe how to copy, fax, and scan your documents.

Refer to “Printing” on page 68 for details of how to use the printing options available from

the control panel. For full details of how to use your machine and any optional accessories

to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode

Printing Guide.

For full details of how to access and use the security features, please refer to the Security

Guide.

NOTE

If your Administrator has enabled access control on your machine, it will

automatically start up in access control mode. You will not be able to use it

until you have provided valid login information. Refer to “User authentication

and access control” on page 35 for details.

NOTE

Fax function is available on the e-STUDIO223CS and e-STUDIO263CS only.

Operation > 39

ULTI

TASKING

Your machine can handle more than one task at a time. The table below details which

combination of tasks can be performed.

1st

Copy Scan to

email/

network

Internet

Fax (Tx)

Scan to

USB

memory

Fax

from

USB

(direct

print)

PC scan

(remote

PC)

Email to

Internet

Fax (Rx)

from

Web

(direct

print)

Copy

No Yes Yes No

Yes

a. Data is accepted but printing is halted until the 1st action is complete.

Yes

b. While only printing the first print action (scan is completed), the second action can be allowed to browse the

files on the USB memory.

Yes

Scan to

email/

network

Internet

Fax (Tx)

Yes Yes Yes No Yes Yes Yes Yes Yes

Scan to

USB

memory

No No No No Yes No No Yes Yes

Fax Tx Yes Yes Yes

Yes

c. Operation is accepted but operation is halted until the 1st action is complete.

No Yes Yes Yes Yes

Fax Rx

d. Copy is enabled only before the start of printing of a received fax image.

Yes Yes

Yes

from USB

(direct

print)

No Yes Yes Yes

Yes

e. The second action won't be able to do due to less available memory.

Yes

PC scan

(remote

PC)

No No No No Yes No No Yes Yes

Email to

Internet

Fax (Rx)

No Yes Yes Yes Yes

Yes

from Web

(direct

print)

f. Copy is enabled after completing the first print action.

Yes Yes Yes

Yes

Operation > 40

OADING

DOCUMENT

(

)

The MFP can scan/copy/send document(s) either from the ADF (Automatic Document

Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF.

The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send pages from books, newspaper clippings, or paper with

wrinkles or curls, place them on the glass.

OCUMENT

REQUIREMENTS

Before using the ADF, please make sure that your paper meets the following specifications:

> Document(s) can range in size from 114.3 x 139.7mm to 215.9 x 355.6mm.

> Document(s) can range in weight from 60 to 120 g/m

> Document(s) should be square or rectangular and in good condition (not fragile or

worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.

> Document(s) should be free of staples, paper clips, paper sticky notes.

> Keep the glass clean and without any documents left on it.

CANNABLE

AREA

Text or images within the shaded area are not scanned.

NOTE

To transmit irregular types of document(s), place the document(s) on the

glass or make a copy first and then transmit the copy instead.

When faxing, you can load only A4, letter, or legal size documents in the ADF,

and A4 or letter size documents on the document glass. You cannot load mixed

size documents.

Operation > 41

LACING

DOCUMENT

(

)

THE

ADF

1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to

50 pages at one time.

2. Place the document with the text face UP in the ADF:

> If your document is portrait, load with the top edge of the document in first.

> If your document is landscape, load with the left edge of the document in first.

3. Adjust the Paper Guides to centre the document in the ADF.

Operation > 42

LACING

DOCUMENT

(

)

THE

GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass:

> If your document is portrait, align its top edge to the upper-left corner of the

glass.

> If your document is landscape, align its right edge to the upper-left corner of the

glass.

3. Close the document cover.

Copying > 43

OPYING

ASIC

OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. If required, press the Copy button (1) on the control panel to prompt the Copy

screen.

3. Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy

your document(s) in colour.

NCREASING

COPY

COUNT

The machine is preset to a copy count of 1. If you wish to increase the number of copies,

select the number of copies with the numeric keypad.

To increase the copy count:

1. If required, press the Copy button on the control panel to prompt the Copy screen.

2. Enter number of copies required using the numeric keypad. The screen display will

confirm the copy count selected.

NOTE

If your Administrator has enabled access control on your machine, it will

automatically start up in access control mode. You will not be able to use it

until you have provided valid login information. Refer to “User authentication

and access control” on page 35 for details.

NOTE

Factory default setting is Copy mode.

NOTE

If you wish to cancel the copy process, press Stop (4) to abort the operation.

NOTE

You can select up to 99 copies.

2 3 4

Start ready.

Copying > 44

DVANCED

OPERATION

Using the options available you can alter the copy output to suit your needs:

1. Press the Right arrow key.

2. Select required parameter with Down arrow key and press the OK button or the

Right arrow key to display the available options.

3. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,

Legal 14, Executive

Allows you to select the document

size.

Duplex Copy OFF(Simplex), Simplex -> Duplex LE,

Simplex -> Duplex SE, Duplex -> Duplex,

Duplex LE -> Simplex, Duplex SE -> Simplex

Turns the duplex (2-sided) function

off or on.

Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.

Display condition: Duplex Copy is set

to Duplex -> Duplex and N-up or

Repeat is ON.

Paper Feed Auto, Tray 1(A4 ) , Tray 2(A4)*, M P Tray(A4) Allows you to define the paper tray for

printing.

Auto - Allows for automatic tray

selection based on the document

image size and/or scaling setting

defined.

* If fitted.

Zoom Auto, 100%, Zoom (25-400%), A4->A5(70%),

Leg14->Let(78%), Leg13.5->Let(81%),

Leg13->Let(84%), A4->B5(86%),

A4->Let(94%), Let->A4(97%),

Fit to page(98%), B5->A4(115%),

A5->A4(141%)

Allows you to scale the copy using the

presets values or by scaling in 1%

increments up to 400% and down to 0

by entering the value using the

keypad.

Sort ON, OFF ON prints 1 entire copy/set of the

multiple copy document at a time

(e.g. pages 1,2,3,1,2,3,1,2,3,…)

OFF batch prints the multiple copy

document page by page (e.g. pages

1,1,1,2,2,2,3,3,3,…)

Copying > 45

Image

Settings

Density -3, -2, -1, 0, +1,

+2, +3

Adjust density

Darker: Keep colour intensity and

darker image.

Lighter: Reduce colour intensity and

gives lighter image.

Document Type Text, Text&Photo,

Photo, Photo

(Glossy)

Allows you to specify the type of

images on the document.

Scan Resolution Normal, Extra Fine Allows you to select the scanning

resolution. The Extra Fine setting

reproduces a higher resolution image

with greater detail, however this

requires more disk space.

Note: In Mono copy mode, the

resolution is fixed to Extra Fine.

Background Removal OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the colour

background of the image (assuming

document has a colour background) -

such that the background colour is not

printed.

Contrast -3, -2, -1, 0, +1,

+2, +3

Contrast setting

High: Enhance brightness

Low: Reduce brightness

Hue -3, -2, -1, 0, +1,

+2, +3

Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

Saturation -3, -2, -1, 0, +1,

+2, +3

Saturation setting

High: Enhance image sharpness

Low: Reduce hue

RGB Red: -3, -2, -1, 0,

+1, +2, +3

Green: -3, -2, -1, 0,

+1, +2, +3

Blue: -3, -2, -1, 0,

+1, +2, +3

Adjust RGB contrast settings. Use the

arrow keys to increment and

decrement the values and to move to

the next colour setting.

Direction Portrait, Landscape Selects the default page orientation.

N-In-1 OFF

2-in-1

4-in-1: Vertical

4-in-1: Horizontal

Allows you to print multiple pages of

the document to a single sheet of

paper.

2-n-1 layout orientation and image

order is fixed. If you specify 4-in-1

you can specify horizontal or vertical

orientation. If you specify 2-in-1 or 4-

in-1, set your original documents on

the ADF, alternatively enable Continue

Scan mode and use the document

glass (see “Continue Scan” on

page 46).

Repeat OFF

Allows you to print multiple images of

an original document on a single

sheet.

ID Card Copy ON, OFF Allows you to set ID card copying as

the default copy mode.

FEATURE OPTION DESCRIPTION

Copying > 46

4. Press the Left arrow key or Back button to return to the start menu.

5. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

ESETTING

COPY

SETTINGS

UTO

RESET

All settings you configured for your copy job return to their default values if no operation

is made for a set period of time.

The factory default setting is 3 minutes. Refer to “Operation Timeout” on page 161.

SING

THE

RESET

LOGOUT

BUTTON

By pressing the RESET/LOGOUT button, the settings you configured for your copy job

return to their default values.

After copying, press the RESET/LOGOUT key to reset the default settings for the next

user.

Continue

Scan

ON, OFF Allows you to continue scanning more

documents. Allows you to construct a

single scan job from multiple

individual sheets or originals.

Mixed Size ON, OFF Allows you to load originals of same

width but different length in the ADF.

The following document sizes can be

set concurrently; A3 and A4 LEF, B4

and B5 LEF, A4SEF and A5 LEF.

When enabled, the tray setting is

automatic, you cannot specify a tray

manually.

Margin ON, OFF Allows you to change the document

top and left margin areas.

Input range: -25 to +25mm.

Edge Erase ON, OFF Allows you to block out the peripheral

areas of the document where spurious

shadows and borders may arise when

copying with the document cover

open (such as with books and

magazines) or for other purposes.

Input range: 5 to 50mm.

FEATURE OPTION DESCRIPTION

Scanning > 47

CANNING

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button (1) on the control panel to prompt the Scan Menu screen.

3. Select the scan destination from the following options:

> E-mail

> Network PC

> USB Memory

> Local PC

> Remote PC

4. Set your scanning options as required. For further details refer to the following

sections.

5. Press Mono (2) to scan your document(s) in black and white, or Colour (3) to scan

your document(s) in colour.

NOTE

If your Administrator has enabled access control on your machine, it will

automatically start up in access control mode. You will not be able to use it

until you have provided valid login information. Refer to “User authentication

and access control” on page 35 for details.

NOTE

Local PC; select target application from the control panel on the MFP.

Remote PC; select target application from utility on your PC.

NOTE

If you wish to cancel the scan process, press Stop (4) to abort the operation.

2 3 4

Scanning > 48

CAN

MAIL

Using the options available, you can enter e-mail information and alter the scan output to

suit your needs:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. If required, use the arrow keys and scroll to E-mail, then press OK.

4. Using the options available, you can enter e-mail destination(s) and alter the scan

output to suit your needs.

NOTE

For illustration purposes only, the features shown are as accessed from the

control panel.

FEATURE OPTION DESCRIPTION

Destination

Add Destination To:

Cc:

Bcc:

Address Book Select e-mail address from

the address book.

Input range: 001-100

E-mail Group List Select destination group

from the list.

Input range: 01-20

E-mail Send History Displays the list of sent

e-mails.

Direct Input Enter e-mail address using

the on-screen keyboard.

LDAP Simple Search Use the on-screen keyboard

to enter a search value.

Advanced Search

Search Method:

User Name:

E-mail Address:

Use Advanced Search to

search the LDAP address

book by user name and/or

e-mail address.

Can display up to 100

addresses.

Scan Settings Scan Size A4, A5, A6, B5, Letter, Legal 13,

Legal 13.5, Legal 14, Executive

Allows you to select the scan

size.

Duplex Scan OFF, Long Edge Bind, Short Edge

Bind

Select the bound originals

binding position.

Scan Menu

USB Memory

Network PC

E-mail

Scanning > 49

Scan Settings

(cont.)

Image Settings Density -3, -2, -1, 0, +1,

+2, +3

Adjust density

Darker: Keep colour intensity

and darker image.

Lighter: Reduce colour

intensity and gives lighter

image.

Document

Type

Text, Text&Photo,

Photo, Photo

(Glossy)

Allows you to specify the

type of images on the

document.

Resolution 75dpi, 100dpi,

150dpi, 200dpi,

300dpi, 400dpi,

600dpi

Allows you to select the

appropriate resolution.

Remember the higher the

resolution the bigger the file

size!

Background

Removal

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out any

unintended background

colour.

Contrast -3, -2, -1, 0, +1,

+2, +3

Contrast setting

High: Enhance brightness

Low: Reduce brightness

Hue -3, -2, -1, 0, +1,

+2, +3

Red / green balance

adjustment.

Low: Enhance red.

High: Enhance green.

Saturation -3, -2, -1, 0, +1,

+2, +3

Saturation setting

High: Enhance image

sharpness

Low: Reduce hue

RGB Red: -3, -2, -1, 0,

+1, +2, +3

Green: -3, -2, -1,

0, +1, +2, +3

Blue: -3, -2, -1, 0,

+1, +2, +3

Adjust RGB contrast settings.

Use the arrow keys to

increment and decrement

the values and to move to

the next colour setting.

Reply To Address Book Select e-mail address from

the address book.

Input range: 001-100

Direct Input Enter e-mail address using

the on-screen keyboard.

LDAP Simple Search Use the on-screen keyboard

to enter a search value.

Advanced Search

Search Method:

User Name:

E-mail Address:

Use Advanced Search to

search the LDAP address

book by user name and/or

e-mail address.

Can display up to 100

addresses.

FEATURE OPTION DESCRIPTION

Scanning > 50

Scan Settings

(cont.)

Edit E-mail Subject Select Subject Enter new or edit the default

e-mail subject and text

templates.

For further details refer to

“Creating e-mail templates”

on page 64.

Direct Input

E-mail Body Select Text

Direct Input

File Name User defined Use the on-screen keyboard

to enter an appropriate file

name.

Continue Scan ON, OFF Allows you to continue

scanning more documents.

Allows you to construct a

single scan job from multiple

individual sheets or originals.

Refer to “Continuous scan

mode” on page 95 for

details.

Greyscale ON, OFF Select ON to print in

grayscale.

File Format Colour:

PDF, TIFF, JPEG, XPS

Mono (Grayscale):

PDF, TIFF, JPEG, XPS

Mono (Binary):

PDF, TIFF, XPS

Select the appropriate file

format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Select the appropriate

encryption level.

Compression

Rate

Color:

High, Medium, Low

Mono (Grayscale):

High, Medium, Low

Mono (Binary):

High, Medium, Raw

Select the appropriate

compression level.

Note:

Mono (Binary);

High = G4

Medium = G3

Edge Erase ON, OFF Use the keypad to enter the

width settings.

Input range: 5 to 50mm

E-mail Send History Displays the list of sent

e-mails.

NOTE

> If you want to use the address book or group list features, be sure to

book” on page 63.

> This machine allows you to send scanned document(s) to multiple e-mail

addresses. Simply select the destination you require and press OK, then

repeat until all the destinations you require are selected.

> Up to 48 characters can be entered in the “Destination”, “Reply to” and

the “Subject” fields.

> If the administrator has set SMTP or POP3 authentication, after sending

your scanned document to e-mail addresses, and if no more transmission

is required, log out of the system. This is to prevent misuse of the user's

e-mail account for sending e-mails. If there is no other operation within

3 minutes, the system will log out automatically.

FEATURE OPTION DESCRIPTION

Scanning > 51

5. Press the Mono button to scan your document(s) in black and white, or the Colour

button to scan your document(s) in colour.

On completion the machine will beep and a confirmation message displays.

6. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

NOTE

If you wish to cancel the scan process, press the Stop button to abort the

operation.

NOTE

MDN (message disposition notification) and DSN (delivery status notification)

can enabled/disabled by the administrator. Refer to “MDN Response” on

page 149.

Scanning > 52

CAN

NETWORK

Before sending your document to a file server, profiles should be set up first to speed up

the process. A profile contains a list of filing parameters such as your filing protocol,

directory, file name and other scanning parameters.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Network PC and press OK.

4. Using the Down arrow key, scroll to Select Profile and press OK.

The list of registered profiles displays.

5. Using the Down arrow key, scroll to the required profile and press OK.

6. Using the Down arrow key, scroll to Scan Setting and press OK.

Using the options available, you can enter network information and alter the scan out

put to suit your needs.

NOTE

The MFP must be connected to a Network server to enable Scan to Network

PC to be set up. Refer to the Configuration Guide for details.

NOTE

Profiles can be created and managed using the machine’s web page or the MFP

Setup Tool.

You can create up to 50 profiles. Refer to “Managing profiles” on page 61.

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,

Legal 14, Executive

Allows you to select the scan size.

Duplex Scan OFF, Long Edge Bind, Short Edge Bind Select the bound originals binding

position.

USB Memory

Network PC

E-mail

Scan Menu

Scanning > 53

Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Darker: Keep colour intensity and darker

image.

Lighter: Reduce colour intensity and

gives lighter image.

Document Type Text, Text&Photo,

Photo, Photo (Glossy)

Allows you to specify the type of images

on the document.

Background

Removal

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the colour

background of the image (assuming

document has a colour background) -

such that the background colour is not

printed.

