Manual Oki MC770 (page 27 of 96) (English)

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This manual contains cautions on how to use this product safety.

Before you use this product, please make sure that you read this manual.

User’s Manual

Basic Guide

- 2 -

This manual supports the following models.

MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP,

ES7470 MFP, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf

● About the Manuals

The following user manuals are included with this product.

An electronic manual is included in the software DVD-ROM.

Read the Setup Guide first.

Setup Guide

Installing the machine

Making full use of the machine

Testing the machine, copier, fax, and scanner.

When there is a problem or you need to repair the machine

Step

Before using this machine, please read the

warnings and precautions to ensure the safe use of

this machine. We have also provided explanations

about necessary preparations such as installation

procedures and how to load the paper.

After you have completed the setup of this machine, read the Basic Guide.

Basic Guide (This manual)

Step

This guide describes each function and basic

methods of use. In addition, we have provided

an explanation about how to register data in the

address book.

Read these guides as necessary.

Advanced Guide

Step

This guide describes the use of convenient print

functions such as summarizing or sorting, and

advanced functions such as job memory, color

adjustment, user authentication, and access

control. Explanations are also provided about

settings that can be configured from the operator

panel, as well as network settings.

Troubleshooting Guide

This guide describes how to deal with error

messages, such as those that accompany paper

jams, describes regular maintenance and

cleaning of the device, and explains how to

replace consumables. The machine specifications

are included as well.

• Checking the Product

• Installing the Machine

• Turning Power ON/OFF

• About Paper

• About Document Copies

• Using Each Function

• Printing

• Copying

• Fax

• Scanning

• Utilities that can be used with this

machine

• Printing Operations

• Copying Operations

• FAX Operations

• Scanning Operations

• Registering Functions and Settings

• Setting Items/Printing Reports

• Troubleshooting

• Maintenance

- 3 -

Read these guides as necessary. (continue)

Step

Using the TopAccess

Using the e-Filing

TopAccess Guide

This guide describes how to use the

TopAccess.

e-Filing Guide

This guide describes how to use the e-Filing.

• Overview

• [Device] Tab Page

• [Job Status] Tab Page

• [Logs] Tab Page

• [Registration] Tab Page

• [Counter] Tab Page

• [User Management] Tab Page

• [Administration] Tab Page

• [My Account] Tab Page

• Functional Setups

• e-Filing OVERVIEW

• OPERATIONS WITH THIS

EQUIPMENT

• OVERVIEW OF e-Filing WEB UTILITY

• HOW TO MANAGE USER

BOXES/FOLDERS

• MANAGING DOCUMENTS

• EDITING DOCUMENTS

• SYSTEM ADMINISTRATION

Controlling/Setting from the Computer

Utility Guide

This guide describes the utility software for your

computer.

• List of Utilities

• About AddressBook Viewer

• About e-Filing Backup/Restore Utility

• About TWAIN Driver and File

Downloader

• About Remote Scan driver

• About WIA driver

- 4 -

● About This Manual

Notation used in this manual

The following notations may be used in this manual.

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MC770dn is used as the

machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

• About the Administrator

- Administrator: The person who makes settings of this equipment and operates the equipment.

When the multiple persons use this equipment, the administrator is the person who manages the equipment.

- Network administrator: The person who manages the computer and the network.

Terms in this document

The following terms are used in this manual.

Note

• Indicates important information on operations. Make sure to read sections with this mark.

Memo

• Indicates additional information on operations. You should read sections with this mark.



• Indicates where to look when you want to know more detailed or related information.

• A warning provides additional information which, if ignored, may result in a risk of personal injury.

• A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

Illustrations in this document

The illustrations of the machine used in this document may be different from what you actually see on your machine.

