Manual Ricoh 2210L (page 9 of 184) (English)

451342

Zoom out

Zoom in

1/184

Operating Instructions

Laser Facsimile

For safe and correct use of this machine, please be sure to read the Safety Information

in this manual before you use it.

About the Operating Instructions

Your machine comes with the References:

This Operating Instructions

provides information you need for setting up your machine

and installing the supplied software. It also provides all of the detailed instructions for using

your machine as a printer, a scanner and a copier and information for maintaining and

troubleshooting the machine.

Contents of this manual are subject to change without prior notice. In no event will the

company be liable for direct, indirect, incidental or consequential damages as a result of

handling or operating the machine.

• Centronics is a trademark of Centronics Data Computer Corporation.

• IBM and IBM PC are Trademark of International Business Machines Corporation.

• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0

and Windows XP are registered trademarks of Microsoft Corporation.

• TrueType is a trademarks of Apple Computer, Inc.

• All other brand or product names are trademarks of their respective companies or

organizations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are

not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not

followed, may result in minor or moderate injury or damage to property.

•Connect the power cord directly into a wall outlet and never use an

extension cord.

•Disconnect the power plug (by pulling the plug, not the cable) if the power

cable or plug becomes frayed or otherwise damaged.

•To avoid hazardous electric shock or laser radiation exposure, do not

remove any covers or screws other than those specified in this manual.

•Turn off the power and disconnect the power plug (by pulling the plug, not

the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

•Do not incinerate spilled toner or used toner. Toner dust might ignite when

exposed to an open flame.

•Disposal can take place at our authorized dealer.

•Dispose of the used toner bottle in accordance with the local regulations.

•Keep the machine away from flammable liquids, gases, and aerosols. A fire

or an electric shock might occur.

iii

CAUTION:

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or

laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an

electrical storm. There may be a remote risk of electric shock from lightning. Do not use a

telephone in the vicinity of a gas leak to report the leak.

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 760-800

nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the

equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in

this Operating Instructions might result in hazardous radiation exposure.

For North America

Laser Safet

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.

This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AlGaAs laser diode.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this

Operating Instructions might result in hazardous radiation exposure.

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving

the machine, you should take care that the power cord will not be damaged under the

machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the

cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the

machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to

remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at

household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label

indicating the “hot surface”. Otherwise, an injury might occur.

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC

of the European Parliament and of the Council of 9 March 1999 on radio equipment and

telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN

compatibility is dependent on software switch settings. Please contact your service

representative if relocating this product to another country. In the event of problems, please

contact your service representative in the first instance.

FAX2210L/LF215m

: The CE declaration of Comformity is available on the Internet at URL :

http://www.ricoh.co.jp/fax/ce_doc

IF3050

: The CE Declaration of Conformity is available by accessing the URL:

http://jboard.danka.de/jboard/produkte/index.htmlo and selecting the product applicable.

Positions of Labels and Hallmarks for

WARNING and CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For

safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference in a residential installation. This equipment generates,

uses and can radiate radio frequency energy and, if not installed and used in accordance with

the instructions, may cause harmful interference to radio communications. However, there is

no guarantee that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be determined by turning

the equipment off and on, the user is encouraged to try to correct the interference by one more

of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for

compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use

a computer or other electronic device, including FAX machines, to send any message

unless such message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity, or other individual sending the

message and the telephone number of the sending machine or such business, other

entity, or individual. (The telephone number provided may not be a 900 number or any

other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the

following steps: Follow the FAX HEADER programming procedure in the Programming

chapter of the operating instructions to enter the business identification and telephone

number of the terminal or business. This information is transmitted with your document

by the FAX HEADER feature. In addition to the information, be sure to program the date

and time into your machine.

vii

USA

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the

ACTA. On the cover of this equipment is a label that contains, among other information,

a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must

be provided to the telephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone

network must comply with the applicable FCC Part 68 rules and requirements adopted

by the ACTA. A compliant telephone cord and modular plug is provided with this product.

It is designed to be connected to a compatible modular jack that is also compliant. See

installation instructions for detail.

4. The REN is used to determine the number of devices that may be connected to a

telephone line. Excessive RENs on a telephone line may result in the devices not ringing

in response to an incoming call. In most but not all areas, the sum of RENs should not

exceed five (5.0). To be certain of the number of devices that may be connected to a

line, as determined by the total RENs, contact the local telephone company. The REN for

this product is part of the product identifier that has the format US:AAAEQ##TXXXXX.

The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of

0.3).

5. If this equipment causes harm to the telephone network, the telephone company will

notify you in advance that temporary discontinuance of service may be required. But if

advance notice is not practical, the telephone company will notify the customer as soon

as possible. Also, you will be advised of your right to file a complaint with the FCC if you

believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or

procedures that could affect the operation of the equipment. If this happens the

telephone company will provide advance notice in order for you to make necessary

modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please

contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment

is causing harm to the telephone network, the telephone company may request that you

disconnect the equipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error

indication), refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility

commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO

EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before

hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late

evenings.

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to

be connected to a telephone interface. The termination on an interface may consist of any

combination of devices subject only to the requirement that the sum of the RENs of all the

devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

viii

Differences Between British and American English

WARNING

• Do not disassemble the machine as it may give you an electric shock.

• If you print large amount of copies, the surface of the output tray may become

hot. Be careful not to touch the surface, especially for children.

British English American English

(Re)dialling

(Re)dialing

Colour

Color

Emphasise

Emphasize

Recognise

Recognize

Organise

Organize

Authorise

Authorize

Cancelling

Canceling

Customise

Customize

Socket

Jack

Labelling

Labeling

ONTENTS

Chapter 1:

ETTING

TARTED

Setting Up Your Machine

Unpacking .......................................................... 1.2

Selecting a Location ........................................ 1.4

Understanding the Component Location .................. 1.5

Front View ..................................................... 1.5

Rear View ...................................................... 1.5

Control Panel Functions ................................... 1.6

Attaching Accessories ........................................... 1.8

Document Output Support ............................... 1.8

Installing the Toner Cartridge ................................ 1.9

Loading Paper .................................................... 1.11

Making Connections ............................................ 1.15

Connecting to your computer ............................... 1.17

Turning the Machine On ....................................... 1.18

Installing Software

About Software .................................................. 1.19

Printer Driver Features ................................... 1.20

Installing Software in Windows ............................. 1.21

System Requirements .................................... 1.21

Installing Software In Windows ....................... 1.22

Repairing Software ............................................. 1.24

Removing Software ............................................. 1.26

Setting Up the Machine System

Changing the Display Language ............................ 1.27

Setting the Machine ID ........................................ 1.28

Entering Characters Using the Number Keypad .. 1.29

Setting the Date and Time ................................... 1.31

Changing the Clock Mode ................................ 1.32

Setting the Paper Type and Size ........................... 1.32

Setting Sounds ................................................... 1.33

Speaker, Ringer, Key Sound and Alarm Sound ... 1.33

Speaker Volume ............................................ 1.34

Using the Save Mode .......................................... 1.34

Power Save Mode .......................................... 1.34

Chapter 2:

APER

ANDLING

Selecting Print Materials ....................................... 2.2

Type, Input Sources and Capacities .................. 2.2

Guidelines for Paper and Special Materials .......... 2.3

Selecting an Output Location ................................. 2.4

Printing to the Front Output Tray (Face down) .... 2.5

Printing to the Rear Output Slot (Face up) .......... 2.5

Loading Paper in the Paper Tray ............................ 2.7

Using the Manual Feeder ...................................... 2.8

Setting the Paper Type and Size for the

Manual Feeder ............................................... 2.10

Chapter 3:

OPYING

Loading Paper for Copying .................................... 3.2

Preparing a Document .......................................... 3.2

Making a Copy .................................................... 3.3

Setting Copy Options ........................................... 3.4

Darkness ...................................................... 3.4

Original Type ................................................. 3.5

Number of Copies ........................................... 3.5

Reduced/Enlarged Copying .............................. 3.6

Changing the Default Settings ............................... 3.7

Setting the Time Out Option .................................. 3.8

Collation Copying ................................................. 3.8

Chapter 4:

AXING

Sending a Fax

Changing the Fax Setup options ............................ 4.2

Available Fax Setup Options .................................. 4.3

Loading a Document ............................................ 4.5

Adjusting the Document Resolution ........................ 4.6

Sending a Fax Automatically ................................. 4.7

Sending a Fax Manually ........................................ 4.8

Redialing the Last Number .................................... 4.8

Confirming Transmission ...................................... 4.9

Automatic Redialing ............................................. 4.9

Receiving a Fax

About Receiving Modes ........................................ 4.10

Loading Paper for Receiving Faxes ........................ 4.11

Receiving Automatically in Fax Mode ..................... 4.11

Receiving Automatically in Ans/Fax Mode ............... 4.12

Receiving Manually in Tel Mode ............................ 4.12

Receiving Manually Using Remote Receive Start Code 4.13

Receiving Faxes Using the DRPD Mode .................. 4.13

Receiving Faxes in the Memory ............................. 4.14

Automatic Dialing

One-touch Dialing ............................................... 4.15

Storing a Number for One-touch Dialing ........... 4.15

Sending a Fax using a One-touch Number ......... 4.16

Speed Dialing ..................................................... 4.16

Storing a Number for Speed Dialing ................. 4.16

Sending a Fax using a Speed Number ............... 4.17

Group Dialing ..................................................... 4.18

Setting a Group Dial Number ........................... 4.18

Editing Group Dial Numbers ............................ 4.19

Sending a Fax Using Group Dialing

(Multi-address Transmission) .......................... 4.20

Searching for a Number in the Memory .................. 4.20

Searching Sequentially through the Memory ...... 4.20

Searching with a Particular First Letter ............. 4.21

Printing a Phone Book List ................................... 4.21

Advanced Fax Functions

Sending Broadcasting Faxes ................................. 4.22

Sending a Delayed Fax ........................................ 4.23

Sending a Priority Fax ......................................... 4.25

Polling a Remote Machine .................................... 4.26

Adding Documents to a Scheduled Fax .................. 4.27

Canceling a Scheduled Fax ................................... 4.28

Additional Features

Using Secure Receiving Mode ............................... 4.29

Printing Reports ................................................. 4.31

Using Advanced Fax Settings ................................ 4.33

Changing Setting Options ............................... 4.33

Advanced Fax Setting Options ......................... 4.34

Using the Remote Control Panel ............................ 4.36

xii

Chapter 5:

RINTING

Printing a Document in Windows ............................ 5.2

Canceling a Print Job ....................................... 5.5

Using a Favorite Setting .................................. 5.6

Using Help ..................................................... 5.6

Setting Paper Properties ....................................... 5.7

Setting Graphic Properties .................................... 5.9

Printing Multiple Pages on One Sheet of the Paper ... 5.11

Printing a Reduced or Enlarged Document .............. 5.13

Fitting Your Document to a Selected Paper Size ...... 5.14

Printing Posters .................................................. 5.15

Using Watermarks .............................................. 5.16

Using an Existing Watermark ........................... 5.16

Creating a Watermark .................................... 5.17

Editing a Watermark ...................................... 5.18

Deleting a Watermark .................................... 5.18

Using Overlays ................................................... 5.19

What is an Overlay? ....................................... 5.19

Creating a New Page Overlay .......................... 5.19

Using a Page Overlay ..................................... 5.21

Deleting a Page Overlay ................................. 5.22

Setting Up the Locally Shared Printer .................... 5.23

In Windows 9x/Me ......................................... 5.23

In Windows NT 4.0/2000/XP ........................... 5.25

Chapter 6:

