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MC363dn
User’s Guide
Preface > 2
P
REFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in software
and equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
http://www.oki.com/printing/
Copyright © 2016. Oki Data Corporation All rights reserved.
OKI is a registered trademark of Oki Electric Industry Co., Ltd.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are trademarks of Apple Inc.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
iPad, iPhone, iPod, and iPod touch are trademarks of Apple Inc., registered in
the U.S. and other countries. AirPrint and the AirPrint logo are trademarks of
Apple Inc.
As an Energy Star Program Participant, the manufacturer has determined that
this product meets the Energy Star guidelines for energy efficiency.
This product complies with the requirements of the Council Directives 2014/30/
EU (EMC), 2014/35/EU (LVD), 1999/5/EC (R&TTE), 2009/125/EC (ErP) and
2011/65/EU(RoHS), as amended where applicable, on the approximation of the
laws of the member states relating to Electromagnetic Compatibility, Low
Voltage, Radio & Telecommunications Terminal Equipment, Energy related
Products and Restriction on the use of certain Hazardous Substances in
electrical and electronic equipment.
The following cables were used to evaluate this product to achieve EMC directive
2014/30/EU compliance and configurations other than this may affect that compliance.
CABLE TYPE LENGTH
(METRE)
CORE SHIELD
Power 1.8
USB 5.0
LAN 7.0
Telephone 7.0
AirPrint
TM
AirPrint logo
TM
iPad
®
iPhone
®
iPod
®
iPod touch
®
Emergency first aid > 3
E
MERGENCY
FIRST
AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least 15
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk
of staining skin or clothing.
M
ANUFACTURER
Oki Data Corporation,
4-11-22 Shibaura, Minato-ku,
Tokyo 108-8551,
Japan
I
MPORTER
TO
THE
EU/
AUTHORISED
REPRESENTATIVE
Oki Europe Limited
Blays House
Wick Road
Egham
Surrey, TW20 0HJ
United Kingdom
For all sales, support and general enquiries contact your local distributor.
E
NVIRONMENTAL
INFORMATION
w
w
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.
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.
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Environmental information > 4
This product contains software developed by the Heimdal Project.
Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan
(Royal Institute of Technology, Stockholm, Sweden).
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS” AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE
USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Contents > 5
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3
Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Documentation suite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Purpose of this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Printing pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Keypad - character switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Turning on your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Turning off your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
When the machine is not used for long time . . . . . . . . . . . . . . . . . . . . .19
Power saving mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Sleep mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Auto power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Installing drivers and utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Windows - scanner and printer drivers . . . . . . . . . . . . . . . . . . . . . . . . .24
Mac - printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Fax driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Configuration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
ActKey utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Paper recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Rear output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Cassette trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Configuring the tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Registering custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
User authentication and access control . . . . . . . . . . . . . . . . . . . . . . . . .38
PIN authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
User name and password authentication . . . . . . . . . . . . . . . . . . . . . . . . .38
Logging into the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Logging out of the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Operation from the computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Contents > 6
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Loading document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Document requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Scannable area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Placing document(s) in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Placing document(s) on the glass . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Increasing copy count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Resetting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Auto reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Using the reset/logout button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Installing scanner drivers (TWAIN/WIA/ICA driver) . . . . . . . . . . . . . . . . . .50
Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Using ActKey software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Setup to use the WSD Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Scanning methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Scan to Shared Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
Scan to USB memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Scan to Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Connecting VIA USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Connecting VIA Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
WSD Scan connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Remote Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Simple scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Manual scan mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Secure scan mode (for network connection) . . . . . . . . . . . . . . . . . . . . .73
Secure scan mode (for USB connection). . . . . . . . . . . . . . . . . . . . . . . .75
Managing profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Adding a new network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Deleting a network profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Setting sender and reply to E-mail addresses (from/reply to) . . . . . . . . .78
Creating E-mail templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Adding an E-mail address entry to the address book . . . . . . . . . . . . . . .80
Deleting an E-mail address entry from the address book . . . . . . . . . . . .80
Modifying an E-mail address entry from the address book . . . . . . . . . . .81
Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .81
Deleting a group address entry from the address book . . . . . . . . . . . . .82
Modifying a group address entry from the address book. . . . . . . . . . . . .82
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Job lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Print from USB memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Switching online/offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Printing with AirPrint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Products Affected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
How to print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Sending a fax from the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Contents > 7
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Fax receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Managing the phone book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Adding a speed dial entry to the phone book . . . . . . . . . . . . . . . . . . .100
Adding a group entry to the phone book . . . . . . . . . . . . . . . . . . . . . .101
Deleting a speed dial entry from the phone book. . . . . . . . . . . . . . . . . 101
Deleting a group dial entry from the phone book. . . . . . . . . . . . . . . . .101
Modifying a speed dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Modifying a group dial entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
Registering an entry from reception or transmission history . . . . . . . . . 102
Internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Sending a fax from your PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Receiving an internet fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Adding fax numbers to the phone book . . . . . . . . . . . . . . . . . . . . . . .107
Adding new groups to the phone book . . . . . . . . . . . . . . . . . . . . . . . .107
Importing and exporting fax numbers . . . . . . . . . . . . . . . . . . . . . . . .108
Functions common to copy, fax and scan operations . . . . . . . . . . . . . .109
Continuous scan mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Replacing consumable items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Toner cartridge replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Image drum replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Replacing the transfer belt unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Fuser replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
...the unit casing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
...the LED head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
...the paper path in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
...the underside of the ADF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
...the document glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Additional paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Setting the driver device options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
Checking the machine’s status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Checking the device and job status . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Checking the LED indicator in the power switch . . . . . . . . . . . . . . . . . . . 126
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
In the scanner ADF section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
In the printer section... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128
Dealing with unsatisfactory printing. . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Dealing with unsatisfactory copying. . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Notes, cautions and warnings > 8
N
OTES
,
CAUTIONS
AND
WARNINGS
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine original toner
cartridges. Any other toner cartridge may not operate at all, even if it is described as
“compatible”, and if it does work, your product's performance and print quality may be
degraded.
Use of non-genuine products may invalidate your warranty.
Specifications subject to change without notice. All trademarks acknowledged.
NOTE
A note provides additional information to supplement the main text.
CAUTION!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
About this guide > 9
A
BOUT
THIS
GUIDE
D
OCUMENTATION
SUITE
This guide is part of a suite of online and printed documentation provided to help you
become familiar with your product and to make the best use of its many powerful features.
The documentation is summarised below for reference and is found on the manuals DVD
unless indicated otherwise:
> Installation Safety booklet: provides information for safe use of your product.
This is a paper document that is packaged with the product and should be read before
setting up your machine.
> Set-up guide: describes how to unpack, connect and turn on your product.
This is a paper document that is packaged with the product.
> User’s Guide: helps you become familiar with your product and make the best use
of its many features. Also included are guidelines for troubleshooting and
maintenance to ensure that it performs at its best. Additionally, information is
provided for adding optional accessories as your printing needs evolve.
> Configuration Guide: provides machine, fax and network configuration
information.
> On-line Help: on-line information accessible from the printer driver and utility
software.
P
URPOSE
OF
THIS
GUIDE
The purpose of this guide is to provide you with in-depth information on how to use your
machine efficiently and effectively for printing, copying, scanning and faxing.
Depending on your OS, model or version, the description on this document may be
different.
NOTE
Images used in this manual may include optional features that your product
does not have installed.
NOTE
The User Guide assumes that the machine has been set up and fully
configured. Refer to the Setup Guide and Configuration Guide for guidance.
About this guide > 10
O
N
-
LINE
USAGE
This guide is intended to be read on screen using Adobe Reader. Use the navigation and
viewing tools provided in Adobe Reader.
There are many cross-references within this book, each highlighted as blue text. When you
click on a cross-reference the display will instantly jump to the part of the manual
containing the referenced material.
By using the button in Adobe Reader, you can navigate directly back to where you were
before.
You can access specific information in two ways:
> In the list of bookmarks down the left hand side of your screen, click on the topic of
interest to jump to the required topic. (If the bookmarks are not available, use the
“Contents” on page 5.)
> In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are
not available, use the “Contents” on page 5.) Find the term of interest in the
alphabetically arranged index and click on the associated page number to jump to
the page containing the term.
P
RINTING
PAGES
The whole manual, individual pages, or sections may be printed. The procedure is:
1. From the toolbar, select File > Print (or press the Ctrl + P keys).
2. Choose which pages you wish to print:
(a) All pages, (1), for the entire manual.
(b) Current page, (2), for the page at which you are looking.
(c) Pages from and to, (3), for the range of pages you specify by entering their
page numbers.
(d) Click OK.
1
2
3
Introduction > 11
I
NTRODUCTION
Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced
features, to give you clear, vibrant color prints and crisp black and white pages at high
speed on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the electronic
image to various destinations including E-mail addresses, printers, ftp servers or someone
else's computer on the network. This MFP also has a “walk-up” fax facility allowing you to
send your documents to a destination fax number instantly.
Your MFP includes these features:
> Multi-tasking to allow scanning one job while printing another to ensure greater
productivity.
> Digital Copying - An intuitive control panel, makes digital copying fast and easy.
> Up to 600 x 600dpi (dots per inch) copy resolution.
> Actkey utility - enables the MFP to receive one key touch commands from a locally
connected computer (“pull scan”).
> Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP
allows you to transmit document(s) over the internet via E-mail. With a touch of the
E-mail on-screen button and the selection of your recipients' E-mail addresses, the
document(s) is/are first scanned and converted into an image file, and then
transmitted to remote recipients within minutes.
> Scan to Shared Folder - Allows you to send scanned documents to a server or a
personal computer's file folder over an intranet with FTP (File Transfer Protocol),
HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol.
The scan to filing feature removes the need for the mail server to handle large
attachments.
> Multiple Pages Sending - With the Auto Document Feeder (ADF), the MFP allows a
stack of up to 50 page document(s) to be continuously scanned.
> Faxing - An intuitive control panel, makes direct faxing fast and easy.
> Advanced fax transmission and reception, including delayed transmissions, sending
to multiple locations, confidential transmission and reception, and polling.
> Address Book/Phone Book/Profiles Managing - This provides a convenient way to
manage all the E-mail addresses, fax numbers and profiles (filing destinations).
> ProQ/High Quality, multi-level technology produces subtler tones and smoother
gradations of color to lend photographic quality to your documents.
> 600 x 600, 1200 x 600 dpi (dots per inch) and ProQ/High Quality print resolution for
high quality image production showing the finest detail.
> Internet Protocol version 6 (IPv6).
> Single Pass color Digital LED technology for high speed processing of your printed
pages.
> PostScript 3, PCL 5C, PCL 6, IBM PPR and Epson FX emulations for industry standard
operation and wide compatibility with most computer software.
> 10Base-T and 100Base-TX network connection lets you share this valuable resource
among users on your office network.
> Photo Enhance mode to improve printouts of photographic images (not available on
PS drivers).
> Automatic two-sided (duplex) printing for economical use of paper and compact
printing of larger documents.
Introduction > 12
Additionally, the following optional features are also available:
> Additional paper tray for loading a further 530 sheets to minimise operator
intervention, or different paper stocks for letterhead stationery, alternative paper
sizes or other print media.
> Additional memory allows printing of more complex pages. For example, high
resolution banner printing.
> Four modes of toner save function (Default: Off, Low, Middle, High) are available
when using Copy/DirectPrint/Fax function.
> Can use wireless LAN.
> Can use AirPrint. Can print from iPhone, iPad, iPod touch, or other iOS device
without installing printer drivers.