Resolution 75dpi, 100dpi, 150dpi,

200dpi, 300dpi, 400dpi,

600dpi

Allows you to select the appropriate

resolution.

Remember the higher the resolution the

bigger the file size!

Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting

High: Enhance brightness

Low: Reduce brightness

Hue -3, -2, -1, 0, +1, +2, +3 Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting

High: Enhance image sharpness

Low: Reduce hue

RGB Red: -3, -2, -1, 0, +1,

+2, +3

Green: -3, -2, -1, 0, +1,

+2, +3

Blue: -3, -2, -1, 0, +1,

+2, +3

Adjust RGB contrast settings. Use the

arrow keys to increment and decrement

the values and to move to the next

colour setting.

File Name User defined Use the on-screen keyboard to enter an

appropriate file name.

Subfolder User defined Enter the subdirectory where the

scanned document will be stored.

Continue Scan ON, OFF Allows you to continue scanning more

documents. Allows you to construct a

single scan job from multiple individual

sheets or originals. Refer to“Continuous

scan mode” on page 95 for details.

Greyscale ON, OFF Select ON to print in grayscale.

File Format Colour:

PDF, TIFF, JPEG, XPS

Mono (Grayscale):

PDF, TIFF, JPEG, XPS

Mono (Binary):

PDF, TIFF, XPS

Select the appropriate file format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Select the appropriate encryption level.

FEATURE OPTION DESCRIPTION

Scanning > 54

7. Press the Mono button to scan your document(s) in black and white, or the Colour

button to scan your document(s) in colour.

On completion the machine will beep and a confirmation message displays.

8. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

Compression

Rate

Color:

High, Medium, Low

Mono (Grayscale):

High, Medium, Low

Mono (Binary):

High, Medium, Raw

Select the appropriate compression level.

Note:

Mono (Binary);

High = G4

Medium = G3

Edge Erase ON, OFF Use the keypad to enter the width

settings.

Input range: 5 to 50mm

NOTE

If you wish to cancel the scan process, press the Stop button to abort the

operation.

FEATURE OPTION DESCRIPTION

Scanning > 55

CAN

USB

MEMORY

1. Plug the USB memory into the USB port at the front of the machine.

2. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

3. Press the Scan button on the control panel to prompt the Scan Menu screen.

4. Using the Down arrow key, scroll to USB Memory and press OK.

Using the options available, you can enter a file name and alter the scan output to

suit your needs.

FEATURE OPTION DESCRIPTION

Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,

Legal 14, Executive

Allows you to select the scan size.

Duplex Scan OFF, Long Edge Bind, Short Edge Bind Select the bound originals binding

position.

Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Darker: Keep colour intensity and darker

image.

Lighter: Reduce colour intensity and

gives lighter image.

Document Type Text, Text&Photo,

Photo, Photo (Glossy)

Allows you to specify the type of images

on the document.

Background

Removal

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the colour

background of the image (assuming

document has a colour background) -

such that the background colour is not

printed.

Resolution 75dpi, 100dpi, 150dpi,

200dpi, 300dpi, 400dpi,

600dpi

Allows you to select the appropriate

resolution.

Remember the higher the resolution the

bigger the file size!

Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting

High: Enhance brightness

Low: Reduce brightness

Scan Menu

USB Memory

Network PC

E-mail

Scanning > 56

5. Press the Mono button to scan your document(s) in black and white, or the Colour

button to scan your document(s) in colour.

On completion a confirmation message displays.

6. Remove the USB memory from the machine.

7. If access control is enabled, logout once you are finished to avoid any unauthorised

access.

Image Settings

(cont.)

Hue -3, -2, -1, 0, +1, +2, +3 Red / green balance adjustment.

Low: Enhance red.

High: Enhance green.

Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting

High: Enhance image sharpness

Low: Reduce hue

RGB Red: -3, -2, -1, 0, +1,

+2, +3

Green: -3, -2, -1, 0, +1,

+2, +3

Blue: -3, -2, -1, 0, +1,

+2, +3

Adjust RGB contrast settings. Use the

arrow keys to increment and decrement

the values and to move to the next

colour setting.

File Name User defined Use the on-screen keyboard to enter an

appropriate file name.

Continue Scan ON, OFF Allows you to continue scanning more

documents. Allows you to construct a

single scan job from multiple individual

sheets or originals. Refer to “Continuous

scan mode” on page 95 for details.

Greyscale ON, OFF Select ON to print in grayscale.

File Format Colour:

PDF, TIFF, JPEG, XPS

Mono (Greyscale):

PDF, TIFF, JPEG, XPS

Mono (Binary):

PDF, TIFF, XPS

Select the appropriate file format.

Encrypted PDF Not Encrypt

Encrypt Low, Medium, High

Select the appropriate encryption level.

Compression

Rate

Color:

High, Medium, Low

Mono (Greyscale):

High, Medium, Low

Mono (Binary):

High, Medium, Raw

Select the appropriate compression level.

Note:

Mono (Binary);

High = G4

Medium = G3

Edge Erase ON, OFF Use the keypad to enter the width

settings.

Input range: 5 to 50mm

NOTE

If you wish to cancel the scan process, press the Stop button to abort the

operation.

FEATURE OPTION DESCRIPTION

Scanning > 57

CAN

LOCAL

You can save scanned data into your local computer. When you press the START button,

the scan job starts and the ActKey utility and the scanner driver start automatically. You

can send the scanned document to a specified application, save it into a specified folder, or

send it by fax. The machine can be connected to USB interface or network, but only one

computer can be connected at the same time. Refer to the Configuration Guide for details.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Local PC and press OK.

4. If required, use the arrow keys to highlight Select A Connecting PC and press OK.

5. Using the arrow keys, highlight the appropriate connection option and press OK.

Choose either:

> From Network

> From USB Interface

6. Using the Down arrow key, highlight Select An Application and press OK.

The Select An Application screen displays the following options:

> Application

> Folder

> PC-FAX

7. Select the option you require, followed by the Colour/Mono button to start

scanning.

(a) Application

When the Application function is selected the PC's ActKey Utility executes PC

Scan in accordance with your settings for “Scan to Application1”. The scanned

image data is opened in the application specified by the ActKey Utility for

Application 1.

(b) Folder

When the Folder function is selected the ActKey Utility executes PC Scan in

accordance with your settings for “Scan to Folder”. The scanned image data is

saved in the specified folder.

NOTE

> The scan to local PC function is available for Windows only.

> Ensure that the Actkey Utility is installed and set up first.

> User action is performed at the MFP (Push Scan).

Scan Menu

Remote PC

Local PC

USB Memory

Scanning > 58

When the PC-Fax function is selected, the ActKey Utility executes PC Scan in

accordance with your settings for “Scan to PC-Fax”. The scanned image data is

saved in the specified folder and is ready for the software to send as an

attachment. Complete the data on screen and send.

INTERFACE

Double click the ActKey Icon on your desktop. The ActKey console (below) displays.

The functions below, can now be controlled from the PC:

> Scan to Application1

> Scan to Application2

> Scan to Folder

> Scan to PC-Fax

As the cursor passes over an icon, the parameters set for that icon appear in a text box. A

single click will select that option.

“Scan to Application2” works exactly the same as scan to Application1, simply allowing an

alternative application to be selected.

Scanning > 59

CAN

REMOTE

The following example is based on your printer being connected via USB.

1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on

the glass.

2. Press the Scan button on the control panel to prompt the Scan Menu screen.

3. Using the Down arrow key, scroll to Remote PC and press OK.

4. At your PC: Start your scanning application.

5. Select the File menu and choose Scan or Get Photo.

A dialogue box with a list of scanning sources displays.

6. Select TWAIN: eS222/223/263CS Twain.

You need to select the source only once, unless you want to choose another scanner.

7. Select a profile. Choose from:

(a) B&W Document.

(b) Grayscale Document.

(d) Color Photograph.

NOTE

By default the PC scan mode is set to simple. To enable Secure Scan Mode

refer to “PC Scan Mode” on page 150.

NOTE

After Remote PC is selected, user action is performed at your PC (Pull Scan).

NOTE

The example below is relevant to a machine being connected via USB.

> The instructions below use PaperPort

11 SE (supplied with your

machine) as an example. If you use an alternative application, the

instructions and user interface will differ.

> Only the basic instructions are included here; for full instructions on how

to use PaperPort

11 SE, refer to the documentation that accompanies

the utility.

Scan Menu

Remote PC

Local PC

USB Memory

Scanning > 60

8. Press the Scan button to display the scanning options.

9. Press the required scan button (1) to start scanning.

10. Press Quit to continue:

(a) Press Scan More Pages (2) to continue scanning further documents.

(b) Press Scan Other Side (3) to scan the reverse side of the original document.

2 3 4

Scanning > 61

ANAGING

PROFILES

DDING

NEW

NETWORK

PROFILE

you perform Scan To Network PC with the computer.

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile and press OK.

3. Select the desired profile number.

4. Press the Right arrow key to prompt the Operation Menu screen.

From here you can register or sort profiles.

5. When registering a new profile, press the Right arrow key to prompt the Profile

screen.

6. Ensure Profile Name: is highlighted then press the Right arrow key.

7. Using the arrow keys and on-screen keypad, enter a suitable profile name.

8. Using the arrow keys, highlight Done and press OK.

9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.

10. Using the arrow keys and on-screen keypad, enter the name of the destination

computer and the shared folder name as “\\name of the destination

computer\shared folder name”.

11. Using the arrow keys, highlight Done and press OK.

12. Using the Down arrow key, scroll to User Name then press the Right arrow key.

13. Using the arrow keys and on-screen keypad, enter a suitable user name.

14. Using the arrow keys, highlight Done and press OK.

15. Using the Down arrow key, scroll to Password then press the Right arrow key.

16. Using the arrow keys and on-screen keypad, enter a suitable password.

17. Using the arrow keys, highlight Done and press OK

18. Using the Down arrow key, scroll to File Name then press the Right arrow key.

19. Using the arrow keys and on-screen keypad, enter a suitable file name.

20. Using the arrow keys, highlight Done and press OK.

21. Configure other items if necessary, for example:

\\PC1\SalesDev

NOTE

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

NOTE

If domain management is done, enter “user name@domain name”.

NOTE

You can enter up to 64 characters.

By adding “#n” to the end of the file name, a serial number is automatically

assigned to the end of the name of sent files.

By adding “#d” to the end of the file name, a date is automatically assigned

to the end of the name of sent files.

Scanning > 62

22. Press OK to register the settings and save the profile entry.

The setup for Scan To Network PC is complete.

ELETING

NETWORK

PROFILE

To delete a network profile:

1. Press the SETTING button on the control panel to prompt the Setting screen.

2. Using the Down arrow key, scroll to Profile List and press OK.

3. Select the desired profile number.

4. Ensure Delete is highlighted then press the Right arrow key.

5. At the prompt:

> press OK to continue deleting the profile entry,

or...

> use the Right arrow key to highlight No, then press OK to cancel.

Scanning > 63

ANAGING

THE

ADDRESS

BOOK

ETTING

SENDER

AND

MAIL

ADDRESSES

(

FROM

)

You can set the e-mail address from which e-mails are sent and the address to which

responses are sent.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to From/Reply to and then press OK.

8. Using the Down arrow key, scroll to From or Reply to and then press OK.

9. Using the on-screen keyboard, enter the e-mail address up to 48 characters.

10. Select Done and then press OK.

11. Using the Down arrow key, scroll to Close and then press OK.

12. Press the RESET/LOGOUT button.

NOTE

The default password is “aaaaaa”.

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

NOTE

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

NOTE

You can select e-mail addresses from the address book.

Scanning > 64

REATING

MAIL

TEMPLATES

You can create up to five e-mail templates with various subject lines and body text.

Registering a subject

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and then press OK.

3. Using the arrow keys and on-screen keyboard, enter the administrator password.

4. Select Done and then press OK.

5. Using the Down arrow key, scroll to Scanner Setup and then press OK.

6. Using the Down arrow key, scroll to E-mail Setup and then press OK.

7. Using the Down arrow key, scroll to Template and then press OK.

8. Make sure that Edit Subject is selected and then press OK.

9. Using the Down arrow key, select a template entry number and then press OK.

10. Using the on-screen keyboard, enter the subject up to 80 characters.

11. Select Done and then press OK.

Registering body text

1. Follow steps 1 to 7 in “Registering a subject” on page 64.

2. Using the Down arrow key, scroll to Edit Body and then press OK.

3. Using the on-screen keyboard, enter the body text up to 256 characters.

4. Select Done and then press OK.

NOTE

The default password is “aaaaaa”.

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

NOTE

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

NOTE

e-STUDIO263CS only: You can also use the qwerty keyboard to enter details.

Scanning > 65

DDING

MAIL

ADDRESS

ENTRY

THE

ADDRESS

BOOK

The machine can hold up to 100 e-mail addresses in the address book. To assign a new

e-mail address to the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow

key.

10. Using the keypad or arrows keys and the on-screen keypad, type in the new e-mail

address.

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the e-mail address to and

press OK.

The check box is selected. You can select multiple entries.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the address book.

17. Press the Left arrow key to exit the menu.

ELETING

MAIL

ADDRESS

ENTRY

FROM

THE

ADDRESS

BOOK

To delete an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

NOTE

The maximum length of name is 16 characters.

If you do not enter a name, this column remains blank.

NOTE

The maximum length of address is 80 characters.

Scanning > 66

8. Press the Left arrow key to exit the menu.

ODIFYING

MAIL

ADDRESS

ENTRY

FROM

THE

ADDRESS

BOOK

To edit an e-mail address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Press OK to select E-mail Address.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, E-mail Address and/or Group No. details as required then press

OK.

7. Press the Left arrow key to exit the menu.

DDING

GROUP

ENTRY

THE

ADDRESS

BOOK

The machine can hold up to 20 group addresses. To add a new group address to the address

book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Address No. and press the Right arrow key.

10. Using the arrow keys, select the destination to assign the e-mail group to and press

OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the address book.

14. Press the Left arrow key to exit the menu.

NOTE

The maximum length of name is 16 characters.

Scanning > 67

ELETING

GROUP

ADDRESS

ENTRY

FROM

THE

ADDRESS

BOOK

To delete a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING

GROUP

ADDRESS

ENTRY

FROM

THE

ADDRESS

BOOK

To edit a group address entry from the address book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Address Book and press OK.

3. Using the Down arrow key, scroll to E-mail Group and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name and/or Address No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

Printing > 68

RINTING

This chapter details how to use the following print options from the control panel:

> Job Lists

> Print Job (e-STUDIO263CS only)

> Print from USB memory

> Switch Online/Offline

For full details of how to use your machine and any optional accessories to print jobs

efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.

e-STUDIO263CS only: For full details of how to access and use the security features,

please refer to the Security Guide.

LISTS

You can cancel a print job by deleting it from the job list:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Press OK to select Job Lists.

3. Using the arrow keys, scroll to the job you want to cancel and then press OK.

NOTE

If your Administrator has enabled access control on your machine, it will

automatically start up in access control mode. You will not be able to use it

until you have provided valid login information. Refer to “User authentication

and access control” on page 35 for details.

2 3 4

Print From USB Memory

Print Job

Job Lists

Printing > 69

RINT

JOB

(e-STUDIO263CS

ONLY

)

This section gives a brief overview of how to select and print an encrypted job or a print

job that has been stored in the machine. For full details of how to access and use the

security features, please refer to the Security Guide.

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Using the Down arrow key, scroll to Print Job and press OK.

3. Using the arrow keys, scroll to the job option you require and then press OK. Choose

from:

> Stored Job

> Encrypted Job

4. Enter the PIN or password as appropriate then press OK.

5. Using the Down arrow key, scroll to Print and press OK.

NOTE

If you select

Delete you can cancel the print job. Be aware, if you select

Delete to cancel an encrypted job, it will delete all jobs with the same

password.

2 3 4

Print From USB Memory

Print Job

Job Lists

Printing > 70

RINT

FROM

USB

MEMORY

ASIC

OPERATION

1. Plug the USB memory into the USB port at the front of the machine.

2. Press the Print button (1) on the control panel to prompt the Print Menu screen.

3. Using the Down arrow key, scroll to Print From USB Memory and press OK.

4. Ensure Select Print File is highlighted, then press OK.

The list of supported files on the USB stick are display.

NOTE

Supported file systems: FAT12, FAT16, FAT32.

Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), PRN (PCL,

PS).

Supported: Up to 32 GB capacity of USB memory.

Not Supported: USB hubs, external USB HDDs and encrypted PDFs.

NOTE

Up to 100 files in supported file formats stored in USB memory are displayed

on the file list. If more files are stored in USB memory, the list of the stored

files may not be displayed properly.

You can select and print one file in your USB memory at a time.

