Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .
(BasicCopying,AdvancedCopying)
ASpecify a transmission mode:
•MemoryTransmission,or
•ImmediateTransmission(selectedby
pressing[Immed.TX])
BPlace the original.
•Exposureglass
(Face down)
•AutoDocumentFeeder(Faceup)
ARDF•
One-passduplex•
scanningADF
CMake the scan settings you require.
DSpecify a destination.
EPress the {Start} key.
IfyouchooseMemoryTransmission,youcan
sendtomoredestinationsatonce.Todothis,
after step 4, specify destinations and press
the {Start} key.
TosendtoanInternet
Fax,e-mail,orfolder
destination, press
[InternetFax],[E-mail],
or [Folder] to switch
the transmission type.
How to send a fax...
(Transmission)
APress [Store File].
BSelect [Send & Store].
CSet the user name, file name, and
password as necessary, and then press
[OK].
DSpecify a destination, and then press the
{Start} key.
To send a fax from Document Server:
APress [Select Stored File].
BSelectthedocumentstobesent,and
then press [OK].
CSpecify a destination, and then press the
{Start} key.
APress the {UserTools/Counter} key.
BPress[AddressBookMangmnt].
CCheckthat[Program/Change]is
selected.
DPress [New Program].
EPress [Change] and set user’s
information, press [OK].
FPress[FaxDest.].
GPress[Change]underFaxDestination,
enterthefaxnumberusingthenumber
keys and press [OK].
HPress [OK].
IPress[Exit].
JPress the {UserTools/Counter} key.
How to fax to Document Server...
(StoringaDocument)
Quick Reference Fax Guide
How to program a Destination key...
(RegisteringAddressesandUsers,Connecting the
Machine/ System Settings )
See Fax Operating Instructions:
-SUB/SEPCodes(OtherTransmission
Features)
Privacycanbeprotectedwhenfaxingwith
aSUB/SEPCode,sinceonlypeoplewho
knowtheSUB/SEPCodecanreceiveor
printthefaxdocument.
-Printedreports(Changing/Confirming
Communication Information) Inform you if
afaxhasbeensaved,sent,orfailedtobe
transmitted.
-LAN-Faxfeatures-Sendingafaxfroma
computer
(FaxviaComputer)
Advanced Fax Features
Memory + Immediate
Beforetheoriginalisscanned=before
pressing the {Start} key:
APress the {Reset} key.
Whiletheoriginalisbeingscanned
APress the {Stop} key.
BPress[CancelScanning]or[CancelTX].
Memory
Aftertheoriginalisscanned
APress the {Stop} key.
BPress[StandbyFileList].
CSelect the file you want to cancel.
D
Press[StopTransmission],andthenpress[OK].
EPress[Exit].
How to cancel a transmission...
(Transmission)
Using this function, you can instruct the
machine to send the fax at a later time via
Memory Transmission.
Advantage: you can take advantage of off-
peak telephone charges, without being at
the machine.
APlace the original, and then select the
scan settings you require.
BPress[TXMode].
CPress [Send Later].
DEnterthetimeusingthenumberkeys,
and then press [#].
EPress [OK] twice.
The Journal is printed automatically
after every 50 communications. You can
also request a Journal at any time, by
following the procedure below.
APress[TX/RXStatus/Print].
BSelect [Print Journal].
CSelect the printing method:
-[All]
- [Print per File No.]
- [Print per User]
DPress the {Start} key.
EPress[Exit]twice.
(OtherTransmissionFeatures)
(Changing/ConfirmingCommunicationInformation)
Chapter references in this guide refer to the bundled OI CD; Fax and Connecting the Machine/
System Settings .
How to send at a specific time (Send Later)
How to print the Journal...
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
APress the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
BMakesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset} key.
CPressthe[E-mail]or[Folder]tab.
DPlace originals.
EIf necessary, specify the scan settings
accordingtotheoriginaltobescanned.
FIfnecessary,press[SendFileType/
Name] to specify settings such as file
name and file format.
How to use Scan to E-mail/Scan to Folder...
(BasicProcedureforSendingScanFilesbyEmail.
Basic Procedure When Using Scan to Folder)
GSpecify the destination(s). You can specify
multiple destinations.
For scan to e-mail:
Before you select destination(s), make
sureyouhaveselected[To].Ifnecessary,
press [Cc] or [Bcc], and then select
destination(s).
HFor scan to e-mail only
Specify the e-mail sender.
Dependingonthesecuritysettings,
thelogged-inusermaybespecifiedas
[Sender Name]
•Tospecifythee-mailsender,press
[Sender Name].
•Selectasender.
•Press[OK].
•Forreception
confirmation e-mail,
press [Recept. Notice].
IFor scan to e-mail only
Enterasubjectlineifnecessary.
•Press[Subject].
•Enterthesubject.
•Press[OK].
JPress the {Start} key.
Availablescanfunctions:
AScantoE-mail
BScantoFolder(SMB/FTP/NCP)
CScanUsingWSD(WebServiceson
Devices)
DStoretoHardDisk
ESavetoMemoryStorageDevice
FScantoDeliveryServer
GScanviaTWAINDriver
FordetailsaboutC, E, F, and G, see Scan
onthesuppliedCD-ROM.
Quick Reference Scanner Guide
APress the {UserTools/Counter} key.
BPress[AddressBookMangmnt].
CCheckthat[Program/Change]is
selected.
DSelect the name whose e-mail address
you want to register. Press the name key,
orentertheregisterednumberusingthe
numberkeys.
