Manual Siemens OpenStage 80 Keymodule (page 166 of 183) (English)

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Communication for the open minded

Siemens Enterprise Communications

www.siemens.com/open

Documentation

HiPath 2000, HiPath 3000, HiPath 5000

HiPath OpenOffice ME

OpenStage 60/80

OpenStage Key Module

Operating Instructions

Important information

Trademarks

For safety reasons, the telephone should only be sup-

plied with power:

• using the original power supply unit.

Part number: C39280-Z4-C51x (x: 0=EU, 1=US,

2=UK) or

• in a LAN with PoE (Power over Ethernet), which

complies with the IEEE 802.3af standard.

Never open the telephone or a key module. Should you

encounter any problems, contact the responsible ser-

vice personnel.

Use only original Siemens accessories. The use of oth-

er accessories may be hazardous and will render the

warranty, extended manufacturer’s liability and the CE

marking invalid.

The device conforms to the EU directive 1999/5/EC as at-

tested by the CE marking.

All electrical and electronic products should be disposed of

separately from the municipal waste stream via designated

collection facilities appointed by the government or the local

authorities.

Proper disposal and separate collection of your old appli-

ance will help prevent potential damage to the environment

and human health. It is a prerequisite for reuse and recycling

of used electrical and electronic equipment.

For more detailed information about disposal of your old ap-

pliance, please contact your city office, waste disposal ser-

vice, the shop where you purchased the product or your

sales representative.

The statements quoted above are only fully valid for equip-

ment which is installed and sold in the countries of the Eu-

ropean Union and is covered by the directive 2002/96/EC.

Countries outside the European Union may impose other

regulations regarding the disposal of electrical and electron-

ic equipment.

Important information

Location of the telephone

• The telephone should be operated in a controlled environment with an

ambient temperature between 5°C and 40°C.

• To ensure good speakerphone quality, the area in front of the micro-

phone (front right) should be kept clear. The optimum speakerphone

distance is 50 cm.

• Do not install the telephone in a room where large quantities of dust

accumulate; this can considerably reduce the service life of the tele-

phone.

• Do not expose the telephone to direct sunlight or any other source of

heat, as this is liable to damage the electronic components and the

plastic casing.

• Do not operate the telephone in damp environments such as

bathrooms.

Software update

Documentation in Internet

This and other documentation can be found on the Internet at:

http://www.enterprise-communications.siemens.com

> Products

> Phones & Clients > (Select Product) > Downloads.

To view and print documentation in PDF format, you require Acrobat Read-

er (free software):

http://www.adobe.com

Technical notes, current information about firmware updates, frequently

asked questions and lots more can be found on the web at:

http://wiki.siemens-enterprise.com/

During a software update, the phone must not be disconnected

from the power supply unit, the LAN line or the phone line.

An update action is indicated by messages on the display and/or by

flashing LEDs.

Contents

Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Viewing and deleting a stored callback . . . . . . . . . . . . . . . . . . . . . . 54

Enhanced phone functions. . . . . . . . . . . . . . . . . . . . .55

Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Answering a call with a headset . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Answering a call for another phone . . . . . . . . . . . . . . . . . . . . . . . . . 55

Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Answering calls from the entrance telephone

and opening the door. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Accepting a call from an answering machine . . . . . . . . . . . . . . . . . 58

Making calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Redialing from a call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using a personal phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using a system phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Using the LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Making calls using system speed-dial numbers . . . . . . . . . . . . . . . 62

Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Talking to your colleague with a speaker call. . . . . . . . . . . . . . . . . . 64

Talking to your colleague with discreet calling. . . . . . . . . . . . . . . . . 64

Automatic connection setup/hotline . . . . . . . . . . . . . . . . . . . . . . . . 65

Reserving a trunk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Assigning a station number (not for U.S.) . . . . . . . . . . . . . . . . . . . . 66

Associated dialing/dialing aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

During a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using call waiting (second call) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Preventing and allowing a second call (call waiting) . . . . . . . . . . . . 68

