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OPERATION MANUAL
FACSIMILE
MODEL
FO-2970M
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Making Telephone Calls
6. Answering Machine Hookup
7. Special Functions
8. Printing Lists
9. Maintenance
10. Troubleshooting
FO-2970M FACSIMILE
WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable
protection against harmful interference in a residential installation.This equipment generates, uses
and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and the receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
- Consult the dealer or an experienced radio/TV technician for help.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device to send any message via a telephone facsimile machine unless
such message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
As an ENERGY STAR
partner, SHARP has determined
that this product meets the ENERGY STAR
guidelines
for energy efficiency.
Declaration of Conformity
SHARP LASER FACSIMILE, FO-2970M
This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
Responsible Party:
SHARP ELECTRONICS CORPORATION Sharp Plaza,
Mahwah, New Jersey 07430-2135 TEL: 800-237-4277
FCC1.fm Page 1 Monday, July 24, 2000 7:44 AM
1
Introduction
*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,
excluding time for protocol signals (i.e., ITU-T phase C time only).
Automatic dialing Rapid Key Dialing: 20 numbers
Speed Dialing: 100 numbers
Memory size* 4 MB (approx. 300 pages)
Modem speed 33,600 bps (max.)
Automatic fallback to lower speeds.
Transmission time* Approx. 3 seconds
Toner cartridge yield
(4% page coverage, letter
paper)
Initial starter cartridge (included with fax
machine): Approx. 1,875 pages
Replacement cartridge (FO-29ND):
Approx. 3,750 pages
Drum cartridge yield Initial starter cartridge (included with fax
machine): 20,000 pages (ave.)
Replacement cartridge (FO-29DR): 20,000
pages (ave.)
Scanning resolution Fax/copy:
Horizontal: 203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone: 196 lines/inch
(7.7 lines/mm)
Super fine: 391 lines/inch
(15.4 lines/mm)
PC: Enhanced 600 dpi
Welcome, and thank you for
choosing a Sharp facsimile!
The features and
specifications of your new
Sharp fax are shown below.
all-fo2970.book Page 1 Monday, July 24, 2000 7:45 AM
2
Automatic document
feeder
20 pages max. (20-lb. letter paper)
Halftone (grayscale) 64 levels (PC scan: 256 levels)
Paper tray capacity 200 sheets (20-lb. letter paper)
Compression scheme MMR, MR, MH, Sharp (H2)
Applicable telephone line Public switched telephone network
Compatibility ITU-T (CCITT) G3 mode
Printing resolution Horizontal: 406 lines/inch (16 lines/mm)
Vertical: 391 lines/inch (15.4 lines/mm)
PC Printing: 600 dpi (enhanced 1,800 dpi)
Input document size Automatic feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 11" (140 to 279 mm)
Manual feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 39.4" (140 to 1,000 mm)
Effective Scanning width 8.3" (210 mm) max.
Effective Printing width 8.2" (208 mm) max.
Reception modes Fax/Tel/A.M.
Scanning speed 8 ppm (letter paper)
Full Dual Access Ye s
Copy function Single/Multi/Sort (99 copies/page)
Power requirements 120 V AC, 60 Hz
Operating temperature 50 - 86°F (10 - 30°C)
Humidity 20 to 85% RH
Power consumption Standby: 8.7 W
Maximum: 650 W
all-fo2970.book Page 2 Monday, July 24, 2000 7:45 AM
3
Dimensions Width: 15.2" (386 mm)
Depth: 15.7" (398 mm)
Height: 6.7" (169 mm)
Weight
Approx. 13.8 lbs. (6.3 kg)
As a part of our policy of continuous improvement, SHARP reserves the right to
make design and specification changes for product improvement without prior notice.
The performance specification figures indicated are nominal values of production
units. There may be some deviations from these values in individual units.
Important safety information
Be sure to save these instructions!
When using your facsimile equipment, basic safety precautions
should always be followed to reduce the risk of fire, electric shock
and injury to persons, including the following:
Do not disassemble this machine or attempt any procedures not
described in this manual. Refer all servicing to qualified service
personnel.
This machine must only be connected to a 120 V, 60 Hz, grounded
(3-prong) outlet. Connecting it to any other kind of outlet will
damage the machine and invalidate the warranty.
Do not install or use the machine near water, or when you are wet.
For example, do not use the machine near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement, or near a swimming
pool. Take care not to spill any liquids on the machine.
Unplug the machine from the telephone jack and then the power
outlet and consult a qualified service representative if any of the
following situations occur:
all-fo2970.book Page 3 Monday, July 24, 2000 7:45 AM
4
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install
the machine where people may walk on the power cord.
Never insert objects of any kind into slots or openings on the
machine. This could create a risk of fire or electric shock. If an
object falls into the machine that you cannot safely remove, unplug
the machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The
machine could be seriously damaged if it falls.
Avoid using a telephone (other than a cordless type) during an
electrical storm. There may be a remote risk of electric shock from
lightning.
Do not use a telephone to report a gas leak in the vicinity of the
leak.
The power outlet must be installed near the equipment and must be
easily accessible.
Important:
This facsimile machine is not designed for use on a line which has
call waiting, call forwarding, or certain other special services
offered by your telephone company. If you attempt to use the fax
machine in conjunction with any of these services, you may
experience errors during transmission and reception of facsimile
messages.
This facsimile machine is not compatible with digital telephone
systems.
all-fo2970.book Page 4 Monday, July 24, 2000 7:45 AM
5
Table of Contents
Introduction 1
Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Table of Contents 5
A Look at the Operation Panel 7
1. Installation 10
Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting Up the Multifunction Interface. . . . . . . . . . . . . . . . . . . . . . . . 24
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 28
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
2. Sending Documents 42
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 47
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 52
3. Receiving Documents 67
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Using TEL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
4. Making Copies 76
5. Making Telephone Calls 79
all-fo2970.book Page 5 Monday, July 24, 2000 7:45 AM
Table of Contents
6
6. Answering Machine Hookup 81
Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 81
Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
7. Special Functions 86
Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 91
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 99
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 101
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
8. Printing Lists 110
9. Maintenance 117
Scanning glass and rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
The housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Replacing the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Cleaning the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
10. Troubleshooting 124
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Quick Reference Guide 140
Guía de referencia rápida 142
Index 144
all-fo2970.book Page 6 Monday, July 24, 2000 7:45 AM
7
SPEED DIAL key
Press this key to dial a fax or voice number using an abbreviated 2-
digit Speed Dial number.
REDIAL key
Press this key to automatically redial the last number dialed.
PAPER CHECK indicator
This lights when the paper tray is out of paper, the paper has jammed,
the printer compartment cover is open, or a paper size error has
occurred.
TONER EMPTY indicator
This blinks when the toner cartridge nears empty and lights steadily
when the toner cartridge needs replacement.
Display
This displays messages and prompts during operation and
programming.
A Look at the Operation Panel
1
2
3
3
4
5
5
SPEED
DIAL
REDIAL
SPEAKER
HOLD/
SEARCH
ABC
21
DEF
3
JKL
54
GHI MNO
6
TUV
87
PQRS WXYZ
9
0
PAPER
CHECK
TONER
EMPTY
PC
IN USE
LINE
IN USE
REDUCTION/
ENLARGEMENT
COPY/HELP
START
STOP
TEL
FAX
A.M.
FUNCTION
VOLUME
DOWN
UP
RECEPTION
MODE
RESOLUTION
BROADCAST
01
02
03 04
08070605
12111009
16/POLL
15
14
13
20/G419/G318/G217/G1
1 2 3 4 7 8 9 13
14151620 1921 171822
10 11 125 6
all-fo2970.book Page 7 Monday, July 24, 2000 7:45 AM
8
Panel release
Grasp this release and pull toward you to open the operation panel.
PC IN USE light
This blinks when data is being sent to or from the computer connected
to the fax machine.
LINE IN USE light
This lights when the fax machine is using the telephone line.
RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display
will point to the currently selected reception mode.
FUNCTION key
Press this key to select special functions and settings.
RESOLUTION key
Press this key to adjust the resolution for faxing or copying.
VOLUME (UP/DOWN) keys
Press these keys to adjust the volume of the speaker when the
SPEAKER key has been pressed, the volume of the handset when the
handset is lifted, or the volume of the ringer at all other times. The
keys can also be used to scroll through FUNCTION key settings.
BROADCAST key
Press this key to send a document to a group of receiving fax
machines.
Rapid Dial Keys
Press one of these keys to dial a fax number automatically, or send a
document as an E-mail attachment to a preset E-mail address.
E-MAIL key
Press this key to send a document as an E-mail attachment. After you
press the key, your specified E-mail program will open to let you enter
the E-mail address, a subject, and a message if desired.
6
7
7
8
8
9
10
13
12
11
14
15
all-fo2970.book Page 8 Monday, July 24, 2000 7:45 AM
9
1. Installation
REDUCTION/ENLARGEMENT key
Press this key to select an enlargement or reduction setting when
making a copy of a document.
STOP key
Press this key to cancel an operation before it is completed.
START key
Press this key to begin transmission when using Speed Dialing, Direct
Keypad Dialing, or Normal Dialing.
COPY/HELP key
When a document is in the feeder, press this key to make a copy of a
document. At any other time, press this key to print out the Help List,
a quick reference guide to the operation of your fax machine.
HOLD/SEARCH key
When dialing, press this key to search for an auto-dial fax number.
During a phone conversation, press this key to put the other party on
hold.
SPEAKER key
Press this key to listen to the line and fax tones through the speaker
when faxing a document.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other party.
Number keys
Use these keys to dial numbers, and enter numbers and letters when
storing auto-dial numbers.
16
17
18
19
20
21
22
all-fo2970.book Page 9 Monday, July 24, 2000 7:45 AM
10
1. Installation
Unpacking Checklist
If any are missing,
contact your dealer
or retailer.
Before setting up,
make sure you
have all of the
following items.
Rapid Key
labels
Received
document tray
Operation
manual
Telephone
line cord
Paper tray
Original
document
support
Handset
Handset
cord
To n e r
cartridge
Drum cartridge
(comes pre-installed
in machine)
Sharp Laser
Multifunction
CD-ROM
all-fo2970.book Page 10 Monday, July 24, 2000 7:45 AM
Connections
11
1. Installation
Connections
Points to keep in mind when setting up
Do not place the machine and
the drum cartridge in direct
sunlight.
Do not place the machine near
heaters or air conditioners.
Keep dust away from the
machine.
Keep the area around the
machine clear.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper
scanning of documents for transmission. To remove the condensation,
turn on the power and wait approximately two hours before using the
machine.
all-fo2970.book Page 11 Monday, July 24, 2000 7:45 AM
Connections
12
Connecting the Handset
Connect the handset as shown and place it on the handset rest.
The ends of the handset cord are identical, so they will go into
either jack.
Use the handset to
make ordinary phone
calls, or to transmit and
receive faxes manually.
Make sure the handset
cord goes into the jack
marked with a handset
symbol on the side of
the machine!
all-fo2970.book Page 12 Monday, July 24, 2000 7:45 AM
Connections
13
1. Installation
Connecting the power cord
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong)
outlet.
Caution!
Do not plug the power cord into any other kind of outlet. This will
damage the machine and is not covered under the warranty.
Note: If your area experiences a high incidence of lightning or power
surges, we recommend that you install surge protectors for the power and
telephone lines. Surge protectors can be purchased at most telephone spe-
cialty stores.
The machine does not have a
power on/off switch, so the
power is turned on and off by
simply plugging in or
unplugging the power cord.
all-fo2970.book Page 13 Monday, July 24, 2000 7:45 AM
Connections
14
Connecting the telephone line cord
Insert one end of the line cord into the jack on the left of the machine
marked TEL. LINE. Insert the other end into a standard (RJ11C)
single-line wall telephone jack.
Note: Your fax is set for tone dialing. If you are on a pulse dial line,
you must set your fax for pulse dialing. Press the keys on the
operation panel as follows:
1
Press these keys:
The display will show:
2
Press 1 to select tone dialing, or 2 to
select pulse dialing.
3
Press the STOP key to return to the
date and time display.
Be sure to insert
the line into the
TEL. LINE
jack.
Do not
insert it into
the
TEL. SET
jack.
STOP
or
TONE PULSE
1
2
4
FUNCTION
DIAL MODE
1=TONE, 2=PULSE
all-fo2970.book Page 14 Monday, July 24, 2000 7:45 AM
Connections
15
1. Installation
Attaching the paper tray and document supports
Attach the paper tray.
Attach the original document support.
Make sure the front side of the support faces you (the support
should curve slightly toward you).
Attach the received document tray.
all-fo2970.book Page 15 Monday, July 24, 2000 7:45 AM
Connections
16
Extension phone (optional)
If desired, you can connect an extension phone to the TEL. SET jack
on the fax.
To connect an answering machine to your fax, see Chapter 6,
Answering Machine Hookup.
2
Connect the extension phone line to
the TEL. SET jack.
1
Remove the seal covering the TEL.
SET jack.
all-fo2970.book Page 16 Monday, July 24, 2000 7:45 AM
Installing the Toner Cartridge
17
1. Installation
Installing the Toner Cartridge
The laser printer in your fax machine uses a toner cartridge and a
drum cartridge. The drum cartridge comes pre-installed, and the toner
cartridge must be installed.
The drum cartridge can print approximately 20,000 letter-size
pages. When replacing the drum cartridge, use a Sharp FO-29DR
drum cartridge.
Follow the steps below to install the toner cartridge and prepare the
drum cartridge.
1
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Do not touch the
inside of the compartment or the
paper guide on the underside of the
print compartment cover.
The starter toner cartridge
included with your fax can
print approximately 1,875
letter-size pages at 4%
page coverage.
When replacing the toner
cartridge, use a Sharp
FO-29ND toner cartridge.
One cartridge can print about
3,750 letter-size pages.
all-fo2970.book Page 17 Monday, July 24, 2000 7:45 AM
Installing the Toner Cartridge
18
2
The drum cartridge has been installed
at the factory. Gently pull the paper
tab to remove the black sheet of
protective paper from the cartridge.
Be careful not to tear the paper nor
leave any pieces of paper in the
machine.
3
Remove the new toner cartridge from
its packaging. Shake the cartridge
side to side four or five times to
distribute the toner evenly within the
cartridge.
Carefully remove the band and the
cardboard packaging material from
the toner cartridge.
all-fo2970.book Page 18 Monday, July 24, 2000 7:45 AM
Installing the Toner Cartridge
19
1. Installation
4
Hold the toner cartridge by the handle
with the stamped markings on the
cartridge facing upwards, and insert
the cartridge into the print
compartment.
5
Place your thumb on the center of the
handle where it is marked PUSH, and
push the handle down and in so that
the cartridge fits into place.
6
Close the print compartment cover,
pressing down firmly on each side to
make sure it is completely closed.
all-fo2970.book Page 19 Monday, July 24, 2000 7:45 AM
Installing the Toner Cartridge
20
7
Reset the toner counter by pressing
the following keys:
8
Reset the drum counter by pressing
the following keys:
Note: This setting is only necessary
after you have replaced the drum
cartridge (not after replacing the
toner cartridge).
Display shows:
CLR TONER COUNT
PRESS START KEY
CLR DRUM COUNT
PRESS START KEY
FUNCTION
FUNCTION
9
9
START
START
Display shows:
all-fo2970.book Page 20 Monday, July 24, 2000 7:45 AM
Loading Printing Paper
21
1. Installation
Loading Printing Paper
You can load up to 200 sheets of letter, A4 or legal paper (max. 20
lbs.) in the paper tray.
Caution!
Do not use the blank side of paper that has already been printed on.
1
If you are going to load legal size
paper, pull out the paper tray
extension.
3
Pull the paper release lever toward
you.
2
Fan the paper, and then tap the edge
against a flat surface to even the
stack.
all-fo2970.book Page 21 Monday, July 24, 2000 7:45 AM
Loading Printing Paper
22
6
Push the paper release lever back
down.
