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Polycom VVX 411 Manual

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Polycom VVX Business Media Phones User Guide
Polycom, Inc. 168
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Use Meeting Reminders
By default, your phone displays a meeting reminder 15 minutes before a meeting starts. Every minute
before the meeting starts, the phone emits an alert tone and updates the meeting timer. If a meeting starts
and you have not joined the meeting, the reminder indicates that the meeting is overdue.
From the reminder, you can join a meeting, view meeting details, snooze the reminder to temporarily remove
the reminder from the screen, and dismiss the reminder to permanently remove the reminder from the
screen and stop all future reminders for the meeting. The following figure shows a meeting reminder.
Meeting reminder on VVX 400 series phones
To use the meeting reminder:
» Do one of the following:
Select the meeting number to join the meeting.
Select Detail to view information for the meeting.
Select Snooze to temporarily remove the meeting reminder from your screen for one minute.
Select Dismiss to permanently remove the reminder for this meeting.
Choose a Meeting Reminder Type
You can choose to have the following types of meeting reminders on your phone:
● Silent The meeting reminder is displayed on your phone and no alert tone plays.
● Audible Once An alert tone plays the first time a meeting reminder is displayed, but does not play
for additional reminders for the meeting.
● Audible Always An alert tone plays each time a meeting reminder is displayed on your phone.
To choose the meeting reminder type:
1 Navigate to Settings > Basic > Preferences > Calendar Settings > Reminder Settings.
2 From the Reminder Settings screen, select Reminder Type, and choose a type.
Choose an Alert Tone
You can also choose the alert tone that plays for meeting reminders.
To choose an alert tone:
1 Navigate to Settings > Basic > Preferences > Calendar Settings.
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