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Ricoh MP 3054 series Manual

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For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not found in paper manu-
als, see the online manuals available on our
web site
(http://www.ricoh.com/downloads/) .
Information for This Machine
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................7
Symbols Used in the Manuals.......................................................................................................................7
Model-Specific Information............................................................................................................................... 8
Names of Major Features..................................................................................................................................9
1. What You Can Do with This Machine
Searching by What You Want to Do............................................................................................................. 11
Reducing my Costs.......................................................................................................................................11
Using Scanned Files on the Computer....................................................................................................... 12
Registering Destinations...............................................................................................................................13
Operating the Machine More Effectively.................................................................................................. 14
What You Can Do with This Machine............................................................................................................15
Customizing the [Home] Screen.................................................................................................................15
Making Copies Using Various Functions................................................................................................... 16
Printing Data Using Various Functions........................................................................................................17
Utilizing Stored Document.......................................................................................................................... 17
Sending and Receiving Faxes without Paper............................................................................................ 18
Sending and Receiving Faxes via the Internet...........................................................................................20
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed...................................21
Using the Facsimile and the Scanner in a Network Environment.............................................................22
Embedding Text Information in Scanned Files...........................................................................................22
Preventing Information Leakage (Security Functions)............................................................................... 23
Centrally Controlling Scan Conditions and Distribution...........................................................................24
Monitoring and Setting the Machine Using a Computer......................................................................... 24
Preventing Unauthorized Copying............................................................................................................. 25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27
Guide to Components (mainly Europe)................................................................................. 27
Guide to Components (mainly Asia)......................................................................................30
Guide to Components (mainly North America).................................................................... 33
Guide to Functions of the Machine's Options................................................................................................37
Guide to Functions of the Machine's External Options.............................................................................37
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard
Operation Panel)..............................................................................................................................................56
1
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation
Panel)................................................................................................................................................................ 59
Changing the Display Language.................................................................................................................... 61
Changing the Display Language (When Using the Smart Operation Panel)......................................... 61
How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 62
Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 63
How to Use the [Home] Screen (When Using the Smart Operation Panel)............................................... 68
Adding Icons to the [Home] Screen (When Using the Smart Operation Panel).................................... 69
Registering Functions in a Program.................................................................................................................73
Example of Programs...................................................................................................................................76
Turning On/Off the Power..............................................................................................................................79
Turning On the Main Power........................................................................................................................79
Turning Off the Main Power........................................................................................................................79
Logging In the Machine...................................................................................................................................80
When the Authentication Screen is Displayed.......................................................................................... 80
User Code Authentication Using the Control Panel.................................................................................. 80
Logging In Using the Control Panel (When Using the Standard Operation Panel)............................... 80
Logging In Using the Control Panel (When Using the Smart Operation Panel)..................................... 81
Logging Out Using the Control Panel (When Using the Standard Operation Panel)............................82
Logging Out Using the Control Panel (When Using the Smart Operation Panel)..................................82
Placing Originals..............................................................................................................................................83
Placing Originals on the Exposure Glass (mainly Europe).................................................. 83
Placing Originals on the Exposure Glass (mainly Asia)....................................................... 83
Placing Originals on the Exposure Glass (mainly North America)......................................84
Placing Originals in the Auto Document Feeder....................................................................................... 85
3. Copy
Basic Procedure................................................................................................................................................87
Auto Reduce / Enlarge....................................................................................................................................89
Duplex Copying............................................................................................................................................... 91
Specifying the Original and Copy Orientation.........................................................................................93
Combined Copying......................................................................................................................................... 95
One-Sided Combine................................................................................................................................... 96
Two-Sided Combine....................................................................................................................................97
2
Copying onto Custom Size Paper from the Bypass Tray............................................................................100
Copying onto Envelopes...............................................................................................................................101
Copying onto Envelopes from the Bypass Tray...................................................................................... 101
Copying onto Envelopes from the Paper Tray........................................................................................ 102
Sort..................................................................................................................................................................103
Changing the Number of Sets..................................................................................................................104
Storing Data in the Document Server...........................................................................................................106
4. Fax
Basic Procedure for Transmissions (Memory Transmission)....................................................................... 107
Sending Originals Using the Exposure Glass (Memory Transmission).................................................109
Registering a Fax Destination................................................................................................................... 110
Deleting a Fax Destination........................................................................................................................111
Transmitting while Checking Connection to Destination (Immediate Transmission).................................113
Sending Originals Using the Exposure Glass (Immediate Transmission)............................................. 114
Canceling a Transmission............................................................................................................................. 116
Canceling a Transmission Before the Original Is Scanned....................................................................116
Canceling a Transmission While the Original Is Being Scanned.......................................................... 116
Canceling a Transmission After the Original Is Scanned.......................................................................117
Storing a Document.......................................................................................................................................119
Sending Stored Documents...................................................................................................................... 120
Printing the Journal Manually....................................................................................................................... 122
5. Print
Quick Install....................................................................................................................................................123
Displaying the Printer Driver Properties........................................................................................................124
Standard Printing........................................................................................................................................... 125
When Using the PCL 6 Printer Driver....................................................................................................... 125
Printing on Both Sides of Sheets................................................................................................................... 126
When Using the PCL 6 Printer Driver....................................................................................................... 126
Types of Two-sided Printing......................................................................................................................126
Combining Multiple Pages into Single Page............................................................................................... 127
When Using the PCL 6 Printer Driver....................................................................................................... 127
Types of Combine Printing........................................................................................................................127
Printing on Envelopes.................................................................................................................................... 129
3
Configuring Envelope Settings Using the Control Panel........................................................................ 129
Printing on Envelopes Using the Printer Driver........................................................................................ 130
Saving and Printing Using the Document Server.........................................................................................131
Storing Documents in Document Server.................................................................................................. 131
Managing Documents Stored in Document Server................................................................................ 132
6. Scan
Basic Procedure When Using Scan to Folder............................................................................................. 133
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.................................................................................................................................................................... 134
Registering an SMB Folder.......................................................................................................................136
Deleting an SMB Registered Folder.........................................................................................................140
Entering the Path to the Destination Manually........................................................................................ 141
