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Philips CRYSTAL650 Manual

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6. Telephone Book 31
6. Telephone Book
6.
6. Telephone
Book m
You can create individual entries (with name and the
associated number or e-mail address*) and groups (con-
sisting of multiple entries) in the telephone book. e
memory will hold up to 50 entries (Crystal 650) or 200
entries (Crystal 660).
I
f you have installed the included software package and
connected your machine to a PC, you can transfer the
telephone book to the PC and edit it there (see section
PC Functions / Using C S IH / Tele-
phone Book).
Creating Entries
1 Press MENU/OK and 11.
2 Use the keypad to enter a name (max. 20 charac-
ters). (For information on entering characters on
your machine, see chapter Installation / Enter-
ing Telephone Number and Name.) Confirm with
OK.
3 Use the number keypad to enter a telephone
number (e.g. fixed network or mobile number with
max. 30 numbers) or use numbers from the redial
list by pressing ³ and selecting the desired
number with /. Confirm with OK.
If you register a long distance number, you may
need to insert a dialling pause. e position and
length of the pause depend on your specific tele-
phone system. Press PAUSE/R to enter a dialling
pause (/).
4 Crystal 660: You can also enter an e-mail address of
up to 30 digits and characters. Press OK.
Æ
Please note that e-mail addresses cannot con-
tain any spaces!
e entry is saved. Your multifunction machine auto-
matically sorts the contacts in the telephone book al-
phabetically (= telephone book index).
²
You can select a speed for fax transmissions
(see section PC Functions / Using C-
 S IH / Fax)
Creating Groups
You can collect multiple entries of the telephone book
into groups, for instance to send a message to multiple
persons. Your multifunction machine can save up to ten
groups.
1 Press MENU/OK and 12.
2 Enter a group name (max. 20 characters). (For in-
formation on entering characters on your machine,
see chapter Installation / Entering Telephone
Number and Name.) Confirm with OK.
3 Load the a telephone book entry by entering the
initial letters on the keypad or selecting the desired
entry with /. Press OK to add the entry to the
group. Repeat the process until all members of the
group have been added. e selected entries are
marked with an arrow “>”. End the selection with
the Y button (or the m button).
If you would like to delete an entry, load it with /
and press OK again; the entry is removed from the
selection.
²
Entries you have added to a group are marked
in the telephone book with (L). You do not
need to include the (L) in the alphabetic quick
search.
Editing Entries
and Groups
1 Press MENU/OK and 13.
2 Load a telephone book entry by entering the initial
letters on the keypad or selecting the desired entry
with /. Press OK.
3 Correct the entry and form each step with OK.
Use / to move the cursor within the entry; you
can delete characters with C.
Deleting Entries
and Groups
1 Press MENU/OK and 14.
2 Load a telephone book entry by entering the initial
letters on the keypad or selecting the desired entry
with /. Press OK.
3 Confirm the deletion of the entry or group with
OK.
²
Please note that this not only deletes entries
from the telephone book, but also any links
to a group or a speed dialling button*.
Searching for Entries
Use the option for alphabetic quick search. Press the m
button (while in the starting mode) and enter the first
letter of the entry or group using the keypad. For a large
telephone book, you can reduce the number of hits by
entering additional letters.
* e-mail— It is possible that individual functions are not yet activated for your machine firmware.
Update the firmware of your machine (see section PC Functions / Using COMPANION SUITE IH / Firmware Update).
… 31 …


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