EPress[E-mail].
FPress[Change],under"E-mailAddress".
GEnterthee-mailaddress.
HPress [OK].
Fordetailsaboutregisteringfolders,see
"RegisteringAddressesandUsers",
ConnectingtheMachine/SystemSettings
.
Registering an E-mail destination...
(RegisteringAddressesandUsers, Connecting the
Machine/ System Settings )
How to save to the machine’s hard
disk...
(StoringandSavingtheScannedDocuments)
APress the {Home} key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
BMakesurethatnoprevioussettings
remain.Ifaprevioussettingremains,
press the {Reset} key.
CPlace originals.
DPress [Store File].
EPress[StoretoHDD].
FIf necessary, specify file information,
such as [User Name], [File Name], and
[Password].
GPress [OK].
HIf necessary, press [Scan Settings]
to specify scanner settings such as
resolution and scan size.
IPress the {Start} key.
Fordetailsaboutsavingtomemory
storagedevice,see"StoringtheScanned
DocumentstoaUSBFlashMemory
DeviceorSDCard",Scan
on the
suppliedCD-ROM.
Why use it?
Tostorescannedfilesintheharddiskof
the machine for later (shared) use. (See
Scan
.)
Displaying a list of files stored on the machine’s hard disk
(StoringandSavingtheScannedDocuments)
APress the {Home} key on the top left of
the control panel, and press the [Scanner]
icon on the [Home] screen.
BPress[SelectStoredFile].Thelistof
stored files is displayed.
Chapter references in this guide refer to the bundled OI CD; Scan
and Connecting the Machine/ System Settings
.
How to save to the machine’s hard disk...
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
Reducing my Costs............................................................................................................................................. 9
Converting Documents to Electronic Formats Easily......................................................................................10
Guide to Names and Functions of Components............................................................................................29
Guide to Functions of the Machine's Options................................................................................................33
Guide to Functions of the Machine's External Options.............................................................................33
Changing the Display Language....................................................................................................................45
How to Use the [Home] Screen......................................................................................................................46
Adding Icons to the [Home] Screen...........................................................................................................47
Registering Functions in a Program.................................................................................................................51
Example of Programs...................................................................................................................................53
Turning On/Off the Power..............................................................................................................................57
Turning On the Main Power........................................................................................................................57
1
Turning Off the Main Power........................................................................................................................57
When the Authentication Screen Is Displayed...............................................................................................58
User Code Authentication Using the Control Panel..................................................................................58
Logging In Using the Control Panel............................................................................................................58
Logging Out Using the Control Panel.........................................................................................................59
Auto Reduce / Enlarge....................................................................................................................................65
Changing the Number of Sets....................................................................................................................80
Storing Data in the Document Server.............................................................................................................82
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................83
Sending Originals Using the Exposure Glass (Memory Transmission)...................................................85
Registering a Fax Destination......................................................................................................................86
Deleting a Fax Destination..........................................................................................................................87
Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 89
Sending Originals Using the Exposure Glass (Immediate Transmission)................................................90
Canceling a Transmission................................................................................................................................91
Canceling a Transmission Before the Original Is Scanned......................................................................91
Canceling a Transmission While the Original Is Being Scanned.............................................................91
2
Canceling a Transmission After the Original Is Scanned.........................................................................92
Storing a Document......................................................................................................................................... 93
Printing the Journal Manually..........................................................................................................................96
Displaying the Printer Driver Properties..........................................................................................................98
Standard Printing..............................................................................................................................................99
When Using the PCL 6 Printer Driver..........................................................................................................99
Printing on Both Sides of Sheets................................................................................................................... 100
When Using the PCL 6 Printer Driver.......................................................................................................100
Types of 2 Sided Printing..........................................................................................................................100
Combining Multiple Pages into Single Page...............................................................................................101
When Using the PCL 6 Printer Driver.......................................................................................................101
Types of Combine Printing........................................................................................................................101
Printing on Envelopes....................................................................................................................................103
Configuring Envelope Settings Using the Control Panel........................................................................103
Printing on Envelopes Using the Printer Driver........................................................................................103
Saving and Printing Using the Document Server.........................................................................................105
Storing Documents in Document Server..................................................................................................105
Managing Documents Stored in Document Server................................................................................106
6. Scan
Basic Procedure When Using Scan to Folder.............................................................................................107
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
Registering an SMB Folder.......................................................................................................................110
Deleting an SMB Registered Folder.........................................................................................................113
Entering the Path to the Destination Manually........................................................................................114
Basic Procedure for Sending Scan Files by E-mail......................................................................................115
Registering an E-mail Destination.............................................................................................................116
Deleting an E-mail Destination.................................................................................................................118
Entering an E-mail Address Manually.....................................................................................................118
Basic Procedure for Storing Scan Files........................................................................................................119
3
Checking a Stored File Selected from the List.........................................................................................120
Specifying the File Type................................................................................................................................121
Displaying Top Page.....................................................................................................................................127
9. Adding Paper and Toner
Precautions for Loading Paper......................................................................................................................129
Loading Paper into Paper Trays................................................................................................................... 130
Loading Paper into the Bypass Tray.............................................................................................................132
Printing from the Bypass Tray Using the Printer Function........................................................................133
Loading Paper into Tray 3 (LCT)...................................................................................................................138
Loading Paper into the Large Capacity Tray (LCT).....................................................................................140
Loading Orientation-fixed Paper or Two-sided Paper...............................................................................141
Recommended Paper Sizes and Types........................................................................................................144
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