Basic Procedure for Sending Scan Files by E-mail......................................................................................142
Registering an E-mail Destination.............................................................................................................143
Deleting an E-mail Destination................................................................................................................. 145
Entering an E-mail Address Manually..................................................................................................... 146
Basic Procedure for Storing Scan Files........................................................................................................ 147
Checking a Stored File Selected from the List......................................................................................... 148
Specifying the File Type................................................................................................................................ 150
Specifying Scan Settings...............................................................................................................................151
7. Document Server
Storing Data................................................................................................................................................... 153
Printing Stored Documents............................................................................................................................ 155
8. Web Image Monitor
Displaying Top Page..................................................................................................................................... 157
9. Adding Paper and Toner
Loading Paper................................................................................................................................................159
Precautions for Loading Paper................................................................................................................. 159
Loading Paper into Paper Trays............................................................................................................... 159
Loading Paper into the Bypass Tray........................................................................................................ 160
Printing from the Bypass Tray Using the Printer Function........................................................................162
Loading Paper into Tray 3 (LCT).............................................................................................................. 166
Loading Paper into the Large Capacity Tray (LCT)................................................................................ 168
4
Loading Orientation-fixed Paper or Two-sided Paper...........................................................................169
Recommended Paper.................................................................................................................................... 172
Recommended Paper Sizes and Types................................................................................................... 172
Adding Toner................................................................................................................................................. 183
Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 184
Disposing of Used Toner...........................................................................................................................185
10. Troubleshooting
When a Status Icon Is Displayed..................................................................................................................187
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 188
When the Machine Makes a Beeping Sound.............................................................................................190
When You Have Problems Operating the Machine...................................................................................191
When Multiple Functions Cannot Be Executed Simultaneously............................................................ 195
Messages Displayed When You Use the Copy/Document Server Function...........................................197
Messages Displayed When You Use the Facsimile Function.....................................................................201
When Network Setting Problems Occur................................................................................................. 202
When the Remote Fax Function Cannot Be Used...................................................................................208
Messages Displayed When You Use the Printer Function..........................................................................211
Messages Displayed on the Control Panel When You Use the Printer Function..................................211
Messages Printed on the Error Logs or Reports When You Use the Printer Function...........................214
Messages Displayed When You Use the Scanner Function...................................................................... 225
Messages Displayed on the Control Panel When You Use the Scanner Function.............................. 225
Messages Displayed on the Client Computer.........................................................................................235
When Other Messages Appear...................................................................................................................241
When There Is a Problem Scanning or Storing Originals......................................................................243
When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel)................243
When the Address Book Is Updated....................................................................................................... 244
When Data Cannot Be Sent Due to a Problem with the Destination.....................................................245
When the Machine Cannot Be Operated Due to a Problem with the User Certificate.......................245
When Problems Occur While Logging In............................................................................................... 247
When the User Lacks Privileges to Perform an Operation..................................................................... 247
When the LDAP Server Cannot Be Used.................................................................................................248
11. Information for This Machine
Information on Environmental Regulations.................................................................................................. 249
5
ENERGY STAR Program........................................................................................................................... 249
Energy Saving Functions...........................................................................................................................249
User Information on Electrical and Electronic Equipment (mainly Europe)...................... 252
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
.................................................................................................................................................................... 253
Environmental Advice for Users (mainly Europe)............................................................... 254
Notes to users in the state of California (Notes to Users in USA) (mainly North America)....
.................................................................................................................................................................... 255
INDEX...........................................................................................................................................................257
6
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia), (mainly Europe), or (mainly Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see page 8 "Model-Specific
Information".
7
Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
DCG004
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27, -29, -64, -65, -67, -69
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -57, -58
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
• If your machine is a region A model and "CODE XXXX -27, -64, -65, -67" is printed on the label,
see " (mainly Europe)" also.
• If your machine is a region A model and "CODE XXXX -29, -69" is printed on the label, see
" (mainly Asia)" also.
8
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Auto Reverse Document Feeder ARDF
• Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex
scanning ADF)
• Large Capacity Tray LCT
9
10
1. What You Can Do with This Machine
You can search for a description by what you want to do.
Searching by What You Want to Do
You can search for a procedure by what you want to do.
Reducing my Costs
BRL059S
Printing multi-page documents on both sides of sheets (Duplex Copy)
See "Duplex Copying", Copy/ Document Server.
Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax))
See "Combined Copying", Copy/ Document Server.
See "Combine Two Originals", Fax.
Printing received faxes on both sides of sheets (2 Sided Print)
See "Two-Sided Printing", Fax.
Converting received faxes to electronic formats (Paperless Fax)
See "Confirming/Printing/Deleting Received and Stored Documents", Fax.
Sending files from the computer without printing them (LAN-Fax)
See "Sending Fax Documents from Computers", Fax.
11
Checking how much paper is saved ([Information] screen)
See "How to Use the [Information] Screen", Getting Started.
Reducing electricity consumption
See "Saving Energy", Getting Started.
See "Timer Settings", Connecting the Machine/ System Settings.
Using Scanned Files on the Computer
BQX138S
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan.
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan.
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan.
Embedding text information in scanned files
See "Embedding Text Information in Scanned Data", Scan.
Converting transmitted faxes to electronic formats and sending them to a computer
See "Overview of Folder Transmission Function", Fax.
1. What You Can Do with This Machine
12
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server.
Registering Destinations
BRL060S
Using the control panel to register destinations in the Address Book
See "Registering Entered Destinations to the Address Book", Fax.
See "Registering a destination in the address book manually", Scan.
Using Web Image Monitor to register destinations from a computer
See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax.
Downloading destinations registered in the machine to the LAN-Fax driver destination list
See "Using the machine's Address Book as the LAN-Fax destination list", Fax.
Searching by What You Want to Do
13
Operating the Machine More Effectively
BQX139S
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions.
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/FAX/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print.
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print.
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)",
Convenient Functions.
See "Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)", Convenient
Functions.
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen (When Using the Standard Operation
Panel)", Convenient Functions.
See "Changing the Order of Icons on the [Home] Screen (When Using the Smart Operation
Panel)", Convenient Functions.
1. What You Can Do with This Machine
14
What You Can Do with This Machine
This section describes the features of this machine.
Customizing the [Home] Screen
The icons of each function are displayed on the [Home] screen.
CUM001
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen (When
Using the Standard Operation Panel)" and "How to Use the [Home] Screen (When Using the Smart
Operation Panel)", Getting Started.
• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them (When Using the Standard Operation Panel)" and "How to Customize the [Home]
Screen (When Using the Smart Operation Panel)", Convenient Functions.
What You Can Do with This Machine
15
Making Copies Using Various Functions
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
page numbers, and texts.
See "Stamps", Copy/ Document Server.
• You can reduce or enlarge the copy image. Auto Reduce / Enlarge function enables the machine
to detect the original size automatically. Also, it enables the machine to select an appropriate
reproduction ratio based on the paper size you specify. If the orientation of the original is different
from that of the paper you are copying onto, the machine rotates the original image by 90 degrees
to match it with the copy paper.
See "Reducing or Enlarging Originals", Copy/ Document Server.
• Copier functions such as Duplex, Combine, Booklet, and Magazine allow you to save on paper by
copying multiple pages onto single sheets.
For details about duplex copying, see "Duplex Copying", Copy/ Document Server.
For details about combined copying, see "Combined Copying", Copy/ Document Server.
For details about the booklet and magazine functions, see "Booklet/Magazine", Copy/
Document Server.
• You can copy onto various types of paper such as envelopes and OHP transparencies.
See "Copying onto Various Types of Paper", Copy/ Document Server.
• The finisher allows you to sort, staple, and punch holes in your copies.
See "Finishing", Copy/ Document Server.
1. What You Can Do with This Machine
16
Printing Data Using Various Functions
• This machine supports network and local connections.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
See "Storing Documents in the Hard Disk Drive and Printing Them", Print.
• The finisher allows you to collate, staple, and punch holes in your prints.
For details about stapling, see "Staple", Print.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
See "Direct Printing from a Memory Storage Device", Print.
Utilizing Stored Document
You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.
Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored
files via the network. You can also change print settings and print multiple documents (Document Server).
What You Can Do with This Machine
17
• You can retrieve stored documents scanned in scanner mode to your computer.
• Using the file format converter, you can download documents stored in copier, Document Server,
or printer mode to your computer.
• For details about how to use the Document Server, see "Storing Data in the Document Server",
Copy/ Document Server.