CANNING

Scanning Basics .................................................. 6.2

Scanning Process with TWAIN-enabled Software ...... 6.2

xiii

Chapter 7:

AINTENANCE

Clearing the Memory ............................................ 7.2

Adjusting Shading ............................................... 7.3

Cleaning Your Machine ......................................... 7.3

Cleaning the Outside ....................................... 7.3

Cleaning the Inside ......................................... 7.4

Cleaning the Scanning Glass ............................ 7.5

Maintaining the Toner Cartridge ............................. 7.6

Redistributing Toner ........................................ 7.7

Replacing the Toner Cartridge .......................... 7.8

Setting the Notify Toner Option ........................ 7.9

Cleaning the Drum .......................................... 7.9

Ignoring the Toner Empty Message .................. 7.10

Chapter 8:

ROUBLESHOOTING

Clearing Document Jams ...................................... 8.2

Clearing Paper Jams ............................................. 8.3

In Tray 1 ....................................................... 8.3

In Tray 2 ....................................................... 8.4

In the Paper Exit Area ..................................... 8.5

In the Fuser Area or Around the Toner Cartridge . 8.6

In the Manual Feeder ...................................... 8.6

Tips for Avoiding Paper Jams ............................ 8.7

Clearing LCD Error Messages ................................. 8.8

Solving Problems ................................................ 8.11

Paper Feeding Problems ................................. 8.11

Printing Problems .......................................... 8.12

Printing Quality Problems ................................ 8.14

Copying Problems .......................................... 8.19

Scanning Problems ........................................ 8.20

Faxing Problems ............................................ 8.21

xiv

Chapter 9:

PPENDIX

Installing an Optional Tray .................................... 9.2

Setting Tray 2 in the Printer’s Properties ............ 9.3

Setting the Paper Type and Size for Tray 2 ......... 9.4

Specifications ...................................................... 9.5

General Specifications ..................................... 9.5

Scanner Specifications ..................................... 9.6

Copier Specifications ....................................... 9.6

Printer Specifications ....................................... 9.7

Facsimile Specifications ................................... 9.8

Paper Specifications ........................................ 9.9

GETTING STARTED

Thank you for purchasing this multifunctional product.

Your machine provides you with printing, copying,

scanning, and faxing functions!

This chapter gives you step-by-step instructions for

setting up your machine.

This chapter includes:

• Setting Up Your Machine

• Installing Software

• Setting Up the Machine System

ETTING

TARTED

1.2

Setting Up Your Machine

Unpacking

Remove the machine and all accessories from the packing carton.

Make sure that the machine has been packed with the following

items. If there is a missing item, contact the retailer where you

bought the machine:

Starter Toner Cartridge

AC Power Cord

Telephone Line Cord

CD-ROM

Quick Install Guide

Quick Guide

Document Output Support

USB Cable

(for America only)

ETTING

TARTED

1.3

NOTES

• You should use the telephone line cord which is supplied with

your machine. If you are replacing it with another vendor’s, it

should be AWG #26 or larger telephone line cord.

• The power cord must be plugged into a grounded power socket.

• Components may differ from one country to another.

Remove the packing tape from the front, back and sides of the

machine.

Brand plaque

***

(May already be affixed to the machine

in some regions)

Key layout sheet

(for Europe only /May already be

affixed to the machine in some

regions)

* The appearance of the power cord and the telephone line cord may differ

according to your country’s specifications.

** The CD-ROM contains the Type 2200 Driver, the Operating Instructions and

the Adobe Acrobat Reader program.

***Peel off the brand plaque’s backing, and then stick down the plaque in the

control panel’s left corner.

Tape

ETTING

TARTED

1.4

Selecting a Location

Select a level, stable place with adequate space for air

circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight

or sources of heat, cold and humidity. Do not set the machine

close to the edge of your desk or table.

Clearance Space

• Front: 482.6 mm (enough space so that the paper tray can

be removed)

• Back: 250 mm (enough space for ventilation)

• Right: 100 mm

• Left: 100 mm (enough space for ventilation)

ETTING

TARTED

1.5

Understanding the Component

Location

These are the main components of your machine:

Front View

Rear View

Control Panel

(See page 1.6)

Front Cover

Paper Tray(Tray 1)

Front Output Tray

(Face down)

Document Input

Support

Automatic Document

Feeder

Toner Cartridge

Paper Output

Extension

Manual Feeder

Guides

Paper Level

Indicator

Document

Guides

Document Output

Tray

Optional Paper

Tray (Tray 2)

Line Jack

EXT.Jack

Power Switch

Rear Cover

AC Power Cord Connector

If your country has a different

telephone connection system,

this socket may be blocked.

USB Connector

Tray 2 Cable Connector

Parallel Connector

EXT Jack

Line Jack

Rear Output

Slot (Face up)

ETTING

TARTED

1.6

Control Panel Functions

Use to store frequently-dialed fax number and

dial them with a touch of the buttons.

Allows you to shift the one-touch buttons to

the numbers 21 through 40.

Scrolls through the options available for the

selected menu item.

Confirms the selection on the display.

Enters Menu mode and scrolls through the

menus available.

Returns you to the upper menu level.

Displays the current status and prompts

during an operation.

ETTING

TARTED

1.7

Allows you to select the fax receiving mode.

• Allows you to store frequently-dialed fax

numbers using a one or two-digit speed dial

or group number for automatic dialing and

edit the stored numbers.

• Allows you to print a Phone book list.

Adjusts the resolution of the documents for

the current fax job.

Allows you to send a fax to multiple

destinations.

Engages the telephone line.

Redials the last number in Standby mode or

inserts a pause into a fax number in Edit

mode.

Dials a number or enters alphanumeric

characters.

Adjusts the brightness of the documents for

the current copy job.

This button is called “Darkness” in this manual.

Selects the document type for the current

copy job.

This button is called “Original Type” in this manual.

Makes a copy smaller or larger than the

original document.

Selects the number of copies.

Stops an operation at any time.

In Standby mode, clears/stop the copy

options, such as the darkness, the document

type setting, the copy size and the number of

copies.

Starts a job.

ETTING

TARTED

1.8

Attaching Accessories

Document Output Support

Insert the two tabs on the supplied document output support

into the slots on both sides of the paper output tray.

Fold out the extender, if necessary.

OTE

:When detaching the

document output tray, detach it by

pressing the front portion of

document output tray as seen from

the picture. As this time, even

though the dull sound is heard the

components are safe from damge.

ETTING

TARTED

1.9

Installing the Toner Cartridge

Open the front cover.

Remove the starter toner cartridge from its bag. Gently roll

the cartridge 5 or 6 times to distribute the toner evenly

inside the cartridge.

Thoroughly rolling the cartridge will assure the maximum

copies per cartridge.

NOTES

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper, if left

exposed for more than a few minutes.

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

ETTING

TARTED

1.10

Slide the toner cartridge into the machine until it locks into

place completely.

Close the front cover. Make sure that the cover is securely

closed.

ETTING

TARTED

1.11

Loading Paper

You can load approximately 250 sheets.

To load a stack of Letter-sized paper:

Pull open the paper tray and remove it from the machine.

Push down on the pressure plate until it locks into place.

Fan the edges of the paper stack to separate the pages.

Then tap the stack on a flat surface to even it up.

ETTING

TARTED

1.12

Insert the paper stack into the paper tray with the side you

want to print facing up.

NOTE

: If you want to load a different size of paper, you need to

adjust the paper guides. For details, see page 1.13.

Pay attention to the paper limit mark on the left inside wall

of the tray. Paper overloading may cause paper jams.

Insert and slide the paper tray back into the machine.

NOTE

: After you load the paper, you need to set up your machine

for the paper type and size you loaded. See page 1.32 for copying

and faxing, or page 5.7 for PC-printing.

ETTING

TARTED

1.13

Changing the Paper Size in the Paper Tray

To load longer sizes of paper, such as Legal-sized paper, you

need to adjust the paper guides to extend the paper tray.

After pressing and unlatching the guide lock, slide the

paper length guide out completely to extend the paper tray

to its full length.

After inserting paper into the tray, slide in the guide until it

lightly touches the end of the paper stack.

For the paper smaller than Letter, adjust the front paper

length guide.

ETTING

TARTED

1.14

3 Pinching the paper width guide as shown, move it toward the

stack of paper until it lightly touches the side of the stack.

NOTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

ETTING

TARTED

1.15

Making Connections

Plug the telephone line cord into the LINE jack and the

other end into the wall jack.

If you want to use your machine for receiving both faxes

and voice calls, you will need to connect a telephone and/or

answering machine to your machine.

➜

To the walljack

ETTING

TARTED

1.16

NOTE

In the United Kingdom, if a three-wire type (SHUNT-wire,

older equipment) telephone or answering machine is connected to

the EXT jack on the machine, the external equipment will fail to

ring when receiving an incoming call as the machine is designed to

operate with the latest technology. To prevent this incompatibility,

use two-wire (newer equipment) telephone or answering

machines.

ETTING

TARTED

1.17

Connecting to your computer

Plug the USB printer cable into the connector on the back of

the printer.

You must use a USB 2.0 compliant cable that is no more

than 3 m in length.

If you want to use a parallel printer cable, purchase only

IEEE 1284 compliant parallel cable and connect it to the

parallel connector on your machine.

Push the metal clips down to fit inside the notches on the

cable plug.

NOTES

• You only need to connect one of the cables mentioned above. Do

not use the parallel and the USB cables at the same time.

• If you are using a USB cable, you must be running Windows 98/

Me/2000/XP.

• When using the USB connection, your machine provides two USB

modes; Fast and Slow. Fast is the default mode. Some PC users

may experience poor USB function in the default mode. If this

occurs, select the Slow mode to achieve successful results. For

details about changing the USB mode.

ETTING

TARTED

1.18

Turning the Machine On

Plug one end of the supplied three-pronged electrical type

cord into the AC socket on the machine and the other end

into a properly grounded AC outlet.

Press the power switch to turn the machine on.

To view your display text in another language, see page 1.27.

WARNINGS

• The fusing area inside the rear part of your machine becomes

hot once the machine is turned on. Be careful when you access

this area.

• Do not disassemble the machine when it is turned on as it may

give you an electric shock.

➜ To the AC walljack

ETTING

TARTED

1.19

Installing Software

About Software

You must install software using the supplied CD-ROM after you

have set up your machine and connected it to your computer.

The CD-ROM includes:

• Software

• Operating Instructions

• Adobe Acrobat Reader

The CD-ROM provides you with the following software:

Type 2200 Driver

To use your machine as a printer and scanner in Windows, you

must install the Type 2200 driver. For information about

installing the Type 2200 driver in Windows, see page 1.21.