Activating/deactivating the camp-on tone . . . . . . . . . . . . . . . . . . . . 68

Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Placing an external call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Activating tone dialing/DTMF suffix-dialing . . . . . . . . . . . . . . . . . . . 73

Recording a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Transferring a call after a speaker call announcement in a group . . 75

Trunk flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

If you cannot reach a destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Busy override – joining a call in progress. . . . . . . . . . . . . . . . . . . . . 77

Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Contents

More functions/services. . . . . . . . . . . . . . . . . . . . . .106

Appointments function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Creating and sending a message. . . . . . . . . . . . . . . . . . . . . . . . . . 108

Viewing and editing incoming messages. . . . . . . . . . . . . . . . . . . . 109

Leaving an advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Deleting advisory messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Displaying the number of waiting calls/overload display . . . . . . . . . . . 111

Using another telephone like your own for a call . . . . . . . . . . . . . . . . 111

Using another phone like your own for extended periods (mobility) . 112

Fax details and message on answering machine . . . . . . . . . . . . . . . . 113

Resetting services and functions

(system-wide cancellation for a telephone) . . . . . . . . . . . . . . . . . . . . . 113

Activating functions for another telephone . . . . . . . . . . . . . . . . . . . . . 114

Using system functions from outside

DISA (direct inward system access) . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . 117

Controlling connected computers or programs running on them/

telephone data services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Communicating with PC applications over a CSTA interface . . . . . . . 119

Controlling relays (only for HiPath 3000) . . . . . . . . . . . . . . . . . . . . . . . 120

Sensors (only for HiPath 33x0/35x0) . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Radio paging (not for U.S.). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Making calls in the team/executive/

secretary configuration . . . . . . . . . . . . . . . . . . . . . .122

Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Line utilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Line seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Trunk keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Answering calls with the trunk keys . . . . . . . . . . . . . . . . . . . . . . . 124

Dialing with trunk keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Placing a call on hold on a trunk key and retrieving the held call . 124

Making calls on multiple lines alternately . . . . . . . . . . . . . . . . . . . 125

MULAP conference release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Direct station selection key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using DSS keys to answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Calling a team member directly . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Transferring a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Accepting a call for another team member . . . . . . . . . . . . . . . . . . 127

Forwarding calls on trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Transferring calls directly to the executive phone . . . . . . . . . . . . . . . . 130

General information

About this manual

This document contains general descriptions of the technical options,

which may not always be available in individual cases. The respective fea-

tures must therefore be individually defined in the terms of the contract.

If a particular function on your phone is not available to you, this may be

due to one of the following reasons:

• The function is not configured for you or your telephone. Please con-

tact your system support representative.

• Your communications platform does not feature this function. Please

contact your Siemens sales partner for information on how to upgrade.

This user guide is intended to help you familiarize yourself with OpenStage

and all of its functions. It contains important information on the safe and

proper operation of your OpenStage phone. These instructions should be

strictly complied with to avoid operating errors and ensure optimum use of

your multifunctional telephone in the network.

These instructions should be read and followed by every person installing,

operating or programming an OpenStage phone.

This user guide is designed to be simple and easy to understand, providing

clear step-by-step instructions for operating your OpenStage phone.

Administrative tasks are dealt with in a separate manual. The Quick Refer-

ence Guide contains quick and reliable explanations of frequently used

functions.

Service

If you experience problems or defects with the phone, please dial the ser-

vice number for your country.

For your own protection, please read the section dealing with safety

in detail. Follow the safety instructions carefully in order to avoid en-

dangering yourself or other persons and to prevent damage to the

unit.

The Siemens service department can only help you if you experi-

ence problems or defects with the phone.

Should you have any questions regarding operation, your specialist

retailer or network administrator will gladly help you.

For queries regarding connection of the telephone, please contact

your network provider.

Getting to know your OpenStage phone

The following sections describe the most frequently used operating ele-

ments and the displays on your OpenStage phone.

OpenStage 60/80 user interface

The diagram shows an OpenStage 60, the description applies to both

product variants.

1 You can make and receive calls as normal using the handset.

2 The large graphic display permits intuitive operation of the phone

Æ page 23.

3 The mode keys allow easy operation of the applications featured on

your telephone. To select a tab within a function press the relevant

key repeatedly until the required tab is displayed Æ page 18.

4 Use the TouchGuide to navigate conveniently through the applica-

tions on your telephone Æ page 19.

5 You can customize your telephone by assigning phone numbers and

functions to the programmable sensor keys Æ page 20.

6 The function keys allow you to call up the most frequently used func-

tions during a call (e.g. Disconnect) Æ page 17.

7 Audio keys are also available, allowing you to optimally configure the

audio features on your telephone Æ page 17.

8 The TouchSlider allows you to adjust the current volume (e.g. tele-

phone rings - ringer volume) Æ page 17.

9 Incoming calls are visually signaled via the call display.

10 The keypad can be used to enter phone numbers and text

Æ page 21.

Getting to know your OpenStage phone

Ports on the underside of the phone

OpenStage operating features

OpenStage 80 60

Display type Color

TFT

640x480

Color

TFT

320x240

Illuminated display

;;

Programmable sensor keys 9 8

Full-duplex speakerphone function

;;

Headset

;;

Bluetooth

;;

USB master

1. Not suitable for USB hubs

;;

10/100 Mbps Ethernet switch Æ page 15

;;

Interface for key modules

;;

Web-based Management (WBM)

;;

Power supply unit

Keyboard

Network switch

Headset

Port for key

modules

Handset

USB

port

Getting to know your OpenStage phone

Using network ports more efficiently

OpenStage 60/80 has a built-in 10/100 Mbps Ethernet switch. This means

that you can connect a PC to the LAN directly via the phone.

Using this connection option saves one network port for each switch used

and requires fewer or shorter network cables when arranged correctly.

OpenStage Manager

This program offers an additional option for tailoring your OpenStage to

your personal needs.

To connect OpenStage 60/80 to a PC, you require only a commercial

network cable (uncrossed).

Contact your service personnel for the latest version of OpenStage

Manager.

OpenStage 60/80Network switch PC

Getting to know your OpenStage phone

OpenStage Key Module

The OpenStage Key Module is a key module for mounting on the side of

your telephone. It offers an additional twelve illuminated, programmable

sensor keys.

Like keys on the phone, these sensor keys can be programmed and used

according to your needs Æ page 20.

The diagram shows an OpenStage Key Module for OpenStage 80.

You can attach up to two OpenStage Key Modules to your

OpenStage 60/80.

Other technical explanations, safety notices, and installation instruc-

tions can be found in the relevant documentation.

You can download these from the Internet at

http://www.enterprise-communications.siemens.com

Getting to know your OpenStage phone

Keys and controls

Function keys

Audio controls

Audio keys

TouchSlider

Similar to the TouchGuide Æ page 19, you can set properties for your tele-

phone, such as the volume, by sliding your finger over the TouchSlider.

The blue illuminated slider control displays the volume setting for the cur-

rent tone (ring tone, handset tone and loudspeaker tone). You can adjust

the volume by moving the slider left or right.

Set the lamp brightness of the TouchSlider Æ page 147.

Key Function when key is pressed

End (disconnect) call Æ page 44.

Call forwarding Æ page 47.

Start voice recognition

1. This function is not yet available.

Key Function when key is pressed

Activate/deactivate the loudspeaker Æ page 41.

Activate/deactivate headset Æ page 55.

Activate/deactivate microphone (also for speakerphone mode)

Æ page 44.

Icon used in the manual:

Getting to know your OpenStage phone

Mode keys

These sensor keys allow you to switch to the required application with the

simple stroke of a key. To select a tab within an application press the rele-

vant key repeatedly until the required tab is displayed.

The icons for the mode keys also appear on the display Æ page 28.

Key Function when key is

pressed

LED display

Display telephony interface

Æ page 30

Blue: Application is active

Display phonebooks

Æ page 31

Blue: Application is active

Display call lists

Æ page 34

Blue: Application is active

White: New entry in call list

Display messages

Æ page 36

Blue: Application is active

White: New voicemail

Display user/applications

menu Æ page 37

Blue: Application is active

Display Help function

Æ page 39

Blue: Application is active

Getting to know your OpenStage phone

Programmable sensor keys

Your OpenStage 80 has nine (OpenStage 60: eight) illuminated sensor

keys. You can assign functions or numbers to them.

Depending on how they are programmed, you can use the sensor keys as:

• Function keys Æ page 79

•Repdial keys Æ page 84

•Procedure keys Æ page 82

Touch the key to activate the programmed function or dial the stored num-

ber.

Press and hold a function key or repdial key to open a menu for program-

ming it. Direct station selection (DSS) keys can only be programmed via

the service menu.

A label indicating the key’s function is displayed to the left of the key; it can-

not be changed. You can change the labels for repdial or DSS keys accord-

ing to your requirements Æ page 86.

The status of a function is shown by the LED on the corresponding sensor

key.

Meaning of LED displays on function keys

Increase the number of programmable sensor keys by connecting a

key module Æ page 16.

You can program internal and external station numbers on the sec-

ond level for all programmable sensor keys (except the Shift key).

The LED function is not available for internal station numbers on

the second level.

LED Meaning of function key

Off The function is deactivated.

Flashing

1. In this manual, flashing sensor keys are identified by this icon, regardless of the flashing

interval. The flashing interval represents different statuses, which are described in detail in

the corresponding sections of the manual.

The function is in use.

On The function is activated.

The programmable sensor keys on multi-line phones function as

trunk keys Æ page 123.

Getting to know your OpenStage phone

Keypad

Te x t i n p u t

In cases where text input is possible, you can use the keypad to input text,

punctuation and special characters in addition to the digits 0 to 9 and the

hash and asterisk symbols. To do this, press the numerical keys repeatedly.

Example: To enter the letter "h", press the number

4 key on the keypad

twice. When entering the text, all available characters for this key are dis-

played. After a short while, the character in focus is displayed in the input

field.

Alphabetic labeling of dial keys is also useful when entering vanity num-

bers (letters associated with the phone number’s digits as indicated on the

telephone spell a name, e.g. 0700 - PATTERN = 0700 - 687837).

Character overview (depends on the current language setting)

To speed up the input, you can confirm your entry by pressing "i"

on the TouchGuide after you have selected the required character.

To enter a digit in an alphanumerical input field, press the relevant

key and hold it down. You no longer need to scroll through the entire

list of possible characters.

Key 1x2x3x4x5x6x7x8x9x10x11x12x13x14x

1. Space

abc2ä

def 3

gh i 4

jkl5

mn o 6 ö

pq r s7ß

tuv8ü

wx y z 9

Additional special characters are available on the

display keyboard

.*#,?!’ - ( )@/ :_

3. Switch between upper and lower-case text and number entry

Getting to know your OpenStage phone

Multi-function keys

Key Function during text input Function when held down

Write special characters Turn ringtone on/off Æ page 99.

Switch between upper

and lower-case text and

number entry.

Turn phone lock on/off Æ page 103.

Further options for inputting text are available using the display key-

board Æ page 24 and the external keyboard (if available).

Step by Step

Bluetooth

166

Using a Bluetooth headset

You can use any commercial Bluetooth headset with

your OpenStage 60/80.

Prepare your Bluetooth headset for connection with

your OpenStage by following the instructions in the rel-

evant user manual.

Proceed as following to prepare your OpenStage:

• Activate the Bluetooth function Æ page 153.

• Enter the headset in the linking list Æ page 156.

• Establish the Bluetooth connection Æ page 155.

Testing a Bluetooth headset

Prerequisite: OpenStage and the Bluetooth headset

are connected (see procedure above).

o Press the key shown.

Z You hear the on-hook signal.

j Enter the station number.

The connection is established as soon as your input is

complete.

if nec.

X Set the call volume.

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