2 3 4

Print From USB Memory

Print Job

Job Lists

Printing > 71

5. If your file is contained within a folder:

(a) Using the arrow keys, scroll to the required folder and press OK.

(b) Press OK to select Open Folder.

6. Using the arrow keys scroll to the file you want to print and press the OK.

7. Ensure Select is highlighted, then press OK.

8. If required, scroll to Print Setup and configure the print settings then press OK.

Refer to “Advanced operation” on page 71 for details.

9. Press Mono (2) to print your document(s) in black and white, or Colour (3) to print

your document(s) in colour.

10. Remove the USB memory from the port after a message is displayed indicating that

it is OK to remove the USB memory.

DVANCED

OPERATION

Using the options available you can alter the print output to suit your needs:

1. Select required parameter with Down arrow key and press the OK button or the

Right arrow key to display the available options.

2. Using Up or Down arrow keys, select value and press OK.

Options are (factory default settings in bold text):

3. Press the Back button to return to the print menu.

NOTE

If required, scroll to Folder Property and press OK to check the file

information.

NOTE

If required, scroll to File Property and press OK to check the file information.

NOTE

If you wish to cancel the print process, press Stop (4) to abort the operation.

PARAMETER VALUE DESCRIPTION

Paper Feed Tray 1(A4), MP Tray(A4) Allows you to define the paper tray for

printing.

Copies 1 Enter the number of copies of a document to

be printed from 1 to 999.

Duplex Copy ON, OFF Select the copy method.

If duplex copying is specified, select the

required binding method.

Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.

Only available when duplex is ON.

Fit ON, OFF Match the page size to the paper size. If the

page size of your file is larger or smaller than

the effective print area, the page is resized to

fit the paper size.

Printing > 72

WITCHING

ONLINE

OFFLINE

If you wish to alter the print status of your machine:

1. Press the Print button (1) on the control panel to prompt the Print Menu screen.

2. Using the Down arrow key, scroll to Switch Online/Offline and press OK.

3. Using the arrow keys, scroll to your required option and press OK.

NOTE

If you switch the machine Offline it will disable the Copy function also.

2 3 4

Switch Online/Offline

Print From USB Memory

Print Job

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 73

AXING

- e-STUDIO223CS

AND

e-STUDIO263CS

ONLY

ENDING

FAX

FROM

THE

MFP

This section details how to send a fax directly from your MFP.

ASIC

OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button (1) on the control panel to prompt the Fax Mode screen.

3. Ensure Fax is highlighted, then press OK.

4. Set your destination and send properties as required. Refer to “Advanced operation”

on page 74 for details.

5. Press the Mono button (3) to start sending your document(s).

NOTE

If your Administrator has enabled access control on your machine, it will

automatically start up in access control mode. You will not be able to use it

until you have provided valid login information. Refer to “User authentication

and access control” on page 35 for details.

When faxing, you can load only A4, letter, or legal size documents in the ADF,

and A4 or letter size documents on the document glass. You cannot load mixed

size documents.

NOTE

If you wish to cancel faxing, press Stop (4) to abort the operation.

You can cancel a job that is being transmitted as long as the message

indicating the job has been completed has not displayed. Refer to “Fax job

view/cancel” on page 83 for details on how to cancel a reserved job.

When you select a broadcast job, the job itself is cancelled. If you want to

cancel an individual destination within a broadcast job, refer to “Deleting

specified destinations” on page 76.

Fax transmissions are sent in black and white only.

2 3 4

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 74

DVANCED

OPERATION

Using the options available, you can alter the fax output to suit your needs:

FEATURE OPTION DESCRIPTION

Fax

Add Destination Speed Dial List Select the required speed dial number.

You can select multiple entries.

Entries must be registered in advance, refer

to “Adding a speed dial entry to the phone

book” on page 86.

Group List Select the required group dial number.

You can select multiple entries.

Entries must be registered in advance, refer

to “Adding a group entry to the phone book”

on page 87.

Direct Input Enter the destination fax number using the

keypad. Use the arrow keys and OK button to

select dialling function from the on-screen

options:

> - (Hyphen) Inserts a hyphen to the entered fax

number.

> Pause Pauses two seconds when dialling. You

can use multiple pauses.

> Tone Switches to tone dialling if pulse dialling

is set.

> PreFix Inserts a prefix number registered in

advance.

Tx History Select a destination from the ten most recent

transmissions.

Rx History Select a destination from the ten most recent

receptions.

Fax Functions Scan Size A4, Letter, Legal 13,

Legal 13.5, Legal 14

Allows you to select the paper size to match

the document size.

Resolution Normal, Fine, Extra-

Fine, Photo

Allows you to specify the type of images on

the document.

Density -3, -2, -1, 0, +1, +2,

Adjust density

Darker: Keep colour intensity and darker

image.

Lighter: Reduce colour intensity and gives

lighter image.

Duplex Scan OFF, Long Edge Bind,

Short Edge Bind

Select the bound originals binding position.

Continue Scan ON, OFF Allows you to continue scanning more

documents. Allows you to construct a single

fax job from multiple individual sheets or

originals. Refer to “Continuous scan mode” on

page 95 for details.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 75

Manual feed

If you wish to send multiple sets of documents from the ADF or flatbed, enable the

“continuous scan” feature. Refer to “Continuous scan mode” on page 95 for full details.

Fax Functions

(cont.)

TTI ON, OFF Prints the sender name on the header of the

transmitted fax. By default, the name you

specified in Sender ID is printed. Refer to

“Sender ID” on page 144.

TTI Select user defined Select the user defined TTI header.

Note: TTI must be ON.

Transmit

Confirmation

Report

ON, OFF Select ON to print a fax confirmation after

transmission.

Delayed Tx OFF

Date

Time

Delayed transmission allows you to fax

documents at a specific date and time.

Up to one hundred transmission times can be

scheduled up to one month in advance.

Fcode Polling ON, OFF To turn ON, use the numeric keypad to enter

the sub-address of the remote machine.

If required, use the numeric keypad to enter

the password of the remote machine.

Fcode Tx ON, OFF F Code transmission is a function to

communicate using sub addresses or

passwords in accordance with the standard of

ITU-T. by creating and registering F Code

boxes you can execute confidential

communication and notice board

communication.

Use the numeric keypad to enter the sub-

address.

If required, use the numeric keypad to enter

the password of the remote machine.

Note: up to 20 F code boxes can be

registered, Up to 30 documents can be stored

in one box.

Note: Polling and FPolling must be OFF.

Memory Tx ON, OFF Select OFF to enable real time transmission,

i.e. fax transmission synchronisation with

scanning.

Fax Job View/

Cancel

View or cancel a reserved fax job from the

list.

Fax History Tx History Check the transmission or reception history

and results of a fax job.

Rx History

FEATURE OPTION DESCRIPTION

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 76

Broadcasting

This function allows you to send a fax to multiple recipients at the same time. By combining

abbreviation dials, groups and entering addresses using the numeric keypad, you can

specify up to 100 destinations at one time.

Deleting specified destinations

You can cancel an individual destination within a broadcast job.

1. Make sure that the required destination is selected on the fax standby screen and

then press OK.

2. Using the arrow keys, scroll to the destination you want to delete and then press

OK.

A check box is selected. You can select multiple entries.

3. When you have selected all the destinations to be deleted, press the Right arrow

key.

4. Make sure that Delete this destination is selected and then press OK.

Manual redial

Your machine is set to redial automatically (refer to “Redial Tries” on page 147), if you wish

to manually redial:

1. Press the FAX button on the control panel.

2. Press OK to select Fax.

3. Press OK to select Add Destination.

4. Using the Down arrow key, scroll to Tx History and press OK.

5. Using the arrow keys, scroll to the required destination and press OK.

The check box is selected. You can select multiple entries.

6. When you have selected all the destinations, press the Right arrow key.

7. Press OK to select Finish Destination Selection.

8. Press the Mono button (3) to start sending your document(s).

NOTE

When real time transmission (Memory Tx set to OFF) or polling is executed

during broadcasting data, they are executed preferentially. In the case of

polling, it is executed preferentially when there is only one address specified.

When Broadcast Destination is enabled, the destination numbers are

displayed before transmission. Refer to “Broadcast Destination” on page 146.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 77

F Code communication

F Code transmission is a function to communicate, using sub addresses or passwords in

accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords,

you can execute secure communication, bulletin box communication and polling

communication.

Sub address and ID code

> A sub address is a number to distinguish various F code boxes that are set in the

memory.

> A password is a key to prevent wrongful sending and receiving.

> An ID code is a key to access a secure box.

By using a sub address, the following functions can be used:

> F Code Confidential Communication

When an F code confidential box is set in the recipient machine, by specifying the sub

address of its box, confidential communication can be executed.

On the receiving side of the confidential communication, unless the specified ID code

is entered, a received document cannot be printed, therefore, this function is useful

when sending a document that needs a security protection. Refer to:

> “Transmission using a sub address (F code transmission)” on page 80.

> “Printing stored documents” on page 82.

> F Code Bulletin Box Communication

When the F code bulletin box is set in the recipient machine, by specifying the sub

address of its notice board, a document can be sent to the bulletin box or a document

stored in the bulletin box can be taken out (polling). (A password can be specified, if

necessary.) Refer to:

> “Transmission using a sub address (F code transmission)” on page 80.

> “Receiving using a sub address (F code polling)” on page 81.

> “Storing documents in a bulletin box” on page 81.

Registering an F code box

To use F code communication, register an F code box. Register a sub address in each F code

box.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

NOTE

Up to 16 F code boxes can be registered.

NOTE

Make sure to register a sub address.

When a secret number is set, only the specific person can operate the F code

box.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 78

7. Press OK to select Register.

8. Select a type of F code box:

> Bulletin Box - refer to “Registering an F code Bulletin box” on page 78

> Confidential Box - refer to “Registering an F code confidential box” on page 78.

Registering an F code Bulletin box

1. Press OK to select Bulletin Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Done and press OK.

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Done and press OK.

4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:

(a) Register an ID Code number (4 digits) using the numeric keypad.

(b) Press OK.

5. Press OK to complete.

Registering an F code confidential box

1. Press OK to select Confidential Box.

2. Press the Right arrow key to select Box Name.

(a) Using the arrow keys and on screen keyboard, enter a box name.

(b) Highlight Done and press OK.

NOTE

If using one-byte characters, up to 16 characters can be registered.

NOTE

A sub address can be registered using up to 20 digits. Numbers, # and * can

be registered.

If you make a mistake when entering the digits, press the Clear button to

delete and then enter the correct digit.

NOTE

The ID code is not displayed, write it down and keep it safe!

NOTE

If using one-byte characters, up to 16 characters can be registered. If using

double-byte characters, up to 8 characters can be registered.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 79

3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.

(a) Using the keypad enter the sub address.

(b) Highlight Done and press OK.

4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:

(a) Register an ID Code number (4 digits) using the numeric keypad.

(b) Press OK.

5. If required, use the Down arrow key to scroll to Hold Time. Press the Right arrow

key:

(a) Enter the required hold time (00 ~ 31) using the numeric keypad.

(b) Press OK.

6. Press OK to complete.

NOTE

A sub address can be registered using up to 20 digits. Numbers, # and * can

be registered.

If you make a mistake when entering the digits, press the Clear button to

delete and then enter the correct digit.

NOTE

The ID code is not displayed, write it down and keep it safe!

NOTE

Specify a retention period between 0 and 31 days.

If “00” is specified, the data will be retained for an indefinite period.

Retention period input range is between 0 and 31 days). When 0 is set,

documents are retained for an indefinite period.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 80

Deleting an F code box

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Admin Setup and press OK.

3. Using the arrow keys and on-screen keypad, enter the Administrator password.

Highlight Done and press OK.

4. Using the Down arrow key, scroll to Fax Setup and press OK.

5. Using the Down arrow key, scroll to Fcode Box and press OK.

6. Using the arrow keys, scroll to the required entry position and press OK.

7. Using the Down arrow key, scroll to Delete and press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

Transmission using a sub address (F code transmission)

By entering a sub address and ID code, F code confidential transmission, F code bulletin

transmission and F code polling transmission can be performed.

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Press OK to select Fax.

4. Using the Down arrow key, scroll to Fax Functions and press OK.

5. Using the Down arrow key, scroll to Fcode Tx and press OK.

6. Using the arrow keys, scroll to Yes and press OK.

7. Using the numeric keypad, enter the sub-address of the box registered in the

recipient machine.

8. Highlight Done and press OK.

9. Press the Left arrow key to exit.

10. Press OK to select Add Destination.

11. Using the arrow keys, scroll to the required destination input method and press OK.

12. Specify a destination.

13. Press OK to complete.

14. Press the Mono button to start sending your document(s).

NOTE

You cannot delete an F code box in which documents are stored, it must be

empty.

NOTE

Before operating, ensure you have the necessary sub address and ID code to

hand.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 81

Receiving using a sub address (F code polling)

By entering a sub address and ID code, a document stored in the bulletin box of a recipient

machine can be taken out (polling).

1. Press the Fax button on the control panel to prompt the Fax Ready screen.

2. Press OK to select Fax.

3. Using the Down arrow key, scroll to Fax Functions and press OK.

4. Using the Down arrow key, scroll to Fcode Polling and press OK.

5. Using the arrow keys, scroll to ON and press OK.

6. Using the numeric keypad, enter the sub-address of the box registered in the sender

machine.

7. Highlight Done and press OK.

8. Press the Left arrow key to exit.

9. Press OK to select Add Destination.

10. Using the arrow keys, scroll to the required destination input method and press OK.

11. Specify a destination.

12. Press OK to complete.

13. Press the Mono button to start receiving your document(s)

Storing documents in a bulletin box

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the SETTING button on the control panel.

3. Using the Down arrow key, scroll to Store Document Settings and press OK.

4. Press OK to select Store.

5. Press OK to select Fcode Bulletin Board.

6. Select the F code box in which to store the document.

7. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press

OK.

8. Select a method of storing documents:

> Over Write: replace a document in the box.

> Add: add a new document to the box.

9. Using the arrow keys, highlight Yes to continue or No to cancel.

10. Press the OK button to execute.

NOTE

Before operating, ensure you have the necessary sub address and ID code to

hand.

NOTE

Before operating, ensure you have registered the bulletin box in the F-Code

box.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 82

Printing stored documents

Print secure received documents, documents received in the bulletin box and documents

stored in the bulletin box.

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Print and press OK.

4. Press OK to select Fcode Box.

5. Select the F code box storing the document you want to print.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press

OK.

7. Select the file number of the document you want to print. Press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

9. Press the OK button to execute.

The document that is stored or received is printed.

Deleting stored documents

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Store Document Settings and press OK.

3. Using the Down arrow key, scroll to Delete and press OK.

4. Press OK to select Fcode Bulletin Board.

5. Select the F code box storing the document you want to delete. Press OK.

6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press

OK.

7. Select the file number of the document you want to delete. Press OK.

8. Using the arrow keys, highlight Yes to continue or No to cancel.

Press the OK button to execute.

NOTE

When a document is received into an F code box, the F code receiving notice

is printed.

Check the F code box number and print the stored document.

NOTE

Confidential received documents are automatically deleted after printing.

Documents that are received or stored in the bulletin box are not deleted after

printing.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 83

Fax job view/cancel

If you no longer require a stored fax job, you can cancel and remove it from your MFP’s

memory.

1. Press the Fax button on the control panel to prompt the Fax Mode screen.

2. Using the arrow keys, scroll to Fax and press OK.

3. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK.

4. Using the Down arrow key, scroll to the fax job you wish to delete and press OK.

5. Check the job contents, then press the Right arrow key.

6. Using the Down arrow key, scroll to Delete and press OK.

7. Using the arrow keys, select Yes to continue or No to cancel and press OK.

Fax job reports and listings

Refer to “Reports” on page 135.

RECEIVING

Your MFP is set to receive faxes automatically, if you wish to change this to manual receive

refer to “Forced Memory Rx” on page 147 for details.

Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception

Mode” on page 164.

The machine behaviour differs depending on the specified reception mode.

When the machine is receiving faxes, the DATA IN MEMORY indicator is lit and the sender

information is displayed on screen. The indicator remains lit while the data is stored in

memory.

Fax ready mode

This is the factory default setting; your machine is set so that it automatically receives

faxes.

Tel/Fax ready mode

When the machine is set to Tel/Fax Ready Mode, you can receive calls and faxes. You must

connect an external telephone in advance to receive calls, refer to the Configuration Guide

for details.

NOTE

When you select a broadcast job, the job itself is deleted. If you wish to cancel

an individual destination within the broadcast job, refer to “Deleting specified

destinations” on page 76 for details.

NOTE

If the MFP is actively sending or receiving a fax, then any incoming faxes will

be rejected.

NOTE

> The sender name and fax number registered on the sender machine are

displayed on screen.