- 5 -

Table of contents

About the Manuals....................................2

About This Manual....................................4

Notation used in this manual................................4

Terms in this document........................................4

Illustrations in this document................................4

Convenient Functions ..............................7

1 Printing.......................................... 11

Installing drivers on your computer......12

Operating Environment ..........................13

Windows Operating Environment ......................13

Macintosh Operating Environment.....................13

Preparations to print from Windows.....14

Setup via a network (Windows) .........................14

Setup via USB (Windows)..................................16

Preparations to print from Mac OS X ....19

Setup via a network (Mac OS X)........................19

PRINTING FROM WINDOWS ..................21

Before Using the Printer Driver ..........................21

Configuring the options ..........................................21

Setting the department code.................................. 22

Copying the PPD file for Windows .........................24

Printing From Application ...................................24

Considerations and limitations ...............................24

How to print............................................................24

PRINTING FROM Macintosh ..................26

Printing From Application on Mac OS X ............26

Considerations and limitations ...............................26

How to print from Mac OS X .................................. 26

2 Copying......................................... 27

HOW TO MAKE COPIES .........................28

Before Making Copies........................................28

Storage of color copies ..........................................28

Forgery prevention function ................................... 28

Placing Originals ................................................28

Acceptable originals...............................................28

Placing originals on the original glass....................28

Book-type originals ................................................29

Using the RADF (Reversing Automatic Document

Feeder) ................................................................29

Making Copies ...................................................31

Basic copying procedure........................................31

Scanning the next original during copying ............. 33

Interrupting copying and making other copies ....... 33

Proof copy.............................................................. 33

Selecting face down/up stacker ............................. 34

Bypass Copying .................................................35

Bypass copying on standard size paper ................ 36

Bypass copying on non-standard size paper......... 40

Using the Offline Stapler ....................................42

BASIC COPY MODES .............................43

Before Using Copying Functions .......................43

Default settings ...................................................... 43

Confirming the set functions .................................. 43

Clearing the set functions ...................................... 43

Restrictions on function combinations ................... 44

Paper Selection..................................................44

Automatic Paper Selection (APS).......................... 44

Selecting desired paper manually.......................... 44

Copying mixed-size originals in one operation ...... 45

Switching Color Modes ......................................46

Setting Original Modes.......................................46

Density Adjustment ............................................47

Enlargement and Reduction Copying ................47

Automatic Magnification Selection (AMS).............. 47

Specifying both the original size and the copy paper

size separately..................................................... 48

Specifying reproduction ratio manually.................. 49

Copying photo originals in the optimal reproduction

ratio for copy paper size (PHOTO ZOOM) .......... 50

Selecting Finishing Mode...................................51

Finishing modes and optional finishing devices..... 51

Sort/Group mode ................................................... 52

Staple sort mode.................................................... 53

Magazine sort ........................................................ 54

Duplex Copying..................................................54

Making a 1-sided copy........................................... 55

Making a 2-sided copy........................................... 56

Performing Copy & File ......................................56

Setting share folder................................................ 57

3 Fax .................................................59

SENDING/RECEIVING A FAX.................60

Sending a Fax....................................................60

Basic procedures ................................................... 60

Handling an original ............................................... 61

Setting the transmission conditions ....................... 64

Specifying the recipient.......................................... 66

Table of contents

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Other transmissions ...............................................69

Receiving a Fax .................................................71

Reception mode.....................................................71

Originals and paper................................................ 72

CHECKING AND CANCELING THE

COMMUNICATIONS...............................73

Checking Communications ................................73

Checking reserved transmissions .......................... 73

Checking communication status (log) .................... 73

Canceling the Transmission...............................74

Canceling the memory transmission...................... 74

Canceling direct transmissions .............................. 75

Canceling reserved transmissions ......................... 75

4 Scanning....................................... 77

BASIC OPERATION ................................78

Viewing Touch Panel for Scan Menu.................78

Default Settings..................................................78

Scan to e-Filing ..................................................79

Scan to File ........................................................79

Scan to E-mail....................................................83

Scan to USB ......................................................86

Web Service (WS) Scan ....................................88

Using Saved Scan Data .....................................89

Using scan data saved as e-Filing documents ...... 89

Using scan data saved as files .............................. 89

Viewing the Scan Job Status and Log ...............90

Viewing the scan job status ...................................90

Viewing the scan job log ........................................90

5 Utilities that can be used with this

machine ....................................... 91

List of Utilities .........................................92

Common Utilities for Windows/Macintosh..........92

6 Index.............................................. 93

- 7 -

Convenient Functions

● Convenient Functions

Automatically rotate sent or received

document data

Images are rotated when documents are sent

by fax, and the optimum paper size is

automatically selected from the available

paper, even if the orientation of received fax

documents differs from the orientation of the

paper. This allows you to send and receive

faxes without having to worry about paper size

or the orientation of documents.