Remote Control Panel

This Windows-based program is automatically installed when

you install the Type 2200 driver. For information about using the

program, see page 4.36.

ETTING

TARTED

1.20

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

The following table lists a general overview of features

supported by your printer drivers.

Feature

Printer Driver

Win9x/Me Win2000/XP WinNT4.0

Toner Save Y Y Y

Print quality option Y Y Y

Poster printing Y Y Y

Multiple pages per

sheet (N-up)

YYY

Fit to page printing Y Y Y

Scale printing Y Y Y

Watermark Y Y Y

Overlay Y Y Y

ETTING

TARTED

1.21

Installing Software in Windows

System Requirements

Before you begin, ensure that your system meets the minimum

requirements.

Supported Operating System

• Windows 95 OSR2

• Windows 98/Windows 98 SE

• Windows Me

• Windows NT 4 Workstation or Server with Service Pack 3

• Windows 2000 Professional or Advanced Server

• Windows XP Home edition or Professional.

Minimal Requirements

• Disk space: 120 MB for installation

• Memory: 64 MB

• CPU: Pentium II 233 or higher

• Required software: Internet Explorer 4.01

Recommended

• Disk space: 300 MB for installation

• Memory: 128 MB

• CPU: Pentium II 400 or higher

• Required software: Internet Explorer 5.5

NOTES

• For Windows NT 4.0/2000/XP, the system administrator should

install software.

• Windows 95 versions prior to OSR2 are not recommended due to

incompatibility with OLE/COM libraries.

ETTING

TARTED

1.22

Installing Software In Windows

NOTES

• Cancel the “New Hardware Found” window when your

computer boots up.

• Make sure that your machine is turned on and connected to your

computer’s parallel port or USB port before installing

software. Windows 95 and Windows NT 4.0 do not support the

USB connection.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run and an maintenance

window appears.

If the maintenance window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter of your drive and click OK.

OTES

If your machine is not connected to the computer, the

following window will appear.

• After connecting the machine, click Next.

• If you want to skip the connection status, click Next, and No to

the following screen. Then the installation will start and the test

page will not be printed at the end of the installation.

ETTING

TARTED

1.23

Choose the installation type.

•Typical: Installs the common software for your printer,

such as printer driver, Twain driver, Remote Control Panel.

This is recommeded for most users.

•Custom: Allows you to choose the language of the

software and the components you want to install. After

selecting the language and the component(s), click Next.

•View Operating Instructions: Allows you to view this

Operating Instructions. If your computer doesn’t have

Adobe Acrobat, click on this option and it will automatically

install Adobe Acrobat for you.

After the installation is finished, the window asking you to

print a test page appears. If you choose to print a test

page, select the check box and click Next.

When the test page prints out correctly, click Yes.

If not, click No to reprint it.

ETTING

TARTED

1.24

Click Finish.

NOTES

• When you want to use your machine with the parallel cable,

remove the USB cable and connect the parallel cable. Then

reinstall the printer driver; select Start → Programs →

Type

2200

→ Maintenance → Repair → Printer. If you have

replaced the parallel cable with the USB cable, do the same to

reinstall the driver.

• If your printer doesn’t work properly, reinstall the printer driver.

Repairing Software

Repairing is required if your installation fails or software does

not work properly.

You can select Start

→

Programs

→

Type 2200

→

Maintenance.

Otherwise, insert the supplied CD-ROM into your CD-ROM

drive.

The CD-ROM should automatically run and an maintenance

window appears.

If the maintenance window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter of your drive and click OK.

Click Repair.

ETTING

TARTED

1.25

OTE

If your machine is not connected to the computer, the

following window will appear.

• After connecting the machine, click Next.

• If you want to skip the connection status, click Next, and No to

the following screen. Then the installation will start and the test

page will not be printed at the end of the installation.

Select the components you want to reinstall and click Next.

After the installation is finished, the window asking you to

print a test page appears. If you choose to print a test

page, select the check box and click Next.

When the test page prints out correctly, click Yes.

If not, click No to reprint it.

When the reinstallation is done, click Finish.

ETTING

TARTED

1.26

Removing Software

Uninstall is required if you are upgrading software or if your

installation fails.

You can select Start

→

Programs

→

Type 2200

→

Maintenance.

Otherwise, insert the supplied CD-ROM into your CD-ROM

drive.

The CD-ROM should automatically run and an maintenance

window appears.

If the maintenance window does not appear, click Start

and then Run. Type X:\Setup.exe, replacing “X” with the

letter of your drive and click OK.

Click Remove.

Then you will see a component list so that you can remove

any of them individually.

If you want to uninstall the printer driver, check Printer.

If you want to uninstall the Twain driver, check Twain.

If you want to uninstall the Remote Control Panel, check

Remote Control Panel.

After selecting items you wish to remove, click Next.

When your computer asks you to confirm your selection,

click Yes.

The selected driver and all of its components are removed

from your computer.

When the uninstallation is done, click Finish.

ETTING

TARTED

1.27

Setting Up the Machine

System

Changing the Display Language

To change the language that displays on the display of the

control panel, follow these steps:

Press Menu until “Machine Setup” appears on the top line

of the display.

Press

the scroll button ( or ) until “Language” appears

on the bottom line of the display.

Press Enter. The current setting appears on the bottom

line of the display.

Press

the scroll button ( or )

until the language you

want appears on the display.

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

ETTING

TARTED

1.28

Setting the Machine ID

In some countries, you are required by law to indicate your fax

number on any fax you send. The Machine ID, containing your

telephone number and name or company name, will be printed

at the top of each page sent from your machine.

Press Menu until “Machine Setup” appears on the top line

of the display. The first available menu item, “Machine ID”

displays on the bottom line.

Press Enter. The display asks you to enter the fax number.

If there is a number already set, the number appears.

Enter your fax number using the number keypad.

NOTE

: If you make a mistake while entering numbers, press the

button to delete the last digit.

Press Enter when the number on the display is correct. The

display asks you to enter the ID.

Enter your name or company name using the number

keypad.

You can enter alphanumeric characters using the number

keypad, and include special symbols by pressing the 0

button.

For details on how to use the number keypad to enter

alphanumeric characters, see page 1.29.

If you want to enter the same letter or number in

succession (e.g. SS, AA, 777), enter one digit, move the

cursor by pressing the

button and enter the next digit.

NOTE:

When “Id” is printed at the top of each page you transmit,

only the first 20 digits can be printed on the pages received at the

other end.

If you want to insert a space in the name, you can also use

the

button to move the cursor to skip the position.

Press Enter when the name on the display is correct.

Press Clear/Stop to return to Standby mode.

ETTING

TARTED

1.29

Entering Characters Using the Number

Keypad

As you perform various tasks, you need to enter names and

numbers. For example, when you set up your machine, you

enter your name or your company’s name and telephone

number. When you store one or two digit speed dial or group dial

numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

When you are prompted to enter a letter,

locate the button labeled with the

character you want. Press the button

until the correct letter appears on the

display.

For example, to enter the letter O, press

6, labeled with “MNO.”

Each time you press 6, the display shows

a different letter, M, N, O and finally 6.

You can enter special characters, such as space, plus sign,

and so on. For details, see “Keypad Letters and Numbers”

on page 1.30.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the

cursor by pressing the

button and then press the button

labeled with the letter you want. The cursor moves to the

right and the next letter appears on the display.

You can enter a space by pressing the button.

When you finish entering letters, press Enter.

ETTING

TARTED

1.30

Keypad Letters and Numbers

Changing Numbers or Names

If you make a mistake while entering a number or name, press

the button to delete the last digit or character. Then enter the

correct numbers or characters.

Inserting a Pause

With some telephone systems, you must dial an access code (9,

for example) and listen for a second dial tone. In such cases,

you must insert a pause in the telephone number. You can insert

a pause while you are setting up one-touch or speed dial

numbers.

To insert a pause, press Redial/Pause at the appropriate place

while entering the telephone number. A “–” appears on the

display at the corresponding location.

Key Assigned numbers, letters or characters

1 Space

A B C 2

D E F 3

G H I 4

J K L 5

M N O 6

P Q R S 7

T U V 8

W X Y Z 9

+ - , . ’ / * # & 0

ETTING

TARTED

1.31

Setting the Date and Time

The current date and time are shown on the display when your

machine is on and ready to work. All of your faxes will have the

date and time printed on them.

NOTE

: If power to the machine is cut off, you need to reset the

correct time and date once the power is restored.

Press Menu until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) to display “Date & Time”

on the bottom line and press Enter.

Enter the correct time and date using the number keypad.

Month = 01 ~ 12

Day = 01 ~ 31

Year = requires all four digits

Hour = 01 ~ 12 (12-hour mode)

00 ~ 23 (24-hour mode)

Minute = 00 ~ 59

NOTE

: The date format may differ from each country.

You can also use the scroll button ( or ) to move the

cursor under the digit you want to correct and enter a new

number.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

When the cursor is not under the AM or PM indicator,

pressing the or button immediately moves the cursor

to the indicator.

You can change the clock mode to 24-hour format (e.g.

01:00 PM as 13:00). For details, see page 1.32.

Press Enter when the time and date on the display is

correct.

When you enter a wrong number, the machine beeps and

does not proceed to the next step. If this happens, just

reenter the correct number.

ETTING

TARTED

1.32

Changing the Clock Mode

You can set your machine to display the current time using

either 12-hour or 24-hour format.

Press Menu until “Machine Setup” appears on the top line

of the display.

Press the scroll button ( or ) until you see “Clock Mode”

on the bottom line and press Enter.

The clock mode currently set for the machine displays.

Press the scroll button ( or ) to select the other mode

and then press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

Setting the Paper Type and Size

After loading paper in the paper tray, you need to set the paper type

and size using the control panel buttons. These settings will apply

to Fax and Copy modes. For PC-printing, you need to select the

paper type and size in the application program you use.

Press Menu.

The display shows “Paper Setting” on the top line and the

first menu item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use

the scroll button ( or )

to find the paper type you

are using and press Enter to save it.

Press the button to scroll to “Paper Size” and press

Enter to access the menu item.

Press Enter when “Tray 1 Size” displays on the bottom line.

Use

the scroll button ( or )

to find the paper size you

are using and press Enter to save it.

To return to Standby mode, press Clear/Stop.

ETTING

TARTED

1.33

Setting Sounds

You can control the following sounds:

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On,” a key tone sounds

each time any key is pressed.

• Alarm Sound: You can turn the alarm sound on or off. With

this option set to “On,” an alarm tone sounds when an error

occurs or fax communication ends.

• Speaker: You can turn on or off the sounds from the

telephone line through the speaker, such as a dial tone or a

fax tone. With this option set to “Comm.,” the speaker is on

until the remote machine answers.

You can adjust the speaker volume level using the On Hook

Dial

button

Speaker, Ringer, Key Sound and Alarm Sound

Press Menu until “Sound/Volume” appears on the top line

of the display.

2 Press the scroll button ( or ) to scroll through the options.

Press Enter when you see the sound option you want.

Press the scroll button ( or ) to display the status or

loudness you want for the option you have selected.