> If the memory overflows while the machine is receiving data, the

reception is cancelled. If this happens, ask the sender to resend the fax.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 84

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

The telephone starts ringing when it receives calls.

1. Pick up the handset to talk when the machine rings.

2. If necessary, press the mono START button and then put down the handset to

receive faxes.

Ans/Fax ready mode

When the machine is set to Ans/Fax Ready Mode, you can use an answering machine and

receive faxes automatically. You must connect an external answering machine in advance,

refer to the Configuration Guide for details.

Receiving faxes

The machine automatically starts fax reception.

Receiving calls

The answering machine rings, the reply message starts, and then it starts recording a

message.

Tel ready mode

Tel Ready Mode is recommended if you often use the external telephone connected to the

machine. You must connect an external telephone in advance to receive calls, refer to the

Configuration Guide for details.

Receiving calls

The telephone starts ringing when it receives calls.

Receiving faxes

The telephone starts ringing when it receives a signal.

1. Pick up the handset when the machine rings.

2. Press the mono START button and then put down the handset to receive faxes.

Forward mode

When the machine is set to Forward Mode, it automatically forwards the received faxes to

a specified destination. You must specify a forwarding destination in advance.

NOTE

Depending on the answering machine and the sender machine, Ans/Fax

Ready Mode

may not operate correctly.

NOTE

You can register one forwarding destination for this function.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 85

DRD

This mode allows the machine to detect a distinctive ring if it has been enabled on the

phone line. In this mode, the machine distinguishes the DRD type of the sender. The

machine then answers only when it matches the registered DRD type.

You can register up to four DRD types:

Type 1: short-long

Type 2: long-long

Type 3: short-short-long

Type 4: short-long-short

Refer to “DRD Type” on page 164.

Printing received faxes

The machine automatically prints out the received fax.

Images larger than the specified paper are reduced, discarded, or printed onto multiple

sheets of paper depending on the reception print settings. Refer to “Rx Reduc. Rate” on

page 147.

If the machine cannot print received faxes due to a lack of paper or a paper jam, it will

store the received fax data temporarily it’s memory. When the problem is resolved, it starts

printing automatically.

NOTE

> Use only standard or recycled paper.

> Available paper sizes are A4, letter, or legal.

NOTE

For details on how to load paper, refer to “Loading paper” on page 30.

For details on how to clear paper jams, refer to “Clearing paper jams” on

page 121.

To check the reception history, refer to “Rx History” on page 75.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 86

ANAGING

THE

PHONE

BOOK

The following section describes how to add/remove/modify speed and group dial entries to/

from the Phone Book.

DDING

SPEED

DIAL

ENTRY

THE

PHONE

BOOK

The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed

dial number to the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Fax Number and press the Right arrow key.

10. Using the keypad, type in the destination fax number.

11. Highlight Done and press OK.

12. If required, use the arrow keys and scroll to Group No. then press the Right arrow

key.

13. Using the arrow keys, select the group number to assign the fax number to and

press OK.

The check box is selected. You can select multiple entries.

14. Press the Right arrow key to complete.

15. Press OK to confirm.

16. Press OK once more to add your entry to the phone book.

NOTE

The maximum length of name is 24 characters.

NOTE

The maximum length of number is 40 digits.

If the destination fax number has an “extension number”, press the Pause

button between numbers. The machine will enter a pause when dialling.

If your MFP is connected to a PBX (private branch exchange), you will need to

add a Prefix in order to access to the outside line. Refer to the Configuration

Guide for details.

If you need to change the dialling method for the region, press the

Tone

button to change the call parameters for this particular number.

If you make a mistake while entering the number, press the Clear button to

delete the last digit.

NOTE

Numbers registered to groups from the Speed Dial function are synchronized

with the numbers that are registered to groups using the Group No. function.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 87

17. Press the Left arrow key to exit the menu.

DDING

GROUP

ENTRY

THE

PHONE

BOOK

The machine can hold up to 20 group dial settings. To add a new group dial number to the

phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Register.

6. Press the Right arrow key to select Name.

7. Using the keypad or arrows keys and the on-screen keypad, type in the name.

8. Highlight Done and press OK.

9. Using the Down arrow key, scroll to Speed Dial and press the Right arrow key.

10. Using the arrow keys, select the speed dial number you wish to assign to the group

and press OK.

The check box is selected. You can select multiple entries.

11. Press the Right arrow key to complete.

12. Press OK to confirm.

13. Press OK once more to add your entry to the phone book.

14. Press the Left arrow key to exit the menu.

ELETING

SPEED

DIAL

ENTRY

FROM

THE

PHONE

BOOK

To delete a speed dial entry from the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ELETING

GROUP

DIAL

ENTRY

FROM

THE

PHONE

BOOK

To delete a group dial entry from the phone book:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

NOTE

The maximum length of name is 16 characters.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 88

5. Using the arrow keys, scroll to Delete and press OK.

6. At the prompt select Yes to continue or select No to cancel the operation.

7. Press OK.

8. Press the Left arrow key to exit the menu.

ODIFYING

SPEED

DIAL

ENTRY

To modify a speed dial entry:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Press OK to select Speed Dial List.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, Fax Number and/or Group No. details as required then press OK.

7. Press the Left arrow key to exit the menu.

ODIFYING

GROUP

DIAL

ENTRY

To modify a group dial entry:

1. Press the SETTING button on the control panel.

2. Using the Down arrow key, scroll to Phone Book and press OK.

3. Using the Down arrow key, scroll to Group No. Book and press OK.

4. Using the arrow keys, scroll to the required entry position and press OK.

5. Press OK to select Edit.

6. Modify the Name, and/or Speed Dial details as required then press OK.

7. Press the Left arrow key to exit the menu.

EGISTERING

ENTRY

FROM

RECEPTION

TRANSMISSION

HISTORY

1. Press the Fax button on the control panel to prompt the Fax Mode screen.

2. Ensure Fax is highlighted, then press OK.

3. Using the Down arrow key, scroll to Fax History and press OK.

4. Using the arrow keys, highlight Tx History or Rx History as appropriate and press

OK.

5. Using the arrow keys, scroll to the required entry and press OK.

6. Check the entry contents and then press the Right arrow key.

7. Press OK to select Register To Speed Dial.

8. Using the arrow keys, scroll to the required entry position and press OK.

9. Continue the registration process as described in “Adding a speed dial entry to the

phone book” on page 86.

The fax number is automatically entered. You do not have to enter it manually.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 89

NTERNET

FAX

ENDING

FAX

FROM

YOUR

Basic operation

1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on

the glass.

2. Press the Fax button on the control panel to prompt the Fax Mode screen.

3. Using the Down arrow key, scroll to Internet Fax and press OK.

4. Set your destination and send properties as required. Refer to “Advanced operation”

on page 91 for details.

5. At your PC: From your application’s File menu, select Print.

6. In the Select Printer window, highlight the fax driver option.

7. Press the Preferences button to display the fax driver window.

8. On the Setup tab:

(a) Select the appropriate media size from the drop-down menu.

(b) Set the resolution quality to Extra fine, Fine or Standard.

9. On the Cover Sheet tab:

(a) Set the cover sheet usage settings as appropriate.

(b) Select a cover sheet format.

10. On the Sender tab:

(a) Enter your name.

(b) Enter your fax number.

NOTE

You must have the fax driver installed on your PC. Download the latest fax

driver from your support website.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 90

(d) If required select the Add an outside call number checkbox and enter the

Outside call number as appropriate.

11. On the Recipient tab:

(a) Click the Recipient... button.

(b) Select a fax number from the Phone book panel on the right hand side. Refer

to “Adding fax numbers to the phone book” on page 93.

(d) Repeat (b) and (c) as required to create the recipient list.

(e) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the Delete button.

(f) Once you have completed your list, press the OK button to close the Select

Recipients window.

12. Press the OK button to close the fax driver window.

13. Press OK to start sending your fax.

NOTE

If you wish to cancel faxing during transmission to the MFP:

1. Double-click the printer icon in the notification area.

2. Select the job from the print queue.

3. From the Document menu, select Cancel.

Once the job is stored in the MFP, you cannot cancel it from the PC, instead

you must cancel it directly from the machine. Refer to “Fax job view/cancel”

on page 83 for details.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 91

Advanced operation

Using the options available, you can alter the fax output to suit your needs:

FEATURE OPTION DESCRIPTION

Internet Fax

Add

Destination

To:

Cc:

Bcc:

Address Book Select e-mail address from the

address book.

Input range: 001-100

Email Group List Select destination group from the

list.

Input range: 01-20

Email Send History Displays the list of sent e-mails.

Direct Input Enter e-mail address using the on-

screen keyboard.

LDAP Simple Search Use the on-screen keyboard to

enter a search value.

Advanced Search

Search Method:

User Name:

Email Address:

Use Advanced Search to search

the LDAP address book by User

Name and/or E-mail address.

Scan Setting Scan Size A4, Letter, Legal 13, Legal 13.5,

Legal 14

Allows you to select the paper size

to match the document size.

Density -3, -2, -1, 0, +1, +2, +3 Adjust density

Darker: Keep colour intensity and

darker image.

Lighter: Reduce colour intensity

and gives lighter image.

Resolution Normal, Fine, Extra-Fine, Photo Allows you to specify the type of

images on the document.

Background

Removal

OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the colour

background of the image

(assuming document has a colour

background) - such that the

background colour is not printed.

Reply to Address Book Select e-mail address from the

address book.

Input range: 001-100

Direct Input Enter e-mail address using the on-

screen keyboard.

LDAP Simple Search Use the on-screen keyboard to

enter a search value.

Advanced Search

Search Method:

User Name:

E-mail Address:

Use Advanced Search to search

the LDAP address book by User

Name and/or E-mail address.

Edit E-mail Subject Select Subject Enter new or edit the default e-

mail subject and text templates.

For further details refer to

“Creating e-mail templates” on

page 64.

Direct Input

E-mail Body Select Text

Direct Input

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 92

ECEIVING

INTERNET

FAX

The machine automatically prints the internet faxes it receives. If the document is larger

than A4 size, the machine automatically reduces it to the size of the paper in the specified

paper tray.

Scan Setting

(cont.)

File Name User defined Use the on-screen keyboard to

enter an appropriate file name.

Duplex Scan ON, OFF Turns the duplex (2-sided)

function off or on.

Continue

Scan

ON, OFF Allows you to continue scanning

more documents. Allows you to

construct a single fax job from

multiple individual sheets or

originals. Refer to “Continuous

scan mode” on page 95 for

details.

Compression

Rate

High, Medium, Low Select the appropriate

compression level.

Internet Fax

Tx History

Check the transmission history

and results of an internet fax job.

FEATURE OPTION DESCRIPTION

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 93

DDING

FAX

NUMBERS

THE

PHONE

BOOK

To add a fax destination number to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (FAX number).

6. Type in the fax number destination Name.

7. Type in the required FAX number.

8. If required, type in a Comment.

9. Press the OK button to save.

DDING

NEW

GROUPS

THE

PHONE

BOOK

To add a new group to the phone book:

1. From your application’s File menu, select Print.

2. In the Select Printer window, highlight the fax driver option.

3. Press the Preferences button to display the fax driver window.

4. Click the Phone book... button.

The phone book screen displays.

5. Select FAX number -> New (Group).

6. Type in the Group name.

7. If required, type in a Comment.

NOTE

you can register up to 1000 destinations.

Faxing - e-STUDIO223CS and e-STUDIO263CS only > 94

8. Add recipients to the group list:

(a) Select a fax number from the Phone book panel on the right hand side.

(b) Press the Add-> button to add this number to the group list.

(d) If you need to remove a number from the recipient list, highlight the appropriate

name and then press the <-Delete button.

9. Once you have completed your list, press the OK button to close the New Group

window.

MPORTING

AND

EXPORTING

FAX

NUMBERS

By using the import and export functions, you can manage fax numbers in a phone book

created on another computer.

1. In Windows:

Windows 7: select Start > Devices and Printers.

Vista: select Start > Control Panel > Hardware and Sound > Printers.

Server 2008: select Start > Control Panel > Printers.

XP: select Start > Control Panel > Printer and Other Hardware > Printers and

Faxes.

Server 2003: select Start > Printers and Faxes.

2000: select Start > Settings > Printers.

2. Right-click your machine icon and select Printer Preferences.

3. In the Setup tab, click the Phone Book button.

4. From the pull-down menu, click Tool > Export.

5. In the Export File screen, enter a name for the file and click the Save button. The

phone book is saved.

6. Import the saved phone book file to the other computer:

(a) In the fax driver installed on the computer that the phone book file was

imported, start the phone book in the same way, and click Tool > Import in

the menu.

(b) In the Import File screen, select a phone book file to import. When the Open

button is clicked, data is imported to the phone book.

NOTE

Maximum 100 recipients in any one group.

NOTE

You can add a new fax number directly by clicking the New (FAX number)...

button and adding an entry to the phone book panel.

NOTE

Registration of groups cannot be exported. (Destinations included in the group

are exported.)

Functions common to copy, fax and scan operations > 95

UNCTIONS

COMMON

COPY

FAX

AND

SCAN

OPERATIONS

ONTINUOUS

SCAN

MODE

If you need to scan, copy or fax multiple sets of documents from the ADF or document

glass, enable the “Continue Scan” option.

To set the fax to continuous scan:

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press the Fax button on the control panel to prompt the Fax Ready screen.

3. Ensure Fax is highlighted, then press OK.

4. Using the Down arrow key, scroll to Fax Functions and press OK.

5. Using the Down arrow key, scroll to Continue Scan and press OK.

6. Select ON and press OK.

7. Press the BACK button to exit the menu and return to the Fax Ready screen.

8. Set your send properties as required.

9. Press Mono to start scanning the first document.

Once the current scanning operation is complete, the screen will display “Please set next

document”. If you have further documents to scan, ensure Start Scan is highlighted then

press OK to continue scanning or use the Down arrow key to select Scan Complete.

NOTE

The example below uses the fax feature, however, the scan and copy features

follow the same process.

Functions common to copy, fax and scan operations > 96

MACROS

(e-STUDIO263CS

ONLY

)

If you have a routine copy, fax or scan job that you perform on a regular basis, you can

program the steps into your MFP and create a “short cut” allowing you to perform the steps

at the touch of a button. You can create up to ten short cuts using the Job Macro function.

You can create a macro for the following functions:

> Copying (colour and/or mono)

> Printing from USB memory

> Scanning to e-mail

> Scanning to network PC

> Scanning to USB memory

> Fax sending

> Internet fax sending

Creating:

To register a short cut:

1. Key in the steps you wish to program; for example if you wish to program a copy job

that is double-sided, A5 scan size and the output is 20 copies:

(a) Press the Copy button on the control panel.

(b) Press the Right arrow key.

(d) Using the Down arrow key, scroll to A5 then press OK.

(e) Using the Down arrow key, scroll to Duplex Copy then press OK.

(f) Using the Down arrow key, highlight the required duplex option then press OK.

(g) Press the Back button.

(h) Using the numeric keypad, type in 20.

2. Press the Job Macro button on the control panel to prompt the Job Macro screen.

3. Using the arrow keys, select a job number you wish to associate to your program.

4. Press OK.

5. Press OK again.

6. Using the arrow keys and on-screen keyboard enter an appropriate title for the

macro.

7. Highlight Enter on-screen then press OK.

8. Select Yes to continue, or No to exit without saving.

9. Press the OK button to complete the registration.

NOTE

Changes to an existing speed dial number or adding a new speed dial number

are not carried over to previously configured Job Macros. The Job Macro must

be reprogrammed to reflect the changes/editions to the speed dial directory.

NOTE

You cannot edit the steps within a program, if you wish to change them then

you must reprogram the job number.

Functions common to copy, fax and scan operations > 97

Using:

To use a pre-programmed short cut:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to use then press OK.

3. Ensure Restore is highlighted then press OK.

4. Check the settings and then press OK.

5. At the prompt, select Yes to execute the program or No to exit.

Deleting:

To delete a Job Macro function:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to delete then press OK.

3. Using the arrow keys, scroll to Delete then press OK.

4. At the prompt, select Yes to confirm deletion or No to exit.

Editing the title:

To edit a Job Macro title:

1. Press the Job Macro button on the control panel to prompt the Job Macro screen.

2. Using the arrow keys, scroll to the macro you wish to edit then press OK.

3. Using the arrow keys, scroll to Title Edit then press OK.

4. Using the arrow keys and on-screen keyboard enter an appropriate title for the

macro.

5. Highlight Enter on-screen then press OK.

NOTE

If access control is enabled and you are not permitted to use certain functions,

a message will display and then the screen will return to the confirmation

prompt. Select No to return to the

Job Macro screen.

Maintenance > 98

AINTENANCE

EPLACING

CONSUMABLE

ITEMS

Only use genuine original consumables to ensure the best quality and

performance from your hardware. Non original products may adversely affect

your printer's performance and invalidate your warranty.