Note: If the paper does not feed
correctly, remove the entire stack
from the tray and repeat the loading
procedure from the beginning.
Important:
Be sure to load the paper so that printing takes place on the print side of
the paper. Printing on the reverse side may result in poor print quality.
4
Insert the stack of paper firmly into
the tray, print side up.
Make sure that the stack is not
higher than the marked line.
Loading too much paper may cause
paper jams and misfeeds.
If paper remains in the tray, take it
out and combine it into a single
stack with the new paper before
adding the new paper.
5
Make sure the stack of paper is
aligned against the right paper guide,
and then gently move the left paper
guide to the 8 1/2 position for letter or
legal paper, or the A4 position for A4
paper.
all-fo2970.book Page 22 Monday, July 24, 2000 7:45 AM
Loading Printing Paper
23
1. Installation
7
The fax has been set at the factory to
scale the size of received faxes to
letter size paper. If you have loaded
legal paper, you must change the
paper size setting to legal. Press these
keys:
The display will show:
Press 1 to select LETTER or 2 to
select LEGAL. (You can also press 3
to select A4.)
The display will briefly show your
selection and then show:
Press the STOP key to return to the
date and time display.
PAPER SIZE SET
1=LETTER, 2=LEGAL
FINE PRIORITY
1=YES, 2=NO
FUNCTION
4
or
LETTER LEGAL
1
2
STOP
PAPER SIZE SET
3=A4
all-fo2970.book Page 23 Monday, July 24, 2000 7:45 AM
Setting Up the Multifunction Interface
24
Setting Up the Multifunction Interface
Connecting the parallel cable
Connect the fax machine to your computer with a parallel cable.
If you do not already have a parallel cable, you can purchase one
from your dealer or any computer store.
Make sure the cable is IEEE 1284-compliant. We recommend a
shielded cable no longer than 6 feet.
1
Make sure your computer is turned
off and the fax machine is unplugged.
To enable the multifunction
features of your fax,
connect it to your computer
and install the Multifunction
software.
all-fo2970.book Page 24 Monday, July 24, 2000 7:45 AM
Setting Up the Multifunction Interface
25
1. Installation
Note: There is normally no need to change the parallel port setting in
your computer's setup (BIOS) program. However, if you find that the
Sharp Laser Multifunction fax does not operate well when scanning or
printing, you may need to change the setting. In this case select ECP,
PS2, Bi-directional, or an equivalent parallel port mode.
3
Connect the other end of the cable to
the parallel port on the back of your
computer.
2
Connect one end of the cable to the
port on the Sharp Laser
Multifunction. Snap the clips on each
side of the port onto the cable
connector to secure it.
all-fo2970.book Page 25 Monday, July 24, 2000 7:45 AM
Setting Up the Multifunction Interface
26
Installing the Multifunction software
Minimum system requirements
Processor: Pentium 90 MHz or higher
Operating system:
Windows
95/98, Windows NT
4.0
(Service Pack 3 or later), English version
Physical RAM: Windows 95/98: 16 MB
Windows NT 4.0: 32 MB
Free hard-disk space: Windows 95/98: 30 MB
Windows NT 4.0: 35MB
The Sharp Laser Multifunction software cannot be installed by Plug
and Play. If the New Hardware Found box appears when you turn
on your computer, click the Cancel button to exit the dialog box.
If you have other multifunction device software installed in your
computer, uninstall that software before installing the Sharp Laser
Multifunction software. Otherwise, the Sharp Laser Multifunction
software may not function correctly.
1. Insert the Sharp Laser Multifunction CD into your computer’s CD-
ROM drive.
2. If the Sharp Laser Multifunction Setup window appears, click Next
in the window and go to step 4. If the window doesn’t appear, click
the Start button on the Windows taskbar and select the Run...
command.
3. Type e:\setup in the Open text box, where e is the letter of your CD-
ROM drive, and then click OK.
4. Follow the instructions that appear on the screen.
5. When installation is completed, restart your computer.
all-fo2970.book Page 26 Monday, July 24, 2000 7:45 AM
Setting Up the Multifunction Interface
27
1. Installation
Online Operation Guide
Detailed instructions for using the Sharp Laser Multifunction software
can be found in the Online Guide on the CD. To open the guide,
follow these steps:
1. Insert the Sharp Laser Multifunction CD into your CD-ROM drive. (If
the Sharp Laser Multifunction Setup window appears, click Cancel
and then Exit Setup to close the window.)
2. Click the Start button on the Windows taskbar, point to Programs,
and then point to Sharp Laser Multifunction. Click Online Guide.
all-fo2970.book Page 27 Monday, July 24, 2000 7:45 AM
Entering Your Name and Fax Number
28
Entering Your Name and Fax Number
Important!
The law requires that your name, telephone/fax number, and the date and
time appear on each fax message you send. Enter your name and fax number
here and set the date and time as explained in the following section to have
the fax machine include this information automatically at the top of your fax
messages.
Once you enter this
information, it will
automatically appear at
the top of each fax page
you send.
3 key
Before you can begin using
your fax machine, you must
enter your name and fax
(telephone) number. You
also need to set the date
and time.
# key
FUNCTION key
STOP key
START key
1
Press these keys:
The display will show:
ENTRY MODE
PRESS * OR #
3
FUNCTION
21
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0
3
all-fo2970.book Page 28 Monday, July 24, 2000 7:45 AM
Entering Your Name and Fax Number
29
1. Installation
4
Enter your fax number by pressing
the number keys (max. of 20 digits).
To insert a space between digits,
press the # key.
If you make a mistake, press the
SPEED DIAL key to backspace and
clear the mistake.
5
Press the START key to enter the fax
number in memory.
The display will show:
3
Press the START key.
The display will show:
2
Press the # key twice.
(Or the UP key twice.)
The display will show:
(Example)
OWN NUMBER SET
PRESS START KEY
ENTER FAX #
ENTER YOUR NAME
START
START
3
1
2
4
2
4
4
4
1
1
Note: When scrolling through the
settings, you can press the UP key
in place of the # key, and the
DOWN key in place of the
*
key.
all-fo2970.book Page 29 Monday, July 24, 2000 7:45 AM
Entering Your Name and Fax Number
30
6
Enter your name by pressing number
keys for each letter as shown in the
chart below. Up to 24 characters can
be entered.
Example: SHARP = 77777 444 22 7777 77
To enter two letters in succession that require the same key, press
the SPEAKER key after entering the first letter.
(The SPEAKER key moves the cursor forward, and the HOLD/
SEARCH key moves the cursor backward.)
To clear a mistake, press the SPEED DIAL key.
To change case, press the REDIAL key.
To select one of the following symbols, press the # key or the * key
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }
A =
B =
C =
D =
E =
F =
G =
H =
I =
J =
K =
L =
M =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
X =
Y =
Z =
SPACE =
Cursor: A dark square mark in the display that indicates where a
number or letter will be entered.
SPEAKER
all-fo2970.book Page 30 Monday, July 24, 2000 7:45 AM
Entering Your Name and Fax Number
31
1. Installation
7
Press the START key.
The display will show:
8
Press the STOP key to return to the
date and time display.
SECURITY SELECT
1=ON, 2=OFF
STOP
START
all-fo2970.book Page 31 Monday, July 24, 2000 7:45 AM
Setting the Date and Time
32
Setting the Date and Time
1
Press these keys:
The display will show:
Set the date and time by pressing the keys on the operation panel as
shown below.
2
Press these keys:
The display will show:
The date and time
appear in the display and
are printed at the top of
every page you fax.
3 key
*
**
* key
FUNCTION key
STOP keySTART key
ENTRY MODE
PRESS * OR #
DATE & TIME SET
PRESS START KEY
3
FUNCTION
21
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0
3
all-fo2970.book Page 32 Monday, July 24, 2000 7:45 AM
Setting the Date and Time
33
1. Installation
7
Enter a two-digit number for the hour
(“01” to “12”) and a two-digit number
for the minute (“00” to “59”).
8
Press the * key to select A.M. or the
# key to select P.M.
Example: 9:25
4
Enter a two-digit number for the
month (“01” for January, “02” for
February, “12” for December, etc.).
To correct a mistake, press the
SPEED DIAL key to move the cursor
back to the mistake and then enter the
correct number.
5
Enter a two-digit number for the day
(“01” to “31”).
Example: January
Example: the 5th
6
Enter the year (four digits).
Example: 2000
3
Press the START key.
The currently set date will appear in
the display.
START
0 1
0
5
2
0 0 0
0
5
9
2
or
A.M. P.M
all-fo2970.book Page 33 Monday, July 24, 2000 7:45 AM
Setting the Date and Time
34
Daylight Saving Time
If desired, you can set the clock to move forward and backward
automatically at the beginning and end of Daylight Saving Time. To
turn on this function, press the panel keys as follows:
1
Press these keys:
The display will show:
2
Press 1 to turn on the Daylight Saving
Time function, or 2 to turn it off.
3
Press the STOP key to return to the
date and time display.
9
Press the START key to start the
clock.
The display will show:
10
Press the STOP key to return to the
date and time display.
DAY LIGHT SAVING
1=YES, 2=NO
DAY LIGHT SAVING
1:YES, 2=NO
START
STOP
3
FUNCTION
or
YES NO
1
2
STOP
all-fo2970.book Page 34 Monday, July 24, 2000 7:45 AM
Setting the Reception Mode
35
1. Installation
Setting the Reception Mode
Your fax machine has three modes for receiving incoming calls and
faxes:
TEL mode:
Select this mode when you want to receive both phone calls and faxes
on the line connected to the fax machine. All calls, including faxes,
must be answered by picking up the fax machine's handset or an
extension phone connected to the same line.
FAX mode:
Select this mode when you only want to receive faxes on your line.
The fax machine will automatically answer all calls on four rings and
receive incoming faxes.
A.M. mode:
Use this mode only if you have connected an answering machine to
the fax (see Chapter 6). Select this mode when you go out to receive
voice messages in your answering machine and faxes on your fax
machine.
Setting the reception mode
Press the RECEPTION MODE key until the arrow in the display
points to the desired mode.
RECEPTION MODE key
For more information on receiving faxes in TEL and FAX modes, see
Chapter 3, Receiving Documents. For more information on using
A.M. mode, see Chapter 6, Answering Machine Hookup.
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
RECEPTION
MODE
21 3
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all-fo2970.book Page 35 Monday, July 24, 2000 7:45 AM
Setting the Reception Mode
36
2
Press 1 (FAX) to select the fax
machine, or 2 (PC) to select the
computer.
The display briefly shows your
selection and then reverts to the
date and time display.
3
If you selected reception to the
computer and want the computer to
answer all calls automatically, set the
reception mode of the fax machine to
FAX.
Make sure the Multifunction
Desktop software is running and
Fax Receive is selected (a
checkmark appears next to it) in the
Fax menu of the Multifunction
Desktop. (If not, the fax machine
will receive faxes.)
FAX
TEL
A.M.
Selecting the receiving unit
If you have connected the fax machine to a computer and installed the
Multifunction software, you can choose whether to have incoming
faxes received to the fax machine or the computer.
The initial setting is FAX (reception to the fax machine).
1
Press these keys:
The display will show:
RECEIVE UNIT
1=FAX, 2=PC
FUNCTION
or
FAX PC
1
2
RECEPTION
MODE
all-fo2970.book Page 36 Monday, July 24, 2000 7:45 AM
Setting the Reception Mode
37
1. Installation
4
If you selected reception to the
computer but also want to receive
voice calls, set the reception mode of
the fax machine to TEL.
You must answer all calls using
the fax’s handset. The
Multifunction Desktop will receive
a fax only if the sending machine
issues a fax tone. (Make sure that
Fax Receive is selected in the Fax
menu of the Multifunction
Desktop.) To receive the fax to your
fax machine, press the START key.
5
If you selected reception to the
computer but also want to receive
voice messages in an answering
machine connected to the fax machine
as explained in Chapter 6, set the
reception mode of the fax machine to
A.M.
FAX
TEL
A.M.
RECEPTION
MODE
FAX
TEL
A.M.
RECEPTION
MODE
all-fo2970.book Page 37 Monday, July 24, 2000 7:45 AM
Volume Adjustment
38
Volume Adjustment
You can adjust the volume of the speaker, handset, and ringer using
the UP and DOWN keys.
2
Press the UP or DOWN key.
Display:
JAN-29 01:44
SPEAKER : LOW
JAN-29 01:44
SPEAKER : MIDDLE
JAN-29 01:44
SPEAKER : HIGH
Speaker
1
Press the SPEAKER key.
DOWN
key
UP
key
or
DOWN
UP
SPEAKER
21
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0
3
all-fo2970.book Page 38 Monday, July 24, 2000 7:45 AM
Volume Adjustment
39
1. Installation
3
When the display shows the desired
volume level, press the SPEAKER
key to turn off the speaker.
Handset
1
Lift the handset.
2
Press the UP or DOWN key.
3
When the display shows the desired
volume level, replace the handset.
Note: The handset volume reverts
to medium each time you hang up.
Display:
JAN-29 01:44
RECEIVER : MIDDLE
JAN-29 01:44
RECEIVER : HIGH
or
DOWN
UP
SPEAKER
JAN-29 01:44
RECEIVER : LOW
all-fo2970.book Page 39 Monday, July 24, 2000 7:45 AM
Volume Adjustment
40
Ringer
1
Press the UP or DOWN key. (Make
sure the SPEAKER key has not been
pressed.)
The ringer will ring once at the
selected level, and then the date and
time will reappear in the display.
2
If you selected RINGER : OFF OK?,
press the START key.
Display:
JAN-29 01:44
RINGER : LOW
JAN-29 01:44
RINGER : MIDDLE
JAN-29 01:44
RINGER : HIGH
RINGER : OFF OK ?
OK:PRESS START
or
DOWN
UP
START
all-fo2970.book Page 40 Monday, July 24, 2000 7:45 AM
Volume Adjustment
41
1. Installation
Beep length
Your fax machine normally signals the end of transmission, reception,
or copying with a 3-second beep. If desired, you can change the
duration of the beep to 1 second or turn the beep off.
1
Press these keys:
The display will alternately show:
BEEP LENGTH
1=3 SEC, 2=1 SEC
BEEP LENGTH
3=NO BEEP
2
Press 1 for 3 seconds, 2 for 1 second,
or 3 for no beep.
3
Press the STOP key to return to the
date and time display.
Example:
No beep
4
FUNCTION
3
STOP
all-fo2970.book Page 41 Monday, July 24, 2000 7:45 AM
42
5.5"
(140 mm)
5.8"
(148 mm)
8.5"
(216 mm)
39.4"
(1.0 m)
14 lbs.
(52 g/m² )
42 lbs.
(157 g/m²)
11"
(279 mm)
8.5"
(216 mm)
21.5 lbs.
(80 g/m²)
2. Sending Documents
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document
feeder depend on whether you load one page at a time or several pages
at once.
Loading one page at a time:
Loading several pages at once:
Minimum
size
Maximum
size
Minimum
weight
Maximum
weight
Minimum
size
Maximum
size
Minimum
weight
Maximum
weight
5.5"
(140 mm)
5.8"
(148 mm)
14 lbs.
(52 g/m² )
all-fo2970.book Page 42 Monday, July 24, 2000 7:45 AM
Transmittable Documents
43
2. Sending
Documents
Note: Letters or graphics on the edges of a document will not be
scanned.
Other restrictions
The scanner cannot recognize yellow, greenish yellow, or light blue
ink.
Ink, glue, and correcting fluid on documents must be dry before
they pass through the document feeder.
All clips, staples, and pins must be removed from documents before
loading in the feeder. If these are not removed, they may damage
the machine.
Documents which are patched, taped, torn, smaller than the mini-
mum size, carbon backed, easily smudged, or have a slick coated
surface should be photocopied, and the copy loaded in the feeder.
0.16"(4 mm)
0.16"(4 mm)
0.2"(5 mm)
0.2"(5 mm)
Letters in the
shaded area will
not be scanned.
all-fo2970.book Page 43 Monday, July 24, 2000 7:45 AM
Loading the Document
44
2
Place the document face down and
push it gently into the document
feeder. The top edge of the document
should enter the machine first.
The feeder will draw the leading
edge of the document into the
machine. SEND READY will
appear in the display.
Loading the Document
Up to 20 pages can be placed in the feeder at one time. The pages will
automatically feed into the machine starting from the bottom page.
If you need to send or copy more than 20 pages, place the additional
pages gently and carefully in the feeder just before the last page is
scanned. Do not try to force them in, as this may cause double-feed-
ing or jamming.
If your document consists of several large or thick pages which
must be loaded one at a time, insert each page into the feeder as the
previous page is being scanned. Insert gently to prevent double-
feeding.
1
Adjust the document guides to the
width of your document.
all-fo2970.book Page 44 Monday, July 24, 2000 7:45 AM
Loading the Document
45
2. Sending
Documents
3
Adjust the resolution and/or contrast
settings (if desired) as explained in
the section Resolution and Contrast
on the following pages, then dial the
receiving machine as explained in
Sending a Fax by Normal Dialing
which appears later in this section.
Removing a document from the feeder
Important!
Do not try to remove a document without opening the operation panel.
This may damage the feeder mechanism.
1
Grasp the panel release and pull up to
open the operation panel.
If you need to remove a
document from the feeder,
open the operation panel.
RESOLUTION
all-fo2970.book Page 45 Monday, July 24, 2000 7:45 AM
Loading the Document
46
3
Close the operation panel, making
sure it clicks into place.
2
Remove the document.
all-fo2970.book Page 46 Monday, July 24, 2000 7:45 AM
Adjusting the Resolution and Contrast
47
2. Sending
Documents
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
Note: The resolution and contrast settings are only effective for sending and
copying a document. They are not effective for receiving a document.
Resolution settings
Contrast settings
STANDARD Use STANDARD for ordinary documents.
This setting gives you the fastest and most
economical transmission.
FINE Use FINE for documents containing small
letters or fine drawings.
SUPER FINE Use SUPER FINE for documents containing
very small letters or very fine drawings.
HALF TONE Use HALF TONE for photographs and
illustrations. The original will be reproduced
in 64 shades of gray.
AUTO Use AUTO for normal documents.
DARK Use DARK for faint documents.
You must adjust the
settings each time you
don’t want to use the
default settings.
The default resolution
setting is STANDARD
and the default contrast
setting is AUTO.
all-fo2970.book Page 47 Monday, July 24, 2000 7:45 AM
Adjusting the Resolution and Contrast
48
1
Load the document(s).
The document must be loaded
before the resolution and contrast
can be adjusted.
2
Press the RESOLUTION key one or
more times until the desired
resolution and contrast settings
appear in the display.
The first time you scroll through
the list of resolution settings, the
contrast setting AUTO will appear
next to each resolution setting. The
second time you move through the
list, the contrast setting DARK will
appear.
Note: In order to transmit in SUPER FINE resolution, the receiving fax
machine must also have that resolution. If it doesn’t, your machine will auto-
matically step down to the next best available setting.
JAN-29 01:44
STANDARD :AUTO
JAN-29 01:44
FINE :AUTO
JAN-29 01:44
SUPER FINE :AUTO
JAN-29 01:44
HALF TONE :AUTO
JAN-29 01:44
STANDARD :DARK
JAN-29 01:44
HALF TONE :DARK
RESOLUTION
all-fo2970.book Page 48 Monday, July 24, 2000 7:45 AM
Adjusting the Resolution and Contrast
49
2. Sending
Documents
Changing the default resolution
If desired, you can change the default resolution for faxing documents
to FINE. Follow the steps below.
1
Press these keys:
The display will show:
2
Press 1 (YES) to set the default
resolution to FINE, or 2 (NO) to set it
to STANDARD.
3
Press the STOP key to return to the
date and time display.
FINE PRIORITY
1=YES, 2=NO
4
FUNCTION
or
YES NO
1
2
STOP
all-fo2970.book Page 49 Monday, July 24, 2000 7:45 AM
Sending a Fax by Normal Dialing
50
Sending a Fax by Normal Dialing
With Normal Dialing, you pick up the handset (or press the
SPEAKER key) and dial by pressing the number keys.
If a person answers, you can talk with them through the handset
before sending the fax. (If you pressed the SPEAKER key, you
must pick up the handset to talk.)
Normal Dialing allows you to listen to the line and make sure the
other fax machine is responding.
1
Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 3, below.)
SEND READY appears in the
display.
Set the resolution and/or contrast if
desired.
2
Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.
3
Dial the number of the receiving
machine by pressing the number keys.
(Example)
or
4
6
7
532 2
RESOLUTION
SPEAKER
all-fo2970.book Page 50 Monday, July 24, 2000 7:45 AM
Sending a Fax by Normal Dialing
51
2. Sending
Documents
4
Wait for the connection. Depending
on the setting of the receiving
machine, you will either hear a
facsimile reception tone or the other
person will answer.
If the other party answers, ask them
to press their Start key (if you
pressed the SPEAKER key, pick
up the handset to speak with them).
This causes the receiving machine
to issue a reception tone.
Using the REDIAL key
You can press the REDIAL key to redial the last number dialed. To
send a document, press the START key when you hear the fax tone
after the connection is established. Note that the speaker is
automatically activated when you press the REDIAL key.
5
When you hear the reception tone,
press the START key. Replace the
handset if you used it.
When transmission is completed,
the fax will beep once.
Beep
START
all-fo2970.book Page 51 Monday, July 24, 2000 7:45 AM
Sending a Fax by Automatic Dialing
52
Sending a Fax by Automatic Dialing
You can dial a fax or telephone number by simply pressing a Rapid
Key, or by pressing the SPEED DIAL key and entering a two-digit
number.
To use a Rapid Key or Speed Dial number, you must first program the
full fax number in the Rapid Key or Speed Dial number. It is usually
convenient to program your most frequently dialed numbers in Rapid
Keys.
20 Rapid Keys and 100 Speed Dial numbers are available.
You can also store an area code or access code in a Rapid Key or
Speed Dial number.
You can use a Rapid Key or Speed Dial number to send a fax as an
E-mail attachment to an E-mail address. To program a Rapid Key or
Speed Dial number for E-mail, see Programming Rapid Key and
Speed Dial Numbers in Chapter 5 of your online operation guide.
Rapid Keys
SPEED DIAL key
Attach the Rapid Key labels above the Rapid Keys
as shown here. When you store a number in a
Rapid Key, write the name of the party on the label.
21 3
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all-fo2970.book Page 52 Monday, July 24, 2000 7:45 AM
Sending a Fax by Automatic Dialing
53
2. Sending
Documents
Storing fax and telephone numbers for Automatic Dialing
1
Press these keys:
The display will show:
2
Press the 1 key to select SET.
The display will show:
3
To store a number in a Rapid Key,
press the desired Rapid Key.
To store a Speed Dial number, enter
the desired 2-digit number (from 00
to 99) by pressing the number keys.
4
Enter the fax or voice number by
pressing the number keys.
(Note: A space cannot be entered.)
To clear a mistake, press the
SPEED DIAL key.
If a pause is required between any of the digits to access a special
service or an outside line, press the REDIAL key (two seconds per
pause). The pause will appear as a hyphen. Several pauses can be
entered in a row.
Example:
Speed Dial 01
(Example)
FAX/TEL # MODE
1=SET,2=CLEAR
FAX/TEL # SET
SPEED # OR RAPID
3
FUNCTION
1
0 1
4
6
7
5
32 2
Example:
Rapid Key 01
01
all-fo2970.book Page 53 Monday, July 24, 2000 7:45 AM
Sending a Fax by Automatic Dialing
54
5
Press the START key.
6
Enter the name of the party by
pressing the number keys as shown
below. (If you don’t want to enter a
name, go directly to Step 7.)
Example: SHARP = 77777 444 22 7777 77
To clear a mistake, press the SPEED DIAL key.
To enter two letters in succession that require the same key, press
the SPEAKER key after entering the first letter.
To select one of the following symbols, press the # key or the * key
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }
A =
B =
C =
D =
E =
F =
G =
H =
I =
J =
K =
L =
M =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
X =
Y =
Z =
SPACE =
7
Press the START key.
START
SPEAKER
START
all-fo2970.book Page 54 Monday, July 24, 2000 7:45 AM
Sending a Fax by Automatic Dialing
55
2. Sending
Documents
9
Return to Step 3 to store another
number, or press the STOP key to
return to the date and time display.
Chain Dialing for area and access codes
You can also program an area code or access code in a Rapid Key or
Speed Dial number using the above programming procedure. In Step
8, press 1 to set the number as a Chain Dialing number.
After you dial an area code or access code using a Rapid Key or Speed
Dial number set for Chain Dialing, the fax machine will wait for you
to dial the remainder of the number (you can dial the remainder of the
number by pressing a Rapid Key, by pressing the Speed Dial key and
entering a Speed Dial number, or by pressing numeric keys). Note that
the remainder of the number should not be set as a Chain Dial number
if programmed in a Rapid Key or Speed Dial number.
The maximum number of digits that can be dialed at one time by
Chain Dialing is 50.
Clearing auto-dial numbers
1
Press these keys:
The display will show:
FAX/TEL # MODE
1=SET,2=CLEAR
8
Press 1 if the number programmed is
an area code or access code to be used
for Chain Dialing (see Chain Dialing
for area and access codes below).
Press 2 (or START) if the number is a
regular fax or voice number.
Step 3 or
or
ON OFF
1
2
STOP
3
FUNCTION
all-fo2970.book Page 55 Monday, July 24, 2000 7:45 AM
Sending a Fax by Automatic Dialing
56
4
Press the START key.
5
Return to Step 3 to clear another
number, or press the STOP key to
return to the date and time display.
Note: You cannot clear a number if it is used in a timer operation or is
included in a Group Key. First clear the number from the operation or
group, then clear the Rapid Key or Speed Dial number. To check where
the number is used, print out the Group List or the Timer List as
explained in Chapter 8.
Making changes
To make changes in a number previously stored, repeat the
programming procedure. Select the Rapid Key or Speed Dial number
for which you want to make changes in Step 3, and then change the
number and/or name when they appear in the display in Steps 4 and 6.
Step 3 or
Note: The fax machine uses a lithium battery to keep automatic dialing
numbers and other programmed data in memory when the power is
turned off. Battery power is consumed primarily when the power is off.
With the power kept continuously off, the life of the battery is about 5
years. If the battery dies, have your dealer or retailer replace it. Do not try
to replace it yourself.
2
Press 2 to select CLEAR.
3
Press the Rapid Key or enter the
Speed Dial number (press the number
keys) that you want to clear.
Example:
Speed Dial 01
2
0 1
START
STOP
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Sending a Fax by Automatic Dialing
57
2. Sending
Documents
Dual Access
The fax machine features full dual access, which means that you can
load a document and dial by automatic dialing even when the fax
machine is occupied with another operation. After you dial, your
document will be immediately scanned into memory and then
transmitted once all previously set operations have been completed.
If more than one document has been scanned into memory for
transmission, the documents will be transmitted in the order in which
they were scanned.
The fax machine can hold approximately 280 pages of average
content in memory. Less pages can be held if any pages are scanned
using fine or halftone resolution.
The maximum number of transmission jobs that can be held at once
is 30.
The amount of memory currently occupied appears as a percentage
(M:00%) in the display.
If the memory becomes full...
If the memory becomes full while a document is being scanned,
MEMORY FULL will appear in the display. Press the START key or
the STOP key as follows:
Press the START key if you want to transmit the pages which have
been stored up to that point in memory. The remaining pages will be
ejected from the feeder. After transmission, the memory will be
cleared and you can transmit the remaining pages. You will also
need to transmit the page which was being scanned when the
memory filled up.
Press the STOP key if you want to cancel the entire transmission.
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Sending a Fax by Automatic Dialing
58
2
Press the appropriate Rapid Key.
The document is automatically
transmitted once the connection is
established.
Rapid Key Dialing
If the number you want to dial has been programmed in a Rapid Key,
you can dial it by pressing the Rapid Key.
1
Load the document(s).
SEND READY appears in the
display.
Set the resolution and/or contrast if
desired.
(Example)
RESOLUTION
01
02
03
If you do not press the START key or the STOP key within one
minute, the transmission will be canceled and the pages already
scanned cleared from memory. You will need to retransmit all pages
of the document.
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Sending a Fax by Automatic Dialing
59
2. Sending
Documents
Speed Dialing
If the number you want to dial has been programmed in a Speed Dial
number, you can dial it by pressing the SPEED DIAL key and then
entering the Speed Dial number.
1
Load the document(s).
SEND READY appears in the
display.
Set the resolution and/or contrast if
desired.
2
Press the SPEED DIAL key and then
enter the Speed Dial number by
pressing the numeric keys.
To enter numbers 1 through 9, first
enter 0 and then the number.
(Example)
3
Check the display. If the name or
number shown is correct, press the
START key. (If not, press the STOP
key and then repeat Step 2.)
SPEED
DIAL
0 9
START
RESOLUTION
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Sending a Fax by Automatic Dialing
60
Direct Keypad Dialing
You can also enter a full number with the number keys and then press
the START key to begin dialing. You can use this method to dial a full
number when you don’t need to speak to the other party before faxing.
1
Load the document(s). (Note: If
desired, you can load the document
after dialing in Step 2, below.)
SEND READY will appear in the
display.
Set the resolution and/or contrast if
desired.
2
Enter the number of the receiving
machine by pressing the numeric
keys.
If a pause is required between any
of the digits to access a special
service or an outside line, press the
REDIAL key (two seconds per
pause). The pause will appear as a
hyphen. Several pauses can be
entered in a row.
3
Check the display. If the number of
the receiving machine shown is
correct, press the START key.
If it is not correct, press the STOP
key to backspace and clear one
digit at a time, and then re-enter the
correct digit(s).
(Example)
4
6
7
5
32 2
START
RESOLUTION
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Sending a Fax by Automatic Dialing
61
2. Sending
Documents
Searching for an auto-dial number
If you don’t remember the Rapid Key or Speed Dial number in which
you have programmed a particular fax number or E-mail recipient,
you can search for the number by following the steps below. Once you
have found the number, you can dial and transmit the loaded
document by simply pressing the START key. (Note: To search for an
E-mail recipient, your fax must be connected to your computer.)
1
Load the document(s).
SEND READY will appear in the
display.
Set the resolution and/or contrast if
desired.
4
Enter the first letter of the stored
name by pressing the appropriate
number key (the key below the
marked letter) one or more times until
the letter appears in the display. If the
name begins with a special character
or number, press 1 (only for auto-dial
numbers).
If you don’t remember the first letter, go to Step 5 (you will scroll
through the list from the beginning).
If a name wasn’t stored (for an auto-dial number), press 0. This will
cause numbers, not names, to appear when you scroll.
3
Press 1 to search for an auto-dial
number, or 2 to search for an E-mail
recipient.
HOLD/
SEARCH
RESOLUTION
ABC
21
DEF
3
JKL
54
GHI MNO
6
TUV
87
PQRS WXYZ
9
0
2
Press the HOLD/SEARCH key.
or
AUTO-DIAL E-MAIL
1
2
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Sending a Fax by Automatic Dialing
62
5
Press the # key or the * key to scroll
through the names (numbers if you
pressed 0). Stop when the desired
name appears in the display.
If no names have been stored that
begin with the entered letter, you
will scroll from the next name, in
alphabetical order, in the list. If no
names/numbers have been stored at
all, NO DATA will appear.
6
Press the START key.
The document is transmitted.