For the ringer volume, you can select from “Off”, “Low”, “Med”

and “High”. Setting “Off” means that the ringer turns off. The

machine works normally even if the ringer is turned off.

Press Enter to save the selection.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

ETTING

TARTED

1.34

Speaker Volume

To adjust the volume using the On Hook Dial button:

Press On Hook Dial. A dial tone sounds from the speaker.

2 Press the scroll button ( or ) until you hear the loudness

you want. The display shows the current volume level.

Press Clear/Stop to save the change and return to

Standby mode.

Using the Save Mode

Power Save Mode

Power Save mode allows your machine to reduce power

consumption when it is not in actual use. You can turn this mode

on by selecting the length of time for which the machine waits

after a job is printed before it switches to a reduced power state.

Press Menu until “Machine Setup” appears on top line of

the display.

Press the scroll button ( or )

until “Power Save”

appears on the bottom line. Press Enter.

Press the scroll button ( or ) to display “On” on the

bottom line and press Enter.

Selecting “Off” means that Power Save mode turns off.

Press the scroll button ( or ) until the time settings you

want appears.

The available options are 5, 10, 15, 30 and 45 (minutes).

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

PAPER HANDLING

This chapter introduces you to the basics of selecting

print materials and loading them into your machine.

This chapter includes:

• Selecting Print Materials

• Selecting an Output Location

• Loading Paper in the Paper Tray

• Using the Manual Feeder

APER

ANDLING

2.2

Selecting Print Materials

You can print on a variety of print materials, such as plain paper,

envelopes, labels, transparencies and so on. Always use print

materials that meet the guidelines for use with this machine.

See “Paper Specifications” on page 9.9. To get the best possible

print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Desired outcome: The paper you choose should be

appropriate for your project.

• Size: You can use any size paper that fits easily within the

paper adjusters of the paper tray.

• Weight: Your machine supports paper weights as follows:

- 16 ~ 24 lb (60 ~ 90 g/m

) bond for the standard paper tray

(Tray 1) and optional paper tray (Tray 2)

- 16 ~ 43 lbs (60 ~ 163 g/m

) bond for the manual feeder

• Brightness: Some papers are whiter than others and produce

sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects

how crisp the printing looks on the paper.

OTE

: Using print materials that dose not conform to the

specifications listed on page 9.9 may cause problems that may

require service. This service is not covered by the warranty or

service agreements.

Type, Input Sources and Capacities

Paper Type

Input Source/Capacity

* Maximum capacity may be reduced depending on the paper thickness.

Tray 1

Optional

Tray 2

Manual

Feeder

Plain paper

250 250 1

Envelopes

- - 1

Labels

- - 1

Transparencies

- -

Card stocks

- -

APER

ANDLING

2.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special

material, keep these guidelines in mind:

• Always use paper and other materials that conform with the

specifications listed under “Paper Specifications” on page 9.9.

• Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and the poor print quality.

• Use only high quality copier grade paper for the best print

quality.

• Avoid paper with embossed lettering, perforations, or a texture

that is too smooth or too rough. Paper jams may occur.

• Store paper in its ream wrapper until you are ready to use.

Place cartons on pallets or shelves, not on the floor. Do not

place heavy objects on top of the paper, whether it is

packaged or unpackaged. Keep it away from moisture, or

other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15

C and

C (59

F to 86

F). The relative humidity should be

between 10 % and 70 %.

• During storage, you should use moisture-proof wrap, such as

any plastic container or bag, to prevent dust and moisture

from contaminating your paper.

• Load special paper types one sheet at a time.

• Only use materials specifically recommended for use in laser

printers.

• To prevent special materials, such as transparencies and label

sheets from sticking together, remove them as they prints out.

• For envelopes:

- Use only well-constructed envelopes with sharp, well

creased folds.

- Do not use envelopes with clasps and snaps.

- Do not use envelopes with windows, coated lining, self-

adhesive seals, or other synthetic materials.

- Do not use damaged or poorly made envelopes.

• For transparencies:

- Place them on a flat surface after removing them from the

machine.

- Do not leave them in the paper tray for long periods of time.

Dust and dirt may accumulate on them resulting in spotty

printing.

- To avoid smudging caused by fingerprints, handle them and

coated paper carefully.

APER

ANDLING

2.4

- To avoid fading, do not expose the printed transparencies to

prolonged sunlight.

• For labels:

- Verify that their adhesive material can tolerate fusing

temperature of 200

C (392

F) for 0.1 second.

- Make sure that there is no exposed adhesive material

between them. Exposed areas can cause labels to peel off

during printing, which can cause paper jams. Exposed

adhesive can also cause damage to machine components.

- Do not load a sheet of them through the machine more than

once. The adhesive backing is designed for one pass

through the machine.

- Do not use labels that are separating from the backing

sheet or are wrinkled, bubbled, or otherwise damaged.

• Do not use Carbonless paper and Tracing paper. They could

make smell of chemicals and damage your machine.

Selecting an Output Location

The machine has two output locations; the rear output slot (face

up) and the front output tray (face down).

To use the front output tray, make sure that the rear cover is

closed. To use the rear output slot, open the rear cover.

OTES

• If paper coming out of the front output tray has problems, such

as excessive curl, try printing to the rear output slot.

• To avoid paper jams, do not open or close the rear cover while

the machine is printing.

APER

ANDLING

2.5

Printing to the Front Output Tray

(Face down)

The front output tray collects printed paper face-down in correct

order. The tray should be used for most print jobs.

Printing to the Rear Output Slot

(Face up)

Using the rear output slot, paper comes out of the machine face up.

Printing from the manual feeder to the rear output slot provides

the straight paper path. Using the rear output slot might

improve the output quality with the following:

• envelopes

• labels

• small custom-sized paper

• postcards

• transparencies

APER

ANDLING

2.6

To use the rear output slot:

Open the rear cover by pulling it upward.

ARNING

: The fusing area inside the rear part of your machine

becomes hot once the machine is turned on. Be careful when you

access this area.

If you do not want to use the rear output slot, close the

rear cover. The pages stack on the front output tray.

APER

ANDLING

2.7

Loading Paper in the Paper Tray

The paper tray can hold a maximum of 250 sheets of 20 lb plain

paper. For faxing and copying, you can use A4-, Letter- or Legal-

sized paper only. For PC-printing, you can use many different

sizes of paper; see page 9.9.

The paper level indicator on the front of the paper tray shows

the amount of paper currently left in the tray. When the tray is

empty, the indicator of the bar is lowered.

To load paper, pull open the paper tray and load paper with the

print side face down.

You can load letterhead paper with the design side face down.

The top edge of the sheet with the logo should be placed at the

front side of the tray.

For details about loading paper in the paper tray, see “Loading

Paper” on page 1.11.

OTES

• If you experience problems with paper feed, place the paper in

the manual feeder.

• You can load up to 150 sheets of previously printed paper. The

printed side should be facing up with an uncurled edge at the top

side. If you experience problems with paper feed, turn the paper

around. Note that the print quality is not guaranteed.

Paper empty 

❷Paper full

APER

ANDLING

2.8

Using the Manual Feeder

Use the manual feeder to print transparencies, labels, envelopes

or postcards in addition to making quick runs of paper types or

sizes that are not currently loaded in the paper tray.

Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized

materials can be printed with this printer. The minimum size is

76 by 127 mm (3.0 by 5.0 in.) and the maximum size is 216 by

356 mm (8.5 by 14 in.)

Acceptable print materials are plain paper with sizes ranging

from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm (8.5

x 14 in.), the largest size acceptable, and weighing between 16

lb and 32 lb.

OTES

• Always load only the print materials specified in the

Specifications on page 9.9 to avoid paper jams and print quality

problems.

• Flatten any curl on postcards, envelopes and labels before

loading them into the manual feeder.

• When you print on 76 mm X 127 mm (3 X 5 in.) sized media with

loading into the tray, open the rear output tray.

Load a sheet of the print material with the print side face

up into the center of the manual feeder.

For envelopes, load a sheet with the flap side face down

and with the stamp area on the top left side.

For transparencies, hold them by the edges and avoid

touching the print side. Oils from your fingers can cause

print quality problems.

OTE

: You must open the rear output slot when you print on

transparencies. If not, they may tear while exiting the machine.

APER

ANDLING

2.9

Adjust the paper guide to the width of the print material.

OTE

: When printing on previously printed paper from the

manual feeder, the printed side should be facing down with an

uncurled edge to the machine. If you experience problems with

paper feed, turn the paper around.

Open the rear cover to use the rear output slot.

After printing, close the rear cover.

APER

ANDLING

2.10

Setting the Paper Type and Size for the

Manual Feeder

After loading paper in the manual feeder, you need to set the

correct paper type and size using the control panel buttons.

These settings will apply to Copy mode. For PC-printing, you

need to select the paper size in the application program you use.

To set the paper size for the manual feeder:

Press Menu.

The display shows “Paper Setting” on the top line and the

first item, “Paper Type,” on the bottom line.

Press Enter to access the menu item.

Use

the scroll button ( or )

to find the paper type you

are using and press Enter to save it.

Press the



button to scroll to “Paper Size” and press

Enter to access the menu item.

Use

the scroll button ( or )

to display “Manual Feed” on

the bottom line. Press Enter to access the menu item.

Use

the scroll button ( or )

to find the paper size you

are using and press Enter to save it.

To return to Standby mode, press Clear/Stop.

COPYING

This chapter gives you step-by-step instructions for copying

documents.

This chapter includes:

• Loading Paper for Copying

• Preparing a Document

• Making a Copy

• Setting Copy Options

• Changing the Default Settings

• Setting the Time Out Option

• Collation Copying

OPYING

3.2

Loading Paper for Copying

The instructions for loading print materials are the same

whether you are printing, faxing or copying. For coping, you can

use Letter-, A4-, Legal-sized print materials. For further details,

see page 1.11 for loading in the paper tray and page 2.8 for

loading in the manual feeder.

Preparing a Document

Using the ADF (Automatic Document Feeder), you can load up

to 50 documents

(weight: 75 g/m

, 20 lb)

for one job.

When you use the ADF:

• Do not load documents smaller than 142 x 148 mm or larger

than 216 x 356 mm.

• Do not attempt to feed the following types of documents:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading documents.

• Make sure any glue, ink or correction fluid on the paper is

completely dry before loading documents.

• Do not load documents containing different sizes or weights

of paper.

• Do not load booklet, pamphlet, transparencies or documents

having other unusual characteristics.

OPYING

3.3

Making a Copy

Pull the document support all the way out. Fold out the

extender, if necessary.

2 Load the documents up to 50 pages face down into the ADF.

Adjust the document guides to the document size.

Customize the copy settings including number of copies,

copy size, contrast and image by using the control panel

buttons. See “Setting Copy Options” on page 3.4. Sorts

the copy job. For example, if you make 2 copies of 3 page

documents, one complete 3 page document will print

followed by the second complete document. see page 3.8

To clear the settings, use the Clear/Stop button.

Press Start.

OPYING

3.4

Setting Copy Options

The buttons on the control panel let you make all the basic copy

options; contrast, document type, copy size and number of

copies. Set the following options for the current copy job before

pressing Start to make copies.

