Manual Philips ppf 251magic memo (page 3 of 60) (English)

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Table of contents

1 Introduction ................................................. 2

Important information .........................................................2

Overview of the machine ..................................................2

General view of functions ..................................................3

Location of controls for fax machine without built-in

answering device ..............................................................4

Location of controls for fax machine with built-in answering

device................................................................................5

Description of machine......................................................6

2 Installation ................................................... 7

The correct location........................................................... 7

Connecting the fax machine .............................................. 8

Replacing the ink film ...................................................... 10

Loading and removing paper ........................................... 12

EASY INSTALL function .................................................. 13

Connecting additional devices ......................................... 13

To the same socket..................................................... 13

To separate sockets ................................................... 14

Connecting to a home telephone system ........................ 14

Connecting to a private branch exchange ....................... 14

Tone or pulse dialling / private branch

exchange (PABX) .......................................................14

3 Basic functions.......................................... 16

Language of display and reports ..................................... 16

Entering time and date..................................................... 16

Entering your number ...................................................... 17

Entering your name .........................................................17

Correction of names and numbers .................................. 18

Type of ring signal............................................................19

Volume of the ring signal .................................................19

Volume of the loudspeaker .............................................. 19

4 The fax switch ............................................ 20

Alternatives available with the fax switch—

DAY/NIGHT/TIMER ........................................................ 20

The fax switch in use with additional devices ..................20

Serial configuration ..................................................... 20

Parallel configuration................................................... 21

TIMER mode ................................................................... 21

DAY mode ....................................................................... 22

NIGHT mode—for fax machines WITHOUT built-in

answering device ............................................................ 24

NIGHT mode—for fax machine WITH built-in

answering device ............................................................ 25

5 The telephone ............................................26

Making a call ...................................................................26

Redial .............................................................................. 26

Caller ID (identification of the caller—not

available in all countries) ................................................. 26

Deleting entries from the Redial or

Caller ID memory ............................................................ 27

Short dial ......................................................................... 27

Telephone book ............................................................... 28

Correcting and deleting stored short dial or

telephone book entries .................................................... 30

On-hook dialling ..............................................................30

Hands-free operation (only for devices with

built-in answering device) ................................................ 31

Muting the microphone .................................................... 31

Call transfer ..................................................................... 31

6 The fax ........................................................ 32

Sending faxes..................................................................32

Improving the picture quality............................................ 34

Polled reception ............................................................... 34

Faxing to sub-addresses ................................................. 35

Polling send ..................................................................... 35

Delayed send .................................................................. 35

Size compression............................................................36

Fax journal ....................................................................... 36

Changing the transmission speed ................................... 37

Transmission report—error report ................................... 37

Receiving faxes in memory—

paperless fax reception ................................................... 37

7 The answering device (only for fax

machines with built-in answering device) .................

Switching on/off the answering device ............................ 38

Recording your outgoing message.................................. 38

Adjusting the recording time ............................................39

Listening to messages.....................................................40

Volume of messages ....................................................... 40

Deleting messages.......................................................... 40

Automatic forwarding of messages ................................. 41

Recording a telephone conversation ............................... 42

VIP code .........................................................................42

Recording Memos ........................................................... 43

External memo / announcement only .............................. 43

Internal Memo / “Note pad” .............................................. 43

Remote access ............................................................... 44

Preparing your fax machine for remote access .......... 44

Remote access of the answering device .................... 44

8 Additional functions.................................. 46

Copying ........................................................................... 46

EASY LINK—Setting additional devices .........................46

HELP function ................................................................. 47

Short dial and telephone book list....................................47

Fax reception: EXPERT .................................................. 48

9 Troubleshooting ......................................... 49

Service code ...................................................................52

Care and maintenance instructions ................................. 53

Fouling by copying or sending fax messages ............. 53

Fouling by received fax messages ............................. 54

10 Appendix .................................................. 55

Technical specification .................................................... 55

Glossary ......................................................................... 56

Index ...............................................................................57

Your international guarantee ............................................ 61

THE TELEPHONE THE FAXAPPENDIX

THE ANSWERING

DEVICE

ADDITIONAL

FUNCTIONS

TROUBLE-

SHOOTING

INSTALLATION INTRODUCTIONBASIC FUNCTIONSTHE FAX SWITCH

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Philips ppf 251magic memo Manual

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