• For details about the Document Server in copier mode, see "Document Server", Copy/ Document
Server.
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print.
• For details about the Document Server in fax mode, see "Storing a Document", Fax.
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan.
Sending and Receiving Faxes without Paper
Reception
You can store and save received fax documents as electronic formats in the machine's hard disk
without printing them.
1. What You Can Do with This Machine
18
You can use Web Image Monitor to check, print, delete, retrieve, or download documents using
your computer (Storing received documents).
• See "Confirming/Printing/Deleting Received and Stored Documents", Fax.
Transmission
You can send a fax from your computer over the network (Ethernet or wireless LAN) to this
machine, which then forwards the fax via its telephone connection (LAN-Fax).
• To send a fax, print from the Windows application you are working with, select LAN-Fax as
the printer, and then specify the destination.
• You can also check the sent image data.
What You Can Do with This Machine
19
• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.
• For details about how to use the function, see "Sending Fax Documents from Computers", Fax.
Sending and Receiving Faxes via the Internet
xxx@xxx.com
xxx.xxx.xxx.xxx
xxx@xxx.com
xxx.xxx.xxx.xxx
E-mail Transmission and Reception
This machine converts scanned document images to e-mail format, and transmits and receives the
e-mail data over the Internet.
• To send a document, specify an e-mail address instead of dialing the destination telephone
number (Internet Fax and e-mail transmission).
See "Specifying an Internet Fax Destination by Entering It Manually", Fax.
• This machine can receive e-mail messages via Internet Fax or from computers (Internet Fax
Reception and Mail to Print).
See "Receiving E-mail by Internet Fax/Mail to Print", Fax.
• Internet Fax compatible machines and computers that have e-mail addresses can receive e-
mail messages via Internet Fax.
IP-Fax
The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP
network.
• To send a document, specify an IP address or host name instead of a fax number (IP-Fax
Transmission).
See "Specifying an IP-Fax Destination by Entering It Manually", Fax.
1. What You Can Do with This Machine
20
• This machine can receive documents sent via Internet Fax (IP-Fax Reception).
See "Types of Reception", Fax.
• Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public
switched telephone network (PSTN).
• For details about the machine's settings, see "Network Settings Requirements", Connecting the
Machine/ System Settings.
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed
You can send and receive faxes through a different machine's fax functions via a network (Remote Fax).
CJQ612
• To use the remote fax function, install the fax connection unit on the main-machine and sub-
machine.
• The procedure for sending faxes is as same as that of for the machine with the fax unit. When a job
has finished, confirm results displayed on sending history or printed on reports.
• You can forward documents received by the main machine with the facsimile function to sub-
machines.
• For details, see "Sending/Receiving Documents Using a Remote Machine (Remote Fax)", Fax.
What You Can Do with This Machine
21
Using the Facsimile and the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
See "Overview of E-mail Transmission Function", Fax.
See "Basic Procedure for Sending Scan Files by E-mail", Scan.
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
See "Overview of Folder Transmission Function", Fax.
See "Basic Procedure When Using Scan to Folder", Scan.
• You can use Web Services on Devices (WSD) to send scan files to a client computer.
See "Basic Operating Procedure of WSD Scanner (Push Type)", Scan.
Embedding Text Information in Scanned Files
You can extract text information from a scanned document and embed it in the file without using a
computer.
If you scan a document using this function, embedded text can be searched by using the text search
function or copied to another document.
1. What You Can Do with This Machine
22
• To use this function, the OCR unit is required.
• You can select a file type from [PDF], [High Compression PDF], or [PDF/A].
• This function can optically recognize characters in various languages and up to approximately
40,000 characters a page.
• See "Embedding Text Information in Scanned Data", Scan.
Preventing Information Leakage (Security Functions)
CJQ608
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
What You Can Do with This Machine
23
• You can limit the usage of functions for each user.
• See Security Guide.
Centrally Controlling Scan Conditions and Distribution
You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to
manage the destinations and scan settings for each individual user in a group and to use the information
when distributing scanned data.
You can also use this system to centrally manage information about people using the network and the
machine's scanner functions. Both delivered files and user information can be controlled.
• You must set up and configure a Windows server to use the distributed scan management system.
This system is supported by Windows Server 2008 R2 or later.
• For details about how to deliver files using the distributed scan management system, see
"Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management",
Scan.
Monitoring and Setting the Machine Using a Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
1. What You Can Do with This Machine
24
You can check which tray is running out of paper, register information in the Address Book, specify the
network settings, configure and change the system settings, manage jobs, print the job history, and
configure the authentication settings.
• See "Using Web Image Monitor", Connecting the Machine/ System Settings.
• See Web Image Monitor Help.
Preventing Unauthorized Copying
You can print embedded patterns on printouts to prevent unauthorized copying.
What You Can Do with This Machine
25
• Using the copier function or the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security unit, protected pages are
grayed out in the copy. This can minimize the risk of confidential information being copied.
Protected fax messages are grayed out before being transmitted or stored. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the copier function or the printer driver, you can embed text in the printed document for
unauthorized copy prevention. If the document is copied, scanned, or stored in a Document Server
by a copier or multifunction printer, the embedded text appears conspicuous in the copy,
discouraging such unauthorized copying.
• For details, see the printer driver Help and Security Guide.
• For details about this function in the copier mode, see "Preventing Unauthorized Copies", Copier/
Document Server.
• For details about this function in the printer mode, see "Printing Documents That Are Not Authorized
for Duplication", Print.
1. What You Can Do with This Machine
26
2. Getting Started
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
Guide to Components (mainly Europe)
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Front and left view
1
2
4
6
7
8
9
DCG001
5
3
1. ADF
(The illustration shows the ARDF.)
Lower the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass
Place originals face down here.
27
3. Vents
Prevent overheating.
4. Control panel
See page 56 "Guide to the Names and Functions of the Machine's Control Panel (When Using the
Standard Operation Panel)" or page 59 "Guide to the Names and Functions of the Machine's Control Panel
(When Using the Smart Operation Panel)".
5. Main power switch
To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.
6. Internal tray 1
Copied/printed paper and fax messages are delivered here.
7. Front cover
Open to replace the toner cartridge.
8. Paper trays (Trays 1–2)
Load paper here.
9. Lower paper trays
Load paper here.
2. Getting Started
28
Front and right view
DCG002
1
2
3
4
5
6
7
1. ADF's extender
Pull this extender to support large paper.
2. Bypass tray
Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.
3. Paper guides
When loading paper in the bypass tray, align the paper guides flush against the paper.
4. Extender
Pull this extender out when loading sheets larger than A4 , 8
1
/
2
× 11 in the bypass tray.
5. Vents
Prevent overheating.
Guide to Names and Functions of Components
29
6. Lower right cover
Open this cover when a paper jam occurs.
7. Right cover
Open this cover when a paper jam occurs.
Rear and left view
DCG003
1
1
1
1. Vents
Prevent overheating.
Guide to Components (mainly Asia)
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
2. Getting Started
30
Front and left view
1
2
4
6
7
8
9
DCG001
5
3
1. Exposure glass cover or ADF
(The illustration shows the ARDF.)
Lower the exposure glass cover or the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass
Place originals face down here.
3. Vents
Prevent overheating.