OTE

: If you press

Clear/Stop

while you set the copy options,

all of the options you have set for the current copy job will be

canceled and return to their default status. Or, they will

automatically return to their default status after the machine

completes the copy.

Darkness

If you have an original document containing faint markings and

dark images, you can adjust the brightness to make a copy that

is easier to read.

To adjust the contrast, press Darkness . Each time you

press the button, the LED labeled with the selected mode turns

on.

You can choose from the following darkness modes:

• Lighten: works well with dark print.

• Normal: works well with standard typed or printed

documents.

• Darken: works well with light print or faint pencil markings.

OPYING

3.5

Original Type

The image setting is used to improve the copy quality by

selecting the document for the current copy job.

To select the document type, press Original Type . Each

time you press the button, the LED labeled with the selected

mode turns on.

You can choose from the following image modes:

• Text: Use for documents containing mostly text.

• Photo: Use when the originals are photographs.

OTE

: When you copy a document containing color on the

background, such as a newspaper or a catalog, you can get the

background on your copy. If you want to reduce the background,

change the

Darknen

setting to

Lighten

and/or the

Original Type

setting to

Text

Number of Copies

Using the No. of Copies button, you can select the number of

copies from 1 to 99.

Press No. of Copies.

Press the scroll button ( or ) until the number you want

appears on the display.

Pressing and holding the buttons allows you to quickly

increase and decreases in increments of 5.

You can enter the value using the number keypad.

Press Enter to save the selection.

OPYING

3.6

Reduced/Enlarged Copying

Using the Reduce/Enlarge button, you can reduce or enlarge

the size of a copied image from 50% to 200%.

To select from the predefined copy sizes:

Press Reduce/Enlarge.

The default setting appears on the bottom line of the

display.

Use Reduce/Enlarge or the scroll button ( or ) to find

the size setting you want.

Press Enter to save the selection.

To fine-tune the size of copies:

Press Reduce/Enlarge.

2 Press Reduce/Enlarge or the scroll button ( or ) until

“Custom:50-200%” displays on the bottom line. Press Enter.

Press the scroll button ( or ) until the copy size you

want appears on the display.

Pressing and holding the buttons allows you to quickly

increase and decreases in increments of 5.

You can enter the value using the number keypad.

Press Enter to save the selection.

OTE

: When you make a reduced copy, black lines may appear at

the bottom of your copy.

OPYING

3.7

Changing the Default Settings

Copy options, including contrast, image, copy size and number of

copies, can be set to the most frequently used modes. When you

copy a document, the default settings are used unless they are

changed by using the corresponding buttons on the control panel.

To create your own default settings:

Press Menu on the control panel until “Copy Setup”

appears on the top line of the display.

The first menu item, “Default-Change”, appears on the

bottom line.

Press Enter to access the menu item. The first setup

option, “Darken,” appears on the bottom line.

Press the scroll button ( or ) to scroll through the setup

options.

When the option you want to set appears, press Enter to

access the option.

Change the setting using the scroll button ( or ) or

enter the value using the number keypad.

Press Enter to save the selection.

Repeat steps 3 through 6, as needed.

To return to Standby mode, press Clear/Stop.

OTE

: While you set copy options, pressing

Clear/Stop

cancels

the changed settings and restores their default status.

OPYING

3.8

Setting the Time Out Option

You can set the time the machine waits before it restores the

default copy settings, if you do not start copying after changing

them on the control panel.

Press Menu on the control panel until “Copy Setup”

appears on the top line of the display.

Press the scroll button ( or ) to display “Timeout” on

the bottom line.

Press Enter to access the menu item.

Press the scroll button ( or ) until the status you want

appears on the display.

You can select from 15, 30, 60 and 180 (seconds).

Selecting “Off” means that the machine does not restore

the default settings until you press Start to start copying,

or Clear/Stop to cancel.

Press Enter to save the selection.

To return to Standby mode, press Clear/Stop.

Collation Copying

The Collation copying feature is available only when you load

documents in the ADF.

Press Menu on the control panel until “Copy Setup”

appears on the top line of the display.

Press the scroll button (

➛

❿

) to display “Copy Collated”

on the bottom line.

Press Enter to access the menu item.

If you are making multiple copies and want to collate them,

press the scroll button (

➛

❿

) to set Collated Copy to

“

”

and press Enter.

Press Start to begin copying.



Collated Copy On



Collated Copy Off

FAXING

This chapter gives you information about using your

machine as a fax machine.

This chapter includes:

• Sending a Fax

• Receiving a Fax

• Automatic Dialing

• Advanced Fax Functions

• Additional Features

AXING

4.2

Sending a Fax

Changing the Fax Setup options

Press Menu until “Fax Setup” appears on the top line of the

display.

The first available menu item, “Ring To Answer,” displays on

the bottom line.

Press the scroll button ( or ) until the menu item you

want on the bottom line and press Enter.

Use the scroll button ( or ) to find the status or use the

number keypad to enter the value for the option you have

selected.

Press Enter to save the selection.

If necessary, repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

AXING

4.3

Available Fax Setup Options

You can use the following setup options for configuring the fax

system:

Option Description

Ring To Answer You can specify the number of times the machine rings, 1 to

7, before answering an incoming call.

Darkness You can select the default darkness mode to fax your

documents lighter or darker.

•

Lighten

works well with dark print.

•

Normal

works well with standard typed or printed

documents.

•

Darken

works well with light print or faint pencil

markings.

Redial Term Your machine can automatically redial a remote fax machine

when the line is busy. Intervals from 1 to 15 minutes can be

entered.

Redials

You can specify the number of redial attempts, 0 to 13. If

you enter

, the machine will not redial.

MSG Confirm

You can set your machine to print a report showing whether

the transmission was successful, how many pages were

sent, and more. The available options are

Off

and

On-

Error

, which prints only when a transmission is not

successful.

Auto Report A report with detailed information about the previous 50

communications operations, including time and dates. The

available options are

Off

Auto Reduction

When receiving a document as long as or longer than the

paper loaded in the paper tray, the machine can reduce the

size of the document to fit the size of paper loaded in the

machine. Select

if you want to automatically reduce an

incoming page.

With this feature set to

Off

, the machine cannot reduce the

document to fit onto one page, the document is divided and

printed in actual size on two or more pages.

AXING

4.4

Discard Size When receiving a document as long as longer than the

paper installed in your machine, you can set the machine to

discard any excess at the bottom of the page. If the

received page is outside the margin you set, it will print on

two sheets of paper at the actual size.

When the document is within the margin and the Auto

Reduction feature is turned on, the machine reduces the

document to fit it onto the appropriate sized paper and

discard does not occur. If the Auto Reduction feature is

turned off or fails, the data within the margin will be

discarded. Settings range from 0 to 30 mm.

Receive Code

The Receive Code allows you to initiate fax reception from

an extension phone plugged into the EXT jack on the back

of the machine. If you pick up the extension phone and hear

fax tones, enter the Receive Code. The Receive Code is

preset to

at the factory. Settings range from 0 to 9.

See page 4.13 for more information about using the code.

DRPD Mode You can receive a call using the Distinctive Ring Pattern

Detection (DRPD) feature which enables a user to use a

single telephone line to answer several different telephone

numbers. In this menu, you can set the machine to

recognize the ring patterns to answer. See page 4.13

Option Description

AXING

4.5

Loading a Document

Pull the document input support all the way out. Fold out

the extender, if necessary.

Load the documents up to 50 pages face down into the

ADF and adjust the document guides to the document size.

For detailed guidelines for preparing an original document,

see page 3.2.

Adjust the document resolution, referring to page 4.6.

AXING

4.6

Adjusting the Document Resolution

The default document settings produce good results when

setting typical text based documents.

However, if you send documents that are of a poor quality, or

contain photographs, you can adjust the resolution to produce a

higher quality fax.

Press Resolution on the control panel.

By pressing Resolution or the scroll button ( or ), you

can choose from Standard, Fine, Super Fine, Photo.

The document types recommended for the resolution settings

are described in the following table below:

OTES

• For the memory transmission, Super Fine mode is not available.

The resolution setting is automatically changed to Fine.

• When your machine is set to Super Fine resolution and the

remote fax machine does not support the Super Fine resolution,

the machine transmits using the highest resolution mode

supported by the remote fax machine.

Mode

Recommended for:

Standard Documents with normal-sized characters.

Fine

Documents containing small characters or thin

lines or documents printed using a dot-matrix

printer.

Super Fine

Documents containing extremely fine detail.

Super Fine mode is enabled only if the remote

machine also supports the Super Fine

resolution. See the notes below.

Photo

Documents containing shades of gray or

photographs.

AXING

4.7

Sending a Fax Automatically

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Enter the remote fax phone number using the number

keypad.

You can use the one-touch keypad or speed or group dial

numbers. For details about storing a number, see page 4.9.

Press Start.

The number is dialed and then the machine begins sending

the fax when the remote fax machine is ready.

OTE

: When you want to cancel the fax job, press

Clear/Stop

at any time while sending the fax.

AXING

4.8

Sending a Fax Manually

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press On Hook Dial . You hear a dial tone.

Enter the remote fax machine’s fax number using the

number keypad.

You can use the one-touch keypad or speed or group dial

numbers. For details about storing a number, see page 4.9.

When you hear a high-pitched fax signal from the remote

fax machine, press Start.

OTE

: When you want to cancel the fax job, press

Clear/Stop

at any time while sending the fax.

Redialing the Last Number

To redial the last number you dialed:

Press Redial/Pause.

If a document is loaded in the ADF, the machine automatically

begins to send.

AXING

4.9

Confirming Transmission

When the last page of your document has been sent

successfully, the machine beeps and returns to Standby Mode.

When something goes wrong while sending your fax, an error

message appears on the display. For a listing of error messages

and their meanings, See page 8.8.

If you receive an error message, press Clear/Stop to clear the

message and try to send the document again.

You can set your machine to print a confirmation report

automatically each time sending a fax is completed. For further

details, see the MSG Confirm item on page 4.3.

Automatic Redialing

When the number you have dialed is busy or there is no answer

when you send a fax, the machine automatically redials the

number every three minutes up to seven times by the factory

default settings.

When the display shows “[Retry Redial ?],” press Enter to redial

the number without waiting. To cancel the automatic redialing,

press Clear/Stop.

To change the time interval between redials and the number of

redial attempts. See page 4.3.

AXING

4.10

Receiving a Fax

About Receiving Modes

• In Fax mode, the machine answers an incoming fax call and

immediately goes into the fax reception mode.

• In Tel mode, you can receive a fax by pressing On Hook

Dial (you can hear a fax tone from the remote machine) and

then pressing Start on the control panel of your machine.

You can also of the extension phone and then press the

remote receive code; see page 4.13.

• In Ans/Fax mode, the answering machine answers an

incoming call, and the caller can leave a message on the

answering machine. If the fax machine senses a fax tone on

the line, the call automatically switches to Fax mode.

•

In DRPD mode, you can receive a call using the Distinctive Ring

Pattern Detection (DRPD) feature. “Distinctive Ring” is a

telephone company service which enables a user to use a single

telephone line to answer several different telephone numbers.