Copy documents while saving paper

Using the duplex function or multiple page

function allows you to combine several different

pages onto a single page. For example, you

can print 16 pages of a document onto just two

pages by printing four pages on each side

(multiple page), and by printing on both sides of

the paper (duplex). You will save 14 pages

compared to copying every page.

Send received faxes, or save attachments

included with sent and received emails

This allows faxes received while you are

away from the machine to be sent to a laptop

computer to be checked. Configuring the

machine to save communication data saves

sent and received faxes or email

attachments to a pre-configured location.

Save

Send

Convenient Functions

- 8 -

Use the machine as a network printer

High-quality images can be printed at high

speed from various applications(printing A4,

color/grayscale documents: MC760: 28

pages/min, MC770: 34 pages/min, MC780:

40 pages/min).

The machine can be connected to networks

and used to print documents from multiple

computers, which saves space in the office

and lowers costs.

Scan printed documents

The full-color scanner can scan documents.

Scans can be saved in shared folders on

computers or USB memory (Scan to Network

PC, Scan to USB Memory), or sent as

attachments via email (Scan to Email).

Scan To

USB Memory

Scan To

Network PC

Scan To Email

USB

memory

Full-color

scan

Scan documents with ease

Scan documents with the scanner after

scanning with the automatic document

feeder, or scan documents with the

automatic document feeder after scanning

with the scanner. This function is convenient

when documents have stapled pages mixed

in with them.

Print from various applications

The machine is equipped with PostScript3

emulation and PCL6 emulation, which allows

printing from a wide range of applications.

Compatible with

PostScript3

PCL6

Convenient Functions

- 9 -

Restrict the types of users who can use the

machine, or the types of functions that they can use.

Configuring user authentication means the

machine can only be used by users who have

been authorized by an administrator. This

reduces the likelihood that the machine will be

accessed by ordinary users, which helps to

prevent information from being leaked.

Configuring access restrictions means the

functions that are available to each user can also

be limited. This reduces unnecessary printing,

which helps to conserve toner and paper.

Perform several functions at the same time

The machine is capable of performing

several functions at the same time, including

sending a fax while copying a document, or

printing from a computer while scanning a

document. This allows several users to use

the machine at the same time.

Copy &

Fax &

Scan &

Print &

Registration &

Reducing power consumption when the

machine is not in use

When the machine has been idle for a certain

period of time, it automatically enters power

save mode to reduce power consumption. You

can enter the power save mode manually by

pressing the [POWER SAVE] button on the

operator panel. The [POWER SAVE] button will

glow red when Power Save Mode is active.

Power

consumption

Convenient Functions

- 10 -

Increase the types and amounts of paper that

can be used.

Store frequently used functions and settings

in memory.

• [TEMPLATE]

A series of operations that is used regularly

can be stored in [TEMPLATE] on the touch

panel. For example, the following steps-

"Reduce B4 documents by 81% to A4 size,

copy and sort them, and create five sets"-can

be stored in [TEMPLATE] and then be

completed with a single touch of a key, using

fewer keystrokes and greatly simplifying

operation.