4. Control panel
See page 56 "Guide to the Names and Functions of the Machine's Control Panel (When Using the
Standard Operation Panel)" or page 59 "Guide to the Names and Functions of the Machine's Control Panel
(When Using the Smart Operation Panel)".
5. Main power switch
To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.
6. Internal tray 1
Copied/printed paper and fax messages are delivered here.
7. Front cover
Open to replace the toner cartridge.
Guide to Names and Functions of Components
31
8. Paper trays (Trays 1–2)
Load paper here.
9. Lower paper trays
Load paper here.
Front and right view
DCG002
1
2
3
4
5
6
7
1. ADF's extender
Pull this extender to support large paper.
2. Bypass tray
Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.
3. Paper guides
When loading paper in the bypass tray, align the paper guides flush against the paper.
2. Getting Started
32
4. Extender
Pull this extender out when loading sheets larger than A4 , 8
1
/
2
× 11 in the bypass tray.
5. Vents
Prevent overheating.
6. Lower right cover
Open this cover when a paper jam occurs.
7. Right cover
Open this cover when a paper jam occurs.
Rear and left view
DCG003
1
1
1
1. Vents
Prevent overheating.
Guide to Components (mainly North America)
• Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal
components.
Guide to Names and Functions of Components
33
Front and left view
1
2
4
6
7
8
9
DCG001
5
3
1. ADF
(The illustration shows the ARDF.)
Lower the ADF over originals placed on the exposure glass.
If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.
2. Exposure glass
Place originals face down here.
3. Vents
Prevent overheating.
4. Control panel
See page 56 "Guide to the Names and Functions of the Machine's Control Panel (When Using the
Standard Operation Panel)" or page 59 "Guide to the Names and Functions of the Machine's Control Panel
(When Using the Smart Operation Panel)".
5. Main power switch
To operate the machine, the main power switch must be on. If it is off, open the main power switch's cover and
turn the switch on.
6. Internal tray 1
Copied/printed paper and fax messages are delivered here.
7. Front cover
Open to replace the toner cartridge.
2. Getting Started
34
8. Paper trays (Trays 1–2)
Load paper here.
9. Lower paper trays
Load paper here.
Front and right view
DCG002
1
2
3
4
5
6
7
1. ADF's extender
Pull this extender to support large paper.
2. Bypass tray
Use to copy or print on OHP transparencies, adhesive labels, and paper that cannot be loaded in the paper
trays.
3. Paper guides
When loading paper in the bypass tray, align the paper guides flush against the paper.
Guide to Names and Functions of Components
35
4. Extender
Pull this extender out when loading sheets larger than A4 , 8
1
/
2
× 11 in the bypass tray.
5. Vents
Prevent overheating.
6. Lower right cover
Open this cover when a paper jam occurs.
7. Right cover
Open this cover when a paper jam occurs.
Rear and left view
DCG003
1
1
1
1. Vents
Prevent overheating.
2. Getting Started
36
Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
Check which type of machine you have. See Read This First.
External options for Type 1, 2, and 3 (mainly Europe)
DCG031
9
345
6
12
13
1
2
10
8
7
11
1. Lower paper tray
Holds up to 550 sheets of paper.
Guide to Functions of the Machine's Options
37
2. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
3. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
4. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
5. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
6. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
7. Bridge unit
Relays paper to the finisher.
8. Internal shift tray
Sorts and stacks multiple sheets of paper.
9. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
10. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
11. Internal Finisher SR3180
Sorts and stacks multiple sheets of paper, and staples them without using staples.
12. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
13. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
38
External options for Type 1, 2, and 3 (mainly Asia)
DCG032
12
678
9
15
16
4
5
13
11
10
3
1
2
14
1. Exposure glass cover
Lower this cover over originals.
2. ARDF
Load a stack of originals here. They will feed in automatically.
3. Smart Operation Panel
This control panel is provided with advanced operativity.
4. Lower paper tray
Holds up to 550 sheets of paper.
5. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
Guide to Functions of the Machine's Options
39
6. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
7. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
8. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
9. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
10. Bridge unit
Relays paper to the finisher.
11. Internal shift tray
Sorts and stacks multiple sheets of paper.
12. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
13. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
14. Internal Finisher SR3180
Sorts and stacks multiple sheets of paper, and staples them without using staples.
15. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
16. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
40
External options for Type 1, 2, and 3 (mainly North America)
DCG033
11
567
8
14
15
3
4
12
10
2
9
1
13
1. Smart Operation Panel
This control panel is provided with advanced operativity.
2. Handset
Used as a receiver when a fax unit is installed.
Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a
telephone.
3. Lower paper tray
Holds up to 550 sheets of paper.
4. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
Guide to Functions of the Machine's Options
41
5. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
6. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
7. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
8. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
9. Bridge unit
Relays paper to the finisher.
10. Internal shift tray
Sorts and stacks multiple sheets of paper.
11. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
12. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
13. Internal Finisher SR3180
Sorts and stacks multiple sheets of paper, and staples them without using staples.
14. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
15. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
42
External options for Type 4 and 5 (mainly Europe)
DCG034
9
345
6
11
1
2
10
8
12
13
14
7
1. Lower paper tray
Holds up to 550 sheets of paper.
2. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
3. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
4. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
5. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
Guide to Functions of the Machine's Options
43
6. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
7. Bridge unit
Relays paper to the finisher.
8. Internal shift tray
Sorts and stacks multiple sheets of paper.
9. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
10. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
11. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
12. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
13. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
14. Booklet Finisher SR3170
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
44
External options for Type 4 and 5 (mainly Asia)
DCG035
13
789
10
15
5
6
14
12
16
17
18
2
3
11
4
1
1. Exposure glass cover
Lower this cover over originals.
2. One-pass duplex scanning ADF
Load a stack of originals here. They will feed in automatically.
3. ARDF
Load a stack of originals here. They will feed in automatically.
4. Smart Operation Panel
This control panel is provided with advanced operativity.
5. Lower paper tray
Holds up to 550 sheets of paper.
6. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
Guide to Functions of the Machine's Options
45
7. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
8. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
9. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
10. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
11. Bridge unit
Relays paper to the finisher.
12. Internal shift tray
Sorts and stacks multiple sheets of paper.
13. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
14. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
15. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
16. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
17. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
46
18. Booklet Finisher SR3170
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
External options for Type 4 and 5
(mainly North America)
DCG036
11
567
8
13
3
4
12
10
14
15
16
2
9
1
1. Smart Operation Panel
This control panel is provided with advanced operativity.
2. Handset
Used as a receiver when a fax unit is installed.
Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a
telephone.
Guide to Functions of the Machine's Options
47
3. Lower paper tray
Holds up to 550 sheets of paper.
4. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
5. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
6. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
7. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
8. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
9. Bridge unit
Relays paper to the finisher.
10. Internal shift tray
Sorts and stacks multiple sheets of paper.
11. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
12. Internal Finisher SR3130
Sorts, stacks, and staples multiple sheets of paper.
Copies can be punched if the optional punch unit is installed on the finisher.
13. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
14. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
15. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
2. Getting Started
48
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
16. Booklet Finisher SR3170
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
External options for Type 6
(mainly Europe)
DCG037
9
345
6
10
1
2
8
11
12
13
7
1. Lower paper tray
Holds up to 550 sheets of paper.
Guide to Functions of the Machine's Options
49
2. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
3. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
4. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
5. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
6. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
7. Bridge unit
Relays paper to the finisher.