For further details. See

page 4.13

The current receiving mode displays when the machine is in

Standby mode.

When the memory is full, the receiving mode automatically

switches to Tel.

OTES

• To use Ans/Fax mode, connect an answering machine to the EXT

jack on the back of your machine. see page 1.15.

• If you do not want other people to view your received

documents, you can use Secure Receiving mode. In this mode,

all of the received faxes are stored in the memory. For further

details, see page 4.29.

AXING

4.11

Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray are the same

whether you are printing, faxing, or copying, except that faxes

can only be printed on Letter-, A4- or Legal-sized plain paper.

For details about loading paper and setting the paper size in the

tray, see page 1.11 and page 1.32.

Receiving Automatically in Fax Mode

Your machine is preset to Fax mode at the factory. If you have

changed the receiving mode, take the following steps to receive

faxes automatically:

Press Receive Mode.

Press and hold Receive Mode until “Fax” displays on the

bottom line. You may have to repeat this action once or

twice, depending on the mode you’re in.

3 When you receive a fax, the machine answers the call on a

specified number of rings and automatically receives the fax.

To change the number of rings, see page 4.3.

AXING

4.12

Receiving Automatically in Ans/Fax Mode

For using this mode, you must attach an answering machine to

the EXT jack on the back of your machine. See page 1.15.

Press Receive Mode.

Press and hold Receive Mode until “Ans/Fax” displays on

the bottom line. You may have to repeat this action once or

twice, depending on the mode you’re in.

When you receive a call, the answering machine answers.

If the caller leaves a message, the answering machine

stores the message as it would normally. If your machine

hears a fax tone on the line, it automatically starts to

receive the fax.

OTES

• When you have set your machine to Ans/Fax mode and your

answering machine is switched off or no answering machine is

connected to the EXT jack, your machine automatically goes into

Fax mode after a predefined number of rings.

• If your answering machine has a “user-selectable ring counter,”

set it to answer incoming calls within 1 ring.

• If you are in Tel mode, which is receiving faxes manually, when

the answering machine is connected to your machine, you must

switch off the answering machine, or the outgoing message from

the answering machine will interrupt your phone conversation.

Receiving Manually in Tel Mode

You can answer calls using the On Hook Dial button.

Press Receive Mode.

Press and hold Receive Mode until “Tel” displays on the

bottom line. You may have to repeat this action once or

twice, depending on the mode you’re in.

When you receive a fax call, press On Hook Dial.

You can hear a fax tone from the remote machine.

Press Start to receive the fax.

The machine begins receiving a fax and returns to Standby

Mode when the reception is completed.

AXING

4.13

Receiving Manually Using Remote

Receive Start Code

You can receive a fax from someone you are talking to on the

extension telephone without going to the fax machine.

When you receive a call on the extension phone and hear fax

tones, press the keys 9 on the extension telephone. The

machine receives the document.

Press the buttons slowly in sequence. If you still hear the fax

tone from the remote machine, try pressing 9 once again.

9 is the remote receive code preset at the factory. The first

and the last asterisks are fixed, but you can change the middle

number to whatever you choose. For details about changing the

code, see page 4.4.

Receiving Faxes

Using the DRPD Mode

“Distinctive Ring” is a telephone company service which enables

a user to use a single telephone line to answer several different

telephone numbers. The particular number someone uses to call

you on is identified by different ringing patterns, which consist

of various combinations of long and short ringing sounds. This

feature is often used by answering services who answer

telephones for many different clients and need to know which

number someone is calling in on to properly answer the phone.

Using the Distinctive Ring Pattern Detection feature, your fax

machine can “learn” the ring pattern you designate to be

answered by the FAX machine. Unless you change it, this ringing

pattern will continue to be recognised and answered as a FAX

call, and all other ringing patterns will be forwarded to the

extension telephone or answering machine plugged into the

EXT. jack. You can easily suspend or change Distinctive Ring

Pattern Detection at any time.

Before using the Distinctive Ring Pattern Detection option,

Distinctive Ring service must be installed on your telephone line

by the telephone company. To set up Distinctive Ring Pattern

Detection, you will need another telephone line at your location,

or someone available to dial your FAX number from outside.

AXING

4.14

To set up the DRPD mode:

Press Menu until “Fax Setup” appears on the top line of the

display.

The first available menu item, “Receive Mode,” displays on

the bottom line.

Press the scroll button ( or ) until you see “DRPD Mode”

on the bottom line and press Enter.

When “Set” displays on the bottom line, press Enter.

The LCD displays ‘[Waiting Ring].”

Call your fax number from another telephone. It is not

necessary to place the call from a fax machine.

When your machine begins to ring, do not answer the call.

The machine requires several rings to learn the pattern.

When the machine completes learning, the LCD displays

“End DRPD [Setup]”.

If the DRPD setup fails, “DRPD Ring Error” appears. Press

Enter when “DRPD Mode” displays and retry from Step 3.

To return to Standby Mode, press Clear/Stop.

When the DRPD feature is set up, the DRPD option is available

in the Receive Mode menu. To receive faxes in the DRPD mode,

you need to set the menu to DRPD.

OTES

• DRPD must be set up again if you re-assign your fax number, or

connect the machine to another telephone line.

• After DRPD has been set up, call your fax number again to verify

that the machine answers with a fax tone. Then have a call

placed to a different number assigned to that same line to be

sure the call is forwarded to the extension telephone or

answering machine plugged into the EXT. jack.

Receiving Faxes in the Memory

Since your machine is a multi-tasking device, it can receive

faxes while you are making copies or printing. If you receive a

fax while you are copying or printing, your machine stores

incoming faxes in the memory. Then, as soon as you finish

copying or printing, the machine automatically prints the fax.

AXING

4.15

Automatic Dialing

One-touch Dialing

The 20 one-touch buttons on the control panel lets you store

frequently-used fax numbers and dial a number automatically

with a touch of a button.

Using the button, you can store up to 40 fax

numbers on the one-touch buttons.

Storing a Number for One-touch Dialing

Press and hold one of the one-touch dial buttons for about

2 seconds.

The display asks you to enter the fax number. “T” signifies

that you are assigning a one-touch dial button.

If you want to use one-touch dial buttons from 21 to 40,

press and hold down the one-touch dial button

for about 2 seconds.

Enter the number you want to store using the number

keypad and press Enter.

To insert a pause between numbers, press Redial/Pause.

A symbol “-” appears on the display.

If you make a mistake while entering a number, press the



button and re-enter the correct number.

To assign a name to the number, enter the name you want.

For details about entering characters, see page 1.29.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without

entering a name.

To store more numbers, press a one-touch button and

repeat steps 2 through 4.

To return to Standby mode, press Clear/Stop.

AXING

4.16

Sending a Fax using a One-touch Number

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press the one-touch button where you stored a number.

The document scans into the memory.

The machine dials the fax number stored in the one-touch

dial location and the document is sent when the remote fax

machine answers.

Speed Dialing

You can store up to 150 frequently-dialed numbers in one, two

or three-digit speed dial locations (0-149).

Storing a Number for Speed Dialing

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press Enter.

Press Enter when “Speed Dials” appears on the display.

If you want to use one-touch dial buttons from 21 to 40,

press and hold down the one-touch dial button

for about 2 seconds.

The display prompts you to enter a location number,

showing the first available number.

Enter a one or two-digit speed dial number between 0 and

149, using the number keypad or scroll button ( or )

and press Enter.

If a number is already stored in the location you chose, the

display shows the number to allow you to change it. To start

over with another speed-dial number, press Upper Level.

AXING

4.17

Enter the number you want to store using the number

keypad and press Enter.

To insert a pause between numbers, press Redial/Pause.

A symbol “-” appears on the display.

To assign a name to the number, enter the name you want.

For details about entering characters, see page 1.29.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without

entering a name.

To store more fax numbers, repeat steps 4 through 7.

To return to Standby mode, press Clear/Stop.

Sending a Fax using a Speed Number

Feed the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Enter the speed dial number.

• For a one-digit speed dial number, press and hold the

appropriate digit button.

• For a two or three-digit speed dial number, press the first

digit button and hold the last digit button.

The corresponding entry’s name briefly displays.

The document scans into the memory.

The fax number stored in the speed dial location is

automatically dialed. The document is sent when the

remote fax machine answers.

AXING

4.18

Group Dialing

If you frequently send the same document to several

destinations, you can create a group of these destinations and

set them under a group dial location. This enables you to use a

group dial number setting to send the same document to all the

destinations within the group.

Setting a Group Dial Number

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press Enter.

Press the scroll button ( or ) to display “Group Dials” on

the bottom line and press Enter.

Press Enter when “New” displays on the bottom line.

The display prompts you to enter a location number,

showing the first available number.

Enter a group number between 0 and 149 using the

number keypad or scroll button ( or ) and press Enter.

Press a one-touch dial button, or enter a speed number you

want to include in the group and press Enter.

When the display confirms the number to be added to the

group, press Enter.

Repeat steps 6 and 7 to enter other one-touch dial or speed

dial numbers into the group.

Press Upper Level when you have entered all of the

numbers. The display prompts you to enter a group ID.

To assign a name to the group, enter the name.

If you do not want to assign a name, skip this step.

Press Enter when the name appears correctly or without

entering a name.

AXING

4.19

If you want to assign another group, press Enter and

repeat from step 5.

To return to Standby mode, press Clear/Stop.

OTE

: You cannot include one group dial number in another

group dial number.

Editing Group Dial Numbers

You can delete a specific speed dial number from a selected

group or add a new number to the selected group.

Press Phone Book on the control panel.

Press Phone Book or the scroll button ( or ) to display

“Store&Edit” on the bottom line of the display. Press Enter.

Press the scroll button ( or ) to display “Group Dials” on

the bottom line and press Enter.

Press the scroll button ( or ) to display “Edit” on the

bottom line and press Enter.

Enter the group number you want to edit and press Enter.

Press a one-touch dial button to enter a speed dial number

you want to add or delete.

When you enter the specific number in the group, the

display shows “Delete?.”

When you enter a new number, the display shows “Add?.”

Press Enter to add or delete the number.

To change the group name, press Upper Level.

Enter a new group name and press Enter.

If you want to edit another group, press Enter and repeat

from step 5.

To return to Standby mode, press Clear/Stop.

AXING

4.20

Sending a Fax Using Group Dialing

(Multi-address Transmission)

You can use group dialing for Broadcasting or Delayed

transmissions.

Follow the procedure of the operation (Broadcasting

transmission; see page 4.22, Delayed transmission; see

page 4.23, Priority transmissionpage 4.25, Delayed RX Polling

transmissionpage 4.26). When you come to a step in which the

display asks you to enter the remote fax number:

• For a one-digit group number, press and hold the appropriate

digit button.

• For a two-digit group number, press the first digit button and

hold the last digit button.

You can use only one group number for one operation. Then

continue the procedure to complete the operation.

Your machine automatically scans the document loaded in the

ADF and then dials each of the numbers included in the group.

Searching for a Number in the Memory

There are two ways to search for a number in the memory. You

can either scan from A to Z sequentially, or you can search using

the first letter of the name associated with the number.

Searching Sequentially through the Memory

Press Phone Book.

