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Toshiba e-STUDIO 233 Manual

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User Function Guide
TRADEMARKS AND COPYRIGHT
Trademarks
- The official name of Windows 98 is Microsoft Windows 98 Operating System.
- The official name of Windows Me is Microsoft Windows Me Operating System.
- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
- The official name of Windows XP is Microsoft Windows XP Operating System.
- The official name of Windows Vista is Microsoft Windows Vista Operating System.
- The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products
are trademarks of Microsoft Corporation in the US and other countries.
- Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc. in the US and
other countries.
- PostScript is a trademark of Adobe Systems Incorporated.
- Netscape is a trademark of Netscape Communications Corporation.
- Mozilla Firefox is a trademark of Mozilla Foundation in the US and other countries.
- IBM, AT and AIX are trademarks of International Business Machines Corporation.
- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
- Other company names and product names in this manual are the trademarks of their respective
companies.
Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of
TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
1
TABLE OF CONTENTS
TABLE OF CONTENTS ..........................................................................................................................1
PREFACE................................................................................................................................................3
1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................................................................7
1. MANAGING ADDRESS BOOK..........................................................................................................8
• About Managing Contacts in Address Book ....................................................................................8
• Registering Contacts .......................................................................................................................9
• Editing Contacts.............................................................................................................................12
• Deleting Contacts ..........................................................................................................................14
• Searching Contacts .......................................................................................................................16
2. MANAGING GROUPS.....................................................................................................................20
• About Managing Groups in Address Book.....................................................................................20
• Creating New Group......................................................................................................................21
• Editing Groups ...............................................................................................................................24
• Deleting Groups.............................................................................................................................30
• Searching Groups..........................................................................................................................32
• Confirming the Members of the Groups.........................................................................................36
2. MANAGING COUNTERS (COUNTER MENU).....................................................................................37
1. TOTAL COUNTER...........................................................................................................................38
• Displaying Print Counter ................................................................................................................38
• Displaying Scan Counter ...............................................................................................................39
2. PRINT OUT TOTAL COUNTER ......................................................................................................40
3. DEPARTMENT COUNTER .............................................................................................................41
• Displaying Print Counter for Department Code .............................................................................41
• Displaying Scan Counter for Department Code.............................................................................43
• Displaying Fax Communication Counter for Department Code.....................................................45
4. MANAGING DEPARTMENT CODE ................................................................................................47
• Logging On As Administrator.........................................................................................................47
• Printing Department Codes List.....................................................................................................49
• Enabling Department Code ...........................................................................................................50
• Resetting All Department Counters ...............................................................................................51
• Deleting All Department Codes .....................................................................................................52
• Registering a New Department Code............................................................................................53
• Editing the Department Code ........................................................................................................56
• Deleting the Department Code ......................................................................................................60
• Resetting the Counter of Each Department...................................................................................62
• Setting Output Limitations for All Departments..............................................................................64
5. CHANGE USER PASSWORD.........................................................................................................65
3. SETTING ITEMS (USER)......................................................................................................................69
1. SETTING GENERAL FUNCTIONS .................................................................................................70
• Setting the Auto Clear Mode..........................................................................................................70
• Changing the Display Language....................................................................................................71
• Setting the Reversed Display Mode ..............................................................................................72
2. SETTING COPY FUNCTIONS ........................................................................................................74
3. SETTING FAX FUNCTIONS ...........................................................................................................75
4. SETTING SCAN FUNCTIONS ........................................................................................................77
5. PRINTING LISTS.............................................................................................................................79
• Printing the Address Book List.......................................................................................................79
• Printing the Group Numbers List ...................................................................................................81
• Printing the Function List (User) ....................................................................................................82
6. CHECKING E-MAIL .........................................................................................................................83
7. SETTING DRAWER ........................................................................................................................84
8. TURN OFF THE POWER (SHUT DOWN) ......................................................................................85
9. SETTING BIP PRINTING ................................................................................................................87
4. SETTING ITEMS (ADMIN)....................................................................................................................89
1. ENTERING TO ADMIN MENU ........................................................................................................91
2. SETTING GENERAL FUNCTIONS .................................................................................................93
• Setting the Device Information.......................................................................................................93
• Setting the Notification...................................................................................................................95
• Changing the Administrator Password ..........................................................................................97
• Setting the Date and Time .............................................................................................................99
• Setting the Weekly Timer.............................................................................................................101
• Setting the Auto Power Save Mode.............................................................................................104
• Setting the Sleep/Auto Shut Off Mode.........................................................................................106
2
TABLE OF CONTENTS (Cont.)
• Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up.........................................108
3. SETTING NETWORK FUNCTIONS ..............................................................................................110
• Setting the TCP/IP Protocol (IPv4) ..............................................................................................110
• Setting the IPv6 Protocol .............................................................................................................115
• Setting the IPX/SPX Protocol ......................................................................................................123
• Setting the NetWare Settings ......................................................................................................125
• Setting the SMB Protocol.............................................................................................................127
• Setting the AppleTalk Protocol ....................................................................................................130
• Setting the HTTP Network Service ..............................................................................................132
• Setting the Ethernet Speed..........................................................................................................134
• Setting the LDAP and SNMP Network Service............................................................................136
• Setting the User Certificate..........................................................................................................139
• Network Check ............................................................................................................................142
4. SETTING COPY FUNCTIONS ......................................................................................................145
5. SETTING FAX FUNCTIONS .........................................................................................................147
• Setting the Terminal ID................................................................................................................147
• Setting the Fax Initial Setup.........................................................................................................150
• Setting the Line-2 Mode...............................................................................................................152
• Setting the RX Printing ................................................................................................................155
• Setting the Recovery Transmission .............................................................................................159
6. SETTING FILE FUNCTIONS.........................................................................................................161
7. SETTING E-MAIL FUNCTIONS ....................................................................................................162
• Setting the Scan to E-mail Message Properties ..........................................................................162
• Setting the Scan to E-mail Fragmentation...................................................................................163
8. SETTING INTERNET FAX FUNCTIONS ......................................................................................164
• Setting the Internet Fax Message Properties ..............................................................................164
• Setting the Internet Fax Fragmentation .......................................................................................165
• Setting the Internet Fax Body String Transmission .....................................................................166
9. SETTING SECURITY FUNCTIONS ..............................................................................................167
10. SETTING LIST/REPORT...............................................................................................................169
• Setting the Transmission / Reception Journal .............................................................................169
• Setting the Communication Report..............................................................................................171
• Setting the Reception List............................................................................................................174
11. PRINTING LISTS...........................................................................................................................176
12. SETTING PRINTER/E-FILING FUNCTIONS ................................................................................177
13. WIRELESS SETTINGS AND Bluetooth SETTINGS......................................................................178
14. CHANGE USER PASSWORD.......................................................................................................179
5. APPENDIX ..........................................................................................................................................183
1. LIST PRINT FORMAT ...................................................................................................................184
• Total Counter List ........................................................................................................................184
• Department Code List..................................................................................................................185
• Address Book List........................................................................................................................186
• Group Numbers List.....................................................................................................................187
• Function List (User) .....................................................................................................................188
• NIC Configuration Page...............................................................................................................189
• Function List (Administrator)........................................................................................................190
• PS3 Font List ...............................................................................................................................207
• PCL Font List...............................................................................................................................208
INDEX..................................................................................................................................................209
3
PREFACE
Thank you for purchasing the Toshiba Multifunctional Digital System e-STUDIO232/282 or
e-STUDIO233/283. This Operator’s Manual describes the following:
• How to set up the Multifunctional Digital System.
• How to operate the functions in the [USER FUNCTIONS] button.
Before using the Multifunctional Digital System, thoroughly read and understand this Operator's Manual.
To ensure that clean copies are made at all times and to keep your Multifunctional Digital System in opti-
mum working order, this Operator’s Manual should be readily available for future reference.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO232/282 or
e-STUDIO233/283.
We have provided you with these manuals for the operation of this equipment. Select and read the manual
best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equipment and accessories of this product
such as operator’s manuals and CD-ROMs.
Operator’s Manual for Basic Functions
This Operator’s Manual for Basic Functions describes how to use the basic functions of this equipment
mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed. Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under the [USER FUNCTIONS] button on
the control panel of this equipment.
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network functions such as the network
scanning function and job management, using the TopAccess (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up network servers to provide vari-
ous network services, and troubleshooting for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing from Microsoft Windows, Apple
Mac OS, and UNIX computers, and print to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader
and e-Filing web utility.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function that enable users to operate fax and
internet fax sending from a client computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment using the functions of “Depart-
ment Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.
4
PREFACE (Cont.)
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or Adobe
Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed on your PC, down-
load and install it from the website of Adobe Systems Incorporated.
5
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions
according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this manual.
Other than the above, this manual also describes information that may be useful for the operation of this
equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
6
PREFACE (Cont.)
7
1
1. MANAGING ADDRESS
BOOK (ADDRESS MENU)
1. MANAGING ADDRESS BOOK.............................................................................................. 8
• About Managing Contacts in Address Book........................................................................................8
• Registering Contacts...........................................................................................................................9
• Editing Contacts ................................................................................................................................12
• Deleting Contacts..............................................................................................................................14
• Searching Contacts...........................................................................................................................16
2. MANAGING GROUPS .........................................................................................................20
• About Managing Groups in Address Book ........................................................................................20
• Creating New Group .........................................................................................................................21
• Editing Groups ..................................................................................................................................24
• Deleting Groups ................................................................................................................................30
• Searching Groups .............................................................................................................................32
81.MANAGING ADDRESS BOOK (ADDRESS MENU)
1
1. MANAGING ADDRESS BOOK
About Managing Contacts in Address Book
The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are
used for Facsimile and Scan to E-mail.
In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address,
or both in each contact. Also you can specify the option settings for the fax transmission in each contact,
such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.
• You can register the E-mail addresses in the Address Book, however, you can use them to specify the
destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the
Printer/Scanner Kit is installed.
• You can register the fax numbers in the Address Book, however, you can use them to specify the des-
tinations for fax transmission only when the optional Fax unit is installed.
In the Address Book button menu, you can perform following operations to manage contacts.
• P.9 “Registering Contacts”
• P.12 “Editing Contacts”
• P.14 “Deleting Contacts”
• P.16 “Searching Contacts”
You can import and export address book data in CSV format from the TopAccess administrator mode. For
details, please see the TopAccess Guide.
9
1
Registering Contacts
The following procedure describes how to register new contact in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press undefined button that you want to register new contact and
press the [ENTRY] button.
• The ADDRESS BOOK REGISTRATION screen is displayed.
If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.
10 1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
4
Press each button on the touch panel to enter following contact infor-
mation.
•[FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the
touch panel.
•[LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the
touch panel.
•[FAX NO.] — Enter the fax number of the contact.
•[2ND FAX] — Enter the second fax number of the contact.
•[E-MAIL] — Enter the E-mail address of the contact.
•[CORP.] — Enter the company name of the contact.
•[DEPT.] — Enter the department name of the contact.
•[KEYWORD] — Enter the keyword of the contact. This keyword can be used to search for this contact.
• You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either the [FAX NO.] or [E-MAIL]
button to register the contact.
• Press the [MONITOR/PAUSE] button to enter “-” in [FAX NO.] and [2ND FAX]. If you enter “-” in them, three
seconds pause is added for dialing the fax number.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys
and press the [ENTER] button to set the entry.
5
Press the [OPTION] button to specify the default settings for a fax
transmission.
This is available only when the optional fax unit is installed.
11
1
6
Specify following items as you required.
•TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the
memory transmission mode or the [DIRECT TX] button to select the direct transmission mode.
•ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any
portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM,
or the [OFF] button to disable the ECM.
•QUALITY TX — Select whether a document is sent in the Quality TX mode. This feature allows to send a doc-
ument at a slower speed than a normal so that the transmission will be less affected by line condition. Press
the [ON] button to enable the Quality TX, or [OFF] button to disable the Quality TX.
•LINE SELECT — Select the line to be used for the fax transmission. Press the [LINE1] button to use the Line
1, or [LINE2] button to use Line 2. The [LINE2] button can be selected only when the optional 2nd line board is
installed.
•[SUB] — Enter the mailbox number if you want to send originals to the mailbox in the remote fax.
•[SID] — Enter the password to input a document into the mailbox in the remote facsimile.
•[SEP] — Enter the mailbox number if you want to retrieve a document from the mailbox in the remote fax.
•[PWD] — Enter the password to retrieve a document from the mailbox in the remote facsimile.
When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
7
Press the [ENTER] button to save option settings.
8
Press the [ENTER] button to register the contact.
12 1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
Editing Contacts
The following procedure describes how to edit existing contacts in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the
User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK]
button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press the contact that you want to edit and press the [EDIT] button.
• The ADDRESS BOOK EDIT screen is displayed.
• If the touch panel does not display the contact that you want to edit, press the [Next] button to display the next
screen.
• You can quickly search for the contact that you want to edit. To search for the contact, see the “Searching
Contacts”. P.1 6
… 14 …


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