8. Internal shift tray
Sorts and stacks multiple sheets of paper.
9. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
10. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
11. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
12. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
50
13. Booklet Finisher SR3170
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
External options for Type 6
(mainly Asia)
DCG038
10
456
7
11
2
3
9
12
13
14
8
1
1. Smart Operation Panel
This control panel is provided with advanced operativity.
2. Lower paper tray
Holds up to 550 sheets of paper.
Guide to Functions of the Machine's Options
51
3. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
4. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
5. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
6. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
7. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
8. Bridge unit
Relays paper to the finisher.
9. Internal shift tray
Sorts and stacks multiple sheets of paper.
10. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
11. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
12. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
13. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
52
3. Lower paper tray
Holds up to 550 sheets of paper.
4. Caster table for lower paper tray
To use the lower paper tray, attach the caster table.
5. Tray 3 (LCT)
Holds up to 2,000 sheets of paper.
You can load paper even if Tray 3 (LCT) is in use. It is okay to pull out the left half of the tray while Tray 3
(LCT) is in use.
6. Large capacity tray (LCT)
Holds up to 1,500 sheets of paper.
7. Lower paper trays
Consists of two paper trays. Holds up to 1,100 sheets of paper. Each paper tray holds 550 sheets.
8. Internal tray 2
If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.
9. Bridge unit
Relays paper to the finisher.
10. Internal shift tray
Sorts and stacks multiple sheets of paper.
11. External tray
If you select this as the output tray, copied/printed paper and fax messages are delivered here face down.
12. Finisher SR3140
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
13. Booklet Finisher SR3150
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
14. Finisher SR3160
Sorts, stacks, and staples multiple sheets of paper. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
Copies can be punched if the optional punch unit is installed on the finisher.
2. Getting Started
54
15. Booklet Finisher SR3170
Sorts, stacks, and staples multiple sheets of paper. The saddle stitch function can staple multiple sheets of
paper in the center and fold them into booklets. Consists of the following paper trays:
• Finisher upper tray
• Finisher shift tray
• Finisher booklet tray
Copies can be punched if the optional punch unit is installed on the finisher.
Guide to Functions of the Machine's Options
55
Guide to the Names and Functions of the
Machine's Control Panel (When Using the
Standard Operation Panel)
This illustration shows the control panel of the machine with options fully installed.
1 4 5 6 732
8
9
10
11
1213141516171819
20
21
22
CUV012
1. [Home] key
Press to display the [Home] screen. For details, see page 62 "How to Use the [Home] Screen (When Using
the Standard Operation Panel)"
2. Function keys
No functions are registered to the function keys as a factory default. You can register often used functions,
programs, and Web pages. For details, see "Configuring function keys (when using the standard operation
panel)", Getting Started.
3. Display panel
Displays keys for each function, operation status, or messages. See "Changing Modes (When Using the
Standard Operation Panel)" and "How to Use the Screens on the Control Panel", Getting Started.
4. [Reset] key
Press to clear the current settings.
2. Getting Started
56
5. [Program] key (copier, Document Server, facsimile, and scanner mode)
• Press to register frequently used settings, or to recall registered settings.
See "Registering Frequently Used Functions", Convenient Functions.
• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.
See "Changing the Default Functions of the Initial Screen", Convenient Functions.
6. [Interrupt] key
Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.
7. Main power indicator
The main power indicator goes on when you turn on the main power switch.
8. [Energy Saver] key
Press to switch to and from Sleep mode. See "Saving Energy", Getting Started.
When the machine is in Sleep mode, the [Energy Saver] key flashes slowly.
9. [Login/Logout] key
Press to log in or log out.
10. [User Tools/Counter] key
• User Tools
Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting
the Machine/ System Settings.
• Counter
Press to check or print the counter value. See "Counter", Maintenance and Specifications.
You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Inquiry using the User Tools", Maintenance and Specifications.
11. [Simple Screen] key
Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started.
12. [ ] key (Enter key)
Press to confirm values entered or items specified.
13. [Start] key
Press to start copying, printing, scanning, or sending.
14. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server.
15. [Stop] key
Press to stop a job in progress, such as copying, scanning, faxing, or printing.
16. [Clear] key
Press to delete a number entered.
17. Number keys
Use to enter the numbers for copies, fax numbers and data for the selected function.
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)
57
18. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
19. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.
20. Communicating indicator, Fax Received indicator, Confidential File indicator
• Communicating indicator
Lights continuously during data transmission and reception.
• Fax Received indicator
Lights continuously while data other than personal box or Memory Lock file is being received and stored
in the fax memory.
See "Substitute Reception", Fax.
• Confidential File indicator
Lights continuously while personal box data is being received.
Flashes while Memory Lock file is being received.
See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax.
21. Media access lamp
Lights up when a memory storage device is inserted in the media slot.
22. Media slots
Use to insert an SD card or a USB flash memory device.
2. Getting Started
58
Guide to the Names and Functions of the
Machine's Control Panel (When Using the
Smart Operation Panel)
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1. [Home] key
Press to display the [Home] screen. For details, see page 68 "How to Use the [Home] Screen (When Using
the Smart Operation Panel)".
2. Display panel
This is a touch panel display that features icons, keys, shortcuts, and widgets that allow you to navigate the
screens of the various functions and applications and provide you with information about operation status and
other messages. See "How to Use the Standard Applications' Screen (When Using the Smart Operation
Panel)", Getting Started.
3. Main power indicator
The main power indicator goes on when you turn on the main power switch. When the machine is in Sleep
mode, the main power indicator flashes slowly. In Fusing Unit Off mode, the main power indicator is lit.
4. [Stop] key
Press to stop a job in progress, such as copying, scanning, faxing, or printing.
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)
59
5. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
6. Data In indicator (facsimile and printer mode)
Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print.
7. Fax indicator
Indicates the status of the fax functions. Flashes during data transmission and reception. Stays lit when
receiving a fax via Confidential or Substitute Reception.
8. [Menu] key
Displays the menu screen while Screen Features are enabled or applications available only on the Smart
Operation Panel are used.
9. [Return] key
Press this key to return to the previous screen while Screen Features are enabled or applications available only
on the Smart Operation Panel are used.
10. Media access lamp
Lights up when a memory storage device is inserted in the media slot.
11. Media slots
Use to insert an SD card or a USB flash memory device.
2. Getting Started
60
Changing the Display Language
You can change the language used on the display. English is set as default.
1. Display the initial settings screen.
• When using the standard operation panel
Press the [User Tools/Counter] key.
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• When using the Smart Operation Panel
Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then
press the [User Tools] icon ( ) on the Home screen 4.
2. Press language key until the language you want to display appears.
3. Close the initial settings screen.
• When using the standard operation panel
Press the [User Tools/Counter] key.
• When using the Smart Operation Panel
Press [User Tools/Counter] ( ) on the top right of the screen.
Changing the Display Language (When Using the Smart Operation Panel)
1. Press the [Home] key on the top left of the control panel. Flick the screen to the left, and
then press the Change Languages Widget on the Home screen 4.
2. Select the language you want to display.
3. Press [OK].
Changing the Display Language
61
How to Use the [Home] Screen (When Using
the Standard Operation Panel)
The icons of each function are displayed on the [Home] screen.
You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of
added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by
pressing the shortcut icons.
To display the [Home] screen, press the [Home] key.
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1. [Copier]
Press to make copies.
For details about how to use the copy function, see Copy/ Document Server.
2. [Facsimile]
Press to send or receive faxes.
For details about how to use the fax function, see Fax.
3. [Scanner]
Press to scan originals and save images as files.
For details about how to use the scanner function, see Scan.
4. [Printer]
Press to make settings for using the machine as a printer.
For details about how to make settings for the printer function, see Print.
5. Home screen image
You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying an Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient
Functions.
2. Getting Started
62
6. /
Press to switch pages when the icons are not displayed on 1 page.
7. Shortcut icon
You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register
shortcuts, see page 63 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)".
The program number appears on the bottom of the shortcut icon. For details about examples of shortcuts that
you can program, see page 76 "Example of Programs".
8. [Address Book Management]
Press to display the Address Book.
For details about how to use the Address Book, see "Address Book", Connecting the Machine/ System
Settings.
9. [Browser]
Press to display Web pages.
For details about how to use the browser function, see "Using the Browser Function", Convenient Functions.
10. [Document Server]
Press to store or print documents on the machine's hard disk.
For details about how to use the Document Server function, see Copy/ Document Server.
Adding Icons to the [Home] Screen (When Using the Standard Operation
Panel)
You can add shortcuts to programs stored in copier, facsimile, or scanner mode, or Web pages
registered in Favorites using the browser function.
You can also review icons of functions and embedded software applications that you deleted from the
[Home] screen.
• Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.
• Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the
shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters
can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the
30th character is replaced with "...".
• For details about how to make a program, see page 73 "Registering Functions in a Program".
• For details about the procedure for registering Web pages to Favorites, see "Specifying the
Settings for Favorites", Convenient Functions.
• Shortcuts to Web pages that are registered to Common Favorites can be registered to the [Home]
screen. When user authentication is enabled, shortcuts to Web pages that are registered to
Favorites by User can also be registered to a user's [Home] screen.
How to Use the [Home] Screen (When Using the Standard Operation Panel)
63
• For details about the procedure for registering a shortcut using the [Program] screen, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions.
• You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For
details see "Deleting an Icon on the [Home] Screen (When Using the Standard Operation Panel)",
Convenient Functions.
• You can change the position of icons. For details, see "Changing the Order of Icons on the [Home]
Screen (When Using the Standard Operation Panel)", Convenient Functions.
Adding icons to the [Home] screen using Web Image Monitor (when using the
standard operation panel)
1. Start Web Image Monitor.
For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings.
2. Log in to Web Image Monitor.
3. To add icons to the default [Home] screen, point to [Device Management], and then click
[Device Home Management]. To add icons to a user's [Home] screen, point to [Customize
Screen per User].
4. Click [Edit Icons].
5. Point to [ Icon can be added.] of the position that you want to add, and then click [
Add].
6. Select the function or shortcut icon you want to add.
7. Click [OK] four times.
Adding icons to the [Home] screen using the User Tools (when using the standard
operation panel)
In the following procedure, a shortcut to a copier program is registered to the [Home] screen.
1. Register a program.
2. Getting Started
64
2. Press the [User Tools/Counter] key.
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3. Press [Edit Home].
4. Press [Add Icon].
How to Use the [Home] Screen (When Using the Standard Operation Panel)
65
5. Press the [Program] tab.
6. Make sure that [Copier Program] is selected.
7. Select the program you want to add.
8. Specify the position where [Blank] is displayed.
2. Getting Started
66
9. Press [OK].
10. Press the [User Tools/Counter] key.
• Press on the upper-right corner of the screen to check the position on the simple screen.
How to Use the [Home] Screen (When Using the Standard Operation Panel)
67
How to Use the [Home] Screen (When Using
the Smart Operation Panel)
To display the [Home] screen, press the [Home] key on the control panel.
One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can
add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register
widgets such as the Change Languages Widget to it.
• Do not apply strong impact or force to the screen, or it may be damaged. Maximum force
allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)
The [Home] screen of the Smart Operation Panel consists of five screens, from Home screen 1 to Home
screen 5. Home screen 3 is the default screen that appears first after you press the [Home] key.
To switch between screens, flick your finger to the right or left on the screen.
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1. The name of the user who is logged in
Displays the name of the user currently logging in to the machine. The name of the user is displayed only when
user authentication is enabled.
2. [Login]/[Logout]
These keys are displayed when user authentication is enabled. When you press [Login], the authentication
screen appears. If you have been already logged in to the machine, [Logout] appears. To log out of the
machine, press [Logout].
For details about how to log in and out, see page 80 "Logging In the Machine".
3. Energy Saver
Press to switch to and from Sleep mode.
For details about the modes, see "Saving Energy", Getting Started.
2. Getting Started
68
4. Icon display area
Displays the function or application icons and widgets. Displayed icons differ between the five home screens.
For details about icons on each screen, see "Main Icons on the [Home] Screen (When Using the Smart
Operation Panel)", Getting Started.
You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home]
Screen", Convenient Functions.
5. Application list icon
Press to display the application list. The list contains all the applications that are installed on the Smart
Operation Panel. You can create shortcuts to the applications on the [Home] screen. For details, see
"Customizing the [Home] Screen", Convenient Functions.
6. Icons to switch between screens
Press to switch between the five home screens. The icons appear at the bottom right and left of the screen, the
number of icons indicates the number of screens on each side of the current screen. For example, when you
view Home screen 3, 2 icons are displayed at both the right and left sides.
To view thumbnails of all five home screens, hold down .
Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)
Adding shortcuts to the [Home] screen (when using the Smart Operation Panel)
You can add shortcuts to the machine's functions.
You can display the icons for the machine's functions and the embedded software applications after you
delete them from the [Home] screen.
1. Press the [Home] key.
CZP155
2. Select the screen to which you want to add a shortcut.
3. Press and hold down an area on the screen where no icons are displayed.
4. Press [Icon] on the [Add to Home] screen.
How to Use the [Home] Screen (When Using the Smart Operation Panel)
69
5. Press [Application] or [Machine Application].
Press [Application] to select quick applications or other Smart Operation Panel applications.
Press [Machine Application] to select copier mode, fax mode, or some other of the machine's
applications.
6. Select the application you want to add from the list.
Adding shortcuts to bookmarks on the [Home] screen (when using the Smart
Operation Panel)
You can add shortcuts to bookmarks that have been registered in favorites in the Web Browser to the
[Home] screen.
1. Press the [Home] key.
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2. Select the screen to which you want to add a shortcut.
3. Press and hold down an area on the screen where no icons are displayed.
4. Press [Icon] on the [Add to Home] screen.
5. Press [Bookmark].
6. Select the bookmark you want to add from the list.
Adding shortcuts to programs to the [Home] screen (when using the Smart Operation
Panel)
You can add shortcuts to programs registered on Copier, Facsimile, or Scanner mode.
Even if you press [Program to Home] on the [Program] screen of each function, the shortcuts are not
displayed on the [Home] screen.
1. Display the function screen to which you want to register a program.
2. Press [Recall/Program/Change Program] on the bottom left of screen.
3. Register a program.
2. Getting Started
70
4. Press the [Home] key.
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5. Select the screen to which you want to add a shortcut.
6. Press and hold down an area on the screen where no icons are displayed.
7. Press [Icon] on the [Add to Home] screen.
8. Press [Machine Application].
9. Select the program you want to add from the list.
Adding shortcuts from the application list screen (when using the Smart Operation
Panel)
You can add shortcuts of applications installed on the Smart Operation Panel.
1. Press the [Home] key.
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2. Select the screen to which you want to add a shortcut.
3. Press .
4. Press and hold the icon you want to add to the [Home] screen.
How to Use the [Home] Screen (When Using the Smart Operation Panel)
71
Adding widgets to the [Home] screen (when using the Smart Operation Panel)
You can add widgets to the [Home] screen to show the remaining amount of toner or change the display
language.
1. Press the [Home] key.
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2.
Select the screen to which you want to add a widget.
3. Press and hold down an area on the screen where no icons are displayed.
4. Press [Widget] on the [Add to Home] screen.
5. Select the widget you want to add from the list.
2. Getting Started
72
Registering Functions in a Program
Depending on the functions, the number of programs that can be registered is different.
• Copier: 25 programs
• Document Server: 25 programs
• Facsimile: 100 programs
• Scanner: 25 programs
The following settings can be registered to programs:
Copier:
Original type, density, Special Original, paper tray, Store File (except for User Name, File Name,
and Password), Auto Reduce / Enlarge, Create Margin, ID Card Copy, Finishing, Cover/Slip
Sheet, Edit / Stamp, Dup./Combine/Series, Reduce / Enlarge, number of copies
Document Server (on the initial document print screen):
2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints
Facsimile:
Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, File
Name, and Password), Preview, transmission type, destinations (except for folder destinations),
Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX
Mode (except for Subject)
Scanner:
Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
and Start No.), Store File (except for User Name, File Name, and Password), Preview,
Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice
This section explains how to register functions in a program using copier function as an example.
1. Display the initial copy screen.
• When using the standard operation panel
Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the
[Home] screen.
Registering Functions in a Program
73
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• When using the Smart Operation Panel
Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then
press the [Copier] icon on the Home screen 4.
2. Edit the copy settings so all functions you want to store in a program are selected.
3. Display the program screen.
• When using the standard operation panel
Press the [Program] key.
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• When using the Smart Operation Panel
Press [Recall/Program/Change Program] on the bottom left of the screen.
4. Press [Program].
2. Getting Started
74
5. Press the program number you want to register.
6. Enter the program name.
7. Press [OK].
8. Press [Exit].
• The number of characters you can enter for a program name varies depending on the functions as
follows:
• Copier: 34 characters
• Document Server: 34 characters
• Facsimile: 20 characters
• Scanner: 34 characters
• When a specified program is registered as the default, its values become the default settings, which
are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions.
• When the paper tray you specified in a program is empty and if there is more than one paper tray
with the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or
[Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see
"System Settings", Connecting the Machine/ System Settings.
• Destinations can be registered to a program of the scanner mode only when [Include Destinations]
is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan.
• Folder destinations that have protection codes cannot be registered to a program of the scanner
mode.
• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the
program is deleted or overwritten.
• Program numbers with next to them already have settings made for them.
Registering Functions in a Program
75
• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see
"Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 69
"Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)". Shortcuts to
programs stored in Document Server mode cannot be registered to the [Home] screen.
Example of Programs
Copier mode
Program name Program description Effect
Eco copy Specify [Combine 2 Sides] in
[Dup./Combine/Series].
You can save paper and toner.
Dated confidential
copy
In [Edit / Stamp], specify
[CONFIDENTIAL] under [Preset
Stamp], and [Date Stamp].
You can increase security
awareness by printing
"CONFIDENTIAL" and the date on
copies.
Conference
material copy
Specify [Combine 2 Sides] in
[Dup./ Combine/ Series] and
[Staple] in [Finishing].
You can copy conference materials
efficiently.
Magazine copy Specify [Magazine] in [Dup./
Combine/Series] and [Staple:
Center] in [Finishing].
You can save paper. Also, you can
perform printing jobs such as
producing leaflets in-house instead
of having them printed by an
outside printing company.
Unified-size copy Specify [Mixed Sizes] in [Special
Original] and [Auto Reduce /
Enlarge] in the initial display
You can print various size copies
onto one size of paper, so they are
easier to manage.
Stamping
corporate name
copy
Specify [User Stamp] in [Edit /
Stamp].
You can stamp the name of your
company on copies of working or
architectural drawings. Your
company name needs to be pre-
registered in the machine.
Thumbnail copy Specify [Combine 1 Side] in [Dup./
Combine/Series].
You can copy up to 8 pages onto
one side of a sheet, so that you can
save paper.
2. Getting Started
76
Program name Program description Effect
Storage copy:
XXXX
(replace XXXX by a
folder name)
Specify a folder in [Target Folder to
Store] in [Store File].
You can use folders to organize
stored files by user name or
intended use.
Scanner mode
Program name Program description Effect
Easy PDF scan Select [Full Color: Text / Photo] in
[Scan Settings]. In [Send File Type /
Name], select [PDF] under [File
Type] and enter the business details
such as "London branch: daily
report" under [File Name].
You can scan documents efficiently.
High compression
PDF scan
Select [Full Color: Text / Photo] in
[Scan Settings] and [High
Compression PDF] in [Send File
Type / Name].
You can compress the data size of
scanned documents, so that you can
send and store them.
Long-term storage
scan
Select [PDF/A] in [Send File Type /
Name].
You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.
Unified-size scan In [Scan Settings], select [Mixed
Original Sizes] in [Scan Size] and
specify the finished size of scanned
data in [Reduce / Enlarge] under
[Edit].
You can skip this procedure to unify
the size when reprinting scanned
data.
Digital signature
scan
In [Send File Type / Name], specify
[PDF] in [File Type], and also
specify [Digital Signature].
You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.
Dividing file scan Specify [Divide] in [Original Feed
Type].
You can scan a multiple page
original as one file by splitting it into
groups of a specified number of
pages.
Registering Functions in a Program
77
Program name Program description Effect
High resolution
scan
Specify settings to save scanned
data in TIFF format. Also, specify a
higher resolution in [Scan Settings].
Scanned documents maintain much
of the detail of the originals, but the
size of the data may be quite large.
Batch document
scan
Select [Batch] in [Original Feed
Type].
You can apply multiple scans to a
large volume of originals and send
the scanned originals as a single
job.
Scan to XXXX
(replace XXXX by a
destination name)
Select e-mail or folder destinations
from the list that is registered in the
machine's Address Book, and then
specify the scan settings.
If you register destinations and scan
settings that you use often, you can
skip the procedures to specify them
when sending a scanned file.
Storage scan:
XXXX
(replace XXXX by a
folder name)
Specify a folder in [Target Folder to
Store] in [Store File].
You can use folders to organize
stored files by user name or
intended use.
Facsimile mode
Program name Program description Effect
Transmission result
notification fax
Select [Preview] in the initial display
and specify [Email TX Results] in [TX
Mode].
You can check whether the
transmission settings are correct
before and after transmission.
Specified time fax
transmission
Specify [Send Later] in [TX Mode]. You can send a fax at a specified
time.
Departmental fax
transmission
Specify [Fax Header Print] in [TX
Mode].
This setting can be used if the
receiver specifies forwarding
destinations by senders.
• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started.
• The names of programs given above are just examples. You can assign any name to a program
according to your objectives.
• Depending on your business details or the type of documents to be scanned, registering a program
cannot be recommended.
2. Getting Started
78
Turning On/Off the Power
The main power switch is on the right side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory
may be lost if you turn this switch off. Use this switch only when necessary.
Turning On the Main Power
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Open the main power switch cover, and then push the main power switch.
The main power indicator goes on.
DCG012
Turning Off the Main Power
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord.
Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Do not turn off the power while the machine is in operation.
• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns
off the machine's power and may damage the hard disk or memory and cause malfunctions.
1. Open the main power switch cover, and then push the main power switch.
The main power indicator goes out. The main power turns off automatically when the machine shuts
down. If the screen on the control panel does not disappear, contact your service representative.
Turning On/Off the Power
79
Logging In the Machine
When the Authentication Screen is Displayed
If Basic Authentication, Windows Authentication, or LDAP Authentication is active, the authentication
screen appears on the display. The machine only becomes operable after entering your own Login User
Name and Login Password. If User Code Authentication is active, you cannot use the machine until you
enter the User Code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• Ask the user administrator for the Login User Name, Login Password, and User Code. For details
about user authentication, see Security Guide.
• User Code to enter on User Code Authentication is the numerical value registered in the Address
Book as "User Code".
User Code Authentication Using the Control Panel
If User Code Authentication is active, a screen prompting you to enter a User Code appears.
1. Enter a User Code (up to eight digits), and then press [OK].
Logging In Using the Control Panel (When Using the Standard Operation
Panel)
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
2. Getting Started
80
1. Press [Login].
2. Enter a Login User Name, and then press [OK].
3. Enter a Login Password, and then press [OK].
When the user is authenticated, the screen for the function you are using appears.
Logging In Using the Control Panel (When Using the Smart Operation Panel)
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
1. Press [Login] on the top right on the screen.
2. Press [User Name].
3. Enter a Login User Name, and then press [Done].
4. Press [Password].
5. Enter a Login Password, and then press [Done].
6. Press [Login].
Logging In the Machine
81
Logging Out Using the Control Panel (When Using the Standard Operation
Panel)
This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.
1. Press the [Login/Logout] key.
CXV044
2. Press [Yes].
Logging Out Using the Control Panel (When Using the Smart Operation Panel)
This section explains the procedure for logging out the machine when Basic Authentication, Windows
Authentication, or LDAP Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished
using the machine.
1. Press [Logout] on the top right on the screen.
2. Press [OK].
2. Getting Started
82
Placing Originals
Placing Originals on the Exposure Glass (mainly Europe)
• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF.
Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be scanned.
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1. Positioning mark
3. Lower the ADF.
Placing Originals on the Exposure Glass (mainly Asia)
• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.
Placing Originals
83
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF or the exposure glass cover.
Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be scanned.
DCG030
1
1
1. Positioning mark
3. Lower the ADF or the exposure glass cover.
Placing Originals on the Exposure Glass (mainly North America)
• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing
so may result in an injury if your hands or fingers are pinched.
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF.
Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be scanned.
2. Getting Started
84
DCG030
1
1
1. Positioning mark
3. Lower the ADF.
Placing Originals in the Auto Document Feeder
Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect
the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place
originals or other objects on the top cover. Doing so may cause a malfunction.
• When inserting originals in the ARDF, push them in once and without force.
• After turning on the power, do not place originals in the ARDF until the "Ready" message appears
on the copy screen.
ARDF
DCG007
1
2
2
Placing Originals
85
One-pass duplex scanning ADF
1
DCG008
2
1. Sensors
2. Original guide
1. Adjust the original guide to the original size.
2. Place the aligned originals squarely face up in the ADF.
Do not stack originals beyond the limit mark.
The first page should be on the top.
(The illustration shows the ARDF.)
DCG009
1
1. Limit mark
2. Getting Started
86
3. Copy
This chapter describes frequently used copier functions and operations. For information not included in
this chapter, see Copy/ Document Server available on our website.
Basic Procedure
To make copies of originals, place them on the exposure glass or in the ADF.
When placing the original on the exposure glass, start with the first page to be copied. When placing
the original in the ADF, place them so that the first page is on the top.
(mainly Europe)
For details about placing the original on the exposure glass, see page 83 "Placing Originals on the
Exposure Glass (mainly Europe)".
(mainly Asia)
For details about placing the original on the exposure glass, see page 83 "Placing Originals on the
Exposure Glass (mainly Asia)".
(mainly North America)
For details about placing the original on the exposure glass, see page 84 "Placing Originals on the
Exposure Glass (mainly North America)".
For details about placing the original in the ADF, see page 85 "Placing Originals in the Auto Document
Feeder".
To copy onto paper other than plain paper, specify the paper type in User Tools according to the weight
of the paper you are using. For details, see "Tray Paper Settings", Connecting the Machine/ System
Settings.
1. Display the initial copy screen.
• When using the standard operation panel
Press the [Home] key on the top left of the control panel, and press the [Copier] icon on the
[Home] screen.
CXX002
87
• When using the Smart Operation Panel
Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then
press the [Copier] icon on the Home screen 4.
2. Make sure that no previous settings remain.
When there are previous settings remaining, press the [Reset] key.
3. Place the originals.
4. Make desired settings.
5. Enter the number of copies with the number keys.
The maximum copy quantity that can be entered is 999.
6. Press the [Start] key.
When placing the original on the exposure glass, press the [
] key after all originals are scanned.
Some functions such as Batch mode may require that you press the [ ] key when placing originals
in the ADF. Follow the messages that appear on screen.
7. When the copy job is finished, press the [Reset] key to clear the settings.
3. Copy
88
Auto Reduce / Enlarge
The machine automatically detects the original size and then selects an appropriate reproduction ratio
based on the paper size you select.
CKN008
• If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge]
is canceled and the image cannot be rotated automatically.
This is useful to copy different size originals to the same size paper.
If the orientation in which your original is placed is different from that of the paper you are copying onto,
the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy).
For example, to reduce A3 (11 × 17) originals to fit onto A4 (8
1
/
2
× 11) paper, select a paper tray
containing A4 (8
1
/
2
× 11) paper, and then press [Auto Reduce / Enlarge]. The image is
automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server.
The original sizes and orientations you can use with this function are as follows:
(mainly Europe and Asia)
Original location Original size and orientation
Exposure glass A3 , B4 JIS , A4 , B5 JIS , A5 , 8
1
/
2
× 13
ADF A3 , B4 JIS , A4 , B5 JIS , A5 , B6 JIS , 11
× 17 , 8
1
/
2
× 11 , 8
1
/
2
× 13
(mainly North America)
Original location Original size and orientation
Exposure glass 11 × 17 , 8
1
/
2
× 14 , 8
1
/
2
× 11 , 5
1
/
2
× 8
1
/
2
ADF 11 × 17 , 8
1
/
2
× 14 , 8
1
/
2
× 11 , 5
1
/
2
× 8
1
/
2
, 10 × 14 , 7
1
/
4
× 10
1
/
2
, A3 , A4
Auto Reduce / Enlarge
89
1. Press [Auto Reduce / Enlarge].
2. Select the paper size.
3. Place the originals, and then press the [Start] key.
3. Copy
90
3 …


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