Press Enter when “Search&Dial” appears on the display.

Press the scroll button ( or ) to scroll through the

memory until the name and number you want to dial

display. You can search upwards or downwards through the

entire memory in alphabetical order, from A to Z.

While searching through the machine’s memory, you can

see that each entry is preceded by one of three letters; “T”

for one-touch dial, “S” for speed dial or “G” for group dial

number. These letters tell you how the number is stored.

When the name and/or the number you want displays,

press Start or Enter to dial.

AXING

4.21

Searching with a Particular First Letter

Press Phone Book.

Press Enter when “Search&Dial” appears on the display.

Press the button labeled with the letter you want to search

for. A name beginning with the letter displays.

For example, if you want to find the name “MOBILE,” press

the 6 button, which is labeled with “MNO.”

Press the scroll button ( or ) to display the next name.

When the name and/or the number you want displays,

press Start or Enter to dial.

Printing a Phone Book List

You can check your automatic dial setting by printing a Phone

Book list.

Press Phone Book.

Press Phone Book or the scroll button ( or ) until

“Print” appears on the bottom line and press Enter.

A list showing your one-touch dial, speed dial and group dial

entries prints out.

AXING

4.22

Advanced Fax Functions

Sending Broadcasting Faxes

Using the

Broadcasting

button on the control panel, you can use

the broadcasting fax feature, which allows you to send a document

to multiple locations. Documents are automatically stored in the

memory and sent to a remote station. After transmission, the

documents are automatically erased from the memory.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press Broadcasting on the control panel.

Enter the number of the remote machine using the number

keypad.

You can use one-touch keypad or speed dial or group dial

numbers. For details about storing a number, see page 4.15.

Press Enter to confirm the number. The display asks you to

enter another fax number to send the document.

OTE

: The Another No. prompt does not appear if you have

added numbers for another broadcasting or delay fax job. You

must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and

repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another

fax number.

When you finish entering fax numbers, press 2 to select

“No” at a Another No. prompt.

The document is scanned into the memory before

transmission. The display shows the memory capacity and

the number of pages being stored in the memory.

The machine begins sending the document in order of the

numbers you entered.

AXING

4.23

Sending a Delayed Fax

You can set your machine to send a fax at a later time when you

will not be present.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of

the display. The first available menu item, “DelayFax,”

displays on the bottom line.

Press Enter.

Enter the number of the remote machine using the number

keypad.

You can use one-touch keypad or speed dial or group dial

numbers. For details about storing a number, see

page 4.15.

Press Enter to confirm the number on the display. The

display asks you to enter another fax number to send the

document.

OTE

: The Another No. prompt does not appear if you have

added numbers for another broadcasting or delay fax job. You

must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and

repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another

fax number.

When you finish entering fax numbers, press 2 to select

“No

”

at a Another No. prompt.

The display asks you to enter a name.

AXING

4.24

To assign a name to the transmission, enter the name. If

not, skip this step.

For details on how to enter the name using the number

keypad, see page 1.29.

Press Enter.

The display shows the current time and asks you to enter

the starting time when the fax is to be sent.

Enter the time using the number keypad.

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, the

document will be sent at that time on the following day.

Press Enter when the starting time displays correctly.

The document is scanned into the memory before

transmission. The display shows the memory capacity and

the number of pages being stored in the memory.

The machine returns to Standby mode. The display reminds

you that you are in Standby mode and that a delayed fax is

set.

OTE

: If you want to cancel the delayed transmission, see

“Canceling a Scheduled Fax” on page 4.28.

AXING

4.25

Sending a Priority Fax

Using the Priority Fax feature, a high priority document can be

sent ahead of reserved operations. The document is scanned

into the memory and transmitted when the current operation is

finished. In addition, the priority transmission interrupts a

broadcast operation between stations (i.e., when the

transmission to station A ends, before transmission to station B

begins) or between redial attempts.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Priority Fax” on

the bottom line and press Enter.

Enter the number of the remote machine using the number

keypad.

To enter the number, you can use one-touch keypad or

speed dial or group dial numbers. For details, see

page 4.15.

Press Enter to confirm the number. The display asks you to

enter a name.

To assign a name to the transmission, enter the name. If

not, skip this step.

For details on how to enter a name using the number

keypad, see page 1.29.

Press Enter.

The document is scanned into the memory before

transmission. The display shows the memory capacity and

the number of pages being stored in the memory.

The machine shows the number being dialed and begins

sending the document.

AXING

4.26

Polling a Remote Machine

Polling is used when one fax machine requests another to send

a document. This is useful when the person with the original

document to be sent is not in the office. The person who wants

to receive the document calls the machine holding it and

requests that the document be sent. In other words, it “polls”

the machine holding the original document.

You can set the machine to automatically receive documents

from the unattended remote fax machine at any time. This

feature permits unattended polling in the evening hours when

telephone rates are lower.

OTE

: The machine must be ready for polling.

Press Menu until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Delay Rx Poll”

on the bottom line and press Enter.

Enter the number of the remote machine to be polled using

the number keypad.

To enter the number, you can use a one-touch keypad or

speed dial number. For details, see page 4.15.

Press Enter to confirm the number on the display. The

display asks you to enter another fax number.

OTE

: The Another No. prompt does not appear if you have

added numbers for another broadcasting or delay fax job. You

must wait until the job is completed.

To enter more fax numbers, press 1 to select “Yes” and

repeat steps 4 and 5. You can add up to 10 destinations.

Note that you cannot use group dial numbers for another

fax number.

When you finish entering fax numbers, press 2 to select

“No” at a Another No. prompt.

Enter the time using the number keypad.

AXING

4.27

To select “AM” or “PM” for 12-hour format, press the or

button or any number button.

If you set a time earlier than the current time, your

machine will poll at that time on the following day.

When the remote machine is secured with a 4-digit poll

code, enter the correct code and press Enter.

If not, press Enter to accept “0000” which represents no

code, or enter 0000.

Press Enter when the starting time displays correctly.

At the specified time, the machine will dial the numbers in

the order you entered and receive documents from the

remote machines.

Adding Documents to a Scheduled Fax

You can add documents to the delayed transmission previously

reserved in your machine’s memory.

Load the document(s) face down into the ADF.

For details about loading a document, see page 4.5.

Adjust the document resolution to suit your fax needs. See

page 4.6.

If you need to change the darkness, see page 4.3.

Press Menu until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Add Page” on

the bottom line and press Enter.

The display shows the last job reserved in the memory.

AXING

4.28

Press the scroll button ( or ) until you see the fax job to

which you want to add documents and press Enter.

The machine automatically stores the documents in the

memory, and the display shows the memory capacity and

the number of pages.

After storing, the machine displays the numbers of total

pages and added pages and then returns to Standby mode.

Canceling a Scheduled Fax

Press Menu until “Fax Feature” appears on the top line of

the display.

Press the scroll button ( or ) to display “Cancel Job” and

press Enter. The display shows the last job reserved in the

memory.

Press the scroll button ( or ) until you see the fax job

you want to cancel, and press Enter.

When the display confirms your selection, press 1 to select

“Yes.” The selected job is canceled and the machine returns

to Standby mode.

To cancel your selection, press 2 to select “No.”

AXING

4.29

Additional Features

Using Secure Receiving Mode

You may need to prevent your received faxes from being

accessed by unauthorized people. You can turn on Secure

Receiving mode to restrict printing out all of the received faxes

when the machine is unattended. In Secure Receiving mode, all

of the incoming faxes go into the memory. When the mode turns

off, any faxes stored are printed.

To turn Secure Receiving mode on:

Press Menu until “Advanced Fax” appears on the top line of

the display.

Press the scroll button ( or ) until “Secure Receive”

appears on the bottom line and press Enter.

Press the scroll button ( or ) to display “On” on the

bottom line and press Enter.

Enter a four-digit passcode you want to use and press

Enter.

OTE

: You can activate Secure Receiving mode without setting a

passcode, but cannot protect your faxes.

Re-enter the passcode to confirm it and press Enter.

To return to Standby mode, press Clear/Stop.

When a fax is received in Secure Receiving mode, your machine

stores it into the memory and displays “Secure Receive” to let

you know that there is a fax stored.

AXING

4.30

To print received documents:

Access the Secure Receive menu by following steps 1 and 2

on page 4.29.

Press the scroll button ( or ) to display “Print” on the

bottom line and press Enter.

Enter the four-digit passcode and press Enter.

The machine prints all of the faxes stored in the memory.

To turn Secure Receiving mode off:

Access the Secure Receive menu by following steps 1 and 2

on page 4.29.

Press the scroll button ( or ) to display “Off” on the

bottom line and press Enter.

Enter the four-digit passcode and press Enter.

The mode is deactivated and the machine prints all of the

faxes stored in the memory.

To return to Standby mode, press Clear/Stop.

AXING

4.31

Printing Reports

Your machine can print reports containing useful information.

The following reports are available:

Phone Book List

This list shows all of the numbers currently stored in the

machine’s memory as speed dial and group dial numbers.

You can print this Phone Book list using the Phone Book

button; see page 4.21.

Sent Fax Report

This report shows information of the faxes you recently sent.

Received Fax Report

This report shows information of the faxes you recently

received.

System Data List

This list shows the status of the user-selectable options. You

may print this list to confirm your changes after changing any

settings.

Scheduled Job Information

This list shows the document currently stored for Delayed faxes .

The list shows the starting time and type of operation.

Message Confirmation

This report shows the fax number, the number of pages, the

elapsed time of the job, the communication mode, and the

communication results.

You can set up your machine to automatically print the message

confirmation report after each fax job. See page 4.3.

AXING

4.32

Junk Fax Number List

This list shows up to 10 fax numbers specified as the junk fax

numbers by using the Junk Fax Setup menu; see page 4.34.

When the Junk Fax Barrier feature is turned on, incoming faxes

from those numbers are blocked.

This feature recognize the last 6 digits of the fax number set as

a remote fax machine’s ID.

Multi-communication Report

This report is printed automatically after sending documents

from more than one location.

Power Failure Report

This report is printed out automatically when power is restored

after a power failure, if there occurs any data loss due to the

power failure.

OTE

: The lists you have set to print out automatically don’t print

out when there is no paper loaded or a paper jam has occurred.

Printing a Report

Press Menu until “Reports” appears on the top line of the

display. The first available menu item, “Phone Book”

displays on the bottom line.

Press the scroll button ( or ) to display the report or list

you want to print on the bottom line.

• Phone Book: Phone Book list

• Sent Report: Sent fax report

• RCV Report: Received fax report

• System Data: System data list

• Scheduled Jobs: Scheduled job information

• MSG Confirm: Message confirmation

• Junk Fax List: Junk fax number list

Press Enter.

The selected information prints out.

AXING

4.33

Using Advanced Fax Settings

Your machine has various user-selectable setting options for

sending or receiving faxes. These options are preset at the

factory, but you may need to change them. To find out how the

options are currently set, print the System Data list. For details

about printing the list, see page 4.31

Changing Setting Options

Press Menu until “Advanced Fax” appears on the top line of

the display. The first available menu item, “Send Forward,”

displays on the bottom line.