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) and
the line is busy, the fax machine will automatically redial the number.
The fax machine will make up to two redialing attempts at an interval
of five minutes.
To stop automatic dialing, cancel the job as explained in Checking
and cancelling transmission jobs in Chapter 2.
Recall Interval for automatic redialing
If desired, you can change the interval at which the fax machine
makes automatic redialing attempts.
1
Press these keys:
The display will show:
RECALL INTERVAL
ENTER (01-15) 05
or
START
FUNCTION
4
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Sending a Fax by Automatic Dialing
63
2. Sending
Documents
2
Enter a 2-digit number from 01 to 15
for the number of minutes of the
interval.
3
Press the STOP key to return to the
date and time display.
Example:
3 minutes
Recall times for automatic dialing
If desired, you can change the maximum number of automatic
redialing attemps made when the line is busy.
Under certain conditions (for example if a person answers the call
on a telephone), automatic redialing may stop before the set number
of redialing attempts are made.
1
Press these keys:
The display will show:
2
Enter a 2-digit number from 00 to 10
for the maximum number of redial
attempts.
3
Press the STOP key to return to the
date and time display.
Example:
5 attempts
RECALL TIMES
ENTER (00-10) (02)
0
3
STOP
FUNCTION
4
0
5
STOP
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Sending a Fax by Automatic Dialing
64
Checking and cancelling transmission jobs
To display information on currently set transmission (and polling)
jobs, follow the steps below. You can also cancel a job with this
procedure.
1
Press these keys.
The display will show ACTION
STATUS and the number of
transmission jobs, and then
information on the first job.
2
Press the UP key or the DOWN key
to scroll through the list of jobs.
(Note: You can also scroll with the *
or # key.)
The display will show the 2-digit
memory number assigned to the
transmission, the time the
transmission was set, and status of
the job alternating with the name
(or number) of the receiving party.
To cancel a job, press the START
key twice while the job appears in
the display.
3
When you have finished viewing the
list, press the STOP key to return to
the date and time display.
FUNCTION
STOP
or
DOWN
UP
0
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Sending a Fax by Automatic Dialing
65
2. Sending
Documents
Error Correction Mode
The fax machine is set to automatically correct any distortions in a
transmission due to noise on the telephone line before printing at the
receiving end. This function is called Error Correction Mode (ECM).
ECM is effective for both transmissions and receptions, and is only
effective when the other fax machine also has ECM.
1
Press these keys:
The display will show:
ECM MODE
1=YES, 2=NO
2
Press 1 to turn on ECM or 2 to turn it
off.
3
Press the STOP key to return to the
date and time display.
4
FUNCTION
or
YES NO
1
2
STOP
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Sending a Fax by Automatic Dialing
66
Quick Online
When you transmit a document, the fax machine normally dials the
receiving party and begins transmitting while scanning is still in
progress. This function is called Quick Online. If desired, you can
turn off Quick Online and have the fax machine wait until all pages
have been scanned before dialing.
1
Press these keys:
The display will show:
QUICK ON-LINE
1=YES, 2=NO
2
Press 1 to turn on Quick Online or 2
to turn it off.
3
Press the STOP key to return to the
date and time display.
STOP
or
YES NO
1
2
4
FUNCTION
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67
3. Receiving
Documents
When the reception mode is set to FAX, the fax machine will
automatically answer all calls on four rings and receive incoming
faxes.
4 rings Fax reception
If you pick up the handset before the machine answers, you can talk
to the other party and/or receive a document as explained in Using
TEL mode.
To select FAX mode,
press the
RECEPTION
MODE
key until the arrow
in the display points to
FAX.
3. Receiving Documents
Using FAX Mode
FAX
TEL
A.M.
RECEPTION
MODE
Note: If you receive a fax while scanning a document into the
Multifunction Desktop on your computer, scanning may be canceled.
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Using FAX Mode
68
Changing the number of rings
If desired, you can change the number of rings on which the fax
machine answers incoming calls in FAX mode. Any number from 1 to
5 can be selected.
1
Press these keys:
The display will show:
2
Enter the desired number of rings
(any number from 1 to 5).
The display will briefly show your
selection, and then:
3
Press the STOP key to return to the
date and time display.
Example: 3 rings
Note: If you are using Distinctive Ring, the fax machine will answer calls
after two rings regardless of the above setting.
NUMBER OF RINGS
ENTER (1-5) (4)
RECALL INTERVAL
ENTER (01-15) 05
FUNCTION
4
3
STOP
Received document outlet
Note: The received document outlet has a maximum capacity of 100
sheets. To prevent the outlet from becoming obstructed, which will in turn
cause paper jams, be sure to frequently remove received documents and
copies. Do not allow a large number of documents to accumulate in
the outlet.
all-fo2970.book Page 68 Monday, July 24, 2000 7:45 AM
Using TEL Reception Mode
69
3. Receiving
Documents
1
When the fax machine rings, pick up
the handset.
2
If you hear a fax tone, wait until the
display shows RECEIVING and then
replace the handset.
Using TEL Reception Mode
FAX
TEL
A.M.
When the reception mode is set to TEL, you must answer all calls by
picking up the fax machine’s handset or an extension phone connected
to the same line.
Answering with the fax’s handset
Beep
To select TEL mode,
press the
RECEPTION
MODE
key until the arrow
in the display points to
TEL.
Note:
If you have set the Fax Signal
Receive setting to NO, press the
START
key to begin reception.
RECEIVING
RECEPTION
MODE
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Using TEL Reception Mode
70
3
If the other party first speaks with you
and then wants to send a fax, press the
START key after speaking. (Press
your START key before the sender
presses their Start key.)
When RECEIVING appears in the
display, hang up.
Answering with an extension phone
1
Answer the extension phone when it
rings.
2
If you hear a soft fax tone, wait until
your fax responds (the extension
phone will go dead if it is connected
to your fax, or you will hear
pronounced, high-pitched tones if the
phone is connected to a separate wall
jack), then hang up.
Beep
Phone goes dead
or pronounced,
high-pitched tones
RECEIVING
START
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Using TEL Reception Mode
71
3. Receiving
Documents
3
If the fax doesn't respond, or if the
other party first talks to you and then
wants to send a fax, press 5, *, and *
on the extension phone (only on a
tone dial phone). This signals the fax
to begin reception. Hang up.
Comments:
Your fax will not accept the signal to begin reception (5**) if a
document is loaded in its feeder.
If you have set the Fax Signal Receive setting to NO, press 5, *,
and * on the extension phone to begin reception.
Changing the number for remote fax activation
If desired, you can use a number other than 5 to activate fax reception
from an extension telephone. You can select any number from 0 to 9.
1
Press these keys:
The display will show:
2
Enter a number from 0 to 9.
(Example)
TEL/FAX REMOTE #
ENTER (0-9) (5)
5
FUNCTION
4
1
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Using TEL Reception Mode
72
3
Press the STOP key to return to the
date and time display.
Turning off detection of the Tel/Fax Remote Number
If you don't intend to ever activate fax reception from an extension
phone, you can turn off detection of the above TEL/FAX REMOTE
NUMBER. This will ensure that the fax never mistakenly attempts to
begin reception if it detects a signal similar to the TEL/FAX
REMOTE NUMBER while you are talking on an extension phone.
1
Press these keys:
The display will show:
2
Press 1 to turn on detection of the
TEL/FAX REMOTE NUMBER, or 2
to turn it off.
3
Press the STOP key to return to the
date and time display.
REMOTE RECEPTION
1=YES, 2=NO
STOP
FUNCTION
4
or
YES NO
1
2
STOP
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Using TEL Reception Mode
73
3. Receiving
Documents
Fax Signal Receive
Your fax will automatically begin reception if you hear a soft fax tone
after answering a call on your fax or an extension phone. If you use a
computer fax modem to send documents on the same line, you must
turn this function off in order to prevent your fax from mistakenly
attempting to receive documents from the computer fax modem.
Follow the steps below to change the setting.
1
Press these keys:
The display will show:
2
Press 1 to turn on the function, or 2 to
turn it off.
3
Press the STOP key to return to the
date and time display.
FAX SIGNAL RX
1=YES, 2=NO
FUNCTION
or
YES NO
1
2
STOP
4
all-fo2970.book Page 73 Monday, July 24, 2000 7:45 AM
Using TEL Reception Mode
74
Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures
that data on the edges of the document are not cut off. If desired, you
can turn this function off and have received documents printed at full
size.
If a document is too long to fit on the printing paper, the remainder
will be printed on a second page. In this case, the cut-off point may
occur in the middle of a line.
Automatic reduction may not be possible if the received document
is too large, contains too many fine graphics or images, or is sent at
high resolution. In this case, the remainder of the document will be
printed on a second page.
1
Press these keys:
The display will show:
2
Press 1 to turn on automatic
reduction, or 2 to turn it off.
RECEPTION RATIO
1=AUTO, 2=100%
3
Press the STOP key to return to the
date and time display.
FUNCTION
STOP
or
AUTO 100%
1
2
4
all-fo2970.book Page 74 Monday, July 24, 2000 7:45 AM
Substitute Reception to Memory
75
3. Receiving
Documents
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax
runs out of paper, the toner cartridge needs replacement, or the paper
jams, incoming faxes will be received to memory.
When you have received a document in memory, CAN’T PRINT
DATA will appear in the display, alternating with a message indicating
the problem. When you correct the problem, the stored documents
will automatically print out.
If you received documents in memory because the fax ran out of
paper, be sure to add paper which is the same size as the paper
previously used. If not, the document print-out size may not match the
size of the printing paper.
Caution!
When documents are stored in memory, do not turn the power off.
This will erase all of the contents.
If documents received in memory are lost due to a power failure or
other interruption in the power supply, a CLEAR REPORT will be
printed out when the power is restored. This gives information
about the receptions lost, including the fax numbers of the transmit-
ting machines if they are available.
all-fo2970.book Page 75 Monday, July 24, 2000 7:45 AM
76
2
If desired, select one or more of the
following optional copy settings:
SORT COPY:
If you are making multiple copies
of more than one original and want
the copies sorted, press the
FUNCTION key and 6, and then
enter the number of copies per
original. (If the number of copies is
less than ten, enter a “0” before the
number.)
4. Making Copies
Your fax can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenience office copier.
1
Load the document(s) face down.
(Maximum of 20 pages.)
SEND READY appears in the
display.
MULTIPLE COPIES
(Not sorted):
If you want to make multiple copies
of the original (or each original),
enter a 2-digit number for the
number of copies per original. (If
the number is less than 10, do not
enter a 0 before the number.)
Example of
sorted/not-sorted
copies (three
each) of three
originals
Example: Nine
copies per original
6
FUNCTION
9
A
B
C
A
B
C
A
B
C
A
B
C
C
C
C
B
B
B
A
A
A
Originals
Sorted
Not sorted
Example:
3 copies
per original
0
3
all-fo2970.book Page 76 Monday, July 24, 2000 7:45 AM
Making Copies
77
4. Making
Copies
RESOLUTION:
If desired, set the resolution and/or
contrast. (The default setting for
copying is FINE.)
3
Press the COPY/HELP key.
Copying begins.
REDUCE/ENLARGE:
If you want to reduce or enlarge the
copy, press the REDUCTION/
ENLARGEMENT key until the
desired percentage appears in the
display (you can also scroll through
the percentages with the UP and
DOWN keys). The selections are as
follows:
100% (no reduction/enlargement)
AUTO (auto reduction to fit the
size of the printing paper.)
94%
88%
73%
50%
200%
150%
125%
Note: The enlargement/reduction setting is effective for one time only.
Note:
If you place a large number of originals in the feeder, the memory may
become full before all of them can be scanned (MEMORY IS FULL will
appear in the display). If this happens, press the START key to copy the
originals which have been scanned, and then repeat the copy procedure
for the remaining originals, including the original which was being
scanned when the memory became full.
REDUCTION/
ENLARGEMENT
RESOLUTION
COPY/HELP
all-fo2970.book Page 77 Monday, July 24, 2000 7:45 AM
Making Copies
78
Copy Cut-off
When making a copy of a document that is longer than the printing
paper, use the copy cut-off setting to select whether the remaining part
of the document will be cut off or printed on a second page. The initial
setting is YES (cut off the remainder). To change the setting, follow
the steps below.
1
Press these keys:
The display will show:
2
Press 1 to set copy cut-off to YES (the
remaining part of the document will
not be printed), or 2 to set copy cut-
off to NO (the remaining part will be
printed on a second page).
The display briefly shows your
selection, and then:
3
Press the STOP key to return to the
date and time display.
COPY CUT-OFF
1=YES, 2=NO
PAPER SIZE
1=LETTER, 2=LEGAL
4
FUNCTION
or
YES NO
1
2
STOP
all-fo2970.book Page 78 Monday, July 24, 2000 7:45 AM
79
5. Making
Phone Calls
5. Making Telephone Calls
Your fax machine can be used like a regular telephone to make and
receive voice calls.
To make or receive a voice call, the power must be on.
1
Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.
2
Dial the number using one of the
following methods:
Normal Dialing: Enter the full
telephone number with the numeric
keys.
Rapid Key Dialing: Press the
appropriate Rapid Key.
Speed Dialing: Press the SPEED
DIAL key, and enter the 2-digit
Speed Dial number with the
numeric keys.
3
Speak with the other party when they
answer.
If you pressed the SPEAKER key,
pick up the handset to talk.
or
Example: Press
Rapid Key 01
SPEAKER
01
02
03
all-fo2970.book Page 79 Monday, July 24, 2000 7:45 AM
Making Telephone Calls
80
Comments:
While the handset of the fax is lifted (off hook), an extension phone
connected directly to the fax cannot be used to speak with the other
party.
The fax may interrupt a voice call received on an extension phone if
the reception mode is set to A.M. and there is a period of silence
during the conversation. If you are on a touch-tone phone, you can
prevent this by pressing any three keys on the phone immediately
after you answer. (Note: Do not enter the code to activate fax recep-
tion: 5, *, *.)
Searching for an auto-dial number
You can use the HOLD/SEARCH key to search for a Rapid Key or
Speed Dial number. First search for the number as described in
Searching for an auto-dial number in Sending a Fax by Automatic
Dialing in Chapter 2, then pick up the handset or press the
SPEAKER key. The number will be dialed automatically (do not
press the START key).
Redial
The last number dialed can be redialed by pressing the REDIAL key
(it is not necessary to pick up the handset or press the SPEAKER
key). When the other party answers, pick up the handset to talk.
Hold
You can put the other party on hold during a conversation by pressing
the HOLD/SEARCH key. When this is done, they cannot hear you.
You can put the handset back in the cradle without breaking the
connection. When you are ready to speak with them again, pick up the
handset. If you did not put the handset back in the cradle, press the
HOLD/SEARCH key again to resume conversation.
all-fo2970.book Page 80 Monday, July 24, 2000 7:45 AM
81
6. Answering
Machine
6. Answering Machine Hookup
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax
machine's TEL. SET jack. This will allow you to receive both voice
messages and faxes when you are out.
1
Remove the seal covering the TEL.
SET jack.
Make sure the
TEL. LINE
jack
is connected to
the wall jack.
To answering
machine's
telephone
line jack.
2
Connect the answering machine's
telephone line jack to the TEL. SET
jack.
If desired, you can connect an
extension phone to your answering
machine's extension phone jack.
all-fo2970.book Page 81 Monday, July 24, 2000 7:45 AM
Connecting an Answering Machine
82
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be
changed to inform callers who want to send a fax to press their Start
key. For example, your message might go as follows:
“Hello. You've reached the ABC company. No one is available to take
your call right now. Please leave a message after the beep or press
your facsimile Start key to send a fax. Thank you for calling.”
Try to keep the length of the message under 10 seconds. If it is too
long, you may have difficulty receiving faxes sent by automatic
dialing.
If your outgoing message must be longer than 10 seconds, leave a
pause of about four seconds at the beginning of the message. This
will give your fax a chance to detect fax tones sent when automatic
dialing is used.
Activating the answering machine connection
Before you go out, activate the answering machine connection as
follows:
1
Set the reception mode to A.M.
FAX
TEL
A.M.
RECEPTION
MODE
all-fo2970.book Page 82 Monday, July 24, 2000 7:45 AM
Connecting an Answering Machine
83
6. Answering
Machine
Note:
If your answering machine has a remote retrieval function, make sure the
code used to activate remote retrieval is different from the code used to
activate fax reception with an extension telephone (see Chapter 3,
Receiving Documents). If they are the same, entering the code from an
outside telephone to retrieve messages will cause the fax machine to be
activated.
How the connection operates
While you are out, all of your incoming calls will be answered by
your answering machine and its outgoing message will play. Voice
callers can leave a message. During this time, your fax will quietly
monitor the line. If your fax detects a fax tone or a duration of silence
greater than four seconds, it will take over the line and begin
reception.
When you return and turn
off your answering
machine, be sure to change
the reception mode back to
FAX or TEL!
2
Set your answering machine to auto
answer.
Your answering machine must be set to answer on a maximum of
two rings. If not, you may not be able to receive faxes sent by auto-
matic dialing.
If your answering machine has a toll saver function, make sure that
it will answer by the fourth ring.
all-fo2970.book Page 83 Monday, July 24, 2000 7:45 AM
Optional A.M. Mode Settings
84
Optional A.M. Mode Settings
If necessary, you can use the following settings to improve the
response of the answering machine hookup to incoming calls.
Quiet Detect Time
The fax machine is set to take over the line and begin reception if it
detects 4 seconds of silence after the answering machine answers. If
needed, you can change this setting to any number of seconds from 1
to 10.
We recommend that you do not set Quiet Detect Time under 3 sec-
onds.
If the fax machine is interrupting callers before they can leave a
message, try a longer Quiet Detect Time setting. If your outgoing
message includes a period of silence, make sure that the setting is
longer than that period of silence, or re-record your outgoing mes-
sage to shorten the silence.
Note:
Quiet Detect Time can be turned off by entering “00” for the time. Note,
however, that the fax machine may not be able to receive manually-sent
faxes from some older fax machines.
1
Press these keys:
The display will show:
2
Enter a number from 01 to 10, or
enter 00 to turn off the function.
(Example)
QUIET DETECT TM.
ENTER (00-10) 04
4
FUNCTION
0
4
all-fo2970.book Page 84 Monday, July 24, 2000 7:45 AM
Optional A.M. Mode Settings
85
6. Answering
Machine
3
Press the STOP key to return to the
date and time display.
Fax when Answering machine Fails
When this function is turned on, your fax will answer the call after 5
rings if the answering machine for some reason fails to answer before
that time. This ensures that you will receive fax messages even if the
answering machine’s tape fills up or the answering machine is not
turned on.
This function has been turned off at the factory. If you want to turn it
on, follow the steps below:
Note:
When this function is turned on, make sure that the answering machine is
set to answer on 4 rings or less. If it isn’t, the fax will always answer first,
preventing callers from leaving voice messages.
1
Press these keys:
The display will show:
2
Press 1 to turn on the function, or 2 to
turn it off.
3
Press the STOP key to return to the
date and time display.
TA D FA I LS
1=YES, 2=NO
STOP
4
FUNCTION
or
YES NO
1
2
STOP
all-fo2970.book Page 85 Monday, July 24, 2000 7:45 AM
86
7. Special Functions
Broadcasting
The Broadcasting function allows you to send the same document to
as many as 30 different locations with just one operation. First load
the document, then enter the numbers of the receiving machines. The
document will be automatically transmitted to each location.
You can only use Rapid Keys or Speed Dial numbers to dial the
numbers of the receiving machines.
1
Load the document (s).
SEND READY will appear in the
display.
2
Press the BROADCAST key.
The display will show:
3
Dial the receiving machines using one
or more of the following methods:
Press one or more Rapid Keys.
Enter one or more Speed Dial
numbers with the numeric keys.
BROADCAST MODE
SPEED # OR RAPID
(Example)
BROADCAST
01
02
03
0 1
3
2
all-fo2970.book Page 86 Monday, July 24, 2000 7:45 AM
Broadcasting
87
7. Special
Functions
4
Press the START key.
The display will show:
If desired, adjust the resolution and/
or contrast.
SET RESOLUTION
PRESS RESO. KEY
5
Press the START key. Transmission
begins.
A Transaction Report is
automatically printed out after
Broadcasting is completed. Check
the “Note” column of the report to
see if any of the locations are
marked “Busy” or have a
communication error code. If so,
send the document to those
locations again.
START
START
RESOLUTION
all-fo2970.book Page 87 Monday, July 24, 2000 7:45 AM
Broadcasting
88
Broadcasting using a Group Key
If the fax machines to which you want to broadcast have all been
programmed into one Group Key (see Storing numbers in Group Keys
which follows), you can perform the broadcasting operation using the
following simplified procedure:
1
Load the document(s).
SEND READY will appear in the
display.
If desired, adjust the resolution and/
or contrast
2
Press the appropriate Group Key.
Transmission will begin.
.
RESOLUTION
19/G318/G217/G1
(Example)
all-fo2970.book Page 88 Monday, July 24, 2000 7:45 AM
Broadcasting
89
7. Special
Functions
1
Press these keys.
The display will show:
GROUP ENTRY MODE
1=SET, 2=CLEAR
2
Press 1 (SET) to program a Group
Key, or 2 (CLEAR) to clear a Group
Key.
3
To program a Group Key, press the
key you want to program (one of
Rapid Keys 17/G1 to 20/G4).
To clear a Group Key, press the key
you want to clear and go to Step 5.
(Example)
Storing numbers in Group Keys
Group Keys allow you to dial a group of fax numbers by simply
pressing the appropriate Group Key once. To store a group of numbers
in a Group Key, follow the steps below.
Rapid Keys 17/G1 through 20/G4 can be used as Group Keys. Note
that one key cannot be simultaneously programmed as both a Group
Key and a Rapid Key.
Up to 30 numbers can be stored in one Group Key.
Only Rapid Key and Speed Dial numbers (excluding numbers set
for Chain Dialing) can be stored in a Group Key. Full numbers can-
not be stored.
FUNCTION
7
or
SET CLEAR
1
2
19/G318/G217/G1
all-fo2970.book Page 89 Monday, July 24, 2000 7:45 AM
Broadcasting
90
5
Press the START key.
6
Return to Step 3 to program another
Group Key, or press the STOP key
repeatedly until you return to the date
and time display.
Step 3 or
4
Enter fax numbers using one or both
of the following methods:
Press one or more Rapid Keys.
Enter one or more Speed Dial
numbers with the numeric keys.
(Example)
0 1
2
4
START
STOP
01
02
03
all-fo2970.book Page 90 Monday, July 24, 2000 7:45 AM
Distinctive Ring
91
7. Special
Functions
Distinctive Ring (Requires Subscription to
Service)
Important:
To use distinctive ring, you must subscribe to a distinctive ring
service from your local phone company.
Your fax machine may not be compatible with some distinctive ring
services.
Distinctive ring is a service offered by some local telephone
companies whereby they assign an additional second number to your
regular single line. The second number rings differently from your
normal number.
If you subscribe to a distinctive ring service, you can set the fax
machine to automatically answer when your second number is called.
This allows you to use the second number as an exclusive fax number.
To have your fax automatically answer when your second number is
called, follow the steps below:
1
Press these keys:
The display will show:
2
Press the *
**
* key 11 times.
The display will show:
4
FUNCTION
OPTION SETTING
PRESS * OR #
DISTINCTIVE RING
1:RING PATTERN 1
The ring pattern selections
alternately appear here.
all-fo2970.book Page 91 Monday, July 24, 2000 7:45 AM
Distinctive Ring
92
3
Press a number from 1 to 3 to select
the ring pattern below that matches
your second numbers ring pattern.
Or, press 4 to have your fax
automatically answer your normal
telephone number. Press 5 to turn off
the distinctive ring function.
RING PATTERN 1 Two short rings
RING PATTERN 2 One short, one long, and one
short ring
RING PATTERN 3 Two short rings and one long ring
STANDARD RING Your standard (normal) ring
pattern
OFF SETTING Turn distinctive ring off
4
Press the STOP key to return to the
date and time display.
The display will briefly show your
selection, and then:
5
Set the reception mode to FAX.
4
5
3
1
2
STOP
FAX SIGNAL RX
1=YES, 2=NO
FAX
TEL
A.M.
RECEPTION
MODE
all-fo2970.book Page 92 Monday, July 24, 2000 7:45 AM
Distinctive Ring
93
7. Special
Functions
When using distinctive ring, you must set the reception mode of
your fax machine to FAX. When your designated fax number is
dialed, your fax will automatically answer and begin reception after
two rings. Note that other devices on the same line will also ring
until your fax answers. If one of your other numbers is dialed, the
fax will ring; however, it will not answer.
all-fo2970.book Page 93 Monday, July 24, 2000 7:45 AM
Cover Sheet
94
Cover Sheet
You can have the fax generate a cover sheet and send it as the last
page of each of your fax transmissions.
Follow the steps below to turn on the cover sheet function. Once the
cover sheet function is turned on, cover sheets will be included with
all transmissions until you turn it off.
1
Press these keys:
The display will show:
You can select
a message.
For the recipient's
name to appear, you
must dial using a
Speed Dial or Rapid
Key number with the
name programmed.
Your name and
number must be
programmed as
explained in
Chapter 1.
COVER SHEET
1=YES, 2=NO
FUNCTION
4
all-fo2970.book Page 94 Monday, July 24, 2000 7:45 AM
Cover Sheet
95
7. Special
Functions
2
Press 1 (YES) to turn on the cover
sheet function, or 2 (NO) to turn it off.
The display will briefly show your
selection, and then:
3
Press the STOP key to return to the
date and time display.
Selecting a header message (optional)
When the cover sheet function is turned on, you can also select a
message which will appear as a header at the top of the cover sheet.
Note that the message selection is only effective for one transmission.
1
Load the document(s).
The document must be loaded
before a message can be selected.
The cover sheet function must be
turned on.
2
Press these keys:
The display will show:
AUTO PRINT OUT
1=YES, 2=NO
COVER SHEET HEAD
1=URGENT
The message selections
alternately appear here.
or
YES NO
1
2
STOP
5
FUNCTION
all-fo2970.book Page 95 Monday, July 24, 2000 7:45 AM
Cover Sheet
96
3
Select a message by entering a
number from 1 to 4:
1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE
(Example)
4
Dial the receiving machine and
transmit the document.
Note:
To cancel a header message selection, press the STOP key or remove the
document from the feeder.
1
all-fo2970.book Page 96 Monday, July 24, 2000 7:45 AM
Batch Page Numbering
97
7. Special
Functions
Batch Page Numbering
You can change the page numbering of the fax from simple
numbering (“P.01”, “P.02”, etc.) to batch numbering, which means
that a slash and the total number of pages are added after each page
number (for example, “P. 01/05”, “P.02/05”, etc.). This allows the
recipient to check for missing pages.
1
Load the document(s).
The document must be loaded
before batch page numbering can
be set.
2
Press these keys:
The display will show:
3
Enter the total number of pages (“01
to “99”) by pressing the number keys.
(If the number is less than 10, enter a
“0” before the number.)
If you are sending a cover sheet, do
not include it in the total number of
pages (the number will be adjusted
automatically).
Example:
Eight pages
PAGE COUNTER SET
ENTER # (01-99)
FUNCTION
0
8
all-fo2970.book Page 97 Monday, July 24, 2000 7:45 AM
Batch Page Numbering
98
4
Dial the receiving machine and
transmit the document.
Comments:
If you need to cancel a batch number entry, remove the document
from the feeder or press the STOP key.
If the number of pages actually transmitted does not coincide with
the batch number entered, the alarm will sound and PAGE COUNT
ERROR will appear in the display. PAGE E. will also appear in the
NOTE column of the Transaction Report if it has been set to print
out.
all-fo2970.book Page 98 Monday, July 24, 2000 7:45 AM
Blocking Reception of Unwanted Faxes
99
7. Special
Functions
Blocking Reception of Unwanted Faxes
The Anti Junk Fax function allows you to block reception of faxes
from parties which you specify. This saves paper by not printing out
unwanted “junk” faxes.
To use this function, follow the steps below to turn it on, and then
enter the fax numbers from which you do not want to receive faxes as
indicated in the procedure that follows.
1
Press these keys:
The display will show:
Entering Anti Junk numbers
Enter (or clear) a number in the Anti Junk List as shown below. Up to
five numbers can be entered.
To clear a number from the Anti Junk Number List, you need to
know the 1-digit number which identifies it. If you have forgotten
this number, print out the Anti Junk Number List as explained in
Chapter 8.
2
Press 1 to turn on the Anti Junk
function, or 2 to turn it off.
or
YES NO
3
Press the STOP key to return to the
date and time display.
JUNK FAX # CHECK
1=YES, 2=NO
FUNCTION
1
2
STOP
4
all-fo2970.book Page 99 Monday, July 24, 2000 7:45 AM
Blocking Reception of Unwanted Faxes
100
3
Entering: Enter a 1-digit number
from 1 to 5 with the numeric keys.
This number identifies the fax
number that you will enter in the next
step.
Clearing: Enter the 1-digit number
that identifies the fax number you
want to clear, and go to Step 5.
4
Enter the fax number.
6
Return to Step 3 to enter (or clear)
another fax number, or press the
STOP key to return to the date and
time display.
5
Press the START key.
Step 3 or
(Example)
(Example)
2
Press 1 to enter a number in the Anti
Junk Number List, or 2 to clear a
number from the list.
1
Press these keys:
The display will show:
FUNCTION
3
STORE JUNK FAX #
1=SET, 2=CLEAR
or
SET CLEAR
1
2
1
4
6
7
53
2
2
START
STOP
all-fo2970.book Page 100 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
101
7 Special
Functions
Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a
document to your machine without operator assistance. In other
words, the receiving fax machine, not the transmitting fax machine,
initiates the transmission. You can use your fax machine to both poll
and be polled by others.
To use the polling function, you must first set Rapid Key 16/POLL for
use as a polling key.
1
Press these keys:
The display will show:
2
Press 1 to turn on the function, or 2 to
turn it off.
4
FUNCTION
or
YES NO
1
2
POLLING
1=YES, 2=NO
3
Press the STOP key to return to the
date and time display.
STOP
Note: When Rapid Key 16/POLL is set as a polling key, it cannot be used
for Rapid Key dialing.
all-fo2970.book Page 101 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
102
1
Dial the fax machine you want to poll
using one of the following methods:
Pick up the handset (or press the
SPEAKER key) and dial the full
number. Wait for the fax
answerback tone.
Pick up the handset (or press the
SPEAKER key) and press the
Rapid Dial Key
. Wait for the fax
answerback tone.
Press the SPEED DIAL key and
enter a 2-digit Speed Dial number.
Enter the full number using the
numeric keys.
2
Press Rapid Key 16/POLL.
If you used the handset, replace it
when POLLING appears in the
display. Reception will begin.
(Example)
Requesting transmission
ABC
21
DEF
3
JKL
54
GHI MNO
6
TUV
87
PQRS WXYZ
9
0
16/POLL151413
all-fo2970.book Page 102 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
103
7 Special
Functions
2
Press the RECEPTION MODE key
to set the reception mode to FAX.
3
Press these keys:
The display will show:
MEMORY POLL MODE
1=SET, 2=CLEAR
Being polled (Memory polling)
To let another fax machine poll your fax machine, you must first store
the document in memory using the following procedure. Transmission
will take place when the other fax machine calls your fax machine and
activates polling. You can choose whether to allow polling only once,
or an unlimited number of times. In the latter case, your fax machine
can be used as an electronic "bulletin board".
Only one document can be stored at a time for memory polling.
If you allow polling only once, the document will be automatically
cleared from memory after polling. If you allow polling an unlim-
ited number of times, the document will remain in memory until
you clear it as explained in the following section, Clearing a docu-
ment.
1
Load the document.
8
FUNCTION
FAX
TEL
A.M.
RECEPTION
MODE
all-fo2970.book Page 103 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
104
4
Press 1 to select SET.
5
Press 1 to allow polling only once, or
2 to allow polling an unlimited
number of times.
6
Press the START key.
The document is scanned into
memory and your fax goes on
polling standby.
1
or
ONCE REPEAT
1
2
START
Clearing a document
To clear a memory poll document from memory, follow the steps
below:
1
Press these keys:
The display will show:
2
Press 2 to select CLEAR.
3
Press the START key to clear the
document, and then the STOP key to
return to the date and time display.
MEMORY POLL MODE
1=SET, 2=CLEAR
8
FUNCTION
START
2
STOP
all-fo2970.book Page 104 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
105
7 Special
Functions
Polling security
Polling Security allows you to prevent unauthorized polling of your
machine. When this function is turned on, polling will only take place
when the fax number of the polling fax machine has been entered in
your machine's list of permitted fax numbers (called "passcode
numbers"). The number of the polling fax must also be correctly
programmed into itself for identification.
To use Polling Security, follow the steps below to turn the function on,
and then enter permitted numbers as shown on the following page.
1
Press these keys:
The display will show:
2
Press 1 to turn polling security on, or
2 to turn it off.
3
Press the START key and then the
STOP key.
START
STOP
or
ON OFF
1
2
SECURITY SELECT
1=ON, 2=OFF
3
FUNCTION
all-fo2970.book Page 105 Monday, July 24, 2000 7:45 AM
Polling (Requesting a Fax Transmission)
106
Storing and clearing fax numbers for polling permission
You can store up to 10 fax numbers in your machine's list of permitted
numbers.
1
Press these keys:
The display will show:
2
Press 1 to store a number, or 2 to clear
a number.
3
Storing: Enter a 2-digit number from
01 to 10. This number identifies the
fax number you will store in the next
step.
Clearing: Enter the number which
identifies the fax number you want to
clear, and go to Step 5.
(Example)
4
Enter the fax number.
(Example)
5
Press the START key.
6
Return to Step 3 to enter (or clear)
another number, or press STOP to
return to the date and time display.
Step 3 or
3
FUNCTION
PASSCODE # MODE
1=SET, 2=CLEAR
or
SET CLEAR
1
2
0 1
4
6
7
532 2
START
STOP
all-fo2970.book Page 106 Monday, July 24, 2000 7:45 AM
Timer Operations
107
7. Special
Functions
Timer Operations
The Timer function allows you to set up a transmission or polling
operation to be performed automatically at a time you specify. Up to
three operations can be set at any one time, and the times they will be
performed can be specified up to one week in advance.
You can use this function to take advantage of lower off-peak tele-
phone rates without having to be there when the operation is per-
formed.
Note: Only a Rapid Key or Speed Dial number can be used to dial the
receiving machine. Full numbers cannot be used.
Setting a timer operation
1
If this is a transmission, load the
document.
3
Press 1 to select SET.
4
Press 1 to set a transmission operation
(SEND MODE), or 2 to set a polling
operation (POLLING MODE).
or
SEND POLLING
1
2
1
2
Press these keys:
The display will show:
1
FUNCTION
TIMER MODE
1=SET, 2=CLEAR
all-fo2970.book Page 107 Monday, July 24, 2000 7:45 AM
Timer Operations
108
8
Press the START key.
9
Press a Rapid Key or enter a Speed
Dial number for the receiving fax
machine.
If this is a polling operation, go to
Step 12.
Example:
Speed Dial #01
6
Press the * key to select A.M. or the
# key to select P.M.
10
Press the START key.
or
A.M. P.M.
START
0 1
7
Enter a 1-digit number for the day of
the operation (skip this step if the
operation will be performed within
the next 24 hours):
0: Sunday
1: Monday
2: Tuesday
3: Wednesday
4: Thursday
5: Friday
6: Saturday
START
0
Example:
Sunday
5
Enter the time at which you want the
operation to take place (2 digits for
the hour and 2 digits for the minute).
Example: 9:25
0
5
9
2
all-fo2970.book Page 108 Monday, July 24, 2000 7:45 AM
Timer Operations
109
7. Special
Functions
To cancel a timer operation
If you need to cancel a timer operation after it has been set, follow the
steps below.
1
Press these keys:
The display will show:
2
Press 2 to select CLEAR.
3
Enter the 1-digit number assigned to
the timer job you want to cancel.
If you don’t remember the number,
print out the Timer List as
explained in Chapter 8.
4
Press the START key and then the
STOP key.
12
Press the START key.
If this is a transmission, the
document is scanned into memory.
START
TIMER MODE
1=SET, 2=CLEAR
1
FUNCTION
2
1
(Example)
START
STOP
11
Adjust the resolution and/or contrast
if desired (skip to the next step if you
don't want to change settings).
RESOLUTION
all-fo2970.book Page 109 Monday, July 24, 2000 7:45 AM
110
8. Printing Lists
You can print lists showing settings and information entered in the fax
machine. You can also print out reports on recent activity and
individual operations after they are completed. The lists and reports
are described on the following pages.
To print a list, follow the steps below.
1
Press the FUNCTION key and 2.
The display will show:
2
Press the * key or the # key until the
desired list appears in the display.
3
Press the START key to print the list.
Activity Report
This report shows information on your most recently performed send
and receive operations (a combined maximum of 30 operations can
appear). The report is divided into two parts: the TRANSMISSIONS
ACTIVITY REPORT, which shows information on transmissions,
and the RECEPTIONS ACTIVITY REPORT, which shows
information on receptions.
All information is erased after a report is printed out. If automatic
print-out is turned off and the report is not printed manually for 30
operations, the information on the oldest operation will be overwrit-
ten each time a new operation is performed.
START
2
FUNCTION
or
LISTING MODE
PRESS * OR #
all-fo2970.book Page 110 Monday, July 24, 2000 7:45 AM
Printing Lists
111
8. Printing
Lists
Explanation of headings
SENDER/
RECEIVER
The name or fax number of the other machine involved in
the transaction. If that machine does not have an ID
function, the communication mode will appear (for
example, “G3”).
START
The time at which transmission/reception started.
TX/RX TIME
Total time taken for transmission/reception.
PAGES
Number of pages transmitted/received.
NOTE
(One of the following notes will appear under NOTE in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK - Transmission/reception was successful.
P.FA IL - A power failure prevented the transaction.
JAM - The printing paper or document jammed, preventing
the transaction.
NO PAPER - You ran out of paper during reception.
BUSY - The fax was not sent because the line was busy.
COM.E-0 to COM.E-13 - A telephone line error prevented
the transaction. See Line Error in Problems and Solutions in
Chapter 10.
all-fo2970.book Page 111 Monday, July 24, 2000 7:45 AM
Printing Lists
112
If desired, you can set the Activity Report to automatically print out
whenever information on 30 operations has accumulated. (A report
can still be printed on demand at any time.) Follow the steps below:
1
Press these keys:
The display will show:
CANCEL - The transaction was cancelled because the
STOP key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your fax machine does not have. If you were
attempting to fax, make sure a document is in the feeder. If
you were receiving, contact the faxing party to see how they
are trying to send to you.
2
Press 1 to turn on automatic print-out,
or 2 to turn it off.
3
Press the STOP key to return to the
date and time display.
4
FUNCTION
AUTO PRINT OUT
1=YES, 2=NO
or
YES NO
STOP
1
2
all-fo2970.book Page 112 Monday, July 24, 2000 7:45 AM
Printing Lists
113
8. Printing
Lists
Telephone Number List
This list shows the fax numbers that have been programmed for
automatic dialing.
Passcode List
This list shows settings made for polling security, your name and fax/
telephone number as entered in the machine, and a sample of the header
printed at the top of every page you transmit (
HEADER PRINT
).
Timer List
This list shows the timer operations that are currently set, and whether
the Memory Polling function is turned on.
all-fo2970.book Page 113 Monday, July 24, 2000 7:45 AM
Printing Lists
114
Option Setting List
This list shows the current status of the option settings.
Junk Fax Number List
This list shows the numbers that are blocked by the Anti Junk
function.
all-fo2970.book Page 114 Monday, July 24, 2000 7:45 AM
Printing Lists
115
8. Printing
Lists
Group List
This list shows the fax numbers that have been programmed into each
Group Key.
Transaction Report
This report is printed out automatically after an operation is
completed to allow you to check the result. Your fax machine is set at
the factory to print out the report only when an error occurs.
The same headings appear in the Transaction Report as in the
Activity Report. See Activity Report in this chapter for an explana-
tion of the headings.
The Transaction report cannot be printed on demand.
If desired, you can change the condition under which a report is
printed out. Follow the steps below.
1
Press these keys:
The display will show:
TRANSACTION LIST
1:ALWAYS PRINT
4
FUNCTION
The selections alternately
appear here.
all-fo2970.book Page 115 Monday, July 24, 2000 7:45 AM
Printing Lists
116
2
Press a number from 1 to 5 to select
the condition for printing.
ALWAYS PRINT A report will be printed after each
transmission, reception, or error.
ERR/TIMER/MEM A report will be printed after an error,
timer operation, or memory
transmission.
SEND ONLY A report will be printed after each
transmission.
NEVER PRINT A report will never be printed.
ERROR ONLY A report will be printed only when an
error occurs.
3
Press the STOP key to return to the
date and time display.
4
5
3
1
2
STOP
all-fo2970.book Page 116 Monday, July 24, 2000 7:45 AM
117
9. Maintenance
9. Maintenance
Scanning glass and rollers
Clean the scanning glass and rollers frequently to ensure that your
transmitted images and copies are of the highest quality.
Open the operation panel (grasp the panel release and pull up), and
wipe the scanning glass, rollers and white backplate with a soft cloth.
Make sure that all dirt and stains (such as correcting fluid) are
removed, as dirts and stains will cause vertical lines on transmitted
images and copies.
The housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or dis-
color the machine.
White
backplate
Scanning glass
Document rollers
all-fo2970.book Page 117 Monday, July 24, 2000 7:45 AM
Maintenance
118
Replacing the toner cartridge
When the toner cartridge nears empty (about 100 pages can still be
printed), the TONER EMPTY indicator on the operation panel will
blink. When the toner cartridge is empty, the toner cartridge indicator
will light steadily and REPLACE TONER will appear in the display.
Printing will no longer be possible.
Replace the toner cartridge with the following cartridge:
Sharp FO-29ND toner cartridge
1
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Do not touch the
inside of the compartment or the
paper guide on the underside of the
print compartment cover.
2
Grasp the finger hold on the toner
cartridge handle where it is marked
PUSH, and pull the handle out.
Rehold the handle and pull the toner
cartridge out of the compartment.
Dispose of the old toner cartridge
according to local regulations. If in
doubt, contact your local waste
disposal agency.
all-fo2970.book Page 118 Monday, July 24, 2000 7:45 AM
Maintenance
119
9. Maintenance
3
Install the new toner cartridge and
reset the toner counter. (Refer to
Installing the Toner Cartridge in
Chapter 1.)
Replacing the drum cartridge
To maintain excellent printing quality, we recommend that you
replace the drum cartridge about 20,000 pages have been printed. You
can view the number of pages printed in the display by pressing the
following sequence of keys:
When finished, press the STOP key to return to the date and time
display.
Replace the drum cartridge with the following cartridge:
Sharp FO-29DR drum cartridge
1
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Do not touch the
inside of the compartment or the
paper guide on the underside of the
print compartment cover.
FUNCTION
9
START
all-fo2970.book Page 119 Monday, July 24, 2000 7:45 AM
Maintenance
120
2
Grasp the finger hold on the toner
cartridge handle where it is marked
PUSH, and pull the handle out.
Rehold the handle and pull the toner
cartridge out of the compartment.
Place the toner cartridge on a sheet
of paper on a level surface.
3
Grasp the tabs on the drum cartridge
handle and gently pull the cartridge
out of the machine.
4
Remove the new drum cartridge from
its packaging.
all-fo2970.book Page 120 Monday, July 24, 2000 7:45 AM
Maintenance
121
9. Maintenance
5
Insert the drum cartridge into the print
compartment, aligning the guides on
the cartridge with the runners on the
sides of the compartment.
6
Gently pull the paper tab to remove
the black sheet of protective paper
from the drum cartridge.
Be careful not the tear the paper or
leave any pieces of paper in the
machine.
7
Replace the toner cartridge and reset
the drum counter. (Refer to Installing
the Toner Cartridge in Chapter 1.)
all-fo2970.book Page 121 Monday, July 24, 2000 7:45 AM
Maintenance
122
Cleaning the drum cartridge
If you find that characters or parts of an image are missing from your
printed pages, the drum in the drum cartridge may need cleaning.
Follow the steps below to clean the drum.
1
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Do not touch the
inside of the compartment or the
paper guide on the underside of the
print compartment cover.
2
Grasp the finger hold on the toner
cartridge handle where it is marked
PUSH, and pull the handle out.
Rehold the handle and pull the toner
cartridge out of the compartment.
Place the toner cartridge on a sheet
of paper on a level surface.
3
Grasp the tabs on the drum cartridge
handle and gently pull the cartridge
out of the machine.
all-fo2970.book Page 122 Monday, July 24, 2000 7:45 AM
Maintenance
123
9. Maintenance
4
Take a sheet of clean paper and roll it
into a tube. Roll it tightly so that the
diameter of the holes at each end is
less than the thickness of your little
finger.
6
Replace the drum cartridge.
To insert the cartridge, align the
guides on the cartridge with the
runners on the sides of the
compartment.
7
Replace the toner cartridge and close
the print compartment cover. (Refer
to Installing the Toner Cartridge in
Chapter 1.)
5
Gently wipe the surface of the drum
with the rolled-up paper to remove
any particles of toner caked on the
drum.
Do not let the drum surface come
into contact with anything other
than the rolled-up paper.
Fingerprints, water, alcohol, and
other solvents will damage the
drum surface.
Do not touch the drum surface with
the edges of the rolled-up paper.
all-fo2970.book Page 123 Monday, July 24, 2000 7:45 AM
124
10. Troubleshooting
Problems and Solutions
Line error
Problem Solution
LINE ERROR appears in
the display.
Try the transaction again. If the error persists, check
the following:
Check the connection. The cord from the TEL.
LINE jack to the wall jack should be no longer than
six feet.
Make sure there are no modem devices sharing the
same telephone line.
Check with the other party to make sure their fax
machine is functioning properly.
Have your telephone line checked for line noise.
Try connecting the fax machine to a different
telephone line.
If the problem still occurs, your fax machine may
need service.
all-fo2970.book Page 124 Monday, July 24, 2000 7:45 AM
Problems and Solutions
125
10. Trouble-
shooting
Dialing and transmission problems
Problem Solution
No dial tone when you
pick up the handset or
press the SPEAKER key.
Make sure the handset cord is connected to the
correct jack. See Connecting the handset in
Connections in Chapter 1.
Dialing is not possible. Make sure the power cord is properly plugged into
a power outlet.
Make sure that the telephone line is properly
connected to both the TEL. LINE jack and the wall
jack.
Make sure that the fax machine is set to the correct
dialing mode for your telephone line. See
Connecting the telephone line cord in
Connnections in Chapter 1.
The power is on, but no
transmission takes place.
Make sure that the receiving machine has paper.
Make sure that the telephone line cord is plugged
into the TEL. LINE jack, and not the TEL. SET jack.
If the receiving machine is in manual mode with no
attendant, reception will not be possible.
Check the display for error messages.
Pick up the handset and check for a dial tone.
Nothing is printed at the
receiving end.
Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
If Error Correction Mode is turned off (see Error
Correction Mode in Chapter 2), noise on the
telephone line may cause distortion. Try sending
the document again.
Make a copy of the document on your fax machine.
If the copy is also distorted, your fax machine may
need service.
all-fo2970.book Page 125 Monday, July 24, 2000 7:45 AM
Problems and Solutions
126
Reception and copying problems
Problem Solution
The fax machine doesn't
receive documents
automatically.
Make sure that the reception mode is set to FAX. If
you subscribe to a distinctive ring service, make
sure that the Distinctive Ring function is set to the
correct ring pattern. If you do not subscribe to a
distinctive ring service, make sure that Distinctive
Ring is set to OFF SETTING. (See Distinctive Ring
in Chapter 7.)
The power is on, but no
reception takes place.
Make sure that the telephone line cord is plugged
into the TEL. LINE jack, and not the TEL. SET jack.
The printing paper comes
out blank when you try to
receive a document.
Make sure that the document is loaded properly in
the feeder of the transmitting machine. Make a
copy or print a report to confirm the printing ability
of your machine.
The received document is
faint.
Ask the other party to send higher contrast
documents. If the contrast is still too low, your fax
machine may need service. Make a copy or print a
report to check your machines printing ability.
The toner cartridge may need replacement.
Received images are
distorted.
If the sending machine has Error Correction Mode,
make sure this feature is turned on in both fax
machines (see Error Correction Mode in Chapter
2).
If Error Correction Mode is turned off, noise on the
telephone line may cause distortion. Have the other
party try sending the document again.
The drum cartridge may be damaged. Try a new
drum cartridge.
Make a copy or print a report on your fax machine.
If the copy or report is also distorted, your fax
machine may need service.
all-fo2970.book Page 126 Monday, July 24, 2000 7:45 AM
Problems and Solutions
127
10. Trouble-
shooting
The quality of copies is
poor and/or black spots
appear.
Any dirt or material on the scanning glass will
cause spots to appear on copies and transmitted
faxes. Clean the scanning glass as explained in
Chapter 9.
Dots appear at regular
intervals on received
documents and copies.
The drum cartridge may be damaged. Replace the
drum cartridge.
Answering machine connection
Problem Solution
The answering machine
connection does not
operate properly.
Make sure your fax machine's reception mode is
set to A.M.
Make sure your fax machine's TEL. LINE jack is
connected to the wall jack. Make sure your fax
machine's TEL. SET jack is connected to your
answering machine's telephone line jack (not the
answering machine's extension phone jack).
Make sure your answering machine's outgoing
message is under 10 seconds.
Make sure that the Quiet Detect Time setting is set
to three or four seconds (see Chapter 6).
Make sure that the Distinctive Ring function is set
to OFF SETTING (see Distinctive Ring in Chapter
7).
If you have checked all of the above and the
hookup still doesn't operate properly, call the
Customer Assistance Center.
all-fo2970.book Page 127 Monday, July 24, 2000 7:45 AM
128
General problems
Problem Solution
Nothing appears in the
display.
Make sure the power cord is properly plugged into
a power outlet.
Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
respond when you press
any of its keys.
If a beep sound is not made when you press the
keys, open the printer compartment cover and use
pencil or pen to press the RESET button. (See the
following page.)
Automatic document
feeding does not work for
transmission or copying.
Check the size and weight of the document (see
Transmittable Documents in Chapter 2.
Voice calls taken on an
extension phone are
interrupted by the fax.
The fax may interrupt during a voice call if the
reception mode is set to A.M. To prevent
interruption on a tone dial extension phone, press
any three keys on the extension phone after
answering. (Note: Do not enter the code to activate
fax reception.)
No reception occurs when
polling is attempted.
Make sure you have not run out of paper.
Make sure the transmitting machine is in automatic
reception mode.
If the transmitting machine has polling security,
make sure that your fax number has been entered
both in your machine and in the transmitting
machine.
all-fo2970.book Page 128 Monday, July 24, 2000 7:45 AM
Problems and Solutions
129
10. Trouble-
shooting
Using the RESET key
If the fax machine stops responding when you press any of the
operation panel keys, you must reset it. This can be done as follows:
1
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Do not touch the
inside of the compartment or the
paper guide on the underside of the
print compartment cover.
2
Use a ballpoint pen to press the
RESET button.
Note: Pressing the RESET button
clears any documents that are stored
in memory.
3
Close the print compartment cover,
pressing down firmly on each side to
make sure it is completely closed.
all-fo2970.book Page 129 Monday, July 24, 2000 7:45 AM
Messages and Signals
130
Messages and Signals
Display messages
CANT PRINT DATA A fax has been received to memory because printing
is not possible. This message will alternate with a
message that indicates the problem. The fax will print
out automatically when the problem is resolved.
CHECK PAPER SIZE The paper size setting is incorrect. Change the paper
size setting as described in Loading Printing Paper in
Chapter 1.
CHECK PC This appears if you press the E-MAIL key and your
computer is not turned on or is not correctly
connected to the fax machine.
COVER OPEN The print compartment cover is open. Press down
firmly on both sides of the print compartment cover to
close it.
DOCUMENT JAMMED The original document is jammed. See the following
section, Clearing Paper Jams.
FUNCTION MODE The FUNCTION key has been pressed.
GRP. SPACE FULL This appears if you attempt to program a Group Key
when all Group Keys have already been
programmed.
HOLD The HOLD/SEARCH key has been pressed to put the
other party on hold during a phone conversation.
Press the HOLD/SEARCH again to take the other
party off hold.
LINE ERROR Transmission or reception was not successful. Press
the STOP key to clear the message and then try
again. If the error persists, see Line Error in Problems
and Solutions in this chapter.
LINE IS IN USE An extension phone connected to the fax is being
used. Do not lift the fax's handset or attempt
transmission at this time, as this will interrupt the
conversation on the extension phone.
all-fo2970.book Page 130 Monday, July 24, 2000 7:45 AM
Messages and Signals
131
10. Trouble-
shooting
MEMORY IS FULL The memory is full. This may occur during fax
reception if too much data is received before the
pages can be printed out. If faxes have been received
to memory because printing is not possible (an
additional message will indicate the problem), resolve
the problem so that printing can continue (see
Substitue Reception to Memory in Chapter 3). If you
are attempting to transmit by automatic dialing, see If
the memory becomes full in Chapter 2.
MEMORY PRINTING The fax is preparing to or printing out a document
from memory.
NO DATA This appears if you attempt to search for an
automatic dialing number when none have been
stored.
NO # STORED You have tried to dial or clear a Rapid Key or Speed
Dial number that hasnt been programmed (a full
number hasnt been assigned to it).
OFF HOOK This appears if you forgot to replace the handset after
using it to dial and send a fax. Replace the handset or
press the STOP key to clear the message.
ON HOOK DIAL The SPEAKER key has been pressed and the fax
machine is waiting for you to dial.
OUT OF PAPER You are out of printing paper (or the paper release
lever is open). Load paper as explained in Loading
Printing Paper in Chapter 1.
PAPER JAMMED The printing paper is jammed. See the following
section, Clearing Paper Jams.
SEND READY A document has been loaded and the fax machine is
waiting for you to begin faxing or copying.
REPLACE TONER The toner cartridge must be replaced.
SEARCH DIAL The HOLD/SEARCH key has been pressed. Press #
or * to search for an automatic dialing number, or
press the STOP key to return to the date and time
display. (See Searching for an auto-dial number in
Sending a Fax by Automatic Dialing in Chapter 2.)
all-fo2970.book Page 131 Monday, July 24, 2000 7:45 AM
Messages and Signals
132
SIZE ERROR The paper size setting is longer than the paper
loaded in the tray. Change the paper size setting as
explained in Loading Printing Paper in Chapter 1.
This message also appears if paper smaller than
letter size has been loaded. In this case, change the
paper to letter, legal, or A4 size paper.
TOTAL PAGE(S) 1 Number of pages transmitted, received, or copied.
TX MEMORY FULL This message appears if you insert a document into
the document feeder when 30 transmission jobs are
already waiting in memory for transmission. You can
continue setting up the transmission job after the job
currently being sent is completed.
This message may also appear if faxes have been
received to memory due to a printing problem. In this
case, resolve the problem so that printing can take
place and free memory.
Audible signals
Continuous tone 3 seconds Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
Rapid intermittent
tone
Continuous
(0.7 seconds on,
0.3 seconds off)
Indicates that the handset is off hook.
all-fo2970.book Page 132 Monday, July 24, 2000 7:45 AM
Clearing Paper Jams
133
10. Trouble-
shooting
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or
copying, or DOCUMENT JAMMED appears in the display, first try
pressing the START key. If the document doesn't feed out, open the
operation panel and remove it.
Important:
Do not try to remove a document without opening the operation panel.
This may damage the feeder mechanism.
1
Open the operation panel by grasping
the panel release and pulling up.
3
Close the operation panel, making
sure it clicks into place.
2
Remove the document.
all-fo2970.book Page 133 Monday, July 24, 2000 7:45 AM
Clearing Paper Jams
134
2
If the jammed page comes out, take
out the rest of the paper in the tray,
straighten the stack, put it back in the
paper tray, and push down the paper
release lever.
If you are unable to clear the jam in
this way, continue with the
following steps.
3
Grasp the print compartment cover at
both sides as shown, and pull up to
open the cover.
Caution!
The fusing unit inside the print
compartment becomes very hot
during operation. Be careful not to
touch the inside of the
compartment.
Clearing jammed printing paper
1
If most of the jammed page is
protruding from the back of the fax,
pull the paper release lever toward
you and try pulling the page out.
all-fo2970.book Page 134 Monday, July 24, 2000 7:45 AM
Clearing Paper Jams
135
10. Trouble-
shooting
5
Grasp the tabs on the drum cartridge
handle and gently pull the cartridge
out of the machine.
4
Grasp the finger hold on the toner
cartridge handle where it is marked
PUSH, and pull the handle out.
Rehold the handle and pull the toner
cartridge out of the compartment.
Place the toner cartridge on a sheet
of paper on a level surface.
6
Wrap the drum cartridge in a large
sheet of paper as shown at right so
that the green drum section is
shielded from light, and place it
gently on a level surface.
Do not touch the green drum in the
drum cartridge. This will damage
the drum surface.
Do not expose the drum to direct
light. This will damage the drum.
all-fo2970.book Page 135 Monday, July 24, 2000 7:45 AM
Clearing Paper Jams
136
7
Gently pull the jammed paper out of
the machine.
If needed, turn the wheel on the
right side of the fusing unit to eject
the paper from the machine.
Caution!
Do not use excessive force to pull
the jammed paper out. If the paper
tears and a piece remains inside the
machine, a service call may be
necessary to remove the remaining
piece.
8
Replace the drum cartridge.
To insert the cartridge, align the
guides on the cartridge with the
runners on the sides of the
compartment.
9
Replace the toner cartridge and close
the print compartment cover. (Refer
to Installing the Toner Cartridge in
Chapter 1.)
Wheel
Fusing unit
all-fo2970.book Page 136 Monday, July 24, 2000 7:45 AM
FCC Regulatory Information
137
FCC Regulatory Information
This equipment complies with FCC rules, Part 68. On this equipment is a label
that contains, among other information, the FCC Registration Number and
Ringer Equivalence Number (REN) for this equipment. If requested, this
information must be provided to your telephone company.
An FCC compliant telephone cord and modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone network
or premises wiring using a compatible modular jack which is Part 68 compliant.
This equipment connects to the telephone network through a standard USOC RJ-
11C network interface jack.
The REN is used to determine the quantity of devices which may be connected to
your telephone line and still have all of those devices ring when your number is
called. Too many devices on one line may result in the devices not ringing in
response to an incoming call. In most, but not all, areas as the sum of the RENs of
all devices should not exceed five (5.0). To be certain of the number of devices
that may be connected to your line, as determined by the total REN, contact your
local telephone company.
If this equipment causes harm to the telephone network, your telephone company
may disconnect your service temporarily. If possible, they will notify you in
advance. If advance notice is not practical, you will be notified as soon as
possible. You will also be advised of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment,
operations, or procedures that could affect the operation of your equipment. If
this happens, the telephone company will provide advance notice in order for you
to make necessary modifications to maintain uninterrupted service.If the
equipment is causing harm to the telephone network, your telephone company
may ask you to disconnect the equipment until the problem resolved.
If you have any questions or problems which cannot be solved by reading this
manual, please contact Sharp Electronics Corporation at Sharp Plaza, Mahwah,
NJ 07430-2135. The customer number is 800-237-4277.
This equipment may not be used on coin service provided by the telephone
company. Connection to party lines is subject to state tariffs. Contact your state’s
public utility commission, public service commission, or corporation
commission for more information.
When programming and/or making test calls to emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason for the call.
Perform such activities in the off-peak hours, such as early morning or late
evening.
all-fo2970.book Page 137 Monday, July 24, 2000 7:45 AM
138
SHARP
Date Revised :
Date Issued : July. 16. 1999
MATERIAL SAFETY DATA SHEET (1/2)
MSDS No. P-00102
Section 1. Product Identification
Product: FO-2970/FO29ND,FO-29DC,FO-29DCCN (Black Toner)
Section 2. Suppliers Name and Address
Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
Local suppliers are listed below. Please contact the nearest supplier for additional information.
Section 3. Ingredients
Ingredients CAS No. Proportion OSHA PEL ACGIH TLV Other Limits
Carbon black 1333-86-4 > 5% 3.5m /m
3
3.5m /m
3
None
Styrene-Acrylate copolymer 25036-16-2 > 90% Not listed Not listed None
Iron oxide 1317-61-9 < 2% Not listed Not listed None
Silica 68909-20-6 < 2% 0.8m /m
3
10m /m
3
None
Section 4. Hazardous Identification (Emergency Overview)
Toner is a fine, black powder possessing no immediate hazard. There are no anticipated carcinogenic
effects from exposure based on animal tests performed using toner. When used as intended according to
instructions, studies do not indicate any symptoms of fibrosis will occur.
Section 5. Health Hazard Data
Route(s) of Entry : Inhalation? Skin? Ingestion?
Yes No Possible but very unusual.
Health Hazards : Acute oral toxicityLD50 of this toner is over 2,000m /k .
MutagenicityThe result of Ames test is negative.
Carcinogenicity : In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possi-
ble human carcinogen). This classification is given to chemicals for which there is inadequate
human evidence, but sufficient animal evidence on which to base an opinion of carcinogenic-
ity. The classification is based upon the development of lung tumors in rats receiving chronic
inhalation exposures to free carbon black at levels that induce particle overload of the lung.
Studies performed in animal models other than rats did not show any association between
carbon black and lung tumors. Moreover, a two-year cancer bioassay using a typical toner
preparation containing carbon black demonstrated no association between toner exposure
and tumor development in rats.
Chronic Effect : In a study in rats of chronic inhalation exposure to a typical toner, a mild to
moderate degree of lung fibrosis was observed in 92% of the rats in the high concentration
(16m /m
3
) exposure group, and a minimal to mild degree of fibrosis was noted in 22% of the
animals in the middle (4m /m
3
) exposure group, but no pulmonary change was reported in
the lowest (1m /m
3
) exposure group, the most relevant level to potential human exposures.
Signs and Symptoms of Exposure : Minimal irritation to respiratory tract may occur as with exposure
to any non-toxic dust.
Medical Conditions Generally Aggravated by Exposure : None
(Country)
U.S.A
Canada
United
Kingdom
(Name and Telephone Number)
Sharp Document Network System of America
Telephone number for information : 1-800-237-4277
Emergency telephone number : 1-800-255-3924
Sharp Electronics of Canada Ltd.
Telephone number for information : 905-890-2100
Emergency telephone number : 1-800-255-3924
Sharp Electronics (U.K.) Ltd.
Telephone number for information : 01923-474013
all-fo2970.book Page 138 Monday, July 24, 2000 7:45 AM
139
SHARP
Date Revised :
Date Issued : July. 16. 1999
MATERIAL SAFETY DATA SHEET (2/2)
MSDS No. P-00102
Section 5. Health Hazard Data
Emergency and First Aid Procedures :
Inhalation ; Remove to fresh air. If effects occur, consult medical personnel.
Eye ; In case of contact, immediately flush eyes with water for 15 minutes.
Section 6. Physical Chemical Characteristics
Boiling/Melting Point :
Not applicable
Specific Gravity :
1.1
Vapor Pressure :
Not applicable
Solubility in Water :
Negligible
Vapor Density :
Not applicable
PH :
Not applicable
Evaporation Rate :
Not applicable
Viscosity :
Not applicable
Appearance :
Fine powder
Color :
Black
Odor :
Odorless
Section 7. Fire and Explosion Data
Flash Point (Method Used) :
Not applicable
Ignition Temperature :
No data available
Flammable Limits :
(LEL); Not applicable (UEL); Not applicable
Extinguishing Media :
CO
2
, dry chemical, foam or water
Special Fire Fighting Procedure :
None
Unusual Fire and Explosion Hazard :
This material has no unusual fire or explosion hazards.
Sensitivity to Mechanical Impact :
None
Sensitivity to Static Charge :
None
Section 8. Reactivity Data
Stability :
Stable
Incompatibility (Material to Avoid) :
None
Hazardous Decomposition :
CO
Hazardous Polymerization :
Will not occur.
Section 9. Precautions for Safe Handling and Use
Personal Protection Information (Respiratory, Eye Protection and Protective Glove):
Use of a dust mask is recommended when handling a large quantity of toner or during long
term exposure, as with any non-toxic dust.
Engineering Control/Ventilation :
Not required.
Work/Hygienic Practice :
Inhalation should be minimized as with any non-toxic dust.
Steps to be taken in case of Spill or Leak :
Sweep up or clean up with vacuum cleaner.
Waste Disposal Method :
Waste material may be dumped or incinerated under condi-
tions which meet all federal, state and local environmental
regulations.
Section 10. Regulatory Information
NFPA Rating (U.S.A) :
Health = 1 Flammability = 1 Reactivity = 0
WHMIS Legislation (Canada) :
This product is not a controlled product.
Transport Information :
This product is not a hazardous material.
UN No. :
None allocated.
Section 11. Other Information
References :
IARC (1996) Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to
Humans, Vol. 65, Printing Process and Printing inks, Carbon Black and Some Nitro Com-
pounds, Lyon, pp-149-261
H. Muhle, B. Bellmann, O. Creutzenberg, C. Dasenbrock, H. Ernst, R. Kilpper, J. C. Macken-
zie, P. Morrow, U. Mohr, S. Takenaka, and R. Mermelstein (1991) Pulmonary Response to
Toner upon Chronic Inhalation Exposure in Rats. Fundamental and Applied Toxicology 17, pp.
280-299
all-fo2970.book Page 139 Monday, July 24, 2000 7:45 AM
140
Entering Your Name and
Number
1. Press:
Display shows:
2. Press:
3. Enter your fax number (max. of 20 digits)
by pressing the number keys.
To insert a space between digits, press
the # key.
If you make a mistake, press the
SPEED
DIAL
key to backspace and clear the mis-
take.
4. Press:
5. Enter your name by pressing the appro-
priate number keys as shown below.
To enter two letters in succession that
require the same key, press the
SPEAKER
key after entering the first let-
ter.
3
Quick Reference Guide
Setting the Date and Time
1. Press:
Display shows:
2. Press:
3. Enter two digits for the month (01 to 12).
4. Enter two digits for the day (01 to 31).
5. Enter four digits for the year (Ex: 2000)
6. Enter two digits for the hour (01 to 12)
and two digits for the minute (00 to 59).
7. Press * for A.M. or
#
for P.M.
8. When finished, press:
Storing and Clearing Auto
Dial Numbers
1. Press:
Display shows:
2. Press
1
to store a number or
2
to clear a
number.
3. Press a Rapid Key or enter a 2-digit
Speed Dial number (from
00
to
99
). (If
you are clearing a number, go to Step 7.)
4. Enter the full fax/telephone number.
5. Press:
6. Enter the name of the location by press-
ing number keys. (Refer to the letter entry
table in Entering Your Name and Num-
ber.)
7. Press:
OWN NUMBER SET
PRESS START KEY
A =
B =
C =
D =
E =
F =
G =
H =
I =
J =
K =
L =
M =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
X =
Y =
Z =
SPACE =
To change case, press the
REDIAL
key.
Press # or * to scroll through symbols
and special characters.
6. When finished, press:
FAX/TEL # MODE
1=SET, 2=CLEAR
DATE & TIME SET
PRESS START KEY
START
START
START
START
START
START
START
STOP
FUNCTION
3
FUNCTION
STOP
STOP
3
FUNCTION
all-fo2970.book Page 140 Monday, July 24, 2000 7:45 AM
Quick Reference Guide
141
Sending Faxes
Place your document
(up to 20 pages) face
down in the document
feeder.
Normal Dialing
1. Lift the handset or press
2. Dial the fax number.
3. Wait for the reception tone (if a person
answers, ask them to press their Start
key).
4. Press:
Rapid Key Dialing
Press the appropriate Rapid Key.
Transmission will begin automatically.
Speed Dialing
1. Press:
2. Enter the 2-digit Speed Dial number.
3. Press:
Receiving Faxes
Press the
RECEPTION MODE
key until the
arrow in the display points to the desired
reception mode.
FAX mode:
The fax machine automatically
answers on four rings and receives the
incoming document.
TEL mode:
Beep
A.M. mode:
Select this mode when an
answering machine is connected to the fax
and the answering machine is turned on.
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
START
START
SPEAKER
SPEED
DIAL
START
RECEIVING
RECEPTION
MODE
all-fo2970.book Page 141 Monday, July 24, 2000 7:45 AM
142
Guía de referencia rápida
Introducción de su nombre y
número
1. Pulse:
El visor muestra:
2. Pulse:
3. Introduzca su número de telefax (20 dígi-
tos como máx.) mediante pulsación de las
teclas numéricas.
Pulse la tecla # para introducir un espacio
libre.
Si cometiera un error, pulse la tecla
SPEED DIAL
(marcación rápida) para
volver un puesto y corregirlo.
4. Pulse:
5. Introduzca su nombre mediante pulsación
de las teclas numéricas adecuadas como
se muestra a continuación.
Para introducir dos letras sucesivas que
requieran el mismo código, pulse la tecla
SPEAKER
(altavoz) después de intro-
ducir la primera letra.
Ajuste de la fecha y hora
1. Pulse:
El visor muestra:
2. Pulse:
3. Introduzca dos dígitos para el mes
(01 hasta 12).
4. Introduzca dos dígitos para el día
(01 hasta 31).
5. Introduzca cuatro dígitos para el año
(Ej.: 2000).
6. Introduzca dos dígitos para la hora
(01 hasta 12) y dos dígitos para los minu-
tos (00 hasta 59).
7. Pulse
*
para A.M. o # para P.M.
8. Una vez finalizado pulse:
Memorización y borrado de
números de marcación
automática
1. Pulse:
El visor muestra:
2. Pulse
1
para guardar un número ó
2
para
borrarlo.
3. Pulse Usted una tecla rápida o entre un
número de 2 dígitos de discado rápido
(entre
00
y
99
), (si Usted está borrando
un número, siga con el paso 7.)
4. Introduzca el número de telefax/teléfono
completo.
5. Pulse:
6. Introduzca el número del puesto medi-
ante pulsación de las teclas numéricas.
(Consulte la tabla para introducción de
letras en la
Introducción de su nombre y
número).
7. Pulse:
OWN NUMBER SET
PRESS START KEY
A =
B =
C =
D =
E =
F =
G =
H =
I =
J =
K =
L =
M =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
X =
Y =
Z =
SPACE =
Para cambiar de mayúscula a minúscula
y viceversa, pulse la tecla
REDIAL
(repetición de llamada). Pulse la tecla # o
* para hojear por los símbolos y carac-
teres especiales.
6. Una vez finalizado pulse:
FAX/TEL # MODE
1=SET, 2=CLEAR
DATE & TIME SET
PRESS START KEY
START
START
START
START
START
START
START
STOP
3
FUNCTION
3
FUNCTION
STOP
STOP
3
FUNCTION
all-fo2970.book Page 142 Monday, July 24, 2000 7:45 AM
Guía de referencia rápida
143
RECEPTION
MODE
Transmisión de mensajes
telefax
Coloque el original
(hasta 20 páginas)
cara abajo en el
alimentador de
documentos.
Marcación normal
1. Levante el auricular o pulse:
2. Marque el número de telefax.
3. Espere hasta escuchar el tono de
recepción (si contestara una persona,
pídale pulsar su tecla Start).
4. Pulse:
Marcación rápida
Pulse la tecla de marcación rápida
adecuada.
La transmisión se inicia automáticamente.
Marcación abreviada
1. Pulse:
2. Introduzca el número de dos dígitos de
marcación abreviada.
3. Pulse:
Recepción de mensajes
telefax
Pulse Usted la tecla
RECEPTION MODE
hasta que la flecha en el display indique el
modo de recepción deseado.
Modo FAX:
El aparato telefax contesta
automáticamente tras cuatro llamadas del
timbre y recibe el documento entrante.
Modo
TEL
:
Beep
Modo
A.M.
Seleccione este modo si se
encuentra conectado un contestador
automático al aparato de fax y el
contestador automático está encendido.
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
FAX
TEL
A.M.
FEB 01 10:30
M:00% STAND-BY
START
START
SPEAKER
SPEED
DIAL
START
RECEIVING
all-fo2970.book Page 143 Monday, July 24, 2000 7:45 AM
144
A
A.M. reception mode
,
35
,
82
Activity Report
,
110
Auto print-out
,
112
Answering machine hookup
Activating
,
82
Connecting
,
81
Fax reception when TAD fails
,
85
Quiet Detect Time
,
84
Troubleshooting
,
127
Anti Junk Fax
,
99
-
100
Anti Junk Number List
,
114
Audible signals
,
132
Auto-dial numbers, storing
,
53
B
Batch page numbering
,
97
Beep length
,
41
Broadcasting
,
86
-
88
C
Chain Dialing
,
55
Contrast
,
47
Copies
,
76
-
78
Copy cut off setting
,
78
Cover sheet
,
94
-
96
D
Date, setting
,
32
Daylight Saving Time
,
34
Dial mode
,
14
Dialing
Chain
,
55
Direct Keypad
,
60
Normal
,
50
,
79
Rapid Key
,
58
,
79
Speed
,
59
,
79
Direct Keypad Dialing
,
60
Display messages
,
130
-
132
Distinctive ring
,
91
Document feeder
,
44
Document guides
,
44
Document restrictions
,
43
Document sizes
,
42
Document, maximum scanning size
,
43
Drum cartridge
Cleaning
,
122
-
123
Preparing
,
17
-
18
Replacing
,
119
-
121
E
ECM (Error Correction Mode)
,
65
E-MAIL
,
8
Extension telephone
Connecting
,
16
Using
,
70
F
FAX reception mode
,
35
,
67
Fax Signal Receive
,
73
Fine resolution priority
,
49
G
Group Keys
,
89
-
90
Group List
,
115
H
Halftone setting
,
47
Handset
,
12
Handset receiver volume
,
39
Hold
,
80
Housing, cleaning
,
117
Index
all-fo2970.book Page 144 Monday, July 24, 2000 7:45 AM
Index
145
J
Jams, clearing
,
133
-
136
L
Letters, entering
,
30
Line error
,
124
LINE IN USE light
,
8
Loading printing paper
,
21
-
23
Loading the document
,
44
M
Memory
Checking documents in
,
64
Sending faxes from
,
57
Substitute reception to
,
75
N
Normal Dialing
,
50
,
79
Number of rings in FAX reception mode
,
68
O
Option Setting List
,
114
Original document support
,
15
P
Paper jams, clearing
,
133
-
136
Paper size setting
,
23
Paper, loading
,
21
-
23
Parallel cable, connecting
,
24
Passcode List
,
113
Pauses in automatic dialing
,
53
Polling
,
101
-
106
Power cord
,
13
Q
Quick Online
,
66
R
Rapid Key Dialing
,
58
,
79
Recall interval
,
62
Recall times
,
63
Receive unit setting
,
36
Reception mode
A.M. mode
,
35
,
82
FAX mode
,
35
,
67
Setting
,
35
TEL mode
,
35
,
69
Reception Ratio setting
,
74
Redialing
,
51
,
62
,
80
Remote reception setting
,
72
Removing original document
,
45
Resolution
,
47
Ringer volume
,
40
S
Scanning glass, cleaning
,
117
Search Dial
,
61
,
80
Sender’s name and number, entering
,
28
-
31
Sharp Laser Multifunction software, in-
stalling
,
26
Speaker volume
,
38
Speed Dialing
,
59
,
79
T
TEL reception mode
,
35
,
69
TEL. LINE jack
,
14
TEL. SET jack
,
16
,
81
Tel/Fax Remote Number
,
71
,
72
Telephone line cord
,
14
Telephone Number List
,
113
Time, setting
,
32
Timer List
,
113
Timer operations
,
107
-
109
Toner cartridge
Installing
,
17
-
20
Replacing
,
118
all-fo2970.book Page 145 Monday, July 24, 2000 7:45 AM
Index
146
Transaction Report
,
115 Setting print-out condition
,
115
all-fo2970.book Page 146 Monday, July 24, 2000 7:45 AM
Index
147
all-fo2970.book Page 147 Monday, July 24, 2000 7:45 AM
Index
148
all-fo2970.book Page 148 Monday, July 24, 2000 7:45 AM
NOTICE
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER
ABOUT THE WARRANTY THAT YOUR SELLING DEALER
EXTENDS TO YOU. In order to assure you, the end-user, of
warranty protection, Sharp extends a limited warranty to each
of its authorized dealers and, in turn, requires each of its
authorized dealers to extend its own warranty to you on terms
that are no less favorable than those given to the dealer by
Sharp. You should be aware, however, that Sharp does not
itself extend any warranties, either express or implied, directly
to you, the end-user, and no one is authorized to make any
representations or warranties on behalf of Sharp. Specifically,
SHARP DOES NOT EXTEND TO YOU, THE END-USER,
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH
THE HARDWARE, SOFTWARE OR FIRMWARE EMBOD-
IED IN, OR USED IN CONJUNCTION WITH THIS PROD-
UCT. Sharp is not responsible for any damages or loss, either
direct, incidental or consequential, which you, the end-user,
may experience as a result of your purchase or use of the
hardware, software or firmware embodied in or used in con-
junction with this Product. Your sole remedy, in the event that
you encounter any difficulties with the Product, is against the
authorized dealer from which you purchased the Product.In
the event that this authorized dealer does not honor its war-
ranty commitments, please contact the Vice President, Sharp
Document Network System of America, Business Product
Group, Sharp Plaza, Mahwah, NJ 07430-2135, so that Sharp
can try to help assure complete satisfaction of all the warranty
rights to which you are entitled from the authorized dealer.
Warranty.fm Page 27 Monday, July 24, 2000 7:50 AM
SHARP DOCUMENT NETWORK SYSTEM OF
AMERICA
Sharp Plaza, Mahwah, New Jersey 07430-2135
SHARP CORPORATION
PRINTED IN CHINA
(TINSE4147SCZZ)
FOR YOUR RECORDS
Please record the model number and serial number below, for easy
reference, in case of loss or theft. These numbers are located on the
rear side of the unit.Space is also provided for other relevant
information.
Model Number
Serial Number
Date of Purchase
Place of Purchase
back.fm Page 27 Monday, July 24, 2000 7:51 AM
64


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