ONER

CARTRIDGE

REPLACEMENT

The toner used in this printer is a very fine dry powder. It is contained in four cartridges:

one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while

you install the new one.

Dispose of the old cartridge responsibly, inside the recycle bag that came with the new

cartridge. Follow any regulations, recommendations, etc., which may be in force

concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp

cloth to remove any residue.

Do not use hot water, and never use solvents of any kind. They will make stains permanent.

NOTE

When the LCD display indicates TONER LOW, or if print appears faded, first

open the top cover and try tapping the cartridge a few times to evenly

distribute the toner powder. This will enable you to obtain the best “yield” from

your toner cartridge.

CAUTION!

To avoid toner wastage and possible toner sensor errors, do not

change the toner cartridge(s) until “TONER EMPTY” is displayed.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or

bathe your eyes liberally in cold water. Seek medical attention

immediately.

Maintenance > 99

1. Gently raise the scanner.

2. Press the cover release (a) and open the top cover (b) fully.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is

clearly labelled. Do not touch.

Maintenance > 100

3. Note the positions of the four cartridges. It is essential that they go back in the same

order.

(a) Slide the coloured release collar on the cartridge to be replaced fully towards

the right hand side of the printer.

(b) Lift the right-hand end of the cartridge and then draw the cartridge to the right

to release the left-hand end as shown, and withdraw the toner cartridge out of

the printer.

4. Put the cartridge down gently onto a piece of paper to prevent toner from marking

your furniture.

1. Yellow cartridge 2. Magenta cartridge

3. Cyan cartridge 4. Black cartridge

Maintenance > 101

5. Clean the top of the ID unit with a clean, lint free cloth.

6. Remove the new cartridge from its box but leave its wrapping material in place for

the moment.

7. Gently shake the new cartridge from end to end several times to loosen and

distribute the toner evenly inside the cartridge.

8. Remove the wrapping material.

9. Holding the cartridge by its top centre, lower it into the printer over the image drum

unit from which the old cartridge was removed.

10. Insert the left end of the cartridge into the top of the image drum unit first, pushing

it against the spring on the drum unit, then lower the right end of the cartridge down

onto the image drum unit.

11. Pressing gently down on the cartridge to ensure that it is firmly seated, slide the

coloured collar fully towards the left hand side of the printer. This will lock the

cartridge into place and release toner into the image drum unit.

Maintenance > 102

12. Gently wipe the LED head surface with a clean, lint free cloth.

13. Close the top cover and press down firmly so that the cover latches closed.

14. Gently lower the scanner.

Maintenance > 103

MAGE

DRUM

REPLACEMENT

The image drum assembly comes complete with its own installation details which give full

instructions on replacement. You are advised to follow these instructions carefully.

EPLACING

THE

TRANSFER

BELT

UNIT

The belt unit is located under the image drum assembly.

Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the

cover. Refer to “Switching off” on page 19 for details.

1. Gently raise the scanner.

2. Press the cover release (a) and open the top cover (b) fully.

3. Holding it by its handles, lift the image drum assembly, complete with toner

cartridges, up and out of the printer.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is

clearly labelled. Do not touch.

Maintenance > 104

4. Place the assembly in a safe place away from direct sources of heat and light.

5. Pull the locking levers at each side of the transfer belt up and towards the front of

the machine.

6. Using the locking levers (a), lift the belt (b) upwards and withdraw from the

machine.

7. Lower the new belt unit into place, with the drive gear towards the rear of the

printer. Locate the drive gear into the gear inside the printer by the rear right corner

of the unit, and lower the belt unit flat inside the printer.

8. Push the locking levers towards the rear of the machine. This will secure the belt

unit in place.

CAUTION!

The green image drum surface at the base of each cartridge is very

delicate and light sensitive. Do not touch it and do not expose it to

normal room light for more than 5 minutes. If the drum unit needs

to be out of the printer for longer than this, please wrap the

cartridge inside a black plastic bag to keep it away from light.

Never expose the drum to direct sunlight or very bright room

lighting.

Maintenance > 105

9. Holding the image drum assembly by its handles, lower it into place in the machine,

locating the pegs at the sides into their slots in the sides of the printer cavity.

10. Close the top cover and press down firmly so that the cover latches closed.

11. Gently lower the scanner.

Maintenance > 106

USER

REPLACEMENT

The fuser is located inside the printer just behind the toner cartridges.

Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the

cover. Refer to “Switching off” on page 19 for details.

1. Gently raise the scanner.

2. Press the cover release (a) and open the top cover (b) fully.

3. Identify the fuser handle (a) on the top of the fuser unit.

4. Pull the two fuser retaining levers (b) towards the front of the printer so that they

are fully upright.

5. Holding the fuser by its handle (a), lift the fuser straight up and out of the printer. If

the fuser is still warm, place it on a flat surface which will not be damaged by heat.

6. Remove the new fuser from its packaging and remove the transit material.

WARNING!

If the MFP has recently been powered on, some fuser components

will be very hot. Handle the fuser with extreme care, holding it only

by its handle, which will only be mildly warm to the touch. A

warning label clearly indicates the area.

Maintenance > 107

7. Holding the new fuser by its handle, make sure that it is the correct way round. The

retaining levers (b) should be fully upright, and the two locating lugs (c) should be

towards you.

8. Lower the fuser into the printer, locating the two lugs (c) into their slots in the sides

of the printer cavity.

9. Push the two retaining levers (b) towards the rear of the printer to lock the fuser in

place.

10. Close the top cover and press down firmly so that the cover latches closed.

11. Gently lower the scanner.

Maintenance > 108

LEANING

...

THE

UNIT

CASING

1. Switch the printer off. Refer to “Switching off” on page 19 for details.

2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral

detergent.

3. Use a soft dry cloth to dry the unit surface.

4. Switch the printer on.

...

THE

LED

HEAD

Clean the LED heads when printing does not come out clearly, has white lines or when text

is blurred.

There is no need to switch off the printer to clean the lens.

1. Gently raise the scanner.

2. Press the cover release (a) and open the top cover (b) fully.

CAUTION!

Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,

thinners or alcohol as a cleaning agent.

Maintenance > 109

3. Gently wipe the LED head surface with a clean, lint free cloth.

4. Close the top cover and press down firmly at both sides so that the cover latches

closed.

5. Gently lower the scanner.

CAUTION!

Do not use methyl alcohol or other solvents on the LED head as

damage to the lens surface will occur.

Maintenance > 110

...

THE

PAPER

PATH

THE

ADF

If marks are found on an image which has been read by the ADF, or the ADF does not feed

documents smoothly, follow the cleaning procedure below.

1. Switch the MFP OFF. Refer to “Switching off” on page 19 for details.

2. Open the ADF top cover.

3. Moisten a soft, clean, lint-free cloth and wipe the feed rollers (1) by moving the cloth

from side to side.

4. Rotate the rollers forward with your finger and repeat step 3 until the rollers are

clean.

5. Carefully lift inner cover (2).

6. Wipe rollers (3 & 4) by moving the cloth from side to side.

7. Rotate the rollers forward with your finger and repeat step 6 until the rollers are

clean.

8. Return the inner cover to its original position.

9. Close the ADF top cover.

...

THE

UNDERSIDE

THE

ADF

1. Open the document cover.

2. Moisten a soft, clean, lint free cloth and remove any marks, as shown.

3. Close the document cover.

Maintenance > 111

...

THE

DOCUMENT

GLASS

The document glass needs to be cleaned occasionally to ensure optimum image quality and

performance.

1. Open the document cover.

2. Moisten a soft, clean, lint free cloth and remove any marks, as shown.

3. Close the document cover.

Installing upgrades > 112

NSTALLING

UPGRADES

This section explains how to install optional equipment into your MFP. This includes:

> additional RAM memory

> SD card (e-STUDIO263CS only)

> additional paper tray

EMORY

UPGRADE

The basic models come equipped with 256MB of main memory. This can be upgraded with

an additional memory board of 256MB or 512MB, giving a maximum total memory capacity

of 768MB.

1. Switch the MFP off and disconnect the power cable. Refer to “Switching off” on

page 19 for details.

2. Remove the outer access cover and place it safely to one side.

3. Turn locking screw (a) anti-clockwise and remove the inner access cover (b). Place it

safely to one side.

4. Carefully remove the new memory board from its wrapping. Try to handle the board

only by its short edges, avoiding contact with any metal parts as far as possible. In

particular, avoid touching the edge connector.

Installing upgrades > 113

5. Notice that the memory board has a small cutout in the edge connector, which is

closer to one end than the other.

6. Identify the RAM expansion slot in the printer.

7. If the RAM expansion slot already contains a memory upgrade board, that board will

have to be removed before you can install the new one. To remove it, proceed as

follows, otherwise skip to step 8.

(a) Release retaining clips and pull the board out of the slot.

(b) Place the removed memory board in the antistatic bag which originally

contained the new memory board.

8. Hold the new memory board by its short edges, so that the edge connector faces in

towards the RAM expansion slot, and the small cutout is closer to the rear of the

printer.

9. Gently push the board into the RAM expansion slot until it latches in and will not go

any further.

10. Replace the inner access cover (b) and turn locking screw (a) clockwise to secure it

shut.

Installing upgrades > 114

11. Replace the access cover and latch it closed.

12. Reconnect the power cable and switch the MFP on.

13. When the machine is ready, print a menu map as follows:

(a) Press the SETTING button.

(b) Press the OK button to select Reports.

(d) Press the OK button once more to execute.

(e) When the Configuration map is printed, press the Back button to exit the menu

system.

14. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current

printer configuration. This list contains the figure for total memory size.

This should indicate the total memory now installed.

Installing upgrades > 115

CARD

(e-STUDIO263CS

ONLY

)

The SD card enables collating of printed pages and can be used to store overlays and

macros, fonts, and secure or proof documents waiting to be printed.

Your machine is fitted with a 4GB class 6 SD card as standard. If you wish you can upgrade

this as your machine supports 16GB class 6 SD cards. After replacement, you need to

configure the printer driver settings. Refer to “Setting the driver device options” on

page 118.

1. Switch the MFP off and disconnect the power cable. Refer to “Switching off” on

page 19 for details.

2. Remove the outer access cover and place it safely to one side.

3. Turn locking screw (a) anti-clockwise and remove the inner access cover (b). Place it

safely to one side.

4. Notice that the SD card has one chamfered corner.

Installing upgrades > 116

5. Gently push the SD card into the slot as shown.

6. Replace the inner access cover (b) and turn locking screw (a) clockwise to secure it

shut.

7. Replace the access cover and latch it closed.

8. Reconnect the power cable and switch the MFP on.

9. When the machine is ready, print a menu map as follows:

(a) Press the SETTING button.

(b) Press the OK button to select Reports.

(d) Press the OK button once more to execute.

(e) When the Configuration map is printed, press the Back button to exit the menu

system.

10. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current

printer configuration. This should now indicate that the SD card is installed.

Installing upgrades > 117

DDITIONAL

PAPER

TRAY

1. Switch the MFP off and disconnect the power cable. Refer to “Switching off” on

page 19 for details.

2. Place additional paper tray on desired location.

3. Observing safety rules for lifting and, using locating guides, place machine on top of

the additional paper tray.

4. Fit retaining clips as shown.

5. Reconnect the power cable and switch the MFP on.

All that remains is to adjust the printer driver to make full use of the new features

(“Setting the driver device options” on page 118).

Installing upgrades > 118

ETTING

THE

DRIVER

DEVICE

OPTIONS

Once your new upgrade has been installed, you may need to update the printer driver so

that the additional features are available to your applications.

Accessories such as additional paper trays will only be usable if the printer driver on your

computer knows they are there.

In some cases the hardware configuration of your machine is automatically detected when

the driver is installed. However, it is advisable to at least check whether all of the available

hardware features are listed in the driver.

This procedure is essential if you subsequently add extra hardware features to your

machine after the drivers have been installed and set up.

Remember that if your machine is shared between users on different computers, the driver

must be adjusted on each user’s machine.

INDOWS

1. Access the driver’s Properties window.

(a) Open the “Printers” window via the Start Menu or from the Windows Control

Panel.

(b) Right-click the icon for this machine, and choose the “properties” option from

the pop-up menu.

2. Select the “Device” tab.

3. Set the options for any devices you have just installed.

4. Click OK to close the window and save your changes.

OS X

Snow Leopard (Mac OS X 10.6) and Leopard (Mac OS X 10.5)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Click Options & Supplies.

4. Click Driver.

5. Select all hardware options appropriate to your machine and click OK.

Tiger (Mac OS X 10.4)

1. Open the Mac OS X Print & Fax Preferences.

2. Ensure your machine is selected.

3. Click Printer Setup….

4. Click the menu and choose Installable Options….

5. Select all hardware options appropriate to your machine and click Apply

Changes….

Installing upgrades > 119

Panther (Mac OS X 10.3)

1. Open the Mac OS X Print & Fax Preferences.

2. Click Printing.

3. Click Set Up Printers….

4. Ensure your machine is selected and click Show Info….

5. Click the menu and choose Installable Options….

6. Select all hardware options appropriate to your machine and click Apply

Changes….

Troubleshooting > 120

ROUBLESHOOTING

HECKING

THE

MACHINE

’

STATUS

From the STATUS key on the control panel, you can check the status of your machine.

The STATUS key illuminates or flashes when any trouble is occurring in your machine.

1. Press the STATUS key on the control panel to open the status menu.

2. Ensure that System Status is selected and then press OK.

3. Using the arrow keys, scroll to the item you want to check and then press OK.

HECKING

THE

DEVICE

AND

JOB

STATUS

You can check the device status, such as the residual life of the consumable items, and job

lists from the STATUS key.

1. Press the STATUS key on the control panel to open the status menu.

2. Using the Down arrow key, scroll to Device Information and then press OK.

3. Using the arrow keys, scroll to the item you want to check and then press OK.

Choose from:

> Copy/Print: Displays the list of copy/print jobs currently stored in the machines

memory.

> Fax Job View/Cancel: displays the list of fax jobs currently stored in the

machine’s memory.

> Supplies Status: Displays consumable status information.

> Counter:

Print Count: Displays the print count from all available trays.

Scan Count: Displays the number of pages scanned from the flatbed and ADF.

Troubleshooting > 121

LEARING

PAPER

JAMS

Provided that you follow the recommendations in this guide on the use of print media, and

you keep the media in good condition prior to use, your MFP should give years of reliable

service. However, paper jams occasionally do occur, and this section explains how to clear

them quickly and simply.

Jams can occur due to paper misfeeding from a paper tray or at any point on the paper

path through the MFP. When a jam occurs, the machine immediately stops, and the

STATUS LED on the control panel informs you of the event.

If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet,

others will not also be stopped somewhere along the path. These must also be removed in

order to clear the jam fully and restore normal operation.

THE

SCANNER

ADF

SECTION

...

If a sheet is well advanced out of the ADF, simply grip it and pull gently to draw it fully out.

1. Lift the ADF cover (1).

2. Remove any loose paper from the entry to the sheet feeder.

3. If there is any paper trapped in the feed mechanism:

(a) Lift the feeder mechanism (2).

(b) Remove any paper from ADF mechanism.

4. Lower the ADF cover (1).

5. Press the STOP button to restore the scanning head to the correct position.

NOTE

You can also refer to the instructions on how to clear paper jams by pressing

the ?HELP key on the control panel while the error message is displayed.

NOTE

If it does not remove easily, do not use excessive force.

Troubleshooting > 122

THE

PRINTER

SECTION

...

1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently

to draw it fully out. If it does not remove easily, do not use excessive force. It can be

removed from the rear later.

2. Gently raise the scanner.

3. Press the cover release (a) and open the top cover (b) fully.

4. Holding it by its handles, lift the image drum assembly, complete with the toner

cartridges, up and out of the printer.

WARNING!

If the MFP has been powered on, the fuser will be hot. This area is

clearly labelled. Do not touch.

Troubleshooting > 123

5. Put the assembly down gently onto a piece of paper to prevent toner from marking

your furniture and to avoid damaging the green drum surface, and cover.

CAUTION!

The green image drum surface at the base of the Image Drum is

very delicate and light sensitive. Do not touch it and do not expose

it to normal room light for more than 5 minutes. If the drum unit

needs to be out of the printer for longer than this, please wrap the

cartridge inside a black plastic bag to keep it away from light.

Never expose the drum to direct sunlight or very bright room

lighting.

Troubleshooting > 124

6. Look into the printer to check whether any sheets of paper are visible on any part of

the belt unit.

(a) To remove a sheet with its leading edge at the front of the belt (a), lift the

plastic guard (e) at the front of the printer, then carefully lift the sheet from the

belt and pull it forwards into the internal drum cavity and withdraw the sheet.

(b) To remove a sheet from the central area of the belt (b), carefully separate the

sheet from the belt surface and withdraw the sheet.

sheet from the belt, push the fuser pressure release lever (d) towards the front

and down to release the fuser’s grip on the sheet, and withdraw the sheet

CAUTION!

Do not use any sharp or abrasive objects to separate sheets from

the belt. This may damage the belt surface.

Troubleshooting > 125

through the drum cavity area. Then allow the pressure release lever to rise

again.

(d) To remove a sheet in the fuser, move the two retaining levers (e) towards the

front of the machine to release the fuser. Withdraw the fuser unit using the

handle (f).

(e) Press release lever (g) and pull the trapped paper from the fuser.

(f) Replace fuser unit into the machine and move locking levers (e) toward the rear

of the machine.

NOTE

If the sheet is well advanced into the fuser (only a short length is still visible),

do not attempt to pull it back.

Troubleshooting > 126

7. If you were duplex printing when the jam occurred, check the duplex paper path:

(a) Pull the locking levers at each side of the transfer belt up and towards the front

of the machine.

(b) Using the locking levers (a), lift the belt (b) upwards and withdraw from the

machine.

part of the paper path. Pull out any sheets found in this area.

(d) Lower the belt unit into place, with the drive gear towards the rear of the printer.

Locate the drive gear into the gear inside the printer by the rear right corner of

the unit, and lower the belt unit flat inside the printer.

(e) Push the locking levers towards the rear of the machine. This will secure the belt

unit in place.

Troubleshooting > 127

8. Holding the image drum assembly by its handles, lower it into place in the machine,

locating the pegs at the sides into their slots in the sides of the printer cavity.

9. Lower the top cover but do not press down to latch it closed yet. This will protect the

drum from excessive exposure to room lighting while you check the remaining areas

for jammed sheets.

10. Open the rear exit tray (h) and check for a sheet of paper in the rear path area (i).

> Pull out any sheets found in this area.

> If the sheet is low down in this area and difficult to remove, it is probably still

gripped by the fuser. In this case raise the top cover, reach around and press

down on the fuser pressure release lever (d).

11. If you are not using the rear exit tray, close it once any paper has been removed

from this area.

Troubleshooting > 128

12. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged,

and that the paper guides are properly positioned against the edges of the paper

stack. When satisfied, replace the tray.

13. Close the top cover and press down firmly so that the cover latches closed.

14. Gently lower the scanner.

When the jam has been cleared, if Jam Recovery is enabled in the Printer Adjust menu,

the MFP will attempt to reprint any pages lost due to paper jams (see “Jam Recovery:” on

page 151).

Troubleshooting > 129

EALING

WITH

UNSATISFACTORY

PRINTING

SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE

Vertical white lines can

be seen on the printed

page.

The LED head is dirty. Wipe the LED head with a soft,

lint-free cloth.

The toner is low. Open the top cover and tap the

cartridge a few times to evenly

distribute any remaining toner. If

symptoms persist, replace the

toner cartridge.

Foreign materials may be

present in the image drum.

Replace the image drum

cartridge.

Light-shielding film of the

image drum cartridge is dirty.

Wipe the film with a soft, lint-

free cloth.

Printed images are

fading vertically.

The LED head is dirty. Wipe the LED head with a soft,

lint-free cloth.

The toner is low. Open the top cover and tap the

cartridge a few times to evenly

distribute any remaining toner. If

symptoms persist, replace the

toner cartridge.

The paper is not suitable for

the printer unit.

Use recommended paper.

Printing is light. The toner cartridge is not

properly seated.

Reinstall the toner cartridge.

The toner is low. Open the top cover and tap the

cartridge a few times to evenly

distribute any remaining toner. If

symptoms persist, replace the

toner cartridge.

The paper is moist. Use paper stored in proper

temperature and humidity

conditions.

The paper is not suitable for

the printer unit.

Use recommended paper.

Thickness and type of paper

are inappropriate.

Set the correct value of media

type and media weight in the

Media menu or set one value

thicker for media weight.

Recycled paper is being used. Set one value thicker for media

weight in the Media menu.

Partially faded images.

White spots and lines

appear in solid

printing.

Paper is moist or dry. Use paper stored in proper

temperature and humidity

conditions.

Vertical lines appear. The image drum cartridge is

damaged.

Replace the image drum

cartridge.

The toner is low. Open the top cover and tap the

cartridge a few times to evenly

distribute any remaining toner. If

symptoms persist, replace the

toner cartridge.

Troubleshooting > 130

EALING

WITH

UNSATISFACTORY

COPYING

As well as the suggestions provided in “Dealing with unsatisfactory printing” on page 129,

ensure that the scanner unit glass is clean at all times. Refer to “Cleaning” on page 108.

Horizontal Lines and

spots appear

periodically.

When the interval is about

94mm (4in), the image drum

(the green tube) is damaged

or dirty.

Wipe it lightly with a soft cloth.

Replace the image drum

cartridge when it is damaged.

When the interval is about

30mm (1.2in), there may be

foreign particles in the image

drum cartridge.

Open/close the top cover, and

print again.

When the interval is about

86mm (3.4in), the fuser unit

is damaged.

Replace the fuser unit.

The image drum cartridge

has been exposed to light.

Replace the image drum

cartridge if the problem is not

resolved.

White area of paper is

lightly stained.

Paper contains static. Use paper stored in proper

temperature and humidity

conditions.

Too thick paper is used. Use thinner paper.

The toner is low. Open the top cover and tap the

cartridge a few times to evenly

distribute any remaining toner. If

symptoms persist, replace the

toner cartridge.

Periphery of the letters

is smudged.

The LED head is dirty. Wipe the LED head with a soft,

lint-free cloth.

Toner comes off when

it is rubbed.

The thickness and type of the

paper are incorrectly set.

Set the correct value of media

type and media weight in the

Media menu or set one value

lighter for media weight.

Recycled paper is used. Set one value thicker for media

weight in the Media menu.

Glossiness is not

uniform.

The thickness and type of the

paper are incorrectly set.

Set the correct value of media

type and media weight in the

Media menu or set one value

lighter for media weight.

SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE

Troubleshooting > 131

PROBLEM

CHECKLIST

(e-STUDIO223CS

AND

e-STUDIO263CS)

If a problem occurs, read through the list of problems and solutions before calling for

service.

The machine will not dial a telephone number: Check the power cable and wall outlet.

Make sure that the telephone line (not external telephone or handset) is connected to the

LINE socket on the back of the machine. If an external telephone is installed, lift the

handset and check for a dial tone. If there is no dial tone, there may be a problem with the

telephone line. If there is a dial tone, the machine may be using the wrong dialling method

(pulse or tone) for the region. If alternating tones are heard instead of dialling pulses and

the region uses pulse dialling, change the call parameters (“MF(Tone)/DP(Pulse)” on

page 163).

The display shows a communications error: This indicates any of a number of

problems.

> The machine may be incompatible with the remote machine, or the remote machine

may not be able to perform the function requested of it such as polling or

confidential faxing.

> The remote machine may also be out of paper or experiencing a paper jam.

> Bad telephone line conditions can also cause communication errors. Try sending the

fax again and check to make sure that the correct telephone number is being dialled.

> If a prefix number must be dialled to get an outside line, or if the call is to an

international destination, a pause may need to be entered after the dial prefix or

international dialling code to tell the machine to wait for a dial tone. If there are

frequent problems communicating with a particular remote machine, try

programming the number into a speed dial key, and then change the parameters for

that key.

> Lastly, either the local or remote machine may require servicing. Try sending a fax to

another location to check the local machine.

Faxing is possible but the image of the document printed by the remote machine

is very poor: If the faxed document has small type, complex illustrations, photos, or is

very light or very dark, try changing the fax density settings (see “Density” on page 146).

Copy the document on the machine to determine how it will transmit. The problem may be

caused by telephone line interference. Try sending the document again later.

Fax sent but received message was completely blank: Make sure that the document

is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass.

Image of received fax is very poor: Try making a copy of a document on the local

machine to make sure it is working properly. If there is still a problem, contact the person

sending the fax and ask them to change their fax quality and density settings. Ask the

person to make a copy of the document on their machine to ensure that it is working

properly. Then ask them to send the fax again.

Dialling was tried with a Speed Dial/Group Dial number but nothing happened:

Make sure that the Speed Dial number being used is programmed correctly.

Documents received are light or have vertical streaks on them, and machine is not

out of toner: Gently wipe the lens surface of the MFP's LED array, and then check to see

if the machine is working properly (see “...the LED head” on page 108). Then check to see

if the toner or image drum need replacing (see “Replacing consumable items” on page 98).

Machine is set for delayed transmission but it did not send: Check the display to

make sure that the MFP is set to the correct time and date (see “Time Setup” on page 163).

MFP will not poll a remote machine.: Call the person at the remote machine and make

sure that they have loaded documents and that their machine is set to polling transmission

mode.

Troubleshooting > 132

Machine is connected to a PBX but it is not possible to dial out: Be certain that the

dial prefix is entered before the telephone number for each number dialled or programmed

into the machine. Additionally, the machine must be programmed for PBX operation before

it will work with a PBX (refer to the Configuration Guide for details).

Machine always answers before it’s possible to use the external telephone: If an

external telephone is connected, increase the machine’s ring response setting (see “Ring

Response” on page 147).

Faxes received sometimes look distorted: If the document received is wider or longer

than the paper loaded in the paper tray, the machine automatically reduces the width or

length of the document so that it will fit on the paper. This type of problem could also be

communication related.

Specifications > 133

PECIFICATIONS

e-STUDIO222CS - FC-222CS

e-STUDIO223CS - FC-223CS

e-STUDIO263CS - FC-263CS

ITEM SPECIFICATION

e-STUDIO222CS e-STUDIO223CS e-STUDIO263CS

Dimensions 427 x 509 x 445mm (W x D x H)

Weight 29Kg approx.

Power supply 220 to 240VAC (range 198 to 264 VAC)

Power consumption

Sleep: <1.2 W <1.5 W

Power saving: < 20 W

Stand-by: 100 W

Operating (Average): 500 W 570 W

Operating (Max.): 1170 W

Operating environment Operating 10 to 32 °C/20 to 80% RH

(optimum 25 °C wet, 2 °C dry)

Idle: 0 to 43 °C/10 to 90% RH

(optimum 26.8 °C wet, 2 °C dry)

Print environment Colour 17 to 27 °C @ 50 to 70% RH

Noise (Sound pressure level)

Operating:

Copy

52dB(A)

54dB(A)

55.5dB(A)

Standby:

Power saving:

Inaudible

Appendix A - menu system > 134

PPENDIX

A -

SYSTEM

The top-level function menus are:

> Reports

> Paper Setup

> Address Book

> Phone Book

> Profile

> Network Scan Destination

> Store Document Settings

> View Information

> Shutdown

> Easy Setup

> Admin Setup

The menu trees are given to the lowest menu item level. Typically, this can be a parameter

that can be set by selecting from a range of values provided or a command that can be

executed to display or print a status or setting value.

Appendix A - menu system > 135

EPORTS

ITEM OPTION OPTION/DESCRIPTION

Configuration Yes, No Prints out a report of the machine’s

configuration

System File List Yes, No Prints out a file list

Demo Page 01:Demo_Page Yes, No Prints a

Demonstration page

Error Log Yes, No Prints out an error log

MFP Usage Yes, No Prints a full report of the machine usage.

Network

Information

Yes, No Prints out a report of the Network

configuration

Fax

a. e-STUDIO223CS and e-STUDIO263CS only.

Speed Dial List Enter the Admin

Password

Yes, No Prints the list of fax

numbers registered

for speed dials.

Group List Enter the Admin

Password

Yes, No Prints the list of fax

numbers registered

under groups.

Fax Tx/Rx Log Enter the Admin

Password

Yes, No Prints the list of the

communication

results for the latest

100 fax jobs

received or sent.

Fcode Box List Yes, No Prints the list of fcode boxes.

Block Junk Fax Yes, No Prints the list of blocked senders.

E-mail/Internet Fax Journal Report Enter the Admin

Password

Yes, No Prints the results of

the latest 50

Internet Fax jobs.

Address Book Enter the Admin

Password

Yes, No Prints the registered

address list.

Print PCL Font List Yes, No Prints the list of PCL font samples.

PSE Font List Yes, No Prints the list of PostScript font samples.

PPR Font List Yes, No Prints the list of IBM PPR font samples.

FX Font List Yes, No Prints the list of EPSON FX font samples.

Color Tuning

Pattern

Yes, No Prints a color tuning pattern for adjusting

gradation characteristics.

Color Profile List Yes, No Prints the list of colour profiles.

Appendix A - menu system > 136

APER

SETUP

ITEM OPTION OPTION/DESCRIPTION

Tray 1 Paper Size A4/A5/A6/B5/

Letter/Legal13/

Legal13.5/Legal14/

Executive/

16K(184x260mm)/

16K(195x270mm)/

16K(197x273mm)/

Custom

Sets paper in Tray 1.

Custom Width:

105~210~216mm

Length:

148~297~356mm

Enter paper width and length.

Media Type Plain/Letter Head/

Bond/Recycled/Card

Stock/Rough/Glossy

Select the type of media loaded in this tray.

This will help the MFP to adjust its internal

operating parameters, such as engine

speed and fusing temperature, to better

accommodate the media to be fed. For

example, letterhead may benefit from a

slightly lower fusing temperature to ensure

that its ink does not offset.

Media Weight Light/Medium Light/

Medium/Heavy/

Ultra Heavy1

Adjusts the MFP for the weight of paper

stock loaded in this tray.

Tray 2 Paper Size A4/A5/B5/Letter/

Legal13/Legal13.5/

Legal14/Executive/

16K(184x260mm)/

16K(195x270mm)/

16K(197x273mm)/

Custom

Sets paper in Tray 2.

Custom Width:

148~210~216mm

Length:

210~297~356mm

Enter paper width and length.

Media Type Plain/Letter Head/

Bond/Recycled/Card

Stock/Rough/Glossy

Select the type of media loaded in this tray.

This will help the MFP to adjust its internal

operating parameters, such as engine

speed and fusing temperature, to better

accommodate the media to be fed. For

example, letterhead may benefit from a

slightly lower fusing temperature to ensure

that its ink does not offset.

Media Weight Light/Medium Light/

Medium/Heavy/

Ultra Heavy1

Adjusts the MFP for the weight of paper

stock loaded in this tray.

Appendix A - menu system > 137

MP Tray Paper Size A4/A5/A6/B5/

Letter/Legal13/

Legal13.5/Legal14/

Executive/

16K(184x260mm)/

16K(195x270mm)/

16K(197x273mm)/

Custom/COM-9

Envelope/COM-10

Envelope/Monarch

Envelope/DL

Envelope/C5

Envelope/Index

Card

Select the size of paper to be fed from the

multi purpose tray.

Custom Width:

64~210~216mm

Length:

127~297~1321mm

Enter paper width and length.

Media Type Plain/Letter Head/

Labels/Bond/

Recycled/Card

Stock/Rough/Glossy

Select the type of media to be fed from the

multi purpose tray so that the MFP can

adjust its internal parameters to better

accommodate the selected type of media.

Media Weight Light/Medium Light/

Medium/Heavy/

Ultra Heavy1/Ultra

Heavy2

Select the media weight to be fed from the

multi purpose tray.

Select Tray

Fax

Tray 1: ON/OFF/ON(Prior) Fax: Set tray for

received Fax.

Tray usage, priority

given to trays set to

ON(Prior), then ON.

If tray is set to OFF,

it will not be used.

Tray 2: ON/OFF/ON(Prior)

MP Tray: ON/OFF/ON(Prior)

Copy Tray 1: ON/OFF/ON(Prior) Copy: Set tray for

copy jobs.

If Tray Selection is

set to “Auto”: Tray

usage, priority

given to trays set to

ON, then ON(Prior).

If tray is set to OFF,

it will not be used.

Tray 2: ON/OFF/ON(Prior)

MP Tray: ON/OFF/ON(Prior)

a. e-STUDIO223CS and e-STUDIO263CS only.

ITEM OPTION OPTION/DESCRIPTION

Appendix A - menu system > 138

DDRESS

BOOK

ITEM OPTION OPTION/DESCRIPTION

E-mail Address Select an address number.

Max. 100 entries.

Max. 16 characters.

E-mail Address user defined Enter the e-mail address.

Max. 80 digits.

Group No. Add to a registered group.

Edit Edit settings. Refer to options above for

details.

Delete Yes, No Delete entry.

Sort By Name Sort list of entries by name.

Sort By Number Sort list of entries by number.

E-mail Group Select a group number.

Max. 20 group entries.

Max. 16 characters.

Address No. Select and assign addresses from resultant

list.

Max. 100 entries can be register to a group.

Edit Edit settings. Refer to options above for

details.

Delete Yes, No Delete entry.

Sort By Name Sort list of entries by name.

Sort By Number Sort list of entries by number.

Appendix A - menu system > 139

HONE

BOOK

NOTE

e-STUDIO223CS and e-STUDIO263CS only.

ITEM OPTION OPTION/DESCRIPTION

Speed Dial Select a speed dial number.

Max. 100 speed dial entries.

Max. 24 characters.

Fax Number user defined Enter the fax number for the speed dial

entry.

Max. 40 digits.

Group No. Add to a registered group.

Edit Edit settings. Refer to options above for

details.

Delete Yes, No Delete entry.

Sort By Name Sort list of entries by name.

Sort By Number Sort list of entries by number.

Group No. Select a group number.

Max. 20 group entries.

Max. 16 characters.

Speed Dial Select and assign speed dial entries from

resultant list.

Max. 100 entries can be register to a group.

Edit Edit settings. Refer to options above for

details.

Delete Yes, No Delete entry.

Sort By Name Sort list of entries by name.

Sort By Number Sort list of entries by number.

Appendix A - menu system > 140

ROFILE

ITEM OPTION VALUE/DESCRIPTION

No. Select a profile number.

Max. 16 characters.

Protocol CIFS, FTP, HTTP Selects a protocol to use for storing files.

Target URL user defined Sets a server address and a directory to store the

scanned data.

Max. 144 characters.

Port No. 1 ~ 445 ~65535 Sets a port number.

PASV Mode OFF Sets whether to use the FTP Passive mode.

Display condition: Protocol set to FTP.

User Name user defined Sets a user name to use for logging onto the

server.

Max. 32 characters.

Password user defined Sets a password to use when logging onto the

server.

Max. 32 characters.

CIFS Character

Set

UFT-16, ASCII Sets a character set to use in CIFS.

Display condition: CIFS is set as a protocol.

Encode

Communication

None Selects an encryption method for communication.

Not available when using CIFS protocol. Choices

vary depending on the protocol selected.

Scan Size A4, A5, A6, B5,

Letter, Legal 13,

Legal 13.5, Legal 14,

Executive

Selects a scan size.

Image Settings Density 0 Sets the density of

images.

Document Type Text&Photo Sets the image quality.

Background Removal 3 Sets the default setup of

the background removal.

Resolution 200dpi Selects a resolution.

Contrast 0 Sets the contrast.

Hue 0 Sets the red-green colour

balance.

Saturation 0 Sets the colour saturation.

RGB R:[0], G:[0], B:[0] Sets the RGB contrast.

File Name user defined Sets a file name. Max. 64 characters.

The following options can be set as the default file

name:

#n: adding a serial number from 00000 to 99999

#d: adding the date of a file creation

(yymmddhhmmss)

Greyscale OFF, ON Select ON to print in grayscale.

Appendix A - menu system > 141

(cont.)

File Format Color PDF, TIFF, JPEG,

XPS

Sets a file format for

scanning.

Mono (Greyscale) PDF, TIFF, JPEG,

XPS

Mono (Binary) PDF, TIFF, XPS

Encrypted PDF Not Encrypt Encryption disabled.

Encrypt Low, Medium, High Set encryption level.

Also enable/disable

document open and

permissions passwords.

Compression Rate Color High, Medium, Low Sets a compression rate

for scanning.

Mono (Greyscale) High, Medium, Low

Mono (Binary) High, Medium, Raw

Edge Erase OFF Sets whether to erase the

edge shadow created in

the surrounding of 2-page

spread documents.

ON Width:

5 mm

Sets an erasing width.

Range: 5 to 50 mm.

Edit Edit profile settings. Refer to options above for

details.

Delete Yes, No Delete profile.

Sort By

Name

Sort list of entries by name.

Sort By

Number

Sort list of entries by number.

ITEM OPTION VALUE/DESCRIPTION

Appendix A - menu system > 142

ETWORK

SCAN

DESTINATION

TORE

DOCUMENT

SETTINGS

ITEM OPTION OPTION/DESCRIPTION

No. Select a destination number.

Max. 16 characters.

Destination

Address

user defined Sets a destination sddress.

Max. 16 characters.

Port No. 9968 Sets a port number.

Available range: 1 to 65535.

Edit Destination Edit destination name.

Destination Address Edit destination address.

Port No. Edit port no.

Delete Yes, No Deletes destination.

Sort By Name Sort list of entries by name.

Sort By Number Sort list of entries by number.

ITEM OPTION OPTION/DESCRIPTION

Store Fcode Bulletin

Board

Over Write Stores documents in a bulletin box.

Delete Fcode Bulletin Board Deletes accumulated documents.

Received Documents

Print Fcode Box Prints accumulated documents.

Reserved Tx Doc.

Received Documents

Appendix A - menu system > 143

IEW

INFORMATION

HUTDOWN

ITEM OPTION OPTION/DESCRIPTION

System

Information

Serial No.

Asset No.

Lot No.

CU Version

PU Version

Scanner Version

Total Me mo r y

Flash Memory

SD Memory Card

a. e-STUDIO263CS only.

Displays system information

Network

IPv4 Address

Subnet Mask

Gateway Address

MAC Address

NIC Program Version

IPv6 Address (Local)

IPv6 Address (Global)

b. Appears only when the "TCP/IP" setting is "Enable" and the "IP Version" setting is "IPv4".

c. Appears only when the "TCP/IP" setting is "Enable" and the "IP Version" setting is "IPv6".

Displays network information

ITEM OPTION OPTION/DESCRIPTION

Shutdown Yes, No Select Yes to perform a controlled shutdown

of the MFP, ensuring that all files on the

internal hard disk are closed before power is

turned off. Only power the MFP off when the

display indicates that shutdown is complete.

Appendix A - menu system > 144

ASY

SETUP

NOTE

The Easy Setup menu is blocked by the Admin password.

ITEM OPTION OPTION/DESCRIPTION

Date/Time Setting user defined Using the arrow keys, select your time zone,

in relation to GMT, from the list. Press OK to

continue.

Not Summer

Time

Now Summer

Time

Manual Day

Month

Year

Using the keypad

and arrow keys,

enter the correct

date and time.

Hour

Minute

Second

Server Set Address of SNTP

Server (Primary)

user defined

Set SNTP Server

(Secondary)

Fax Setting

Fax Number user defined Using the keypad and on screen options,

enter the fax number of this machine.

Sender ID user defined Using the arrow keys and on screen

keyboard, enter the sender ID.

Network Setting Manual

Auto

IP Address Specifies whether IP address allocation is

automatic (DHCP) or manually assigned.

Display condition: TCP/IP protocol must be

enabled.

Subnet Mask Current assigned subnet mask.

To change, enter the address using the

keypad. Press OK to register new address.

Display condition: TCP/IP protocol must be

enabled.

Default Gateway Current assigned gateway address.

To change, proceed as above.

Display condition: TCP/IP protocol must be

enabled.

DNS Server

(Primary)

Current assigned DNS server (primary).

DNS Server

(Secondary)

Current assigned DNS server (secondary).

WINS Server

(Primary)

Current assigned WINS server (primary).

WINS Server

(Secondary)

Current assigned WINS server (secondary).

Appendix A - menu system > 145

DMIN

SETUP

E-mail Setting Set IP Address of

Mail Server

user defined Enter the IP address of the mail server.

From user defined Enter the sender’s address

No Authentication Set the

authentication

method.

SMTP Auth User Name

Password

POP Before SMTP Set Address of

POP3 Server

User Name

Password

a. e-STUDIO223CS and e-STUDIO263CS only.

NOTE

The Admin Setup option is blocked by a password.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Copy Setup Default Settings Scan size A4 Refer to “Advanced

operation” on page 44

for further details.

Duplex Document ->

Bind Position

OFF(Simplex)

Zoom 100%

Sort ON

Image Settings

Density :

Document Type :

Scan Resolution :

Background Removal :

Contrast :

Hue :

Saturation :

RGB :

Text&Photo

Normal

R:0/G:0/B:0

Direction Portrait

ID Card Copy OFF

Continue Scan OFF

Mixed Size OFF

Margin OFF

Edge Erase OFF

ITEM OPTION OPTION/DESCRIPTION

Appendix A - menu system > 146

Fax Setup

Default Settings Resolution Normal Refer to “Advanced

operation” on page 74

for further details.

Density 0

Scan Size A4

Continue Scan OFF

TTI ON

Transmit Confirmation

Report

OFF

Memory Tx ON

Fcode Box

Box Name

Sub-Address

Hold Time

I.D.Code

user defined

Confidential Box:

received data

cannotbe printed

without entering ID

code (for secret

documents).

You can also enter a

Box Name, Password

and specify the hold

time for your secure

box.

Range: 00 - 31

Bulletin Box

Box Name

Sub-Address

user defined

Bulletin Box: Enable

to transmit/receive

documents to/from

Bulletin.

Edit Edit settings. Refer to options above for

details.

Delete Yes, No Delete entry.

Security

Function

ID Check Tx OFF Check and match the

last four digits of the

destination fax

numbers with those

registered in the

target. If ON, the MFP

will send only when

they match.

Broadcast Destination ON Fax number

confirmation screen

displays before

sending the fax.

Confirm Dial OFF When ON, you will be

asked to reenter the

destination fax

number.

The fax will only be

sent when the two

numbers match.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 147

Fax Setup

(cont.)

Other Settings Redial Tries 2 time(s) Set the number of

redial attempts.

Range: 0 - 10 time(s)

Redial Interval 1 minute(s) Set the time between

redial attempts.

Range: 0 - 5

minute(s)

Forced Memory Rx

Setting

I.D.Code

OFF

user defined

Block Junk Fax

Setting

Registered List

OFF

select from list

Can prevent

unnecessary fax

reception.

Ring Response 1 Ring Enter the number of

rings required before

receiving an incoming

fax.

Dialling Pause Duration 2 second(s) Enter the pause

duration required.

Range: 0 - 10

second(s)

Rx Reduc. Rate Auto Select the Rx

reduction rate.

Reduc. Margin 24 mm Select the reduction

margin.

Range: 1 - 100 mm

ECM Mode ON Error correction mode

(ECM) automatically

detects and corrects

errors in the fax

transmission process

that are sometimes

caused by telephone

line noise.

Prefix user defined Enter the require

dialing prefix (if you

are connected via a

PBX then you need to

enter a prefix to

obtain an outside line

connection).

Received Time Stamp OFF Set to ON if you want

the time stamp

printed on incoming

faxes.

Print Check Message ON If enabled, when a

transmission error

occurs the error

content is reported.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 148

Fax Setup

(cont.)

Fax Setting Service Bit OFF

Country Code International Select the country in

which the MFP is

situated.

H/Modem Rate (For Tx) 33.6 Kbps Specify modem rate.

H/Modem Rate (For Rx) 33.6 Kbps Specify modem rate.

PBX Line OFF

Forwarding Setting OFF

TAD Mode Type 3 Specify TAD mode

type.

Tel Priority Mode OFF

CNG Detection OFF

T/F Timer Programming 20 seconds

Soft Ringer Volume High Select volume level.

Remote Receive Number OFF

Internet Fax

Setup

Default Settings Scan Size A4 Refer to “Advanced

operation” on page 91

for further details.

Density 0

Resolution Normal

Background Removal 3

Continue Scan OFF

Compression Rate Low

Scanner

Setup

Default Settings Scan Size A4 Allows you to select

the scan size.

Image Settings

Density :

Document Type :

Background Removal :

Resolution :

Contrast :

Hue :

Saturation :

RGB :

Text&Photo

200dpi

R:0/G:0/B:0

Allows you to adjust

image settings.

Continue Scan OFF Allows you to continue

scanning more

documents. Allows

you to construct a

single scan job from

multiple individual

sheets or originals.

Greyscale OFF Select ON to print in

grayscale.

File Format

Color:

Greyscale:

Mono:

PDF

Select the appropriate

file format.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 149

Scanner

Setup (cont.)

Default Settings

(cont.)

Encrypted PDF Setting

Document Open

Password:

Permissions Password:

Display Default

Password:

user defined

Disable

Set the encryption

passwords and display

option.

Compression Rate

Color:

Greyscale:

Mono:

Low

High

Select the appropriate

compression level.

Edge Erase OFF Input range: 5 to

50mm.

E-mail Setup

File Name user defined

Tem p late E d it Su b ject

Edit Body

Select template from list

From / Reply To From:

Address Book

Select e-mail address

from the address

book.

Direct Input Enter e-mail address

using the on-screen

keyboard.

LDAP Simple Search Use the on-screen

keyboard to enter a

search value.

Advanced Search

Search Method

User Name

E-mail Address

Use Advanced Search

to search the LDAP

address book by user

name and/or

e-mail address.

Reply To: user defined

Broadcast

Destination

MDN Response OFF

A/R Full Print OFF

MCF Report OFF Select ON to print a

fax confirmation after

transmission.

Timeout of MCF

Report

15 minutes

Print Check

Message

OFF If enabled, when a

transmission error

occurs the error

content is reported.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 150

Scanner

Setup (cont.)

USB Memory

Setup

File Name user defined Max. 64 characters.

#n:Assigns a

consecutive number

as the file name.

#d:Assigns a created

date and time

(YYMMDDHHMMSS

format) as the file

name.

TWAIN Setup Network TWAIN ON

Port No. 9967 Range: 1 - 65535

PC Scan Mode Simple Scan

Mode

Timeout Setting 5 minute(s) Range: 1 - 30

minute(s)

Scanner

Calibration

Execute Yes, No

Print From

USB Memory

Setup

Default Settings Paper Feed Tray 1(A4) Selects the default

tray for paper feed,

Tray 1 (upper), Tray 2

(lower, if installed) or

MP Tray (multi

purpose tray).

Copies 1 Enter the number of

copies of a document

to be printed.

Duplex OFF Switches the Duplex

(2 sided) function ON/

OFF.

Binding Long Edge Bind Display condition:

duplex setting is

enabled.

Fit ON Sets the printing

mode that can fit print

data in the printable

area.

Print Setup Print Menu Tray Configuration

Paper Feed:

Auto Tray Switch:

Tray Sequ ence:

MP Tray Usage:

Media Check:

Tray 1

Down

Do Not Use

Enable

Adjust tray

configuration settings.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 151

Print Setup

(cont.)

Print Menu

(cont.)

Print Setup

Copies:

Duplex:

Binding:

Resolution:

Toner Save Mode:

Mono-Print Speed:

Orientation:

Lines Per Page:

Edit Size:

Width:

Length:

OFF

Long Edge Bind

600x1200dpi

OFF

Auto

Portrait

64 Line(s)

Cassette Size

210 mm

297 mm

Adjust print setup.

Printer Adjust

Manual Timout:

Wait Timeout:

Print Mode Without

Color Toner:

Jam Recovery:

Paper Black Setting:

Paper Color Setting:

SMR Setting:

BG Setting:

60 seconds

40 seconds

Alarm

Enable

Adjust general printer

settings.

Print Position Adjust

Front X Adjust:

Front Y Adjust:

Back X Adjust:

Back Y Adjust:

0.00 mm

Range: -2.00 to

+2.00 mm

Drum Cleaning OFF Set to produce idling

of a drum before

printing in order to

reduce horizontal

white lines. This

shortens image drum

life.

Hex Dump OFF Prints out the data

received from the

host PC in hexidecimal

code.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 152

Print Setup

(cont.)

Color Menu Density Control Auto If set to Auto, image

density will be

automatically

adjusted at power on,

when a new image

drum or toner

cartridge is installed,

and at intervals of

100, 300 and 500

drum counts. If a 500

drum count interval

occurs during a print

job it will occur at the

end of that job, and

will take up to 55

seconds. If set to

manual, this

adjustment will only

be performed when

initiated by the next

menu item.

Adjust Density Execute Selecting this will

perform the auto

density set up

immediately.

Color Tuning/Print

Pattern

Yes, No Selecting this item

prints the colour

tuning pattern to help

you adjust the colour

balance.

Cyan Highlight 0 Adjusts image density

for each colour

component (cyan,

magenta, yellow and

black). Normal setting

is 0.

Cyan Mid-Tone 0

Cyan Dark 0

Magenta Highlight 0

Magenta Mid-Tone 0

Magenta Dark 0

Yellow Highlight 0

Yellow Mid-Tone 0

Yellow Dark 0

Black Highlight 0

Black Mid-Tone 0

Black Dark 0

Cyan Darkness 0 Adjusts darkness of

each colour (cyan,

magenta, yellow and

black). Normal setting

is 0.

Magenta Darkness 0

Yellow Darkness 0

Black Darkness 0

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 153

Print Setup

(cont.)

Color Menu

(cont.)

Adjust Registration Execute Performs automatic

colour registration

adjustment. Normally

this is done on power

on and when the top

cover is opened and

then closed. This

process accurately

aligns the cyan,

magenta and yellow

images to the black

image.

Cyan Reg Fine Adj 0 Performs fine

adjustment of image

timing in relation to

the black image

component.

Magenta Reg Fine Adj 0

Yellow Reg Fine Adj 0

Ink Simulation OFF Selects from a range

of industry standard

colour swatches.

UCR Low Selects the limitation

of the toner layer

thickness.

If paper curl occurs in

dark printing,

selecting Medium or

Low sometimes helps

reduce curl.

CMY100% Density Disable When enabled, black

areas are produced

using 100% C, M, and

Y instead of black.

This results in a

glossier finish.

CMYK Conversion ON Setting to OFF will

simplify the

conversion process of

CMYK data, which will

reduce process time.

This setting is ignored

when Ink Simulation

function is used.

System

Configuration

Personality Auto Emulation This item selects

which industry

standard emulation

your MFP should use.

When set to Auto,

incoming data is

examined and the

correct emulation is

automatically selected

each time a print job

is received.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 154

Print Setup

(cont.)

System

Configuration

Menu (cont.)

Alarm Release Manual When Manual, non-

critical warnings, such

as requests for a

different paper size,

can be cleared by

pressing the RESET

button. When set to

Auto, they are cleared

when the print job

resumes.

Auto Continue OFF Determines whether

or not the MFP will

automatically recover

from a memory

overflow condition.

Error Report OFF If ON, the MFP will

print error details

when a PostScript

emulation error

occurs.

PCL Setup Font Source Resident Specifies the location

of the PCL default

font. Normally this will

be internal unless

additional fonts are

installed in the

expansion POM slot or

additional fonts have

been downloaded to

RAM as permanent

fonts.

Font No. I0 Sets the PCL font

number.

Font Pitch 10.00 CPI Sets the width of the

PCL default font.

Font Height 12.00 point(s) Sets the height of the

PCL default font.

Symbol Set PC-8 PCL symbol set. If the

font source and

number are changed

to one which does not

support the selected

symbol set, this must

be changed to an

available symbol set

for that font.

A4 Print Width 78 Column Sets the number of

columns subject to

Auto LF with A4 paper

in PCL. This is the

value when Auto CR/

LF Mode is set to OFF

with the 10CPI

character.

White Page Skip OFF Selects whether blank

pages are printed or

not.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 155

Print Setup

(cont.)

PCL Setup

(cont.)

CR Function CR Selects whether a

received carriage

return character

(0Dh) also causes a

line feed.

LF Function LF Selects whether a

received line feed

character (0Ah) also

causes a carriage

return.

Print Margin Normal Sets the non-printable

page area. Normal is

PCL compatible.

True B lack OFF Selects whether black

image data is printed

using black toner

(True Black ON) or

100% CMY. (Valid in

PCL emulation mode

only.)

Pen Width Adjust ON The thinnest line

width in PCL, a 1-dot

line, may look broken.

ON: when the

thinnest line width is

specified, line width is

emphasized to look

wider.

OFF: the line appears

as specified.

Tray ID#

Tray 2 :

MP Tray :

Sets the number to

specify Tray 2 and MP

Tray for the paper

feed destination

command in PCL5e

emulation.

PS Setup L1 Tray Type 1 Switches between

Postscript types.

SIDM Setup SIDM Manual ID# 2 Set up Pn specified in

MANUAL by MANUAL-

1 ID No.FX/PPR Emu

in CSF control

command (ESC EM

Pn).

SIDM Manual2 ID# 3 Set up Pn specified

MANUAL by MANUAL-

2 ID No.FX/PPR Emu

in CSF control

command(ESC EM

Pn).

SIDM MP Tray ID# 4 Set up Pn specified

TRAYO(MP Tray) by

MP Tray ID No.FX/PPR

Emu in CSF control

command(ESC EM

Pn).

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 156

Print Setup

(cont.)

SIDM Setup

(cont.)

SIDM Tray1 ID# 1 Set up Pn specified

TRAY 1by Tray 1 ID

No.FX/PPR Emu in

CSF control

command(ESC EM

Pn).

SIDM Tray2 ID# 5 Set up Pn specified

TRAY 2 by Tray 2 ID

No.FX/PPR Emu in

CSF control command

(ESC EM Pn).

IBM PPR Setup Character Pitch 10 CPI Specifies character

pitch in IBM PPR

emulation.

Font Condense 12CPI to 20CPI Specifies 12CPI pitch

for Condense Mode.

Character Set SET-2 Specifies a character

set.

Symbol Set IBM-437 Specifies a symbol

set.

Letter O Style Disable Specifies the style

that replaces 9BH

with letter o and 9DH

with a zero

Zero Character Normal Sets the zero to be

slashed or unslashed.

Line Pitch 6 LPI Specifies the line

spacing.

White Page Skip OFF Selects whether blank

pages are printed or

not.

CR Function CR Selects whether a

received carriage

return character

(0Dh) also causes a

line feed.

LF Function LF Selects whether a

received line feed

character (0Ah) also

causes a carriage

return.

Line Length 80 Column Specifies the number

of characters per line.

Form Length 11.7 inch Specifies the length of

paper.

TOF Position 0.0 inch Specifies the distance

of print from the top

edge of the paper.

Left Margin 0.0 inch Specifies the distance

of print from the left

hand edge of the

paper.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 157

Print Setup

(cont.)

IBM PPR Setup

(cont.)

Fit To Letter Disable Sets the printing

mode that can fit print

data, equivalent to 11

inches (66 lines), in

the LETTER-size

printable area.

Text Heig h t Same Sets the height of a

character.

SAME: Regardless of

CPI, same height

DIFF: As CPI,

character heights

vary.

EPSON FX

Setup

Character Pitch 10 CPI Specifies character

pitch in this

emulation.

Character Set SET-2 Specifies a character

set.

Symbol Set IBM-437 Specifies a symbol

set.

Letter O Style Disable Specifies the style

that replaces 9BH

with letter o and 9DH

with a zero

Zero Character Normal Sets the zero to be

slashed or unslashed.

Line Pitch 6 LPI Specifies the line

spacing.

White Page Skip OFF Selects whether blank

pages are printed or

not.

CR Function CR Selects whether a

received carriage

return character

(0Dh) also causes a

line feed.

Line Length 80 Column Specifies the number

of characters per line.

Form Length 11.7 inch Specifies the length of

paper.

TOF Position 0.0 inch Specifies the distance

of print from the top

edge of the paper.

Left Margin 0.0 inch Specifies the distance

of print from the left

hand edge of the

paper.

Fit To Letter Disable Sets the printing

mode that can fit print

data, equivalent to 11

inches (66 lines), in

the LETTER-size

printable area.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 158

Print Setup

(cont.)

EPSON FX

Setup (cont.)

Text Heig h t Same Sets the height of a

character.

SAME: Regardless of

CPI, same height

DIFF: As CPI,

character heights

vary.

Network

Network Setup TCP/IP Enable Enables or disables

this network protocol.

IP Version IPv4 Set up the IP version.

Display condition:

TCP/IP protocol must

be enabled.

NetBEUI Disable Enables or disables

this network protocol.

NetBIOS Over TCP Enable Enables or disables

this network protocol.

Display condition:

TCP/IP protocol must

be enabled.

NetWare Disable Enables or disables

this network protocol.

EtherTalk Disable Enables or disables

this network protocol.

Frame Type Auto Selects the Ethernet

MAC layer frame type.

Display condition:

Netware must be

enabled.

IP Address Set Auto Specifies whether IP

address allocation is

automatic (DHCP) or

manually assigned.

Display condition:

TCP/IP protocol must

be enabled.

IPv4 Address xxx.xxx.xxx.xxx Current assigned IP

address.

To change, enter the

address using the

numerical keypad.

Press Enter to

Display condition:

TCP/IP protocol must

be enabled.

Subnet Mask xxx.xxx.xxx.xxx Current assigned

subnet mask. To

change, proceed as

above.

Display condition:

TCP/IP protocol must

be enabled.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 159

Network

Menu (cont.)

Network Setup

(cont.)

Gateway Address xxx.xxx.xxx.xxx Current assigned

gateway address. To

change, proceed as

above.

Display condition:

TCP/IP protocol must

be enabled.

DNS Server (Primary) user defined The IP address of your

DNS server (primary).

DNS Server (Secondary) user defined The IP address of your

DNS server

(secondary).

WINS Server (Primary) user defined The IP address of your

WINS server

(primary).

WINS Server

(Secondary)

user defined The IP address of your

WINS server

(secondary).

Web Enable Enables or disables

web config. facility.

Display condition:

TCP/IP protocol must

be enabled.

Telnet Disable Enables or disables

Telnet config. facility.

Display condition:

TCP/IP protocol must

be enabled.

FTP Disable Enables or disables

communication via

FTP.

Display condition:

TCP/IP protocol must

be enabled.

IPSec Disable Enable via the web

page.

SNMP Enable Enables or disables

SNMP of FTP (TCP/IP

or NetWare).

Display condition:

TCP/IP protocol must

be enabled.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 160

Network

Menu (cont.)

Network Setup

(cont.)

Network Scale Normal Normal: Can work

effectively even when

connected to a HUB

that has a spanning

tree feature.

However, printer start

up time gets longer

when computers are

connected to two or

three small LANs.

Small: Computers can

cover from two or

three small LANs to a

large LAN, but it may

not work effectively

when it is connected

to a HUB with a

spanning tree feature.

HUB Link Setting Auto Negotiate Sets the hub linking

method.

Network PS-Protocol RAW Select PostScript data

format for the

network port.

Factory Defaults Execute Select Yes to reload

the settings present

when the unit was

setup by the

manufacturer.

Mail Server

Setup

SMTP Server user defined Set the host name for

the SMTP server.

SMTP Port 25 Set the port number.

SMTP Encryption None Select encryption

method.

POP3 Server user defined Set the IP address or

host name for the

POP3 server.

POP3 Port 110 Set the port number.

POP3 Encryption None Select encryption

method.

Authentication Method None Set the authentication

method.

SMTP User ID user defined Set a user ID for the

SMTP server.

SMTP Password user defined Set a password for the

SMTP server.

POP User ID user defined Set a user ID for the

POP3 server.

POP Password user defined Set a password for the

POP3 server.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 161

Network

Menu (cont.)

LDAP Server

Setting

Server Setting

LDAP Server:

Port No.:

Timeout:

Max. Entries:

Search Root:

user defined

389

30 second(s)

100 Entries

user defined

Edit the LDAP server

settings.

Attribute

Name1:

Name2:

Name3:

E-mail Address:

Additional Filter:

givenName

mail

user defined

Edit the LDAP search

attribute if required.

Authentication

Method: Anonymous

Set the authentication

method for LDAP.

User ID: user defined Set a user ID and

password for the

LDAP server.

Displays when

authentication

method is set.

Password: user defined

Encryption None Set the encryption

method.

Secure Protocol

Server Setting

Domain user defined Domain must be

registered in the DNS

server.

Management Default Mode Copy

Operation Clear Operation Timeout 3

Clear After Job OFF

Sound Control Key Touch Tone Volume Middle Select key touch

volume level.

Fax Buzzer Volume Middle Select volume level.

Local Interface USB Menu

Soft Reset:

Speed:

USB PS_Protocol:

Offline Receive:

Serial Number:

Disable

480Mbps

RAW

Disable

Enable

Default settings listed,

these can be changed

if required.

System Setup Access Control Disable Enable access control

to restrict usage to

authorised user only.

Unit Of Measure Millimeter Select unit of

measure.

Date Format dd/mm/yyyy Select desired date

format.

Allow All Reports To

Disable Enable/disable report

printing.

Near Life LED Enable Enable/disable near

life LED.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 162

Management

(cont.)

System Setup

(cont.)

Status In Near Life Enable Enable: Display a

near-life warning.

Disable: Do not

display a near-life

warning.

Address Information

Lock Time Out

3 minute(s) Enter time-out

duration.

USB Memory Interface Enable Select disable to turn

off scan to USB

function.

Panel Contrast 0 Adjust the LCD panel

contrast.

Power Save Power Save Time 30 minutes Select desired time

interval before

machine enters power

save mode.

Sleep Time 10 minutes Select desired time

interval before

machine enters sleep

mode.

Silent Mode ON Enable/disable silent

mode.

ECO Mode ON When ON, if the

machine is in power

save mode and you

send a small print job

(1 or 2 pages), the

machine will print the

job without warming

the fuser to the

“normal” operating

temperature

beforehand.

Memory Setup Receive Buffer Size Auto Specify the size of the

buffer you want to use

to receive data.

Resource Save OFF Specify the size of the

buffer you want to use

for resource saving.

Storage

Maintenance

Setup

Check File System Execute Making changes will

automatically restart

the system.

Erase SD Memory Card Execute Deletion of all data

stored in the SD Card.

Data cannot be

recovered.

Initial Lock Enable Enable/disable initial

lock.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 163

Management

(cont.)

Encryption

Setup

Job Limitation Disable Enable/disable

limitation setting.

Language Maint

Setup

Initialize Execute Making changes will

automatically restart

the system.

Admin Password New Password user defined Enter new password.

Retype your password

when prompted to

verify.

Note: password must

be six characters or

more.

Enter Password (Verify) user defined

Reset Settings Execute Continuing will

automatically restart

the system.

Job Log Setup Save Job Log Disable

Print Statistics Supplies Report Disable Indication of

frequency of

consumable

exchange/non

indication is set.

Reset Main Counter Execute Zeros the counter.

User Install Time Setup Auto Setup

SNTP Server

(Primary):

SNTP Server

(Secondary):

user defined

Set todays date and

time automatically.

Manual

Date:

Time:

user defined

Enter todays date and

time using the

keypad. Use the arrow

keys to move between

digits.

Set Daylight Saving ON Enable/disable

daylight saving

setting.

Time Zone 00:00 Range: -12:00 to

+12:00 minutes in 15

minute increments.

Power Save Power Save Enable ON Enable/disable power

save mode.

Sleep ON Enable/disable sleep

mode.

High Humid Mode OFF If moistened paper is

curled significantly

after printing, change

the setting to ON.

Note: Moistened

paper means paper

that has been left in a

high-humidity

environment.

MF(Tone)/DP(Pulse) Tone Select the appropriate

dialling method for

the region you are in.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Appendix A - menu system > 164

User Install

(cont.)

Reception Mode Fax Ready Mode Specify the reception

mode.

DRD Type Type 1 Allows the machine to

detect a distinctive

ring if it has been

enabled on the phone

line. Refer to “DRD”

on page 85.

Dial Tone Detection OFF Enable/disable dial

tone detection.

Busy Tone Detection ON Enable/disable busy

tone detection.

TTI Register/

Edit

TTI 1:

TTI 2:

TTI 3:

user defined Register/Edit transmit

terminal identification

(TTI) settings.

Standard TTI TTI 1 Select default TTI

from the registered

list.

TTI Number user defined Enter your fax

number.

TTI Calendar Type dd/mm/yyyy Specify the TTI

calendar date format.

Super G3 ON OFF=G3,

ON=SuperG3

Erase Privacy Data Execute Continuing will delete

all settings and

registered data.

a. e-STUDIO223CS and e-STUDIO263CS only.

ITEM OPTION DEFAULT VALUE/DESCRIPTION

Index > 165

0MM10012200

NDEX

Address book

adding a group entry

........ 66

adding an email entry....... 65

deleting a group entry ...... 67

deleting an email entry..... 65

editing a group entry........ 67

editing an email entry ...... 66

Belt

how to replace

................ 103

Cleaning the LED head........ 108

Duplex

paper size and weight

limits

.............................. 29

Envelopes

.............................. 33

Fax job view/cancel button ... 83

Fuser

how to replace

................ 106

Installing drivers

fax

.................................... 24

printer..........................22, 23

TWAIN .............................. 22

Installing MFP drivers and

Utilities

Setting up the ActKey

Utility

.............................. 26

Installing utilities................... 21

Loading documents

in the ADF

......................... 40

on the glass ...................... 42

Multi purpose tray

how to use

........................ 33

paper metrics ................... 29

Multi-tasking ......................... 39

Operation

Scan to PC (server) option.

Sending Document(s) via

E-mail

............................. 48

Paper

loading cassette trays

...... 30

loading letterhead ............ 31

recommended types......... 28

supported sheet sizes....... 28

Phone book

adding a group dial entry

.87

adding a speed dial entry .86

deleting a group dial entry87

deleting a speed dial entry87

Printer overview.................... 13

Problem checklist

fax issues

....................... 131

unsatisfactory printing.... 129

SD Card

how to install

.................. 115

Toner

how to replace

.................. 98

Upgrades

additional paper tray

...... 117

memory .......................... 112

SD card........................... 115

R101120J7100-TTEC

07113601 iss1

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Toshiba e-STUDIO 263cs Manual

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