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This manual contains cautions on how to use this product safety.
Before you use this product, please make sure that you read this manual.
Users Manual
Basic Guide
- 2 -
This manual supports the following models.
MC760fdn, MC760dn, MC770fdn, MC770dn, MC770x, MC780fdn, MC780dnf, MC780x, ES7460 MFP,
ES7470 MFP, ES7470x MFP, ES7480x MFP, MPS3537mc, MPS4242mc, MPS4242mcf
About the Manuals
The following user manuals are included with this product.
An electronic manual is included in the software DVD-ROM.
Read the Setup Guide first.
Setup Guide
Installing the machine
Making full use of the machine
Testing the machine, copier, fax, and scanner.
When there is a problem or you need to repair the machine
1
Step
Before using this machine, please read the
warnings and precautions to ensure the safe use of
this machine. We have also provided explanations
about necessary preparations such as installation
procedures and how to load the paper.
After you have completed the setup of this machine, read the Basic Guide.
Basic Guide (This manual)
2
Step
This guide describes each function and basic
methods of use. In addition, we have provided
an explanation about how to register data in the
address book.
Read these guides as necessary.
Advanced Guide
3
Step
This guide describes the use of convenient print
functions such as summarizing or sorting, and
advanced functions such as job memory, color
adjustment, user authentication, and access
control. Explanations are also provided about
settings that can be configured from the operator
panel, as well as network settings.
Troubleshooting Guide
This guide describes how to deal with error
messages, such as those that accompany paper
jams, describes regular maintenance and
cleaning of the device, and explains how to
replace consumables. The machine specifications
are included as well.
• Checking the Product
• Installing the Machine
• Turning Power ON/OFF
• About Paper
• About Document Copies
• Using Each Function
• Printing
• Copying
• Fax
• Scanning
• Utilities that can be used with this
machine
• Printing Operations
• Copying Operations
• FAX Operations
• Scanning Operations
• Registering Functions and Settings
• Setting Items/Printing Reports
• Troubleshooting
• Maintenance
- 3 -
Read these guides as necessary. (continue)
3
Step
Using the TopAccess
Using the e-Filing
TopAccess Guide
This guide describes how to use the
TopAccess.
e-Filing Guide
This guide describes how to use the e-Filing.
• Overview
• [Device] Tab Page
• [Job Status] Tab Page
• [Logs] Tab Page
• [Registration] Tab Page
• [Counter] Tab Page
• [User Management] Tab Page
• [Administration] Tab Page
• [My Account] Tab Page
• Functional Setups
• e-Filing OVERVIEW
• OPERATIONS WITH THIS
EQUIPMENT
• OVERVIEW OF e-Filing WEB UTILITY
• HOW TO MANAGE USER
BOXES/FOLDERS
• MANAGING DOCUMENTS
• EDITING DOCUMENTS
• SYSTEM ADMINISTRATION
Controlling/Setting from the Computer
Utility Guide
This guide describes the utility software for your
computer.
• List of Utilities
• About AddressBook Viewer
• About e-Filing Backup/Restore Utility
• About TWAIN Driver and File
Downloader
• About Remote Scan driver
• About WIA driver
- 4 -
About This Manual
Notation used in this manual
The following notations may be used in this manual.
If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MC770dn is used as the
machine for examples in this document.
Depending on your OS or model, the description on this document may be different.
About the Administrator
- Administrator: The person who makes settings of this equipment and operates the equipment.
When the multiple persons use this equipment, the administrator is the person who manages the equipment.
- Network administrator: The person who manages the computer and the network.
Terms in this document
The following terms are used in this manual.
Note
Indicates important information on operations. Make sure to read sections with this mark.
Memo
Indicates additional information on operations. You should read sections with this mark.
Indicates where to look when you want to know more detailed or related information.
A warning provides additional information which, if ignored, may result in a risk of personal injury.
A caution provides additional information which, if ignored, may result in equipment malfunction or damage.
Illustrations in this document
The illustrations of the machine used in this document may be different from what you actually see on your machine.
- 5 -
Table of contents
About the Manuals....................................2
About This Manual....................................4
Notation used in this manual................................4
Terms in this document........................................4
Illustrations in this document................................4
Convenient Functions ..............................7
1 Printing.......................................... 11
Installing drivers on your computer......12
Operating Environment ..........................13
Windows Operating Environment ......................13
Macintosh Operating Environment.....................13
Preparations to print from Windows.....14
Setup via a network (Windows) .........................14
Setup via USB (Windows)..................................16
Preparations to print from Mac OS X ....19
Setup via a network (Mac OS X)........................19
PRINTING FROM WINDOWS ..................21
Before Using the Printer Driver ..........................21
Configuring the options ..........................................21
Setting the department code.................................. 22
Copying the PPD file for Windows .........................24
Printing From Application ...................................24
Considerations and limitations ...............................24
How to print............................................................24
PRINTING FROM Macintosh ..................26
Printing From Application on Mac OS X ............26
Considerations and limitations ...............................26
How to print from Mac OS X .................................. 26
2 Copying......................................... 27
HOW TO MAKE COPIES .........................28
Before Making Copies........................................28
Storage of color copies ..........................................28
Forgery prevention function ................................... 28
Placing Originals ................................................28
Acceptable originals...............................................28
Placing originals on the original glass....................28
Book-type originals ................................................29
Using the RADF (Reversing Automatic Document
Feeder) ................................................................29
Making Copies ...................................................31
Basic copying procedure........................................31
Scanning the next original during copying ............. 33
Interrupting copying and making other copies ....... 33
Proof copy.............................................................. 33
Selecting face down/up stacker ............................. 34
Bypass Copying .................................................35
Bypass copying on standard size paper ................ 36
Bypass copying on non-standard size paper......... 40
Using the Offline Stapler ....................................42
BASIC COPY MODES .............................43
Before Using Copying Functions .......................43
Default settings ...................................................... 43
Confirming the set functions .................................. 43
Clearing the set functions ...................................... 43
Restrictions on function combinations ................... 44
Paper Selection..................................................44
Automatic Paper Selection (APS).......................... 44
Selecting desired paper manually.......................... 44
Copying mixed-size originals in one operation ...... 45
Switching Color Modes ......................................46
Setting Original Modes.......................................46
Density Adjustment ............................................47
Enlargement and Reduction Copying ................47
Automatic Magnification Selection (AMS).............. 47
Specifying both the original size and the copy paper
size separately..................................................... 48
Specifying reproduction ratio manually.................. 49
Copying photo originals in the optimal reproduction
ratio for copy paper size (PHOTO ZOOM) .......... 50
Selecting Finishing Mode...................................51
Finishing modes and optional finishing devices..... 51
Sort/Group mode ................................................... 52
Staple sort mode.................................................... 53
Magazine sort ........................................................ 54
Duplex Copying..................................................54
Making a 1-sided copy........................................... 55
Making a 2-sided copy........................................... 56
Performing Copy & File ......................................56
Setting share folder................................................ 57
3 Fax .................................................59
SENDING/RECEIVING A FAX.................60
Sending a Fax....................................................60
Basic procedures ................................................... 60
Handling an original ............................................... 61
Setting the transmission conditions ....................... 64
Specifying the recipient.......................................... 66
Table of contents
- 6 -
Other transmissions ...............................................69
Receiving a Fax .................................................71
Reception mode.....................................................71
Originals and paper................................................ 72
CHECKING AND CANCELING THE
COMMUNICATIONS...............................73
Checking Communications ................................73
Checking reserved transmissions .......................... 73
Checking communication status (log) .................... 73
Canceling the Transmission...............................74
Canceling the memory transmission...................... 74
Canceling direct transmissions .............................. 75
Canceling reserved transmissions ......................... 75
4 Scanning....................................... 77
BASIC OPERATION ................................78
Viewing Touch Panel for Scan Menu.................78
Default Settings..................................................78
Scan to e-Filing ..................................................79
Scan to File ........................................................79
Scan to E-mail....................................................83
Scan to USB ......................................................86
Web Service (WS) Scan ....................................88
Using Saved Scan Data .....................................89
Using scan data saved as e-Filing documents ...... 89
Using scan data saved as files .............................. 89
Viewing the Scan Job Status and Log ...............90
Viewing the scan job status ...................................90
Viewing the scan job log ........................................90
5 Utilities that can be used with this
machine ....................................... 91
List of Utilities .........................................92
Common Utilities for Windows/Macintosh..........92
6 Index.............................................. 93
- 7 -
1
2
3
4
5
6
Convenient Functions
Convenient Functions
Automatically rotate sent or received
document data
Images are rotated when documents are sent
by fax, and the optimum paper size is
automatically selected from the available
paper, even if the orientation of received fax
documents differs from the orientation of the
paper. This allows you to send and receive
faxes without having to worry about paper size
or the orientation of documents.
Copy documents while saving paper
Using the duplex function or multiple page
function allows you to combine several different
pages onto a single page. For example, you
can print 16 pages of a document onto just two
pages by printing four pages on each side
(multiple page), and by printing on both sides of
the paper (duplex). You will save 14 pages
compared to copying every page.
A
A
AA
A
A
AA
A
A
Send received faxes, or save attachments
included with sent and received emails
This allows faxes received while you are
away from the machine to be sent to a laptop
computer to be checked. Configuring the
machine to save communication data saves
sent and received faxes or email
attachments to a pre-configured location.
A
A
B
B
Save
Send
1
2
3
4
5
6
Convenient Functions
- 8 -
Use the machine as a network printer
High-quality images can be printed at high
speed from various applications(printing A4,
color/grayscale documents: MC760: 28
pages/min, MC770: 34 pages/min, MC780:
40 pages/min).
The machine can be connected to networks
and used to print documents from multiple
computers, which saves space in the office
and lowers costs.
Scan printed documents
The full-color scanner can scan documents.
Scans can be saved in shared folders on
computers or USB memory (Scan to Network
PC, Scan to USB Memory), or sent as
attachments via email (Scan to Email).
Scan To
USB Memory
Scan To
Network PC
Scan To Email
USB
memory
Email
Full-color
scan
Scan documents with ease
Scan documents with the scanner after
scanning with the automatic document
feeder, or scan documents with the
automatic document feeder after scanning
with the scanner. This function is convenient
when documents have stapled pages mixed
in with them.
Print from various applications
The machine is equipped with PostScript3
emulation and PCL6 emulation, which allows
printing from a wide range of applications.
Compatible with
PostScript3
&
PCL6
1
2
3
4
5
6
Convenient Functions
- 9 -
Restrict the types of users who can use the
machine, or the types of functions that they can use.
Configuring user authentication means the
machine can only be used by users who have
been authorized by an administrator. This
reduces the likelihood that the machine will be
accessed by ordinary users, which helps to
prevent information from being leaked.
Configuring access restrictions means the
functions that are available to each user can also
be limited. This reduces unnecessary printing,
which helps to conserve toner and paper.
A
B
A
Perform several functions at the same time
The machine is capable of performing
several functions at the same time, including
sending a fax while copying a document, or
printing from a computer while scanning a
document. This allows several users to use
the machine at the same time.
Copy &
Fax &
Scan &
Print &
Registration &
Reducing power consumption when the
machine is not in use
When the machine has been idle for a certain
period of time, it automatically enters power
save mode to reduce power consumption. You
can enter the power save mode manually by
pressing the [POWER SAVE] button on the
operator panel. The [POWER SAVE] button will
glow red when Power Save Mode is active.
Power
consumption
1
2
3
4
5
6
Convenient Functions
- 10 -
Increase the types and amounts of paper that
can be used.
Store frequently used functions and settings
in memory.
[TEMPLATE]
A series of operations that is used regularly
can be stored in [TEMPLATE] on the touch
panel. For example, the following steps-
"Reduce B4 documents by 81% to A4 size,
copy and sort them, and create five sets"-can
be stored in [TEMPLATE] and then be
completed with a single touch of a key, using
fewer keystrokes and greatly simplifying
operation.
A5
A4
Original
document
81%
reduction
Sort and copy
five sets
Operate with a
single touch
1
2
3
4
5
6
1
Installing drivers on your computer ··························· P.12
Operating Environment ············································ P.13
Preparations to print from Windows ·························· P.14
Preparations to print from Mac OS X·························· P.19
PRINTING FROM WINDOWS ····································· P.21
PRINTING FROM Macintosh······································ P.26
Printing
1
2
3
4
5
6
Installing drivers on your computer
- 12 -
Installing drivers on your computer
Connect the machine to your computer
For Macintosh
For Windows
Connected
via a network
Connected
via USB
Connected via a network
Configure the IP address and
other settings in Windows
Configure the IP address and
other settings of the machine
Install the printer drivers
Check operations from the computer
Add the equipment to the computer configuration
1
2
3
4
5
6
Operating Environment
- 13 -
Operating Environment
Windows Operating Environment
Windows 7/Windows 7 (64-bit version)
Windows Server 2008 R2
Windows Vista/Windows Vista (64-bit version)
Windows Server 2008/Windows Server 2008 (64-bit
version)
Windows XP/Windows XP (x64 version)
Windows Server 2003/Windows Server 2003 (x64 version)
Note
The machine will not operate under Windows 3.1/NT3.51/
NT4.0/Me/98/95/2000.
Printer drivers may differ from the information listed here
due to driver updates.
Macintosh Operating Environment
Note
Printer drivers may differ from the information listed here
due to driver updates.
Mac OS X 10.4 to 10.8
1
2
3
4
5
6
Preparations to print from Windows
- 14 -
Preparations to print from Windows
Setup via a network (Windows)
Setup procedures
Set up the equipment
If there is no DHCP server on the network, you will need to
configure the IP address of the computer and printer manually.
If you have been instructed to configure a static IP address by
your company network administrator, internet provider, or
router manufacturer, you will need to configure the IP address
of the computer and printer manually.
Check the IP address of this equipment by printing the system
setting list or pressing the [SETTING] button on the operation
panel and [ADMIN] - [NETWORK] - [IPv4].
Note
An incorrect IP address configuration may prevent the
network from working or the internet from connecting.
Check with your company network administrator or internet
connection provider the IP address and other settings that
can be configured for the machine.
The servers (such as DHCP) that are available on the
network may differ depending on the network environment
being used. Check with your company network
administrator, internet provider, or router manufacturer.
Administrator rights are required for the setup.
Unless otherwise noted, procedures required when using
Windows 7 are listed in the section "Set up in Windows."
Screens and procedures may differ depending on the OS.
Memo
This machine is compatible with network Plug&Play. If all
connected computers are running Windows 7/Windows
Vista/Windows XP/Windows Server 2008/Windows Server
2003, or if the connected router is compatible with network
Plug&Play, an IP address will be configured automatically,
even if there is no server on the network. There is no need
to configure an IP address for the computer and printer
manually, so start setting up the machine from Step 4.
1
Turn the power to the machine and the
computer ON.
2
Configure the IP address and other settings
in Windows.
Note
Skip to Step 3 if an IP address and other settings have
already been configured in Windows, or if they are
obtained automatically.
(1) Start Windows.
(2) Click [Start] and select [Control Panel].
(3) Click [View network status and tasks].
(4) Click [Local Area Connection], and click
[Properties] from the [Local Area
Connection Status] screen.
Turn the power to the machine and the computer ON.
Configure the IP address and other settings of the computer.
Configure the IP address and other settings of the machine.
Install the drivers and Standard TCP/IP Port using the
"software DVD-ROM" supplied with the machine, and
configure the network printer.
Preparations to print from Windows
- 15 -
1
2
3
4
5
6
(5) Select [Internet Protocol Version 4 (TCP/
IPv4)] and click [Properties].
(6) Enter the numbers for the IP address,
subnet mask, default gateway, and DNS
server, and click [OK].
Memo
If an IP address is to be obtained automatically
from a DHCP server, select [Obtain an IP address
automatically] and do not enter an IP address.
Do not enter numbers for the default gateway and
DNS server if they are not being used.Close
[Local Area Connection].
(7) Close [Local Area Connection].
3
Configure the IP address and other settings
of the machine.
Memo
Skip to Step 4 if an IP address and other settings have
already been configured for the machine, or if they are
obtained automatically.
(1) Turn the power to the machine ON, check
that Windows has started, and load the
"Software DVD-ROM" supplied with the
machine.
(2) When [AutoPlay] is displayed, click [Run
Setup.exe].
(3) Select the language and click "Next".
(4) Select the device you want to use and click
"Next".
(5) Read the license agreement and click "I
Agree".
Preparations to print from Windows
- 16 -
1
2
3
4
5
6
(6) Read "Environmental Advice for Users"
and click "Next".
(7) Select the driver you want to install and
click the "Multi Installation" button to install
them all at once.
(8) Click Network to search the device.
(9) When the target device is detected, select
the device in the list, then click "Next". The
installation begins.
If the device cannot be detected, specify
the device's IP address and install it
directly.
(10)Click "Finish".
(11)Click "Exit" button to finish.
4
Select [Start] - [Control Panel] - [Devices
and Printers].
Setup is complete when an icon appears in the "Devices
and Printers" folder.
Setup via USB (Windows)
Installing PCL printer drivers
Note
Computer administrator rights are required.
Unless otherwise noted, procedures required when using
Windows 7 are listed. Screens and procedures may differ
depending on the OS.
1
Turn the power to the computer ON and
start Windows.
The "Add New Hardware Wizard" is displayed when the
machine power is ON. If this happens, click [Cancel] and
turn the power to the machine OFF before proceeding to
the next step.
Preparations to print from Windows
- 17 -
1
2
3
4
5
6
2
Load the "Software DVD-ROM" supplied
with the machine.
3
When [AutoPlay] is displayed, click [Run
Setup.exe].
4
Select the language and click "Next".
5
Select the device you want to use and click
"Next".
6
Read the license agreement and click "I
Agree".
7
Read "Environmental Advice for Users" and
click "Next".
8
Select the driver you want to install and
click the "Multi Installation" button to install
them all at once.
9
Turn on the power of the device by
following the on-screen guidance.
When the device cannot be detected, click
the "Install using another port" button.
Preparations to print from Windows
- 18 -
1
2
3
4
5
6
10
Click "Next".
11
Click "Exit" button to finish.
12
Select [Start] - [Control Panel] - [Devices
and Printers].
Setup is complete when an icon appears in the "Devices
and Printers" folder.
Memo
To use this machine as a printer, install any of [PCL
driver], [PS driver] or [XPS driver].
To use this machine as a facsimile, install [FAX driver].
To use this machine as a scanner, install [Scanner
driver] and [ActKey].
1
2
3
4
5
6
Preparations to print from Mac OS X
- 19 -
Preparations to print from Mac OS X
Setup via a network (Mac OS X)
Note
Mac OS X and printer drivers may differ from information
listed here due to driver updates.
The print method (protocol)
There is a method available to print from Mac OS X uses
Bonjour (Rendezvous).
Setup procedures
Bonjour
(Rendezvous)
1
Turn the power to the machine ON.
2
Install the printer drivers.
Note
Turn OFF any virus protection software.
(1) Insert the "Software DVD-ROM" into the
Macintosh.
(2) Double-click [XXXXX.pkg] within the [OKI]
> [Drivers] > [OSX] > [OS X 10.7- ] folder.
(3) Enter the administrator password, and
click [Install Software].
(4) Click [Close] after the installation is
complete.
Use Bonjour
Note
If [Print & Fax] is open, click X to close it.
(1) Select [Apple Menu] - [System
Preference].
(2) Click [Print & Scan].
Print method Features
Bonjour(Rendezvo
us)
Uses the functions that are included as
standard with Mac OS X
Install the printer drivers.
Create a network printer.
Configure the machine using Bonjour.
Preparations to print from Mac OS X
- 20 -
1
2
3
4
5
6
(3) Click [+].
(4) Click [Default] and select the machine
name is displayed, then click [Add].
(5) In [Name] Box, the name that you selected
in the list is displayed automatically.
Memo
Clicking [Device Settings] in the control panel, and
[Printer Information] - [Network] displays the MAC
address.
(6) Select the option device, and click [OK].
Note
The machine name will not be displayed correctly if the
printer driver cannot load the PPD file correctly. If this
happens, delete the machine and add it again.
1
2
3
4
5
6
PRINTING FROM WINDOWS
- 21 -
PRINTING FROM WINDOWS
Before Using the Printer Driver
Before printing, you have to configure the following options:
Configuration Settings
To use optional devices such as optional trays or the
Finisher, you must first configure these devices. The
features of these optional devices are not available unless
you inform the system that the optional devices are
installed.
Before printing, you can configure the following option if
necessary:
Department Code
You can use department codes to manage each job. For
example, a system administrator can check how many
sheets of copies a certain department has made. When the
Department code is enabled, you are prompted to enter a
department code before printing. If you enter the
department code in the corresponding field in advance, you
can print without having to do this every time. Ask your
administrator about the codes. When SNMP
communication between the equipment and your computer
is enabled, you are also prompted to enter the code before
printing.
Configuring the options
To use this equipment properly, you need to save the
configuration of the options installed on the [Device Settings]
tab menu after you installed the printer drivers. In the default
setting, you can obtain the configuration data of options
installed automatically by opening the [Device Settings] tab
menu. If SNMP communication between this equipment and
your computer is not available, or you want to configure options
manually, see the following page:
P.21 "Configuring options manually"
Note
When SNMP communication between this equipment and
your computer is enabled, you can retrieve the option
configuration information by clicking [Update Now].
Configuring options manually
If SNMP communication between this equipment and your
computer is not available:
Setting the [Device Settings] tab manually
Note
You need to log in to Windows with the “Administrator”
privilege.
1
Click [Start] menu and select [Devices and
Printers].
The Printers folder appears.
2
Select the printer driver for this equipment,
and then click [Printer properties] in the
[File] menu.
The printer driver properties dialog box appears.
If the [File] menu is not displayed, press [Alt].
If the dialog box displayed does not allow the printer
driver properties to be changed, follow the procedure
below.
- For Windows 7, some tab menus have a button
in the printer driver properties. To change the
properties, click on it. If the properties cannot be
changed, ask your network administrator.
To change a network-installed printer driver, the
administrator privilege is necessary. Ask your network
administrator for details.
PRINTING FROM WINDOWS
- 22 -
1
2
3
4
5
6
3
Display the [Device Settings] tab menu, and
set the following options.
Model Selection — This sets the model type. The setup
items of the printer driver are changed according to the
model selected.
Option — This option sets whether the following optional
devices are installed.
Trays — This sets whether or not the Paper Feed Unit
is installed.
Finisher — This sets whether or not the Inner Finisher
is installed.
Memo
Setup items differ depending on the model and the
option configuration.
For more information about each item, see the
descriptions about the [Device Settings] tab.
Advanced Guide
4
Click [Tray Settings].
The [Tray Settings] dialog box appears.
5
Set the following options and click [OK].
Tray 1 — Select the size and type of paper that is loaded
in the 1st tray.
Tray 2 — Select the size and type of paper that is loaded
in the 2nd tray.
Tray 3 — Select the size and type of paper that is loaded
in the 3rd tray.
Tray 4 — Select the size and type of paper that is loaded
in the 4th tray.
MPT — Select the type of paper that is loaded in the
Multi-Purpose Tray (MPT).
Override Application Paper Source Settings — Select
this check box to use the paper source setting in the
printer driver rather than the application setting.
Memo
Setup items differ depending on the model and the
option configuration.
For more information about each item, see the
descriptions about the Tray Settings.
Advanced Guide
6
Click [Apply] or [OK] to save settings.
Setting the department code
When this equipment is managed by department codes, you
have to enter yours on the printer driver.
This allows a network administrator to check the number of
copies printed by specific department members. Also users
can check who submitted the print jobs, by touch panel display
and monitoring tools.
Please ask your administrator whether you should enter the
Department Code.
PRINTING FROM WINDOWS
- 23 -
1
2
3
4
5
6
Note
When the User Management setting is enabled, it is used to
manage a print job instead of the Department Code
Management setting. In this case, a user name that has
been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need to
set your department code to the printer driver but you must
register your user name in advance. If your user name is not
registered, the print job is processed as an invalid one
according to the User Authentication Enforcement setting.
Also if a print job is sent in RAW format, it is processed
according to the RAW Print Job setting. For more
information about the User Authentication Enforcement
setting or the RAW Print Job setting, refer to the TopAccess
Guide.
If the No Limit Black function is enabled, you do not have to
specify the department code when you print a document
with [Black and White] selected for the [Color] option in the
[Basic] tab of printer driver.
Memo
How the equipment performs printing for an invalid
department code print job, for which an invalid department
code is specified, varies depending on the Invalid
Department Code Print Job setting that can be set in the
TopAccess Administrator mode and whether SNMP
communication is enabled or not.
- When SNMP communication is enabled and Invalid
Department Code Print Job is set to [Store to invalid job
list], an error message will be displayed when an invalid
department code is entered.
- When SNMP communication is disabled and Invalid
Department Code Print Job is set to [Store to invalid job
list], the invalid department code print job will be stored
in the invalid department code print job list without
printing.
- When the Invalid Department Code Print Job is set to
[Print], the invalid department code print job will be
printed.
- When the Invalid Department Code Print Job is set to
[Delete], the invalid department code print job will be
deleted.
A department code needs to be entered every time you
begin printing. If you have to use a different department
code for each print job, enter it when you begin printing.
Entering department code
1
Click [Start] menu and select [Devices and
Printers].
The Printers folder appears.
2
Select the printer driver of this equipment,
and then click [File] menu and select
[Printing Preferences].
If the [File] menu is not displayed, press [Alt].
The printing preferences dialog box appears.
3
Display the [Others] tab menu and enter
your department code in the [Department
Code] box.
In the [Department Code] box, you can enter a
department code within 63 characters.
Memo
A department code must consist of one-byte
characters such as numbers from 0 to 9, letters of the
alphabet from A to Z (both capital and small ones), a
hyphen (-), an underscore (_), and a period (.).
4
Click [Apply] or [OK] to save the settings.
PRINTING FROM WINDOWS
- 24 -
1
2
3
4
5
6
Copying the PPD file for Windows
The Client Utilities/User Documentation DVD contains a printer
description file for popular Windows applications. For
applications not allowing the automatic installation of PPD files,
copy the PPD file to a proper directory in order to enable
printer-specific settings in the [Print] dialog box or the [Page]
Setup dialog box.
Printing From Application
This section describes how to print a document from
application.
P.24 "Considerations and limitations"
P.24 "How to print"
Considerations and limitations
When the User Management setting is enabled, it is used
to manage a print job instead of the Department Code
Management setting. In this case, a user name that has
been entered to log in to your computer is used for the
authentication of the print job. Therefore, you do not need
to set your department code to the printer driver but you
must register your user name in advance. If your user
name is not registered, the print job is processed as an
invalid one according to the User Authentication
Enforcement setting. Also if a print job is sent in RAW
format, it is processed according to the RAW Print Job
setting. For more information about the User Authentication
Enforcement setting or the RAW Print Job setting, refer to
the TopAccess Guide.
When the Windows Domain Authentication is used for the
User Management Setting, your computer must log in the
domain.
If the No Limit Black function is enabled, you do not have to
specify the department code when you print a document
selecting [Black and White] in the [Color] option in the
[Basic] tab of printer driver.
Some print options can be set from both the application and
the printer driver, such as collation. If the collation is set
from the application, documents may not be properly
printed. If that happens, use the printer driver to set the
collation. Depending on the application, some print options
such as the orientation need to be set from the application.
For print options that can be set from both the application
and the driver, refer to the manual of the application.
Cautionary points when using the PS3 printer driver
When printing with the PS3 printer driver from Adobe
Acrobat, this option is disabled.
When any of the following functions is set in the PS3 printer
driver, the print function will work appropriately even if print
data are generated in the application side since this
happens in the printer driver side by ignoring the pass-
through printing of the application.
- Print to Overlay file
- Print Overlay Image
-Nin1
- Booklet
- Interleave (Duplicate)
- Templates printing
- Print Paper Size
- Image Scale
-Poster Print
- Tandem Print
How to print
Once you have installed the printer driver and configured it
properly, you can print directly from most Windows
applications. Simply choose the Print command from your
application.
You can print using the various functions by setting print
options on the printer driver.
Printing from Windows applications
The following describes an example for printing from Notepad
on Windows 7.
1
Open a file and select [Print] from the [File]
menu of the applications.
The [Print] dialog box appears.
2
Select the printer driver of the equipment to
be used and click [Preferences].
The printing preferences dialog box appears.
Memo
The procedures for displaying the properties dialog for
the printer driver may be different depending on the
application that you are using. See your application’s
manual about displaying the machine properties dialog
box.
PRINTING FROM WINDOWS
- 25 -
1
2
3
4
5
6
3
Setting the print options on each tab
according to how you want to print.
Setting the print options varies depending on how you
want to print a document.
You can also set the print options using setting profiles.
4
Click [OK] to save the settings.
5
Click [Print] to print a document.
Cautionary points when the [Enter the user
credentials manually] option is used
When this option is enabled on this equipment, you are
prompted to enter your user name and password before
printing a document.
When the dialog box below appears, enter your user name and
password, and then click [OK].
Note
Up to 128 characters can be entered in the [User Name]
box, and up to 64 characters in the [Password] box.
The values entered in the above boxes are not stored.
Therefore, you must enter your user name and password
every time you print a document.
You can make settings for this option on the [Device
Settings] tab.
1
2
3
4
5
6
PRINTING FROM Macintosh
- 26 -
PRINTING FROM Macintosh
Printing From Application on Mac
OS X
Considerations and limitations
If any double-byte character is included in the user name or
document name when printing is performed, the printing job
is displayed with [OSX User] or [OSX Document] on the
touch panel display of the equipment. The user name and
document name are displayed as they are only for one-byte
characters.
The Cover Pages option of the Printer Features menu and
the booklet printing cannot be used at the same time.
The Cover Pages option of the Printer Features menu and
the N-up printing (multiple pages per sheet) cannot be used
at the same time.
The Cover Pages option of the Printer Features menu and
the Cover Page option for sending a print job with a banner
page cannot be used at the same time.
The e-Filing function cannot be used together with Custom
Paper Size, Magazine Sort, Twin Color, Printing in 1200
dpi, 600 x 1200 dpi, Hold Print, Proof Print, or Private Print.
To perform proof printing, private printing, hold printing,
scheduled printing or e-Filing on Mac OS X 10.5, use LPR,
AppleTalk or Bonjour.
To perform proof printing, private printing, hold printing,
scheduled printing or e-Filing on Mac OS X 10.6.x to Mac
OS X 10.8.x, use LPR or Bonjour.
To use the user authentication function on Mac OS X
10.4.x, perform the domain settings on [Applications] >
[Utilities] > [Directory Access] > [Services] > [BSD Flat and
NIS].
To use the user authentication function on Mac OS X
10.5.x, perform the domain settings on [Applications] >
[Utilities] > [Directory Utilities] > [Services] > [BSD Flat and
NIS].
To use the user authentication function on Mac OS X 10.6.x
to Mac OS X 10.8.x, perform the domain settings on
[Accounts] > [Login Option] > [Network Account Server] >
[Open the Directory Utility] > [Services] > [BSD Flat and
NIS].
How to print from Mac OS X
You do not need to switch printers before starting printing
because they are all managed under the setting of [Print & Fax]
of [System Preferences]. Once a printer is added to the Printer
List, you can select any printer directly from the [Page Setup]
dialog box or the [Print] dialog box.
Setting options and printing from
Macintosh Computers
In Mac OS X applications, print options are set from both the
[Page Setup] dialog box and the [Print] dialog box.
Printing from Macintosh applications
1
Open a file and select [Page Setup] from the
[File] menu of the application.
2
Select the name of the equipment in the
[Format For] box and specify the Page
Setup settings for your print job.
Setting the Page Setup varies depending on how you
want to print a document.
3
Click [OK] to save the Page Setup settings.
4
Select [Print] from the [File] menu of the
application.
5
In the dialog box that appears, make sure
the name of the equipment is selected at
the [Printer] box and specify the Print
settings for your print job.
Setting the Print Setup varies depending on how you
want to print a document.
Note
The [Print] dialog boxes vary depending on
applications.
6
Click [Print] to print a document.
Note
The content set in the [Print] dialog box can be saved
as [Presets]. Select [Save as] in the [Presets] box and
save it under the desired name. If you use this preset
content as a default setting, select it in the [Presets]
box.
1
2
3
4
5
6
2
HOW TO MAKE COPIES ··········································· P.28
BASIC COPY MODES ··············································· P.43
Copying
27


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