Original

document

81%

reduction

Sort and copy

five sets

Operate with a

single touch

Installing drivers on your computer ··························· P.12

Operating Environment ············································ P.13

Preparations to print from Windows ·························· P.14

Preparations to print from Mac OS X·························· P.19

PRINTING FROM WINDOWS ····································· P.21

PRINTING FROM Macintosh······································ P.26

Printing

Installing drivers on your computer

- 12 -

● Installing drivers on your computer

Connect the machine to your computer

For Macintosh

For Windows

Connected

via a network

Connected

via USB

Connected via a network

Conﬁgure the IP address and

other settings in Windows

Conﬁgure the IP address and

other settings of the machine

Install the printer drivers

Check operations from the computer

Add the equipment to the computer conﬁguration

Operating Environment

- 13 -

● Operating Environment

Windows Operating Environment

• Windows 7/Windows 7 (64-bit version)

• Windows Server 2008 R2

• Windows Vista/Windows Vista (64-bit version)

• Windows Server 2008/Windows Server 2008 (64-bit

version)

• Windows XP/Windows XP (x64 version)

• Windows Server 2003/Windows Server 2003 (x64 version)

Note

• The machine will not operate under Windows 3.1/NT3.51/

NT4.0/Me/98/95/2000.

• Printer drivers may differ from the information listed here

due to driver updates.

Macintosh Operating Environment

Note

• Printer drivers may differ from the information listed here

due to driver updates.

• Mac OS X 10.4 to 10.8

Preparations to print from Windows

- 14 -

● Preparations to print from Windows

Setup via a network (Windows)

Setup procedures

Set up the equipment

If there is no DHCP server on the network, you will need to

configure the IP address of the computer and printer manually.

If you have been instructed to configure a static IP address by

your company network administrator, internet provider, or

router manufacturer, you will need to configure the IP address

of the computer and printer manually.

Check the IP address of this equipment by printing the system

setting list or pressing the [SETTING] button on the operation

panel and [ADMIN] - [NETWORK] - [IPv4].

Note

• An incorrect IP address configuration may prevent the

network from working or the internet from connecting.

Check with your company network administrator or internet

connection provider the IP address and other settings that

can be configured for the machine.

• The servers (such as DHCP) that are available on the

network may differ depending on the network environment

being used. Check with your company network

administrator, internet provider, or router manufacturer.

• Administrator rights are required for the setup.

• Unless otherwise noted, procedures required when using

Windows 7 are listed in the section "Set up in Windows."

Screens and procedures may differ depending on the OS.

Memo

• This machine is compatible with network Plug&Play. If all

connected computers are running Windows 7/Windows

Vista/Windows XP/Windows Server 2008/Windows Server

2003, or if the connected router is compatible with network

Plug&Play, an IP address will be configured automatically,

even if there is no server on the network. There is no need

to configure an IP address for the computer and printer

manually, so start setting up the machine from Step 4.

Turn the power to the machine and the

computer ON.

Configure the IP address and other settings

in Windows.

Note

• Skip to Step 3 if an IP address and other settings have

already been configured in Windows, or if they are

obtained automatically.

(1) Start Windows.

(2) Click [Start] and select [Control Panel].

(3) Click [View network status and tasks].

(4) Click [Local Area Connection], and click

[Properties] from the [Local Area

Connection Status] screen.

Turn the power to the machine and the computer ON.

Configure the IP address and other settings of the computer.

Configure the IP address and other settings of the machine.

Install the drivers and Standard TCP/IP Port using the

"software DVD-ROM" supplied with the machine, and

configure the network printer.

Preparations to print from Windows

- 15 -

(5) Select [Internet Protocol Version 4 (TCP/

IPv4)] and click [Properties].

(6) Enter the numbers for the IP address,

subnet mask, default gateway, and DNS

server, and click [OK].

Memo

• If an IP address is to be obtained automatically

from a DHCP server, select [Obtain an IP address

automatically] and do not enter an IP address.

• Do not enter numbers for the default gateway and

DNS server if they are not being used.Close

[Local Area Connection].

(7) Close [Local Area Connection].

Configure the IP address and other settings

of the machine.

Memo

• Skip to Step 4 if an IP address and other settings have

already been configured for the machine, or if they are

obtained automatically.

(1) Turn the power to the machine ON, check

that Windows has started, and load the

"Software DVD-ROM" supplied with the

machine.

(2) When [AutoPlay] is displayed, click [Run

Setup.exe].

(3) Select the language and click "Next".

(4) Select the device you want to use and click

"Next".

(5) Read the license agreement and click "I

Agree".

Preparations to print from Windows

- 16 -

(6) Read "Environmental Advice for Users"

and click "Next".

(7) Select the driver you want to install and

click the "Multi Installation" button to install

them all at once.

(8) Click Network to search the device.

(9) When the target device is detected, select

the device in the list, then click "Next". The

installation begins.

If the device cannot be detected, specify

the device's IP address and install it

directly.

(10)Click "Finish".

(11)Click "Exit" button to finish.

Select [Start] - [Control Panel] - [Devices

and Printers].

Setup is complete when an icon appears in the "Devices

and Printers" folder.

Setup via USB (Windows)

Installing PCL printer drivers

Note

• Computer administrator rights are required.

• Unless otherwise noted, procedures required when using

Windows 7 are listed. Screens and procedures may differ

depending on the OS.

Turn the power to the computer ON and

start Windows.

The "Add New Hardware Wizard" is displayed when the

machine power is ON. If this happens, click [Cancel] and

turn the power to the machine OFF before proceeding to

the next step.

Preparations to print from Windows

- 17 -

Load the "Software DVD-ROM" supplied

with the machine.

When [AutoPlay] is displayed, click [Run

Setup.exe].

Select the language and click "Next".

Select the device you want to use and click

"Next".

Read the license agreement and click "I

Agree".

Read "Environmental Advice for Users" and

click "Next".

Select the driver you want to install and

click the "Multi Installation" button to install

them all at once.

Turn on the power of the device by

following the on-screen guidance.

When the device cannot be detected, click

the "Install using another port" button.

Preparations to print from Windows

- 18 -

Click "Next".

Click "Exit" button to finish.

Select [Start] - [Control Panel] - [Devices

and Printers].

Setup is complete when an icon appears in the "Devices

and Printers" folder.

Memo

• To use this machine as a printer, install any of [PCL

driver], [PS driver] or [XPS driver].

• To use this machine as a facsimile, install [FAX driver].

• To use this machine as a scanner, install [Scanner

driver] and [ActKey].

Preparations to print from Mac OS X

- 19 -

● Preparations to print from Mac OS X

Setup via a network (Mac OS X)

Note

• Mac OS X and printer drivers may differ from information

listed here due to driver updates.

The print method (protocol)

There is a method available to print from Mac OS X uses

Bonjour (Rendezvous).

Setup procedures

Bonjour

(Rendezvous)

Turn the power to the machine ON.

Install the printer drivers.

Note

• Turn OFF any virus protection software.

(1) Insert the "Software DVD-ROM" into the

Macintosh.

(2) Double-click [XXXXX.pkg] within the [OKI]

> [Drivers] > [OSX] > [OS X 10.7- ] folder.

(3) Enter the administrator password, and

click [Install Software].

(4) Click [Close] after the installation is

complete.

■ Use Bonjour

Note

• If [Print & Fax] is open, click X to close it.

(1) Select [Apple Menu] - [System

Preference].

(2) Click [Print & Scan].

Print method Features

Bonjour(Rendezvo

us)

Uses the functions that are included as

standard with Mac OS X

Install the printer drivers.

Create a network printer.

Configure the machine using Bonjour.

Preparations to print from Mac OS X

- 20 -

(3) Click [+].

(4) Click [Default] and select the machine

name is displayed, then click [Add].

(5) In [Name] Box, the name that you selected

in the list is displayed automatically.

Memo

• Clicking [Device Settings] in the control panel, and

[Printer Information] - [Network] displays the MAC

address.

(6) Select the option device, and click [OK].

Note

• The machine name will not be displayed correctly if the

printer driver cannot load the PPD file correctly. If this

happens, delete the machine and add it again.

PRINTING FROM WINDOWS

- 21 -

● PRINTING FROM WINDOWS

Before Using the Printer Driver

Before printing, you have to configure the following options:

• Configuration Settings

To use optional devices such as optional trays or the

Finisher, you must first configure these devices. The

features of these optional devices are not available unless

you inform the system that the optional devices are

installed.

Before printing, you can configure the following option if

necessary:

• Department Code

You can use department codes to manage each job. For

example, a system administrator can check how many

sheets of copies a certain department has made. When the

Department code is enabled, you are prompted to enter a

department code before printing. If you enter the

department code in the corresponding field in advance, you

can print without having to do this every time. Ask your

administrator about the codes. When SNMP

communication between the equipment and your computer

is enabled, you are also prompted to enter the code before

printing.

Configuring the options

To use this equipment properly, you need to save the

configuration of the options installed on the [Device Settings]

tab menu after you installed the printer drivers. In the default

setting, you can obtain the configuration data of options

installed automatically by opening the [Device Settings] tab

menu. If SNMP communication between this equipment and

your computer is not available, or you want to configure options

manually, see the following page:

 P.21 "Configuring options manually"

Note

• When SNMP communication between this equipment and

your computer is enabled, you can retrieve the option

configuration information by clicking [Update Now].

 Configuring options manually

If SNMP communication between this equipment and your

computer is not available:

Setting the [Device Settings] tab manually

Note

• You need to log in to Windows with the “Administrator”

privilege.

Click [Start] menu and select [Devices and

Printers].

The Printers folder appears.

Select the printer driver for this equipment,

and then click [Printer properties] in the

[File] menu.

The printer driver properties dialog box appears.

• If the [File] menu is not displayed, press [Alt].

• If the dialog box displayed does not allow the printer

driver properties to be changed, follow the procedure

below.

- For Windows 7, some tab menus have a button

in the printer driver properties. To change the

properties, click on it. If the properties cannot be

changed, ask your network administrator.

• To change a network-installed printer driver, the

administrator privilege is necessary. Ask your network

administrator for details.

PRINTING FROM WINDOWS

- 22 -

Display the [Device Settings] tab menu, and

set the following options.

Model Selection — This sets the model type. The setup

items of the printer driver are changed according to the

model selected.

Option — This option sets whether the following optional

devices are installed.

• Trays — This sets whether or not the Paper Feed Unit

is installed.

• Finisher — This sets whether or not the Inner Finisher

is installed.

Memo

• Setup items differ depending on the model and the

option configuration.

• For more information about each item, see the

descriptions about the [Device Settings] tab.

 Advanced Guide

Click [Tray Settings].

The [Tray Settings] dialog box appears.

Set the following options and click [OK].

Tray 1 — Select the size and type of paper that is loaded

in the 1st tray.

Tray 2 — Select the size and type of paper that is loaded

in the 2nd tray.

Tray 3 — Select the size and type of paper that is loaded

in the 3rd tray.

Tray 4 — Select the size and type of paper that is loaded

in the 4th tray.

MPT — Select the type of paper that is loaded in the

Multi-Purpose Tray (MPT).

Override Application Paper Source Settings — Select

this check box to use the paper source setting in the

printer driver rather than the application setting.

Memo

• Setup items differ depending on the model and the

option configuration.

• For more information about each item, see the

descriptions about the Tray Settings.

 Advanced Guide

Click [Apply] or [OK] to save settings.

Setting the department code

When this equipment is managed by department codes, you

have to enter yours on the printer driver.

This allows a network administrator to check the number of

copies printed by specific department members. Also users

can check who submitted the print jobs, by touch panel display

and monitoring tools.

Please ask your administrator whether you should enter the

Department Code.

PRINTING FROM WINDOWS

- 23 -

Note

• When the User Management setting is enabled, it is used to

manage a print job instead of the Department Code

Management setting. In this case, a user name that has

been entered to log in to your computer is used for the

authentication of the print job. Therefore, you do not need to

set your department code to the printer driver but you must

registered, the print job is processed as an invalid one

according to the User Authentication Enforcement setting.

Also if a print job is sent in RAW format, it is processed

according to the RAW Print Job setting. For more

information about the User Authentication Enforcement

setting or the RAW Print Job setting, refer to the TopAccess

Guide.

• If the No Limit Black function is enabled, you do not have to

specify the department code when you print a document

with [Black and White] selected for the [Color] option in the

[Basic] tab of printer driver.

Memo

• How the equipment performs printing for an invalid

department code print job, for which an invalid department

code is specified, varies depending on the Invalid

Department Code Print Job setting that can be set in the

TopAccess Administrator mode and whether SNMP

communication is enabled or not.

- When SNMP communication is enabled and Invalid

Department Code Print Job is set to [Store to invalid job

list], an error message will be displayed when an invalid

department code is entered.

- When SNMP communication is disabled and Invalid

Department Code Print Job is set to [Store to invalid job

list], the invalid department code print job will be stored

in the invalid department code print job list without

printing.

- When the Invalid Department Code Print Job is set to

[Print], the invalid department code print job will be

printed.

- When the Invalid Department Code Print Job is set to

[Delete], the invalid department code print job will be

deleted.

• A department code needs to be entered every time you

begin printing. If you have to use a different department

code for each print job, enter it when you begin printing.

Entering department code

Click [Start] menu and select [Devices and

Printers].

The Printers folder appears.

Select the printer driver of this equipment,

and then click [File] menu and select

[Printing Preferences].

• If the [File] menu is not displayed, press [Alt].

• The printing preferences dialog box appears.

Display the [Others] tab menu and enter

your department code in the [Department

Code] box.

In the [Department Code] box, you can enter a

department code within 63 characters.

Memo

• A department code must consist of one-byte

characters such as numbers from 0 to 9, letters of the

alphabet from A to Z (both capital and small ones), a

hyphen (-), an underscore (_), and a period (.).

Click [Apply] or [OK] to save the settings.

PRINTING FROM WINDOWS

- 24 -

Copying the PPD file for Windows

The Client Utilities/User Documentation DVD contains a printer

description file for popular Windows applications. For

applications not allowing the automatic installation of PPD files,

copy the PPD file to a proper directory in order to enable

printer-specific settings in the [Print] dialog box or the [Page]

Setup dialog box.

Printing From Application

This section describes how to print a document from

application.

 P.24 "Considerations and limitations"

 P.24 "How to print"

Considerations and limitations

• When the User Management setting is enabled, it is used

to manage a print job instead of the Department Code

Management setting. In this case, a user name that has

been entered to log in to your computer is used for the

authentication of the print job. Therefore, you do not need

to set your department code to the printer driver but you

must register your user name in advance. If your user

name is not registered, the print job is processed as an

invalid one according to the User Authentication

Enforcement setting. Also if a print job is sent in RAW

format, it is processed according to the RAW Print Job

setting. For more information about the User Authentication

Enforcement setting or the RAW Print Job setting, refer to

the TopAccess Guide.

When the Windows Domain Authentication is used for the

User Management Setting, your computer must log in the

domain.

• If the No Limit Black function is enabled, you do not have to

specify the department code when you print a document

selecting [Black and White] in the [Color] option in the

[Basic] tab of printer driver.

• Some print options can be set from both the application and

the printer driver, such as collation. If the collation is set

from the application, documents may not be properly

printed. If that happens, use the printer driver to set the

collation. Depending on the application, some print options

such as the orientation need to be set from the application.

For print options that can be set from both the application

and the driver, refer to the manual of the application.

Cautionary points when using the PS3 printer driver

• When printing with the PS3 printer driver from Adobe

Acrobat, this option is disabled.

• When any of the following functions is set in the PS3 printer

driver, the print function will work appropriately even if print

data are generated in the application side since this

happens in the printer driver side by ignoring the pass-

through printing of the application.

- Print to Overlay file

- Print Overlay Image

-Nin1

- Booklet

- Interleave (Duplicate)

- Templates printing

- Print Paper Size

- Image Scale

-Poster Print

- Tandem Print

How to print

Once you have installed the printer driver and configured it

properly, you can print directly from most Windows

applications. Simply choose the Print command from your

application.

You can print using the various functions by setting print

options on the printer driver.

Printing from Windows applications

The following describes an example for printing from Notepad

on Windows 7.

Open a file and select [Print] from the [File]

menu of the applications.

The [Print] dialog box appears.

Select the printer driver of the equipment to

be used and click [Preferences].

The printing preferences dialog box appears.

Memo

• The procedures for displaying the properties dialog for

the printer driver may be different depending on the

application that you are using. See your application’s

manual about displaying the machine properties dialog

box.

PRINTING FROM WINDOWS

- 25 -

Setting the print options on each tab

according to how you want to print.

• Setting the print options varies depending on how you

want to print a document.

• You can also set the print options using setting profiles.

Click [OK] to save the settings.

Click [Print] to print a document.

Cautionary points when the [Enter the user

credentials manually] option is used

When this option is enabled on this equipment, you are

prompted to enter your user name and password before

printing a document.

When the dialog box below appears, enter your user name and

password, and then click [OK].

Note

• Up to 128 characters can be entered in the [User Name]

box, and up to 64 characters in the [Password] box.

• The values entered in the above boxes are not stored.

Therefore, you must enter your user name and password

every time you print a document.

• You can make settings for this option on the [Device

Settings] tab.

PRINTING FROM Macintosh

- 26 -

● PRINTING FROM Macintosh

Printing From Application on Mac

OS X

Considerations and limitations

• If any double-byte character is included in the user name or

document name when printing is performed, the printing job

is displayed with [OSX User] or [OSX Document] on the

touch panel display of the equipment. The user name and

document name are displayed as they are only for one-byte

characters.

• The Cover Pages option of the Printer Features menu and

the booklet printing cannot be used at the same time.

• The Cover Pages option of the Printer Features menu and

the N-up printing (multiple pages per sheet) cannot be used

at the same time.

• The Cover Pages option of the Printer Features menu and

the Cover Page option for sending a print job with a banner

page cannot be used at the same time.

• The e-Filing function cannot be used together with Custom

Paper Size, Magazine Sort, Twin Color, Printing in 1200

dpi, 600 x 1200 dpi, Hold Print, Proof Print, or Private Print.

• To perform proof printing, private printing, hold printing,

scheduled printing or e-Filing on Mac OS X 10.5, use LPR,

AppleTalk or Bonjour.

• To perform proof printing, private printing, hold printing,

scheduled printing or e-Filing on Mac OS X 10.6.x to Mac

OS X 10.8.x, use LPR or Bonjour.

• To use the user authentication function on Mac OS X

10.4.x, perform the domain settings on [Applications] >

[Utilities] > [Directory Access] > [Services] > [BSD Flat and

NIS].

• To use the user authentication function on Mac OS X

10.5.x, perform the domain settings on [Applications] >

[Utilities] > [Directory Utilities] > [Services] > [BSD Flat and

NIS].

• To use the user authentication function on Mac OS X 10.6.x

to Mac OS X 10.8.x, perform the domain settings on

[Accounts] > [Login Option] > [Network Account Server] >

[Open the Directory Utility] > [Services] > [BSD Flat and

NIS].

How to print from Mac OS X

You do not need to switch printers before starting printing

because they are all managed under the setting of [Print & Fax]

of [System Preferences]. Once a printer is added to the Printer

List, you can select any printer directly from the [Page Setup]

dialog box or the [Print] dialog box.

 Setting options and printing from

Macintosh Computers

In Mac OS X applications, print options are set from both the

[Page Setup] dialog box and the [Print] dialog box.

Printing from Macintosh applications

Open a file and select [Page Setup] from the

[File] menu of the application.

Select the name of the equipment in the

[Format For] box and specify the Page

Setup settings for your print job.

Setting the Page Setup varies depending on how you

want to print a document.

Click [OK] to save the Page Setup settings.

Select [Print] from the [File] menu of the

application.

In the dialog box that appears, make sure

the name of the equipment is selected at

the [Printer] box and specify the Print

settings for your print job.

Setting the Print Setup varies depending on how you

want to print a document.

Note

• The [Print] dialog boxes vary depending on

applications.

Click [Print] to print a document.

Note

• The content set in the [Print] dialog box can be saved

as [Presets]. Select [Save as] in the [Presets] box and

save it under the desired name. If you use this preset

content as a default setting, select it in the [Presets]

box.

HOW TO MAKE COPIES ··········································· P.28

BASIC COPY MODES ··············································· P.43

Copying

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