Press the scroll button ( or ) until you see the desired

menu item on the bottom line and press Enter.

When the option you want appears on the display, choose a

status by pressing the scroll button ( or ) or enter a

value using the number keypad.

Press Enter to save the selection.

You can exit from Setup mode at any time by pressing

Clear/Stop.

AXING

4.34

Advanced Fax Setting Options

Option Description

Send Forward You can set the machine to always forward all of the

outgoing faxes to a specified destination, in addition to the

fax numbers you entered.

Select

Off

to turn this feature off.

Select

to turn this feature on. You can set the number

of the remote fax machine to which faxes are forwarded.

RCV Forward

You can set your machine to forward incoming faxes to

another fax number during a specified period of time.

When a fax arrives at your machine, it is stored in the

memory. Then, the machine dials the fax number that you

have specified and sends the fax.

Select

Off

to turn this feature off.

Select

to turn this feature on. You can set the fax

number to which faxes are forwarded. Then, you can enter

the starting time and/or the ending time. The

Print Local

Copy

option allows you to set the machine to print the

fax, if fax forwarding is completed without any error.

Junk Fax Setup

Using the Junk Fax Barrier feature, the system will not

accept faxes sent from remote stations of which their

numbers are stored in the memory as junk fax numbers.

This feature is useful for blocking any unwanted faxes.

Select

Off

to turn the feature off. Anybody can send you a

fax.

Select

to turn the feature on. You can set up to 10 fax

numbers as junk fax numbers using the

Set

option.

This

feature recognize the last 6 digits of the fax number set

as a remote fax machine’s ID.

After storing numbers,

you do not receive any faxes from the registered stations.

To delete all the junk fax numbers, use the

All Delete

option.

Secure Receive

You can keep your received faxes from being accessed by

unauthorized people.

For further details about setting this mode, see page 4.29.

Prefix Dial No.

You can set a prefix dial number of up to five digits. This

number dials before any automatic dial number is started.

It is useful for accessing the PABX exchange.

AXING

4.35

Stamp RCV Name This option allows the machine to automatically print the

page number, and the date and time of the reception at

the bottom of each page of a received document.

Select

Off

to turn this feature off.

Select

to turn this feature on.

ECM Mode (Error

Correction Mode)

Error Correction Mode helps with poor line quality and

makes sure any fax you send are sent smoothly to any

other ECM-equipped fax machine. If the line quality is

poor, it takes more time to send a fax when you are using

the ECM mode.

Select

Off

to turn this feature off.

Select

to turn this feature on.

Option Description

AXING

4.37

The Phone Book Tab

Click the Phone Book tab to create and edit Phone Book

entries.

When you click Group Dial, the following window opens.

Reads the Phone

Book entries from

the machine to the

Remote Control

Panel.

Downloads the

Phone Book entries

from the Remote

Control Panel to

the machine.

Shows Phone Book

entries

Deletes all Phone

Book entries.

Allows you to

edit the selected

Phone Book

entry in a

separate Edit

window.

Allows you to set

up group dial

numbers. See

below.

Deletes the selected

Phone Book entry.

Shows the Phone

Book entries you

can include in the

group. After

selecting a number,

click

Add

to move it

to the Included

numbers list.

Enter a name for

the group.

Shows the numbers

included in the group.

To remove a number,

select it and click

Remove

Click to save the group dial number after

adding or removing numbers for the group.

AXING

4.38

The Firmware Update Tab

Click the Firmware Update tab to update the firmware of your

machine. This feature should be used by an authorized

technician. Please consult with the purchase point.

PRINTING

This chapter explains how to print your documents in

Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Setting Paper Properties

• Setting Graphic Properties

• Printing Multiple Pages on One Sheet of the Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Printing Posters

• Using Watermarks

• Using Overlays

• Setting Up the Locally Shared Printer

RINTING

5.2

Printing a Document in Windows

The following procedure describes the general steps required for

printing from various Windows applications. The exact steps for

printing a document may vary depending on the application

program you are using. Refer to your software application’s

user’s guide for the exact printing procedure.

Open the document you want to print.

Select Print from the File menu.

The Print window opens. It may look slightly different

depending on your application.

You can select the basic print settings within the Print

window. These settings include the number of copies and

the print range.

To take advantage of the printer features provided by your

machine, click Properties or Preferences in the

application’s print window and go to step 4.

If you see a Setup, Printer or Options button, click it

instead. Then click Properties on the next screen.

Now you see the Printer Driver Type 2200 Properties

window, which allows you to access all of information you

need when using your machine.

Windows 98

Make sure that your

machine is selected.

RINTING

5.3

The Layout tab first displays.

If necessary, select the Orientation option.

The

Orientation

option allows you to select the direction in

which information is printed on a page.

• Portrait

prints across the width of the page, letter style.

• Landscape

prints across the length of the page,

spreadsheet style.

•

If you want to turn the page upside down, select

180

from

the

Rotate

drop-down list.

From the Paper tab, select the paper source, size and type.

For further details, see page 5.7.

The preview image

shows the sample page

with the settings you

specified.





Landscape





Portrait

RINTING

5.4

If necessary, you can set the sequence for the pages to

print from the Extra tab. Select the print order you want to

use from the Print Order drop-down list.

• Normal: Your machine prints from the first page to the

last page.

• Reverse All Pages: Your machine prints from the last

page to the first page.

• Print Odd Pages: Your machine prints only the odd

pages of the document.

• Print Even Pages

: Your machine prints only the even

pages of the document.

Click other tabs on the top of the Printer Driver Type 2200

Properties window to access other features, if needed.

When you finish setting the properties, click OK until the

Print window displays.

Click OK to start printing.

The printer’s Properties window may differ, depending on your

operating system. This Operating Instructions shows the

Properties window on windows 98

Notes:

• Most Windows applications overrides the settings you specified

in the printer driver. Change all of the print settings available in

software application first, and change any remaining settings

using the printer driver.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent,

make them in the Printers folder. Follow these steps:

1. Click the Windows Start menu.

2. For Windows 95/98/Me/NT 4.0/2000, select Settings and then

Printers.

For Windows XP, select Printers and Faxes.

3. Select the

Printer Driver Type 2200

printer.

4. Click the right mouse button on the printer icon and:

• For Windows 95/98/Me, select Properties.

• For Windows 2000/XP, select Printing Preferences.

• For Windows NT 4.0, select Document Default.

5. Change the settings on each tab and click OK.

RINTING

5.23

Setting Up the Locally Shared Printer

You can connect the machine directly to a selected computer,

which is called “host computer,” on the network. Your machine

can be shared by other users on the network through a Windows

9x, Me, 2000, XP or NT 4.0 network printer connection.

OTE

Whether the printer is locally connected or network-

connected, you need to install the printer software on each

computer that will print documents to the printer.

In Windows 9x/Me

Setting Up the Host Computer

Start Windows.

From the Start menu, select Control Panel and

double-click on the Network icon.

Check the File and Print Sharing box and click OK.

Click Start and select Printers from Settings. Double-

click your printer icon.

Select Properties in the Printer menu.

Click the Sharing tab and check the Shared As box. Fill in

the Share Name field and then click OK.

RINTING

5.24

Setting Up the Client Computer

Right-click Start and select Explorer.

Open your network folder in the left column.

Right-click the shared name and select Capture Printer

Port.

Select the port you want, check the Reconnect at log on

box and then click OK.

From the Start menu, select Settings and then Printers.

Double-click your printer icon.

From the Printer menu, select Properties.

From the Details tab, select the printer port and click OK.

SCANNING

Scanning with your machine lets you turn pictures and

text into digital files on your computer. Then you can fax

or e-mail the files, display them on your web site or use

them to create projects that you can print using

software.

This chapter includes:

• Scanning Basics

• Scanning Process with TWAIN-enabled Software

AINTENANCE

7.9

Setting the Notify Toner Option

If you have set the Notify Toner menu option to “On”, your

machine automatically sends a fax to your service company or

the dealer to notify them that your machine requires a new

toner cartridge when the toner cartridge needs to be replaced.

The fax number is preset by your dealer when you bought your

machine.

Press Menu on the control panel until “Maintenance”

appears on the top line of the display.

The first available menu item, “Clean Drum,” displays on

the bottom line.

Press the scroll button ( or ) to display “Notify Toner ”

on the bottom line and press Enter.

Press

the scroll button ( or )

to change the setting.

Select “On” to enable this feature. Selecting “Off” disables

this feature.

Press Enter to save the selection.

Cleaning the Drum

If there are streaks or spots on your print, the OPC drum of the

cartridge may require cleaning.

Before setting the cleaning procedure, make sure that

paper is loaded in the machine.

Press Menu on the control panel until “Maintenance”

appears on the top line of the display.

The first available menu item, “Clean Drum,” displays on

the bottom line.

Press Enter.

When the display asks you to confirm your selection, press

Enter.

The machine prints a cleaning page. Toner particles on the

drum surface are affixed to the paper.

If the problem remains, repeat steps 1 through 4.

AINTENANCE

7.10

Ignoring the Toner Empty Message

When the toner cartridge is empty, the machine shows a “[Toner

Empty]” message and stops printing.

You can set the machine to ignore the message when it displays

and to continue printing the pages.

Press Menu until “Machine Setup” appears on the display.

Press the scroll button ( or ) until “Ignore Toner”

appears on the bottom line and press Enter.

Press the Scroll button ( or ) to select “On” or “Off.”

Select “On” to ignore the Toner Empty message.

Select “Off” to stop printing when the message appears.

This is the default setting.

Press Enter to save the selection.

Report abuse

Libble takes abuse of its services very seriously. We're committed to dealing with such abuse according to the laws in your country of residence. When you submit a report, we'll investigate it and take the appropriate action. We'll get back to you only if we require additional details or have more information to share.

Product:

Forumrules

To achieve meaningful questions, we apply the following rules:

First, read the manual;
Check if your question has been asked previously;
Try to ask your question as clearly as possible;
Did you already try to solve the problem? Please mention this;
Is your problem solved by a visitor then let him/her know in this forum;
To give a response to a question or answer, do not use this form but click on the button 'reply to this question';
Your question will be posted here and emailed to our subscribers. Therefore, avoid filling in personal details.

new questions and answers
new manuals

You will receive an email to register for one or both of the options.

Get your user manual by e-mail

Enter your email address to receive the manual of Ricoh 2210L in the language / languages: English as an attachment in your email.

The manual is 4,9 mb in size.

You will receive the manual in your email within minutes. If you have not received an email, then probably have entered the wrong email address or your mailbox is too full. In addition, it may be that your ISP may have a maximum size for emails to receive.

Others manual(s) of Ricoh 2210L

Ricoh 2210L User Manual - German - 188 pages

Ricoh 2210L User Manual - Dutch - 186 pages

The manual is sent by email. Check your email

If you have not received an email with the manual within fifteen minutes, it may be that you have a entered a wrong email address or that your ISP has set a maximum size to receive email that is smaller than the size of the manual.

The email address you have provided is not correct.

Please check the email address and correct it.

Your question is posted on this page

Would you like to receive an email when new answers and questions are posted? Please enter your email address.

Info

Ricoh 2210L Manual

Product: