Manual Siemens hipath 3350 v8 (page 4 of 46) (English)

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User Manual 0-3

For internal use only Table of Contents

Table of Contents 0

1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.1 Target Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.2 Functions Description/Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

1.3 User Interfaces from HiPath Xpressions Compact . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

1.4 Signaling Incoming Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

1.4.1 Visual or Acoustic Signaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

1.4.2 E-mail Signaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

2 General Information on Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

2.1 Mailbox Classes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

2.2 Functions Available to Callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

2.3 Information Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

2.4 Switchboard / Auto-Attendant Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

2.5 Group Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

2.6 Distribution of Voice Messages According to Distribution Lists . . . . . . . . . . . . . . . . . . 2-7

2.7 Distribution of Messages to All Mailbox Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

2.8 Order of Message Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3 Mailbox Use and Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.1 HiPath Xpressions Compact User Interfaces. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.2 Accessing the Mailbox System / Code Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

3.3 Navigating through the Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

3.4 Individual Mailbox Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

3.4.1 Querying Mailbox Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

3.4.2 Recording and Selecting Greetings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

3.4.3 Recording a Private Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

3.4.4 Setting Control Parameters for Greetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

3.4.5 Activating and Deactivating Message Recording . . . . . . . . . . . . . . . . . . . . . . . . 3-10

3.4.6 Changing the Mailbox Code Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

3.4.7 Changing the Code Number for Private Message. . . . . . . . . . . . . . . . . . . . . . . . 3-10

3.4.8 Notification Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

3.4.8.1 Activating and Deactivating the Notification Call . . . . . . . . . . . . . . . . . . . . . 3-11

3.4.8.2 Entering and Selecting Notification Call Number . . . . . . . . . . . . . . . . . . . . . 3-11

3.4.9 Substitute Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

3.4.9.1 Activating / Deactivating the Substitute Function . . . . . . . . . . . . . . . . . . . . . 3-12

3.4.9.2 Selecting and Entering the Substitute’s Extension Number . . . . . . . . . . . . . 3-13

3.4.10 Setting Up Auto-Attendant Speed-Dialing Destination Numbers . . . . . . . . . . . 3-14

3.4.11 Selecting a Language for User Prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

3.4.12 Changing a User Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

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Siemens hipath 3350 v8 Manual

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