Introduction > 13
O
VERVIEW
F
RONT
VIEW
1. ADF unit.
2. ADF paper tray.
3. Operator panel.
Menu driven operator controls and LCD panel
a
.
4. Output tray (face down).
Standard printed copy delivery point. Holds up to
150 sheets at 80g/m².
5. Paper tray.
Standard paper tray. Holds up to 250 sheets of
80g/m² paper.
6. Multi purpose tray.
Used for feeding heavier paper stocks, envelopes
and other special media. Also for manual feeding
of single sheets when required.
a. The display language can be changed to show different languages. (see “Changing the display
language” on page 17).
7. Multi-purpose tray release recess.
8. Output tray release button.
9. Document glass.
10. ADF document glass.
11. Document cover.
12. LED heads.
13. Fuser release levers.
14. Toner cartridges (C,M,Y,K).
15. ID unit.
16. Power Switch.
17. USB memory port.
12
13
14
15
6
2
3
4
5
1
17
9
10
11
7
5
8
16
Introduction > 14
R
EAR
VIEW
When the rear output tray is folded down paper exits the printer through the rear of the
printer and is stacked here face up. This is mainly used for heavy print media. When used
in conjunction with the multi purpose feed tray, the paper path through the printer is
essentially straight. This avoids bending the paper around curves in the paper path and
enables feeding of up to 220g/m² media.
1. Access panel.
2. AC power socket.
3. USB interface.
4. Network interface.
a
a. The Network Interface may have a protective “plug” which must be
removed before connection can be made.
5. Rear output tray (face up stacker).
6. LINE connection.
7. TEL connection.
8. Wireless LAN I/F Cover.
1
5
4
3
76
8
2
Introduction > 15
C
ONTROL
PANEL
REF. DESCRIPTION
1. Liquid crystal display (LCD)
Displays operating instructions and status of your machine.
2. Panel adjust recess
The LCD panel can be swivelled upwards from its base position for ease of use.
3. Main function buttons
COPY: Pressing this button selects copy mode. This allows you to control the copying process
whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the
copies are automatically printed in the printer unit.
SCAN: Pressing this button gives access to several send modes. These allow you to select and
control the process whereby a document is scanned and the scanned data is sent: by email as an
attachment, to a local PC, to a network PC, to a USB memory stick. It also allows you to arrange for
a document to be scanned from a remote PC.
PRINT: Pressing this button selects print mode. This allows you to select and print out a stored job,
an encrypted print job or a job stored on a USB memory stick. It also allows you to print out a job
list of all recent prints, or switch the machine to an “offline” state.
FAX: Pressing this button selects fax send mode. This allows you to control the process whereby a document is
scanned and then the scanned data is sent as a fax.
4. RESET/LOG OUT:
Pressing this button returns all settings of a selected function to their default values, but does not stop any jobs
that are already in progress.
At the top level screen, pressing this button logs the user out (if access control is enabled and active).
5. ?HELP:
Pressing this button when the green LED on the START button is flashing, displays help information
on the LCD screen.
6. Keypad
Use the numeric buttons to enter, for example, number of copies or a fax number.
The * and # buttons are also used to navigate menus in touch-tone systems such as voice mail (if
you have a telephone handset connected), or in vertical service codes.
Refer to “Keypad - character switching” on page 16.
7. START:
> MONO - Pressing this button starts the copying, faxing or scanning process in black & white.
> COLOR - Pressing this button starts the copying or scanning process in color.
Green LED illuminates when copying/scanning is possible, if the LED is unlit then that function is not
possible, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).
8. STOP: Pressing this button stops the copying or scanning process.
9. BACK: Used to cancel selections and go back to the top level of the setting. The key is also used to
cancel any previous input.
10. POWER SAVE: Pressing this button switches the power save mode on or off, its LED being
illuminated when power save mode is on. If the machine has gone into power save mode as
indicated by the screen being black and the LED being illuminated, you can return to normal mode
by pressing the POWER SAVE button.
17
3 1 2 11 512 46
13 7 8 101516914
Introduction > 16
K
EYPAD
-
CHARACTER
SWITCHING
Numbers, upper and lower case letters and symbols can be entered using the keypad. Press
the key multiple times to switch between characters.
The example below is based on English being the display language:
11. STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status
information about the machine. Flashes/illuminates if there is a status item to be displayed.
12. SETTING: Pressing this button gives access to several setup options on the LCD screen, including
the administrator menu, profile options and address books settings.
13. CLEAR: Executes the following actions according to the entered items when pressed or held:
> Minimizes a setting value.
> Enters zero as a setting value.
> Clears what is entered.
> Cancels a selected item.
14. DATA IN MEMORY indicator light
LED illuminates to show data is stored in the MFP memory.
15. Arrow keys
Up: moves the cursor up.
Down: moves the cursor down.
Left: moves the cursor left. Can also be used to return to the previous screen.
Right: moves the cursor right. Can also be use to proceed to the next screen.
16. OK: Used to select and confirm current setting selections.
17.
One-touch speed dial keys
:
Provides one-touch dialling of your most often used or favourite fax
numbers or email addresses. Eight keys x two groups (press the
SHIFT
key to switch the groups).
NOTE
When pressing multiple times, you must re-press the key within 2 seconds of
the previous press.
KEY AVAILABLE CHARACTER
11 -> 1
2 a -> b -> c -> 2 -> A -> B -> C
3 d -> e -> f -> 3 -> D -> E -> F
4 g -> h -> i -> 4 -> G -> H -> I
5 j -> k -> l -> 5 -> J -> K -> L
6 m -> n -> o -> 6 -> M -> N -> O
7 p -> q -> r -> s -> 7 -> P -> Q -> R -> S
8 t -> u -> v -> 8 -> T -> U -> V
9 w -> x -> y -> z -> 9 -> W -> X -> Y -> Z
0 SP (space) -> 0 -> SP (space)
* @ -> * -> @
# . -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (
-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #
REF. DESCRIPTION
Introduction > 17
C
HANGING
THE
DISPLAY
LANGUAGE
The default language used by your MFP for display messages and for report printing is
English
1
. If required, this can be changed using the Panel Language Setup utility.
1. To ensure your product contains the latest firmware updates, it is recommended that you download
the language files from this utility during setup.
Getting started > 18
G
ETTING
STARTED
T
URNING
ON
YOUR
MACHINE
1. Plug the AC cable into the AC power socket of your machine.
2. Plug the AC cable into the electric socket.
3. Check that no documents are on the document glass or ADF, and the ADF cover is
closed.
4. Hold down the power switch for about a second to turn on the power.
The copy standby screen is displayed after your machine became ready status.
NOTE
Turn the power off, and when turning the power back on again, push the
power switch after waiting for a few seconds.
Getting started > 19
T
URNING
OFF
YOUR
MACHINE
Be sure to follow the procedure below every time you turn off the machine.
1. Hold down the power switch for about a second.
The message Shutdown in progress. Please wait. The machine turns off
automatically. appears in the operator panel, and power switch indicator blinks
every 1 second. Then the machine turns off automatically and power switch indicator
goes out.
W
HEN
THE
MACHINE
IS
NOT
USED
FOR
LONG
TIME
When the machine is not used for long time due to holidays or trips, pull the power cord
from the socket.
NOTE
Press the power switch for less than 5 seconds.
NOTE
Turn the power off, and when turning the power back on again, push the
power switch after waiting for a few seconds.
NOTE
The machine does not have functional failures if removing the power plug for
long time (more than 4 weeks).
Getting started > 20
P
OWER
SAVING
MODE
If you do not use the machine for a while, it will enter power saving mode to control the
power consumption of the device. To cancel or initiate power saving mode, press the
Power Save button on the control panel.
NOTE
If your machine is connected locally (via USB), when it transitions to Sleep
mode its status is viewed as off-line. To use the printer in this state, you must
press the Power Save button to exit sleep mode.
By default, the time interval to enter the power saving mode is set to 1
minute.
You can enable or disable the power saving mode.
Getting started > 21
S
LEEP
MODE
Your machine transitions from power saving mode to sleep mode after a set period of time.
In sleep mode the power consumption of the device in minimal. To cancel sleep mode,
press the Power Save button on the control panel.
NOTE
The machine will not enter sleep mode if an error occurs and the machine
requires attention.
By default, the time interval to enter sleep mode is set to 30 minutes.
You can enable or disable sleep mode.
> When the network connection is switched from wired to wireless, sleep
mode is disabled. To enable sleep mode for devices connected using
wireless LAN, enable sleep mode from the sleep mode setting menu.
> When a device using the wireless LAN connection goes into sleep mode, the
wireless LAN connection is broken. To reconnect to the wireless LAN, press
the power save button on the device to recover from sleep mode.
> After the device connected to the wireless LAN has recovered from sleep
mode, it automatically connects to the wireless access point using the same
settings as before it went into sleep mode. However, it may take up to
1 minute to connect.
> When the network connection is switched from wireless LAN to wired LAN,
sleep mode is enabled.
> Depending on your network environment, your device may wake from sleep
mode immediately. If this happens, it is recommended that you disable
sleep mode.
Getting started > 22
A
UTO
POWER
OFF
When your machine is not used for a certain period of time, it turns off the power
automatically. Once the machine turns off the power, you need to turn on to use it.
The machine has three settings to select the machine's behavior on Auto Power Off.
> Enable
> Auto Config
> Disable
Enable:
When your machine is not used for a certain period of time, it turns off the power
automatically.
Auto Config:
The machine will not turn off the power automatically under the conditions listed below.
> An Ethernet cable is plugged to network interface connection
> A telephone cable is plugged to LINE connection
Disable:
The Auto Power Off function is disabled. The machine will not turn off the power
automatically.
By factory default, the time interval to turn off the power is set to 4 hours. You can change
the time interval by pressing the SETTING key on the operator panel and then selecting
Admin Setup > Management > Power Save > Auto Power Off Time.
By factory default, Auto Power Off is set to Auto Config or Disable. You can change the
setting by pressing the SETTING key on the operator panel and then selecting Admin
Setup > User Install > Power Save > Auto Power Off.
NOTE
In the following cases, the Auto Power Off function is also disabled.
> When an error occurs
> When time-set transmission is scheduled
> When the fax transmission is waiting for a redial
Getting started > 23
I
NSTALLING
DRIVERS
AND
UTILITIES
The installation instructions below refer to USB connection. For network connection details
refer to the Configuration Guide.
If you are running Windows Server 2003, Server 2008, Server 2008 R2 or Server 2012,
you may need to follow these steps to ensure the WIA service starts when using the
scanner driver and ActKey Utility:
1. Click Start > Administrative Tools > Services.
2. Double-click Services.
3. Double-click Windows Image Acquisition (WIA).
4. From the Startup type menu, select Automatic.
5. Under Service status, click Start.
6. Click OK.
NOTE
Example screenshots have been used throughout and may not represent your
machine, however the procedure is the same.
NOTE
You must be logged on as an administrator or a member of the Administrators
group in order to complete this procedure. If your computer is connected to a
network, network policy settings may also prevent you from completing this
procedure.
NOTE
In the case of Server 2008, Server 2008 R2, Server 2012 or Server 2012 R2,
Desktop Experience needs to be installed.
Getting started > 24
W
INDOWS
-
SCANNER
AND
PRINTER
DRIVERS
The scanner driver is used for “Pull Scan”, i.e. Initiating a scan from your PC via software.
Compare this to “Push Scan” where you start the scan by pressing a button on the MFP's
front panel.
1. Insert the DVD-ROM and click Install bunch to start the Oki driver installer
program.
2. Follow the on-screen instructions to install the drivers.
3. Attach the printer to a USB port of your computer.
4. Switch on the printer.
NOTE
The Oki driver installer program is the recommended installation method.
NOTE
Do not connect the USB cable at this time. You will be instructed when to
connect the USB cable when you run the Oki driver installer program.
Getting started > 25
M
AC
-
PRINTER
DRIVER
The information in this section is based on Mac OS X 10.9. Other versions may appear
slightly different, but the principles are the same.
1. Insert the DVD-ROM and run the Oki driver installer program.
2. Follow the on-screen instructions to install the printer driver.
3. Attach the printer to a USB port of your computer.
4. Switch on the printer.
5. Choose Apple Menu > System Preferences > Print & Scan.
6. If the printer is already in the list of printers, click “-” to remove it.
7. Click “+” to add a new printer.
8. Ensure:
> The Default tab is selected and select your machine from the list.
> Your machine is displayed as Kind “USB” in the list of available printers.
> The Print Using: selection matches your machine.
If “Generic PostScript Printer” is displayed, select a driver that matches.
9. Click Add.
10. Click Configure... and ensure the hardware options displayed match your machine.
11. The printer is added to the list of printers.
12. Restart your computer.
NOTE
This is necessary as Lion may not be using the correct Oki printer driver files.
NOTE
Hardware options are not configured automatically.
Getting started > 26
F
AX
DRIVER
The fax driver allows you to send faxes directly from your computer without printing the
document first.
With Oki's fax driver you are sending the fax data from your computer to the MFP, and then
the MFP automatically sends the document.
Installing the fax driver
This is installed as part of the Oki driver installer wizard.
NOTE
Before using the internet fax function, you need to configure the server
settings. Refer to the Configuration Guide for details.
Getting started > 27
C
ONFIGURATION
TOOL
Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities
folder. Follow the on-screen instructions to complete the Configuration Tool installation.
The Configuration Tool can discover devices over USB or network connections.
1. To search and install, select Tools > Register Device.
2. Highlight the required search result and when prompted click Yes.
The Configuration Tool allows you to set up and manage your MFP. Refer to the
Configuration Guide for detailed instructions.
NOTE
Network settings, such as LDAP configuration, cannot be saved to the MFP
from the Configuration Tool. For such settings, use the MFP operator panel or
MFP web page.
Getting started > 28
A
CT
K
EY
UTILITY
The ActKey utility enables the MFP to receive one key touch commands from a connected
computer.
Installation of the ActKey utility is optional and can be found on the DVD in the Utilities
folder.
Information on using the ActKey utility can be found in “Remote Scan” on page 71.
Setting up the ActKey utility
1. Install the ActKey utility from the DVD:
Set-up will place an “ActKey” icon on your desktop.
2. Double-click this icon to open the ActKey console.
3. Select Options > Button Settings. The following screen displays.
4. Select the function you want to set in section (1).
5. Set the parameters for this function in section (2).
6. When you have completed settings, press OK (3).
The Utility will return to the ActKey console.
NOTE
The ActKey utility only supports Windows.
You must have the scanner driver installed.
3
2
1
Getting started > 29
7. To use ActKey in Local PC mode (i.e. push scanning), it must be set as the program
to handle scanner events:
(a) Click [Start] to select [Control Panel].
(b) Enter [View scanners and cameras] in [Search Control Panel].
(c) Click the [View scanners and cameras] under [Devices and Printers].
(d) Select [OKI Universal WIA] and click [Properties]. If the [User Account
Control] dialog box appears, click [Yes].
(e) Click the [Events] tab.
(f) Select an event for [Select an event].
(g) Select the [Start this program] check box and then select [ActKey].
(h) Repeat steps (f) and (g) so that [ActKey] is set to all events.
(i) Click [OK].
Paper recommendations > 30
P
APER
RECOMMENDATIONS
Your MFP will handle a variety of print media, including a range of paper weights and sizes.
This section provides general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard 75~90g/m² paper designed
for use in copiers and laser printers.
Use of heavily embossed or very rough textured paper is not recommended.
Pre-printed stationery can be used, but the ink must not offset when exposed to the high
fuser temperatures used in the printing process.
Envelopes
Labels
CAUTION!
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
CAUTION!
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
Paper recommendations > 31
C
ASSETTE
TRAYS
If you have identical paper stock loaded in another tray (2nd tray if you have one, or multi
purpose tray) you have the printer automatically switch to the other tray when the current
tray runs out of paper. When printing from Windows applications, this function is enabled
in the driver settings. When printing from other systems, this function is enabled in the
Print Menu.
SIZE DIMENSIONS WEIGHT (G/M²)
A6
a
a. this paper size can be printed from Tray1 or MP Tray only.
b. this paper size can be printed from the MP Tray only.
105 x 148mm Light 64 - 74g/m²
Medium Light 75 - 82g/m²
Medium 83 - 104g/m²
Heavy 105 - 120g/
Ultra heavy1 121 - 176g/
Ultra heavy2 177 - 220g/
Tray 1/2: 64 - 176g/m²
MP Tray: 64 - 220g/m²
Duplex: 64 - 176g/m²
A5 148 x 210mm
B5 182 x 257mm
16K (184x260mm) 184 x 260mm
Executive 184.2 x 266.7mm
16K (195x270mm) 195 x 270mm
16K (197x273mm) 197 x 273mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 215.9 x 330.2mm
Legal 13.5in. 215.9 x 342.9mm
Legal 14in. 215.9 x 355.6mm
Custom
COM-9 Envelope
b
98.4 x 225.4mm
COM-10 Envelope
b
104.8 x 241.3mm
Monarch Envelope
b
98.4 x 190.5mm
DL Envelope
b
110 x 220mm
C5 Envelope
b
162 x 229mm
Hagaki
a
100 x 148mm
Oufukuhagaki
b
148 x 200mm
Nagagata #3
b
120 x 235mm
Nagagata #4
b
90 x 205mm
Yougata #4
b
105 x 235mm
Futo A4
b
210 x 297mm
Index Card
b
76.2 x 127mm
Paper recommendations > 32
M
ULTI
PURPOSE
TRAY
The multi purpose tray can handle the same sizes as the cassette trays but in weights up
to 220
g/m². For very heavy paper stock use the rear output tray. This ensures that the
paper path through the printer is almost straight.
The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from
127.0mm to 1320mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and
128g/m² and the rear output tray.
Use the multi purpose tray for printing on envelopes. Up to 10 envelopes can be loaded at
one time, subject to a maximum stacking depth of 10mm.
O
UTPUT
TRAY
The output tray on the top of the printer can hold up to 150 sheets of 80g/m² standard
paper, and can handle paper stocks up to 176g/m².
Pages printed in reading order (page 1 first) will be sorted in reading order (last page on
top, facing down).
R
EAR
OUTPUT
TRAY
The rear output tray at the rear of the printer should be opened and the tray extension
pulled out when required for use. In this condition paper will exit via this path, regardless
of driver settings.
The rear output tray can hold up to 100 sheets of 80g/m² standard paper, and can handle
stocks up to 220
g/m².
Always use this rear output tray and the multi purpose feeder for paper stocks heavier than
176g/m².
D
UPLEX
Automatic two-sided printing on the same range of paper sizes as tray 2 (i.e. all cassette
sizes except A6), using paper stocks from 64 - 176g/m².
NOTE
The rear output tray cannot be used when printing duplex.
Loading paper > 33
L
OADING
PAPER
C
ASSETTE
TRAYS
1. Remove the paper tray from the machine.
2.
Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all
sheets are properly separated, then tap the edges of the stack on a flat surface to
make it flush again (3).
1
2
3
Loading paper > 34
3. Load paper (letter headed paper face down and top edge towards the front of the
printer), as shown.
4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used.
5. Close the paper tray gently.
6. Set the correct paper size. Refer to “Configuring the tray settings” on page 36 and
“Registering custom sizes” on page 37.
To prevent paper jams:
> Do not leave space between the paper and the guides and rear stopper.
> Do not overfill the paper tray. Capacity depends on the type of paper stock.
> Do not load damaged paper.
> Do not load paper of different sizes or types at the same time.
> Close the paper tray gently.
NOTE
After closing the tray, the media selection screen will be displayed on the
panel.
a
b
Loading paper > 35
> Do not pull the paper tray out during printing (except as described below for the 2nd
tray).
NOTE
> If you have two trays and you are printing from the 1st (upper) tray, you
can pull out the 2nd (lower) tray during printing to reload it. However, if
you are printing from the 2nd (lower) tray, do not pull out the 1st (upper)
tray. This will cause a paper jam.
> For face down printing, make sure the rear output tray (a) is closed (the
paper exits from the top of the printer). Stacking capacity is
approximately 150 sheets, depending on paper weight.
> For face up printing, make sure the rear output tray (a) is open and the
paper support (b) is extended. Paper is stacked in reverse order and tray
capacity is approximately 100 sheets, depending on paper weight.
> Always use the rear output tray for heavy paper (card stock, etc.).
CAUTION!
Do not open or close the rear paper exit while printing as it may
result in a paper jam.
b
a
Loading paper > 36
M
ULTI
PURPOSE
TRAY
1. Open the multi purpose tray (a).
2. Fold out the paper supports (b).
3. Press gently down on the paper platform (c) to ensure it is latched down.
4. Load the paper and adjust the paper guides (d) to the size of paper being used.
> For single-sided printing on headed paper load the paper into the multi purpose
tray with pre-printed side up and top edge into the printer.
> For two-sided (duplex) printing on headed paper load the paper with pre-printed
side down and top edge away from the printer.
> Envelopes should be loaded face up with top edge to the left and short edge into
the printer. Do not select duplex printing on envelopes.
> Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum
stacking depth is 10mm.
5. Press the tray latch button inwards to release the paper platform, so that the paper
is lifted and gripped in place.
6. Set the correct paper size. Refer to “Configuring the tray settings” on page 36 and
“Registering custom sizes” on page 37.
C
ONFIGURING
THE
TRAY
SETTINGS
After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the
loaded paper on your machine.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Paper Setup and press OK.
3. Using the arrow keys, scroll to the required paper tray and press OK.
4. Press OK to select Paper Size.
5. Using the arrow keys, scroll to the loaded paper size and press OK.
6. Using the Down arrow key, scroll to Media Type and press OK.
7. Using the arrow keys, scroll to the type of media loaded and press OK.
8. Using the Down arrow key, scroll to Media Weight and press OK.
9. Using the arrow keys, scroll to the weight of the loaded paper and press OK.
10. Press the Left arrow key to exit the menu.
b
d
d
c
a
Loading paper > 37
R
EGISTERING
CUSTOM
SIZES
To load custom size paper, you need to register the width and length of the paper before
printing.
The range of the sizes you can set differs according to the paper tray.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Paper Setup and press OK.
3. Using the arrow keys, scroll to the required paper tray and press OK.
4. Using the Down arrow key, scroll to Custom and press OK.
5. Using the keypad, enter the Width and Length of the loaded paper.
Press the Right arrow key to move between digits.
6. Press OK.
7. Press the Left arrow key to exit the menu.
TRAY AVAILABLE SIZE RANGE
Tray 1 Width: 105 to 216 mm (4.1 to 8.5 inches)
Length: 148 to 356 mm (5.8 to 14.0 inches)
Tray 2 (optional) Width: 148 to 216 mm (5.8 to 8.5 inches)
Length: 210 to 356 mm (8.3 to 14.0 inches)
MP tray Width: 64 to 216 mm (2.5 to 8.5 inches)
Length: 127 to 1321 mm (5.0 to 52.0 inches)
NOTE
For tray 1 and tray 2, you can configure the
Custom setting only when Paper
Size
is set to Custom.
The available size range for duplex printing is the same as that for tray 2.
User authentication and access control > 38
U
SER
AUTHENTICATION
AND
ACCESS
CONTROL
If your Administrator has enabled access control on your machine, it will automatically start
up in access control mode. You will not be able to use it until you have provided valid login
information. If the access control setting is:
> PIN; you will need to provide a valid PIN (personal identification number).
> User name and password; you will need to provide a valid user name and
password.
After using it, you will be expected to log out, leaving the machine in access control mode,
unable to be used by unauthorised users.
PIN
AUTHENTICATION
L
OGGING
INTO
THE
MACHINE
1. Enter your PIN using the keypad on the control panel.
2. Press OK.
If authentication succeeds, the top screen displays.
L
OGGING
OUT
OF
THE
MACHINE
When you have finished operations, be sure to log out of the machine.
1. Press the BACK button or Left arrow key until the top screen displays.
2. Press the RESET/LOGOUT button on the control panel.
U
SER
NAME
AND
PASSWORD
AUTHENTICATION
L
OGGING
INTO
THE
MACHINE
1. Make sure that User Name is selected and then press the Right arrow key.
2. Enter your name.
3. Using the arrow keys, highlight Done and then press OK.
4. Make sure that Password is selected and then press OK.
5. Enter your password.
6. Using the arrow keys, highlight Done and then press OK.
7. At the Login screen, press OK.
If authentication succeeds, the top screen displays.
L
OGGING
OUT
OF
THE
MACHINE
When you have finished operations, be sure to log out of the machine.
1. Press the BACK button or Left arrow key until the top screen displays.
2. Press the RESET/LOGOUT button on the control panel.
NOTE
After a certain period of time, the machine automatically logs out users.
NOTE
After a certain period of time, the machine automatically logs out users.
User authentication and access control > 39
O
PERATION
FROM
THE
COMPUTER
Printing from Windows
1. Open the file you want to print.
2. From the File menu, select Print.
3. Choose the printer driver you want in Select Printer and click Preferences.
4. Select the Job Options tab.
5. Click User Auth....
6. Select the Use User Authentication check box.
7. Enter the user name in Username and the password in Password.
Clicking Use Windows Login automatically enters your login name on Windows.
8. Click OK.
9. Click OK and then click Print.
Printing from Mac
1. Open the file you want to print.
2. From the File menu, select Print.
3. Select your machine’s printer driver.
4. Select User Auth... from the panel menu under the Printer and Presets menus.
5. Select the Use User Authentication check box.
6. Enter the user name in User Name and the password in Password.
7. Click Print.
NOTE
The authentication type specified on the computer overrides the one specified
on the machine.
NOTE
You cannot use the PCL XPS printer driver for this function.
This procedure uses Windows 7 and NotePad as an example. The procedures
and menus may differ depending on the OS you use.
NOTE
This procedure uses Mac OS X 10.9 as an example. The procedures and menus
may differ depending on the OS you use.
User authentication and access control > 40
Faxing (Windows only)
1. Open the file you want to fax.
2. From the File menu, select Print.
3. Select your machine (fax driver) in Select Printer and click Preferences.
4. On the Setup tab, click User Authentication....
5. Select the Use User Authentication check box.
6. Enter the user name in Username and the password in Password.
Clicking Use Windows Login automatically enters your login name on Windows.
7. Click OK.
8. Click OK and then click Print.
NOTE
This procedure uses Windows 7 and NotePad as an example. The procedures
and menus may differ depending on the OS you use.
Operation > 41
O
PERATION
With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to
use. After the machine has been configured, operating is quite straight forward.
The following sections describe how to copy, fax, and scan your documents.
Refer to “Printing” on page 83 for details of how to use the printing options available from
the control panel. For full details of how to use your machine and any optional accessories
to print jobs efficiently and effectively, please refer to the Printing Guide and the Barcode
Printing Guide.
For full details of how to access and use the security features, please refer to the Security
Guide.
NOTE
If your Administrator has enabled access control on your machine, it will
automatically start up in access control mode. You will not be able to use it
until you have provided valid login information. Refer to “User authentication
and access control” on page 38 for details.
Operation > 42
M
ULTI
-
TASKING
Your machine can handle more than one task at a time. The table below details which
combination of tasks can be performed.
1st
2
n
d
Copy Scan to
email/
network
PC
Internet
Fax (Tx)
Scan to
USB
memory
Fax
Tx
Fax
Rx
Print
from
USB
(direct
print)
PC scan
(remote
PC)
Email to
print
Internet
Fax (Rx)
Print
Print
from
Web
(direct
print)
Copy
No Yes Yes No
Yes
a
a. Data is accepted but printing is halted until the 1st action is complete.
Yes
b
b. While only printing the first print action (scan is completed), the second action can be allowed to browse the
files on the USB memory.
Yes
Yes
a
Yes
a
Scan to
email/
network
PC
Internet
Fax (Tx)
Yes Yes Yes No Yes Yes Yes Yes Yes
Scan to
USB
memory
No No No No Yes No No Yes Yes
Fax Tx Yes Yes Yes
Yes
c
c. Operation is accepted but operation is halted until the 1st action is complete.
No Yes Yes Yes Yes
Fax Rx
No
d
d. Copy is enabled only before the start of printing of a received fax image.
Yes Yes
Yes
c
No
Yes
b
Yes
Yes
a
Yes
a
Print
from USB
(direct
print)
No Yes Yes Yes
Yes
a
Yes
b
Yes
No
e
e. The second action won't be able to do due to less available memory.
Yes
a
PC scan
(remote
PC)
No No No No Yes No No Yes Yes
Email to
print
Internet
Fax (Rx)
No Yes Yes Yes Yes
Yes
b
Yes
No
e
Yes
a
Print
Print
from Web
(direct
print)
No
f
f. Copy is enabled after completing the first print action.
Yes Yes Yes
Yes
a
Yes
b
Yes
Yes
a
Yes
a
Operation > 43
L
OADING
DOCUMENT
(
S
)
The MFP can scan/copy/send document(s) either from the ADF (Automatic Document
Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF.
The ADF can hold up to 50 pages at one time.
If you need to scan/copy/send pages from books, newspaper clippings, or paper with
wrinkles or curls, place them on the glass.
D
OCUMENT
REQUIREMENTS
Before using the ADF, please make sure that your paper meets the following specifications:
> Document(s) can range in size from 114.3 x 139.7mm to 215.9 x 355.6mm.
> Document(s) can range in weight from 60 to 120 g/m
²
.
> Document(s) should be square or rectangular and in good condition (not fragile or
worn).
> Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.
> Document(s) should be free of staples, paper clips, paper sticky notes.
> Keep the glass clean and without any documents left on it.
S
CANNABLE
AREA
Text or images within the shaded area are not scanned.
NOTE
To transmit irregular types of document(s), place the document(s) on the
glass or make a copy first and then transmit the copy instead.
When faxing, you can load only A4, letter, or legal size documents in the ADF,
and A4 or letter size documents on the document glass. You cannot load mixed
size documents.
Operation > 44
P
LACING
DOCUMENT
(
S
)
IN
THE
ADF
1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to
50 pages at one time.
2. Place the document with the text face UP in the ADF:
> If your document is portrait, load with the top edge of the document in first.
> If your document is landscape, load with the left edge of the document in first.
3. Adjust the Paper Guides to centre the document in the ADF.
b
a
c
Operation > 45
P
LACING
DOCUMENT
(
S
)
ON
THE
GLASS
1. Open the document cover.
2. Place your document with the text face DOWN on the glass:
> If your document is portrait, align its top edge to the upper-left corner of the
glass.
> If your document is landscape, align its right edge to the upper-left corner of the
glass.
3. Close the document cover.
Copying > 46
C
OPYING
B
ASIC
OPERATION
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. If required, press the Copy button (1) on the control panel to prompt the Copy
screen.
3. Press Mono (2) to copy your document(s) in black and white, or Color(3) to copy
your document(s) in color.
I
NCREASING
COPY
COUNT
The machine is preset to a copy count of 1. If you wish to increase the number of copies,
select the number of copies with the numeric keypad.
To increase the copy count:
1. If required, press the Copy button on the control panel to prompt the Copy screen.
2. Enter number of copies required using the numeric keypad. The screen display will
confirm the copy count selected.
NOTE
If your Administrator has enabled access control on your machine, it will
automatically start up in access control mode. You will not be able to use it
until you have provided valid login information. Refer to “User authentication
and access control” on page 38 for details.
NOTE
Factory default setting is Copy mode.
NOTE
If you wish to cancel the copy process, press Stop (4) to abort the operation.
NOTE
You can select up to 99 copies.
2 3 4
1
Copying > 47
A
DVANCED
OPERATION
Using the options available you can alter the copy output to suit your needs:
1. Press the Right arrow key.
2. Select required parameter with Down arrow key and press the OK button or the
Right arrow key to display the available options.
3. Using Up or Down arrow keys, select value and press OK.
Options are (factory default settings in bold text):
FEATURE OPTION DESCRIPTION
Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,
Legal 14, Executive
Allows you to select the document
size.
Duplex Copy OFF(Simplex), Simplex -> Duplex LE,
Simplex -> Duplex SE, Duplex -> Duplex,
Duplex LE -> Simplex, Duplex SE -> Simplex
Turns the duplex (2-sided) function
off or on.
Note: A6 duplex scan is not
supported.
Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.
Display condition: Duplex Copy is set
to Duplex -> Duplex and N-up or
Repeat is ON.
Paper Feed Auto, Tray 1(A4), Tray 2(A4)*, MP Tray(A4) Allows you to define the paper tray for
printing.
Auto - Allows for automatic tray
selection based on the document
image size and/or scaling setting
defined.
* If fitted.
Zoom Auto, 100%, Zoom (25-400%), A4->A5(70%),
Leg14->Let(78%), Leg13.5->Let(81%),
Leg13->Let(84%), A4->B5(86%),
A4->Let(94%), Let->A4(97%),
Fit to page(98%), B5->A4(115%),
A5->A4(141%)
Allows you to scale the copy using the
presets values or by scaling in 1%
increments up to 400% and down to 0
by entering the value using the
keypad.
Sort ON, OFF ON prints 1 entire copy/set of the
multiple copy document at a time
(e.g. pages 1,2,3,1,2,3,1,2,3,…)
OFF batch prints the multiple copy
document page by page (e.g. pages
1,1,1,2,2,2,3,3,3,…)
Copying > 48
Image
Settings
Density -3, -2, -1, 0, +1,
+2, +3
Adjust density
Darker: Keep color intensity and
darker image.
Lighter: Reduce color intensity and
gives lighter image.
Doc u m e nt Type Text , Text&Photo,
Photo, Photo
(Glossy)
Allows you to specify the type of
images on the document.
Resolution For Color Normal, Extra Fine Allows you to select the scanning
resolution. The Extra Fine setting
reproduces a higher resolution image
with greater detail, however this
requires more disk space.
Note: In Mono copy mode, the
resolution is fixed to Extra Fine.
Background Removal OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color
background of the image (assuming
document has a color background) -
such that the background color is not
printed.
Contrast -3, -2, -1, 0, +1,
+2, +3
Contrast setting
High: Enhance brightness
Low: Reduce brightness
Hue -3, -2, -1, 0, +1,
+2, +3
Red/green balance adjustment.
Low: Enhance red.
High: Enhance green.
Saturation -3, -2, -1, 0, +1,
+2, +3
Saturation setting
High: Enhance image sharpness
Low: Reduce hue
RGB Red: -3, -2, -1, 0,
+1, +2, +3
Green: -3, -2, -1, 0,
+1, +2, +3
Blue: -3, -2, -1, 0,
+1, +2, +3
Adjust RGB contrast settings. Use the
arrow keys to increment and
decrement the values and to move to
the next color setting.
Direction Portrait, Landscape Selects the default page orientation.
N-In-1 OFF
2-in-1
4-in-1: Vertical
4-in-1: Horizontal
Allows you to print multiple pages of
the document to a single sheet of
paper.
2-n-1 layout orientation and image
order is fixed. If you specify 4-in-1
you can specify horizontal or vertical
orientation. If you specify 2-in-1 or 4-
in-1, set your original documents on
the ADF, alternatively enable
Continuous Scan mode and use the
document glass (see “Continuous
Scan” on page 49).
Repeat OFF
x2
x4
Allows you to print multiple images of
an original document on a single
sheet.
ID Card Copy ON, OFF Allows you to set ID card copying as
the default copy mode.
FEATURE OPTION DESCRIPTION
Copying > 49
4. Press the Left arrow key or Back button to return to the start menu.
5. If access control is enabled, logout once you are finished to avoid any unauthorised
access.
R
ESETTING
COPY
SETTINGS
A
UTO
RESET
All settings you configured for your copy job return to their default values if no operation
is made for a set period of time.
The factory default setting is 3 minutes.
U
SING
THE
RESET
/
LOGOUT
BUTTON
By pressing the RESET/LOGOUT button, the settings you configured for your copy job
return to their default values.
After copying, press the RESET/LOGOUT key to reset the default settings for the next
user.
Continuous
Scan
ON, OFF Allows you to continue scanning more
documents. Allows you to construct a
single scan job from multiple
individual sheets or originals.
Mixed Size ON, OFF Allows you to load originals of same
width but different length in the ADF.
The following document sizes can be
set concurrently; A3 and A4 LEF, B4
and B5 LEF, A4SEF and A5 LEF.
When enabled, the tray setting is
automatic, you cannot specify a tray
manually.
Margin ON, OFF Allows you to change the document
top and left margin areas.
Input range: -25 to +25mm.
Edge Erase ON, OFF Allows you to block out the peripheral
areas of the document where spurious
shadows and borders may arise when
copying with the document cover
open (such as with books and
magazines) or for other purposes.
Input range: 2 to 50mm.
FEATURE OPTION DESCRIPTION
Scanning > 50
S
CANNING
I
NSTALLING
SCANNER
DRIVERS
(TWAIN/WIA/ICA
DRIVER
)
This section explains the procedure to install the scanner driver. Before using scan function,
install the scanner driver. You can install TWAIN driver and WIA (Windows only) driver at the
same time. Install the TWAIN driver and ICA driver (dedicate to the Mac OS X) separately.
If you want to use the network scan function, follow the installation procedure below and
register the information of your computer and then install the scanner driver.
INSTALLATION PROCEDURE
For Windows
1. Ensure that your machine and the computer are turned on and connected, and then
insert the “Software DVD-ROM” into the computer.
2. Click Run setup.exe after Auto Play is displayed.
If the User Account Control dialog box appears, click Yes.
3. Select the language and then click Next.
4. Select the device of your machine, and then click Next.
5. Read the license agreement and then click I Agree.
6. Select the proper driver under Software, and then click the install icon.
7. Click Next, and then click Custom Installation.
MEMO
When using the network scan function in Windows, please install the ActKey
utility.
REFERENCE
Before installing the scanner driver manual, do the network settings.For
details on how to do network settings, refer to the Configuration Guide.
NOTE
When using a scanner with a network connection in Windows, if the equipment
IP address is changed, please change the settings in Network Configuration.
For Mac OS X, please change settings in network scanner setting tools. For
details, refer to Configuration Guide.
MEMO
When using the network scan function in Windows, please install the Network
Configuration. For Mac OS X, the network scanner setting tools will be installed
automatically.
Scanning > 51
If the scanner driver has been installed, the setup maintenance program of the
scanner driver is displayed. Check the checkbox of Add and then click Next to
proceed to the step 8.
8. Click Next.
9. Check the checkbox of Network scanner and click Next.
10. Select IP Address or Search MFP check box to enter the address of the machine
and then click Next.
If you want to set the IP Address, follow procedure 10.
Scanning > 52
11. If Search MFP is selected, select the machine and click Next.
12. Set the scanner driver name and click Next.
13. Enter the host name, IP address and port number and then click Configure.
14. Click Next.
15. Click Next.
Scanning > 53
16. Click Finish.
For Mac OS X
1. Make sure that the machine is connected to the PC and the power switch of the
machine is turned ON. Then, load the “Software DVD-ROM” on the drive of the PC.
2. Double-click the OKI icon on the desktop.
3. Double-click Drivers > Scanner > Installer for OS X 10.8.
4. Click Continue.
5. Click Continue.
6. Check the display and click Continue if OK.
Scanning > 54
7. Read the license agreement and click Continue.
8. Click Agree if you agree.
9. Click Install.
To change the installation location of the driver, click Change Install Location.
10. Enter the administrator's name and password, and click OK.
11. Click Continue Installation.
12. Click Restart.
Scanning > 55
U
SING
A
CT
K
EY
SOFTWARE
Using the ActKey, you can start a scan job in specified settings with a click a button.
Installing the Software
1. Insert the “Software DVD-ROM” into your computer.
A window opens.
2. Select ActKey from Software.
3. Install the software as instructed.
4. Click Finish.
Starting the Software
1. Click Start to select All Programs > Okidata > ActKey > ActKey.
MEMO
ActKey does not support Mac OS X.
Using WSD Scanning, Actkey does not work.
When ActKey is installed, Network Configuration is also installed
simultaneously.
REFERENCE
For details on how to start a scan job, refer to the Configuration Guide.
Scanning > 56
S
ETUP
TO
USE
THE
WSD S
CAN
The following explains how to set up the PC to use the WSD Scan function. In order to use
the WSD Scan function, install this device on the PC.
WSD Scan can be used from Scan To Computer and Remote Scan via Network.
To use WSD Scan, the machine has to be connected with the computer which Windows
Vista/ Windows7/ Windows8/ Windows Server 2008/ Windows Server 2008R2/ Windows
Server 2012/ Windows Server 2012 R2 was installed via Network.
I
NSTALLATION
PROCEDURE
1. From the Start menu, select Network. The devices connected to the network are
displayed.
2. Right-click the MC363 icon under Multifunction Devices and select Install.
If the User Account Control dialog box is displayed, click Yes.
REFERENCE
Before starting the following procedure, be sure to check the network
connection. For details, see the Configuration Guide.
NOTE
If a scanner is used via WSD Scan connection and if the device IP address is
changed, select Uninstall in step 2 of Installation procedure and uninstall the
scanner, and then execute the install procedure again.
MEMO
When you follow the procedure below, the WIA is installed automatically as
the scanner driver.
NOTE
Before starting the installation, select Network and Sharing Center from
the Control
Panel and make sure that Network Search is enabled.
Scanning > 57
3. When the balloon message saying that the installation is complete is displayed on
the task bar, click the balloon to check the details, and click Close.
Check the device installation on the machine as follows.
4. Press the SCAN key on the operator panel.
5. Press the
to select Computer and then press OK.
6. Check that Select A Connecting PC is selected, and press OK.
7. Press the to select From WSD Scan, and press OK.
8. Make sure that the device installation PC is displayed as the destination PC.
S
CANNING
METHODS
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Scan button (1) on the control panel to prompt the Scan Menu screen.
3. Select the scan destination from the following options:
> E-mail
> Computer
MEMO
A maximum of 50 PCs can be registered.
NOTE
If your Administrator has enabled access control on your machine, it will
automatically start up in access control mode. You will not be able to use it
until you have provided valid login information. Refer to “User authentication
and access control” on page 38 for details.
2 3 4
1
Scanning > 58
> USB Memory
> Shared Folder
> Remote Scan
4. Set your scanning options as required. For further details refer to the following
sections.
5. Press Mono (2) to scan your document(s) in black and white, or Color (3) to scan
your document(s) in color.
NOTE
Computer; select target application from the control panel on the MFP.
Remote Scan; select target application from utility on your PC.
“Remote Scan” is not shown when PC Scan Mode is in Simple Scan Mode.
NOTE
If you wish to cancel the scan process, press Stop (4) to abort the operation.
Scanning > 59
S
CAN
TO
E-
MAIL
Using the options available, you can enter E-mail information and alter the scan output to
suit your needs:
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Scan button on the control panel to prompt the Scan Menu screen.
3. If required, use the arrow keys and scroll to E-mail, then press OK.
4. Using the options available, you can enter E-mail destination(s) and alter the scan
output to suit your needs.
NOTE
For illustration purposes only, the features shown are as accessed from the
control panel.
FEATURE OPTION DESCRIPTION
Destination To Operation
Menu
Edit Destination
Type
Delete The Address
Close The List
Cc Operation
Menu
Edit Destination
Type
Delete The Address
Close The List
Bcc Operation
Menu
Edit Destination
Type
Delete The Address
Close The List
Add Destination To:
Cc:
Bcc:
Address Book Select E-mail address from
the address book.
Input range: 001-1000
Group List Select destination group
from the list.
Input range: 01-20
Tx History Displays the list of sent
E-mails.
Scanning > 60
Add Destination
(cont.)
To:
Cc:
Bcc:
(cont.)
Direct Input Enter E-mail address using
the on-screen keyboard.
LDAP Simple Search Use the on-screen keyboard
to enter a search value.
Advanced Search
Search Method:
User Name:
E-mail Address:
Use Advanced Search to
search the LDAP address
book by user name and/or
E-mail address.
Can display up to 1000
addresses.
Scan Settings Scan Size A4, A5, A6, B5, Letter, Legal 13,
Legal 13.5, Legal 14, Executive
Allows you to select the scan
size.
Duplex Scan OFF, Long Edge Bind, Short Edge
Bind
Select the bound originals
binding position.
Note: A6 duplex scan is not
supported.
Image Settings Density -3, -2, -1, 0, +1,
+2, +3
Adjust density
Darker: Keep color intensity
and darker image.
Lighter: Reduce color
intensity and gives lighter
image.
Document
Type
Text , Text&Photo,
Photo, Photo
(Glossy)
Allows you to specify the
type of images on the
document.
Resolution 75dpi, 100dpi,
150dpi, 200dpi,
300dpi, 400dpi,
600dpi
Allows you to select the
appropriate resolution.
Remember the higher the
resolution the bigger the file
size!
Background
Removal
OFF, 1, 2, 3, 4, 5, 6 Allows you to block out any
unintended background
color.
Contrast -3, -2, -1, 0, +1,
+2, +3
Contrast setting
High: Enhance brightness
Low: Reduce brightness
Hue -3, -2, -1, 0, +1,
+2, +3
Red/green balance
adjustment.
Low: Enhance red.
High: Enhance green.
Saturation -3, -2, -1, 0, +1,
+2, +3
Saturation setting
High: Enhance image
sharpness
Low: Reduce hue
RGB Red: -3, -2, -1, 0,
+1, +2, +3
Green: -3, -2, -1,
0, +1, +2, +3
Blue: -3, -2, -1, 0,
+1, +2, +3
Adjust RGB contrast settings.
Use the arrow keys to
in
crement an
d decrement
the values and to move to
the next color setting.
Reply To Address Book Select E-mail address from
the address book.
Input range: 001-1000
FEATURE OPTION DESCRIPTION
Scanning > 61
Scan Settings
(cont.)
Reply To
(cont.)
Direct Input Enter E-mail address using
the on-screen keyboard.
LDAP Simple Search Use the on-screen keyboard
to enter a search value.
Advanced Search
Search Method:
User Name:
E-mail Address:
Use Advanced Search to
search the LDAP address
book by user name and/or
E-mail address.
Can display up to 1000
addresses.
Edit E-mail Subject Select Subject Enter new or edit the default
E-mail subject and text
templates.
For further details refer to
“Creating E-mail templates”
on page 79.
Direct Input
E-mail Body Select Text
Direct Input
File Name User defined Use the on-screen keyboard
to enter an appropriate file
name.
Continuous
Scan
ON, OFF Allows you to continue
scanning more documents.
Allows you to construct a
single scan job from multiple
individual sheets or originals.
Refer to “Continuous scan
mode” on page 109 for
details.
Grayscale ON, OFF Select ON to print in
grayscale.
File Format Color:
PDF, TIFF, JPEG, XPS
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF, XPS
Select the appropriate file
format.
Encrypted PDF Not Encrypt
Encrypt Low, Medium, High
Select the appropriate
encryption level.
Compression
Rate
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Mono (Binary):
High, Medium, Raw
Select the appropriate
compression level.
Note:
Mono (Binary);
High = G4
Medium = G3
Edge Erase ON, OFF Use the keypad to enter the
width settings.
Input range: 5 to 50mm
Tx History Displays the list of sent
E-mails.
FEATURE OPTION DESCRIPTION
Scanning > 62
5. Press the Mono button to scan your document(s) in black and white, or the
Color button to scan your document(s) in color.
On completion the machine will beep and a confirmation message displays.
6. If access control is enabled, logout once you are finished to avoid any unauthorised
access.
NOTE
> If you want to use the address book or group list features, be sure to
register the E-mail addresses in advance. Refer to “Managing the address
book” on page 78.
> This machine allows you to send scanned document(s) to multiple E-mail
addresses. Simply select the destination you require and press OK, then
repeat until all the destinations you require are selected.
> Up to 48 characters can be entered in the “Destination”, “Reply to” and
the “Subject” fields.
> If the administrator has set SMTP or POP3 authentication, after sending
your scanned document to E-mail addresses, and if no more transmission
is required, log out of the system. This is to prevent misuse of the user's
E-mail account for sending E-mails. If there is no other operation within
3 minutes, the system will log out automatically.
NOTE
If you wish to cancel the scan process, press the Stop button to abort the
operation.
NOTE
MDN (message disposition notification) and DSN (delivery status notification)
can enabled/disabled by the administrator.
Scanning > 63
S
CAN
TO
S
HARED
F
OLDER
Before sending your document to a file server, profiles should be set up first to speed up
the process. A profile contains a list of filing parameters such as your filing protocol,
directory, file name and other scanning parameters.
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Scan button on the control panel to prompt the Scan Menu screen.
3. Using the Down arrow key, scroll to Shared Folder and press OK.
4. Using the Down arrow key, scroll to Select Profile and press OK.
The list of registered profiles displays.
5. Using the Down arrow key, scroll to the required profile and press OK.
6. Using the Down arrow key, scroll to Scan Setting and press OK.
Using the options available, you can enter network information and alter the scan out
put to suit your needs.
NOTE
The MFP must be connected to a Network server to enable Scan to Shared
Folder to be set up. Refer to the Configuration Guide for details.
NOTE
Profiles can be created and managed using the machine’s web page or the MFP
Setup Tool.
You can create up to 50 profiles. Refer to “Managing profiles” on page 76.
FEATURE OPTION DESCRIPTION
Select Profile
Scan Setting Scan Size A4, A5, A6, B5, Letter, Legal 13,
Legal 13.5, Legal 14, Executive
Allows you to select the scan
size.
Duplex Scan OFF, Long Edge Bind, Short Edge
Bind
Select the bound originals
binding position.
Note: A6 duplex scan is not
supported.
Image Settings Density -3, -2, -1, 0, +1,
+2, +3
Adjust density
Darker: Keep color intensity
and darker image.
Lighter: Reduce color
intensity and gives lighter
image.
Document
Type
Text , Text&Photo,
Photo, Photo
(Glossy)
Allows you to specify the
type of images on the
document.
Scanning > 64
Scan Setting
(cont.)
Image Settings
(cont.)
Background
Removal
OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the
color background of the
image (assuming document
has a color background) -
such that the background
color is not printed.
Resolution 75dpi, 100dpi,
150dpi, 200dpi,
300dpi, 400dpi,
600dpi
Allows you to select the
appropriate resolution.
Remember the higher the
resolution the bigger the file
size!
Contrast -3, -2, -1, 0, +1,
+2, +3
Contrast setting
High: Enhance brightness
Low: Reduce brightness
Hue -3, -2, -1, 0, +1,
+2, +3
Red/green balance
adjustment.
Low: Enhance red.
High: Enhance green.
Saturation -3, -2, -1, 0, +1,
+2, +3
Saturation setting
High: Enhance image
sharpness
Low: Reduce hue
RGB Red: -3, -2, -1, 0,
+1, +2, +3
Green: -3, -2, -1,
0, +1, +2, +3
Blue: -3, -2, -1, 0,
+1, +2, +3
Adjust RGB contrast settings.
Use the arrow keys to
increment and decrement
the values and to move to
the next color setting.
File Name User defined Use the on-screen keyboard
to enter an appropriate file
name.
Subfolder User defined Enter the subdirectory where
the scanned document will
be stored.
Continuous
Scan
ON, OFF Allows you to continue
scanning more documents.
Allows you to construct a
single scan job from multiple
individual sheets or originals.
Refer to “Continuous scan
mode” on page 109 for
details.
Grayscale ON, OFF Select ON to print in
grayscale.
File Format Color:
PDF, TIFF, JPEG, XPS
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF, XPS
Select the appropriate file
format.
FEATURE OPTION DESCRIPTION
Scanning > 65
7. Press the Mono button to scan your document(s) in black and white, or the Color
button to scan your document(s) in color.
On completion the machine will beep and a confirmation message displays.
8. If access control is enabled, logout once you are finished to avoid any unauthorised
access.
Scan Setting
(cont.)
Encrypted PDF Not Encrypt
Encrypt Low, Medium, High
Select the appropriate
encryption level.
Compression
Rate
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Mono (Binary):
High, Medium, Raw
Select the appropriate
compression level.
Note:
Mono (Binary);
High = G4
Medium = G3
Edge Erase ON, OFF Use the keypad to enter the
width settings.
Input range: 5 to 50mm
NOTE
If you wish to cancel the scan process, press the Stop button to abort the
operation.
FEATURE OPTION DESCRIPTION
Scanning > 66
S
CAN
TO
USB
MEMORY
1. Plug the USB memory into the USB port at the front of the machine.
2. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
3. Press the Scan button on the control panel to prompt the Scan Menu screen.
4. Using the Down arrow key, scroll to USB Memory and press OK.
Using the options available, you can enter a file name and alter the scan output to
suit your needs.
FEATURE OPTION DESCRIPTION
Scan Size A4, A5, A6, B5, Letter, Legal 13, Legal 13.5,
Legal 14, Executive
Allows you to select the scan size.
Duplex Scan OFF, Long Edge Bind, Short Edge Bind Select the bound originals binding
position.
Note: A6 duplex scan is not supported.
Image Settings Density -3, -2, -1, 0, +1, +2, +3 Adjust density
Darker: Keep color intensity and darker
image.
Lighter: Reduce color intensity and gives
lighter image.
Document Type Text, Text&Photo,
Photo, Photo (Glossy)
Allows you to specify the type of images
on the document.
Background
Removal
OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color
background of the image (assuming
document has a color background) -
such that the background color is not
printed.
Resolution 75dpi, 100dpi, 150dpi,
200dpi, 300dpi, 400dpi,
600dpi
Allows you to select the appropriate
resolution.
Remember the higher the resolution the
bigger the file size!
Contrast -3, -2, -1, 0, +1, +2, +3 Contrast setting
High: Enhance brightness
Low: Reduce brightness
Scanning > 67
5. Press the Mono button to scan your document(s) in black and white, or the Color
button to scan your document(s) in color.
On completion a confirmation message displays.
6. Remove the USB memory from the machine.
7. If access control is enabled, logout once you are finished to avoid any unauthorised
access.
Image Settings
(cont.)
Hue -3, -2, -1, 0, +1, +2, +3 Red/green balance adjustment.
Low: Enhance red.
High: Enhance green.
Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting
High: Enhance image sharpness
Low: Reduce hue
RGB Red: -3, -2, -1, 0, +1,
+2, +3
Green: -3, -2, -1, 0, +1,
+2, +3
Blue: -3, -2, -1, 0, +1,
+2, +3
Adjust RGB contrast settings. Use the
arrow keys to increment and decrement
the values and to move to the next color
setting.
File Name User defined Use the on-screen keyboard to enter an
appropriate file name.
Continuous
Scan
ON, OFF Allows you to continue scanning more
documents. Allows you to construct a
single scan job from multiple individual
sheets or originals. Refer to “Continuous
scan mode” on page 109 for details.
Grayscale ON, OFF Select ON to print in grayscale.
File Format Color:
PDF, TIFF, JPEG, XPS
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF, XPS
Select the appropriate file format.
Encrypted PDF Not Encrypt
Encrypt Low, Medium, High
Select the appropriate encryption level.
Compression
Rate
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Mono (Binary):
High, Medium, Raw
Select the appropriate compression level.
Note:
Mono (Binary);
High = G4
Medium = G3
Edge Erase ON, OFF Use the keypad to enter the width
settings.
Input range: 5 to 50mm
NOTE
If you wish to cancel the scan process, press the Stop button to abort the
operation.
FEATURE OPTION DESCRIPTION
Scanning > 68
S
CAN
TO
C
OMPUTER
You can save the scanned data into your local computer.
When you press the or , the scan job starts and the ActKey utility and the
TWAIN driver start automatically. You can send the scanned document to a specified
application, save it in a specified folder, or send it by fax.
In the WSD Scan connection, you can set an application to start and a location where you
send or store document for each recipient.
The machine can be connected to USB interface or network, but only a computer can be
connected at the same time.
If the Mac OS X is running, the image capture and the ICA driver start up automatically.
You can select a folder and save the scanned documents in it.
NOTE
Connect the machine to a computer via USB or a network.
Install ActKey and scanner driver before scanning to a local computer.
If you conect the machine to network, follow these instructions.
> Set TCP/IP setting to Enable.
> Conform the IP version of the machine to that of your computer.
> Set up the DNS server.
> Enable the network TWAIN setting.
If the Mac OS X is running, you can scan a document in the fixed A4 size only
on the document glass.
If the Mac OS X is running, you can save a file only as JPEG.
If the Mac OS X is running and if you scan documents through network
connection, you need to start the image capture first. Then, you need to
select the machine from the list displayed at the left of image capture screen.
To use the MFP in WSD Scan connection, set the followings.
> Set the TCP/IP setting of the MFP to Enable.
> Match the IP version between the MFP and the PC.
> Enable the WSD Scan.
> Install the MFP on the PC.
REFERENCE
For details on how to enable the network TWAIN setting, refer to the
Configuration Guide.
For details on how to install the ActKey utility, refer to the Configuration Guide.
For the procedure to enable WSD Scan, see the Configuration Guide.
For the procedure to install the MFP on the PC, see
“Setup to use the WSD
Scan” on page 56
.
MONO
COLOR
Scanning > 69
C
ONNECTING
VIA USB
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document
glass.
3. Press the to select Computer and then press OK.
If the Network TWAIN setting is set to Disable, proceed to the step 6.
4. Check that Select A Connecting PC is selected and then press OK.
5. Press the to select From USB Interface and then press OK.
6. Press the to select Select An Application and then press OK.
7. Press the to select where to send the scanned document and then press OK.
Selectable location Values to send:
8. Press
or .
C
ONNECTING
VIA N
ETWORK
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document
glass.
3. Press the to select Computer and then press OK.
4. Check that select Select A Connecting PC is selected and then press OK.
5. Check that From Network is selected and then press OK.
6. Press the to select the computer you want and then press OK.
7. Press the to select Select An Application and then press OK.
8. Press the to select where to send the scanned document and then press OK.
Application Folder PC-FAX
NOTE
If the Mac OS X is running, you can select Folder only.
MEMO
If you select Application, the specified application starts and the scanned
image is displayed on the application.
If you select Folder, the scanned image is saved in the specified folder.
If you select PC-FAX, the application for fax transmission starts. After sending
the scanned image, send a fax with the fax transmission software on your
computer.
MONO
MONO
COLOR
COLOR
Scanning > 70
9. Press or .
WSD S
CAN
CONNECTION
1. Press the SCAN key on the Operation Panel.
2. Place the original on the automatic document feeder or on the scanner glass.
3. Press the to select Computer and then press OK.
4. Check that the Select A Connecting PC is selected, and press OK.
5. Press the to select From WSD Scan and then press OK.
6. Press the to select the destination PC and then press OK.
7. Press the to select Duplex Scan and then press OK.
8. Press the or to select ON or OFF and then press OK.
9. Press
or .
MEMO
If you select Application, the specified application starts and the scanned
image is displayed on the application.
If you select Folder, the scanned image is saved in the specified folder.
If you select PC-FAX, the application for fax transmission starts. After sending
the scanned image, send a fax with the fax transmission software on your
computer.
MEMO
To start the dual-sided scan, turn its setting On and place the original on the
automatic document feeder. If you turn the dual-sided scan On but place the
document on the scanner glass, you cannot scan the dual sides of document.
When using the scanner application on PC, it will be scanned by the scanner
type of scan profile setup on PC, regardless of where the document is set or
the setting of Duplex Scan. (A6 is only simplex scanning)
MONO
MONO
COLOR
COLOR
MONO
MONO
COLOR
COLOR
Scanning > 71
R
EMOTE
S
CAN
This will launch the Scanner driver from a utility installed on the PC (ActKey, PaperPort,
Image, Adobe Photoshop, etc.) and will begin scanning.
Connect the machine to a computer via USB or a network.
TWAIN (USB connection and Network connection) and WSD Scan are supported.
There are 3 Modes of Operation: Simple Scan Mode, Manual Scan Mode, and Secure Scan
Mode.
In Simple Scan Mode, the scanning can be started from all computers via USB, Network
and WSD Scan connection, without special operation on the operator panel.
In Manual Scan Mode, the scanning can be started from all computers via USB, Network
and WSD Scan connection.
In Secure Scan Mode, the scanning can only be started from selected machine among the
already registered computers in the machine via USB, Network and WSD Scan connection.
Only one computer can be connected at the same time.
MEMO
For the following procedure, ActKey will be used as an example for Windows,
and Adobe Photoshop for Mac OS X. The items in this manual may differ
depending on the application you are using.
NOTE
Connect the machine to a computer via USB or a network.
Install an application (ActKey, PaperPort, etc.) and a scanner driver before
starting a scan job. This installation is NOT required for WSD Scan
connection.
If you connect the machine to network, follow these instructions.
> Set TCP/IP setting to Enable.
> Conform the IP version of the machine to that of your computer.
> Set up the DNS server.
> Enable the network TWAIN setting.
When in Secure Scan Mode, the administrator needs to register the computer
information for carrying out security scans from the control panel or the web
site beforehand.
For Mac OS X, when carrying out a network scan for the first time, you need
to set the connection target when using a driver. When you use the driver for
the first time, the connection target selection tool will launch. You do not
need to set the connection target after the first time.
To operate the MFP in the WSD Scan connection, set the followings.
> Set the TCP/IP setting of the MFP to Enable.
> Match the IP version between the MFP and the PC.
> Enable the WSD Scan.
> Install the MFP on the PC.
REFERENCE
For details on how to install a scanner driver, refer to “Installing scanner
drivers (TWAIN/WIA/ICA driver)” on page 50.
Scanning > 72
S
IMPLE
SCAN
MODE
For Windows
1.
Place your document with text face up in the ADF or face down on the document glass.
2. Start ActKey on your computer.
3. Click the scan button you want.
The scan job starts.
Scan Button Name:
For Mac OS X
1.
Place your document with text face up in the ADF or face down on the document glass.
2. Start Image Capture on your computer.
3. Select the device.
4. Click a scan button.
Scanning starts.
5. Select Quit Image Capture from Image Capture.
For WSD Scan
1.
Place your document with text face up in the ADF or face down on the document glass.
2. Start any scan program on the PC.
3. Click a scan button. The document scan starts.
M
ANUAL
SCAN
MODE
For Windows
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
NOTE
If you failed to start scan, please check whether the panel is in operation.
Application1, Application2, Folder, PC-Fax
MEMO
If you select Application1 or Application2, the specified application starts and
the scanned document is displayed on the application.
If you select Folder, the scanned document is saved in the specified folder.
If you select PC-FAX, the application for fax transmission starts and the
scanned document is sent to the application. Send a fax with the fax
transmission software on your computer.
Scanning > 73
5. Start ActKey on your computer.
6. Click the scan button you want.
The scan job starts.
Scan Button Name:
For Mac OS X
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
5. Start Image Capture on your computer.
6. Select the device.
7. Click a scan button.
Scanning starts.
8. Select Quit Image Capture from Image Capture.
For WSD Scan
1. Press the SCAN key on the Operation Panel.
2. Place the original on the automatic document feeder or on the scanner glass.
3. Press the to select Remote Scan and then press OK.
4. Press the to select WSD Scan and then press OK.
5. Start any scan program on the PC.
6. Click a scan button. The document scan starts.
S
ECURE
SCAN
MODE
(
FOR
NETWORK
CONNECTION
)
For Windows
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
5. Check that Select a connecting PC is selected and then press OK.
6. Check that From Network is selected and then press OK.
Application1, Application2, Folder, PC-Fax
MEMO
If you select Application1 or Application2, the specified application starts and
the scanned document is displayed on the application.
If you select Folder, the scanned document is saved in the specified folder.
If you select PC-FAX, the application for fax transmission starts and the
scanned document is sent to the application. Send a fax with the fax
transmission software on your computer.
Scanning > 74
7. Press the to select the destination you want and then press OK.
8. Press
or .
9. Start the ActKey on your computer.
10. Click a scan button.
For Mac OS X
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
5. Check that Select a connecting PC is selected and then press OK.
6. Check that From Network is selected and then press OK.
7. Press the to select the destination you want and then press OK.
8. Press
or .
9. If your device’s PC Scan Mode is set to Secure Scan Mode, you must use the Network
Scanner Setup Tool to make the following settings:
>The address of your Mac must be registered with your device.
>The port number used for scanning must be registered. This port number can be
changed in your devices “Network Scan Destination” settings.
The Network Scanner Setup Tool is installed in the following location:
/Applications/OKIDATA/Scanner/
Start the Network Scanner Setup Tool, select your MFP device and change the
settings.
10. Start Image Capture on your computer.
11. Select the device.
12. Click a scan button.
Scanning starts.
13. Select Quit Image Capture from Image Capture.
For WSD Scan
1. Press the SCAN key on the Operation Panel.
2. Place the original on the automatic document feeder or on the scanner glass.
3. Press the to select Remote Scan and then press OK.
4. Press the to select WSD Scan and then press OK.
5. Start any scan program on the PC.
6. Click a scan button. The document scan starts.
MONO
MONO
COLOR
COLOR
MONO
MONO
COLOR
COLOR
Scanning > 75
S
ECURE
SCAN
MODE
(
FOR
USB
CONNECTION
)
For Windows
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
5. Check that Select a connecting PC is selected and then press OK.
6. Press the to select From USB interface and then press OK.
7. Press
or .
8. ActKey start on the computer.
9. Click the Scan button.
For Mac OS X
1. Press the SCAN key on the operator panel.
2. Place your document with text face up in the ADF or face down on the document glass.
3. Press the to select Remote Scan and then press OK.
4. Check that the TWAIN is selected, and press OK.
5. Check that Select a connecting PC is selected and then press OK.
6. Press the to select From USB interface and then press OK.
7. Press
or .
8. Start Image Capture on your computer.
9. Select the device.
10. Click a scan button.
Scanning starts.
11. Select Quit Image Capture from Image Capture.
MONO
MONO
COLOR
COLOR
MONO
MONO
COLOR
COLOR
Scanning > 76
M
ANAGING
PROFILES
A
DDING
A
NEW
NETWORK
PROFILE
Register the information you configured on the computer as a profile. It is necessary when
you perform Scan To Shared Folder with the computer.
1. Press the SETTING button on the control panel to prompt the Setting screen.
2. Using the Down arrow key, scroll to Profile and press OK.
3. Select the desired profile number.
4. Press the Right arrow key to prompt the Operation Menu screen.
From here you can register or sort profiles.
5. When registering a new profile, press the Right arrow key to prompt the Profile
screen.
6. Ensure Profile Name: is highlighted then press the Right arrow key.
7. Using the arrow keys and on-screen keypad, enter a suitable profile name.
8. Using the arrow keys, highlight Done and press OK.
9. Using the Down arrow key, scroll to Target URL then press the Right arrow key.
10. Using the arrow keys and on-screen keypad, enter the name of the destination
computer and the shared folder name as “\\name of the destination
computer\shared folder name”.
11. Using the arrow keys, highlight Done and press OK.
12. Using the Down arrow key, scroll to User Name then press the Right arrow key.
13. Using the arrow keys and on-screen keypad, enter a suitable user name.
14. Using the arrow keys, highlight Done and press OK.
15. Using the Down arrow key, scroll to Password then press the Right arrow key.
16. Using the arrow keys and on-screen keypad, enter a suitable password.
17. Using the arrow keys, highlight Done and press OK.
18. Using the
Down
arrow key, scroll to File Name then pres
s the Right arrow key.
19. Using the arrow keys and on-screen keypad, enter a suitable file name.
20. Using the arrow keys, highlight Done and press OK.
21. Configure other items if necessary, for example:
\\PC1\SalesDev
22. Press OK to register the settings and save the profile entry.
The setup for Scan To Shared Folder is complete.
NOTE
If domain management is done, enter “user name@domain name”.
NOTE
You can enter up to 64 characters.
By adding “#n” to the end of the file name, a serial number is automatically
assigned to the end of the name of sent files.
By adding “#d” to the end of the file name, a date is automatically assigned
to the end of the name of sent files.
Scanning > 77
D
ELETING
A
NETWORK
PROFILE
To delete a network profile:
1. Press the SETTING button on the control panel to prompt the Setting screen.
2. Using the Down arrow key, scroll to Profile List and press OK.
3. Select the desired profile number.
4. Ensure Delete is highlighted then press the Right arrow key.
5. At the prompt:
> press OK to continue deleting the profile entry,
or...
> use the Right arrow key to highlight No, then press OK to cancel.
Scanning > 78
M
ANAGING
THE
ADDRESS
BOOK
S
ETTING
SENDER
AND
REPLY
TO
E-
MAIL
ADDRESSES
(
FROM
/
REPLY
TO
)
You can set the E-mail address from which E-mails are sent and the address to which
responses are sent.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Admin Setup and then press OK.
3. Using the arrow keys and on-screen keyboard, enter the administrator password.
4. Select Done and then press OK.
5. Using the Down arrow key, scroll to Scanner Setup and then press OK.
6. Using the Down arrow key, scroll to E-mail Setup and then press OK.
7. Using the Down arrow key, scroll to From/Reply to and then press OK.
8. Using the Down arrow key, scroll to From or Reply to and then press OK.
9. Using the on-screen keyboard, enter the E-mail address up to 48 characters.
10. Select Done and then press OK.
11. Using the Down arrow key, scroll to Close and then press OK.
12. Press the RESET/LOGOUT button.
NOTE
The default password is “999999”.
NOTE
You can select E-mail addresses from the address book.
Scanning > 79
C
REATING
E-
MAIL
TEMPLATES
You can create up to five E-mail templates with various subject lines and body text.
Registering a subject
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Admin Setup and then press OK.
3. Using the arrow keys and on-screen keyboard, enter the administrator password.
4. Select Done and then press OK.
5. Using the Down arrow key, scroll to Scanner Setup and then press OK.
6. Using the Down arrow key, scroll to E-mail Setup and then press OK.
7. Using the Down arrow key, scroll to Template and then press OK.
8. Make sure that Edit Subject is selected and then press OK.
9. Using the Down arrow key, select a template entry number and then press OK.
10. Using the on-screen keyboard, enter the subject up to 80 characters.
11. Select Done and then press OK.
Registering body text
1. Follow steps 1 to 7 in “Registering a subject” on page 79.
2. Using the Down arrow key, scroll to Edit Body and then press OK.
3. Using the on-screen keyboard, enter the body text up to 256 characters.
4. Select Done and then press OK.
NOTE
The default password is “999999”.
Scanning > 80
A
DDING
AN
E-
MAIL
ADDRESS
ENTRY
TO
THE
ADDRESS
BOOK
The machine can hold up to 1000 E-mail addresses in the address book. To assign a new
E-mail address to the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Register.
6. Press the Right arrow key to select Name.
7. Using the keypad or arrows keys and the on-screen keypad, type in the name.
8. Highlight Done and press OK.
9. Using the Down arrow key, scroll to E-mail Address and press the Right arrow
key.
10. Using the keypad or arrows keys and the on-screen keypad, type in the new E-mail
address.
11. Highlight Done and press OK.
12. If required, use the arrow keys and scroll to Group No. then press the Right arrow
key.
13. Using the arrow keys, select the group number to assign the E-mail address to and
press OK.
The check box is selected. You can select multiple entries.
14. Press the Right arrow key to complete.
15. Press OK to confirm.
16. Press OK once more to add your entry to the address book.
17. Press the Left arrow key to exit the menu.
D
ELETING
AN
E-
MAIL
ADDRESS
ENTRY
FROM
THE
ADDRESS
BOOK
To delete an E-mail address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Using the arrow keys, scroll to Delete and press OK.
6. At the prompt select Yes to continue or select No to cancel the operation.
7. Press OK.
NOTE
The maximum length of name is 16 characters.
If you do not enter a name, this column remains blank.
NOTE
The maximum length of address is 80 characters.
Scanning > 81
8. Press the Left arrow key to exit the menu.
M
ODIFYING
AN
E-
MAIL
ADDRESS
ENTRY
FROM
THE
ADDRESS
BOOK
To edit an E-mail address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Press OK to select E-mail Address.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Edit.
6. Modify the Name, E-mail Address and/or Group No. details as required then press
OK.
7. Press the Left arrow key to exit the menu.
A
DDING
A
GROUP
ENTRY
TO
THE
ADDRESS
BOOK
The machine can hold up to 20 group addresses. To add a new group address to the address
book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Using the Down arrow key, scroll to E-mail Group and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Register.
6. Press the Right arrow key to select Name.
7. Using the keypad or arrows keys and the on-screen keypad, type in the name.
8. Highlight Done and press OK.
9. Using the Down arrow key, scroll to Address No. and press the Right arrow key.
10. Using the arrow keys, select the destination to assign the E-mail group to and press
OK.
The check box is selected. You can select multiple entries.
11. Press the Right arrow key to complete.
12. Press OK to confirm.
13. Press OK once more to add your entry to the address book.
14. Press the Left arrow key to exit the menu.
NOTE
The maximum length of name is 16 characters.
Scanning > 82
D
ELETING
A
GROUP
ADDRESS
ENTRY
FROM
THE
ADDRESS
BOOK
To delete a group address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Using the Down arrow key, scroll to E-mail Group and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Using the arrow keys, scroll to Delete and press OK.
6. At the prompt select Yes to continue or select No to cancel the operation.
7. Press OK.
8. Press the Left arrow key to exit the menu.
M
ODIFYING
A
GROUP
ADDRESS
ENTRY
FROM
THE
ADDRESS
BOOK
To edit a group address entry from the address book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Address Book and press OK.
3. Using the Down arrow key, scroll to E-mail Group and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Edit.
6. Modify the Name and/or Address No. details as required then press OK.
7. Press the Left arrow key to exit the menu.
Printing > 83
P
RINTING
This chapter details how to use the following print options from the control panel:
> Job Lists
> Print from USB memory
> Switch Online/Offline
For full details of how to use your machine and any optional accessories to print jobs
efficiently and effectively, please refer to the Printing Guide and the Barcode Printing Guide.
J
OB
LISTS
You can cancel a print job by deleting it from the job list:
1. Press the Print button (1) on the control panel to prompt the Print Menu screen.
2. Press OK to select Job Lists.
3. Using the arrow keys, scroll to the job you want to cancel and then press OK.
NOTE
If your Administrator has enabled access control on your machine, it will
automatically start up in access control mode. You will not be able to use it
until you have provided valid login information. Refer to “User authentication
and access control” on page 38 for details.
2 3 4
1
Printing > 84
P
RINT
FROM
USB
MEMORY
B
ASIC
OPERATION
1. Plug the USB memory into the USB port at the front of the machine.
2. Press the Print button (1) on the control panel to prompt the Print Menu screen.
3. Using the Down arrow key, scroll to Print From USB Memory and press OK.
4. Ensure Select Print File is highlighted, then press OK.
The list of supported files on the USB stick are display.
NOTE
Supported file systems: FAT12, FAT16, FAT32.
Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), PRN (PCL,
PS).
Supported: Up to 32 GB capacity of USB memory.
Not Supported: USB hubs, external USB HDDs and encrypted PDFs.
NOTE
Up to 100 files in supported file formats stored in USB memory are displayed
on the file list. If more files are stored in USB memory, the list of the stored
files may not be displayed properly.
You can select and print one file in your USB memory at a time.
2 3 4
1
Printing > 85
5. If your file is contained within a folder:
(a) Using the arrow keys, scroll to the required folder and press OK.
(b) Press OK to select Open Folder.
6. Using the arrow keys scroll to the file you want to print and press the OK.
7. Ensure Select is highlighted, then press OK.
8. If required, scroll to Print Setup and configure the print settings then press OK.
Refer to Advanced operation” on page 85 for details.
9. Press Mono (2) to print your document(s) in black and white, or Color (3) to print
your document(s) in color.
10. Remove the USB memory from the port after a message is displayed indicating that
it is OK to remove the USB memory.
A
DVANCED
OPERATION
Using the options available you can alter the print output to suit your needs:
1. Select required parameter with Down arrow key and press the OK button or the
Right arrow key to display the available options.
2. Using Up or Down arrow keys, select value and press OK.
Options are (factory default settings in bold text):
3. Press the Back button to return to the print menu.
NOTE
If required, scroll to Folder Property and press OK to check the file
information.
NOTE
If required, scroll to File Property and press OK to check the file information.
NOTE
If you wish to cancel the print process, press Stop (4) to abort the operation.
PARAMETER VALUE DESCRIPTION
Paper Feed Tray 1(A4), MP Tray(A4) Allows you to define the paper tray for
printing.
Copies 1 Enter the number of copies of a document to
be printed from 1 to 999.
Duplex Copy ON, OFF Select the copy method.
If duplex copying is specified, select the
required binding method.
Binding Long Edge Bind, Short Edge Bind Sets the default binding to LEF or SEF.
Only available when duplex is ON.
Fit ON, OFF Match the page size to the paper size. If the
page size of your file is larger or smaller than
the effective print area, the page is resized to
fit the paper size.
Printing > 86
S
WITCHING
ONLINE
/
OFFLINE
If you wish to alter the print status of your machine:
1. Press the Print button (1) on the control panel to prompt the Print Menu screen.
2. Using the Down arrow key, scroll to Switch Online/Offline and press OK.
3. Using the arrow keys, scroll to your required option and press OK.
P
RINTING
WITH
AirPrint
AirPrint-enabled applications can print to an AirPrint-enabled device. You don't need to
install a driver.
Tap print, select a AirPrint-enabled device, and print.
P
RODUCTS
A
FFECTED
> iPhone, iPad, or iPod touch with iOS 4.2 or later
> MAC OSX 10.8.5 or later
H
OW
TO
PRINT
1. Connect using Network.
AirPrint supports wireless connections that use infrastructure mode.
2. Print from applications such as Apple iBook, E-mail, photos, and Safari, etc.
Tap the control icon, and then tap the “Print” button. Select the printer, and then set
the printer options, and tap the “Print” button.
NOTE
If you switch the machine
Offline it will disable the Copy function also.
2 3 4
1
Faxing
> 87
F
AXING
S
ENDING
A
FAX
FROM
THE
MFP
This section details how to send a fax directly from your MFP.
B
ASIC
OPERATION
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Fax button (1) on the control panel to prompt the Fax Mode screen.
3. Ensure Fax is highlighted, then press OK.
4. Set your destination and send properties as required. Refer to Advanced operation”
on page 88 for details.
5. Press the Mono button (3) to start sending your document(s).
NOTE
If your Administrator has enabled access control on your machine, it will
automatically start up in access control mode. You will not be able to use it
until you have provided valid login information. Refer to “User authentication
and access control” on page 38 for details.
When faxing, you can load only A4, letter, or legal size documents in the ADF,
and A4 or letter size documents on the document glass. You cannot load mixed
size documents.
NOTE
If you wish to cancel faxing, press Stop (4) to abort the operation.
You can cancel a job that is being transmitted as long as the message
indicating the job has been completed has not displayed. Refer to “Fax job
view/cancel” on page 97 for details on how to cancel a reserved job.
When you select a broadcast job, the job itself is cancelled. If you want to
cancel an individual destination within a broadcast job, refer to “Deleting
specified destinations” on page 90.
Fax transmissions are sent in black and white only.
2 3 4
1
Faxing
> 88
A
DVANCED
OPERATION
Using the options available, you can alter the fax output to suit your needs:
FEATURE OPTION DESCRIPTION
Fax
Add Destination Speed Dial List Select the required speed dial number.
You can select multiple entries.
Entries must be registered in advance, refer
to Adding a speed dial entry to the phone
book” on page 100.
Group List Select the required group dial number.
You can select multiple entries.
Entries must be registered in advance, refer
to Adding a group entry to the phone book”
on page 101.
Direct Input Enter the destination fax number, a pause and
the tone dialing by the using the keypad:
> Pause (press # key twice. A P appears on the
screen) pauses two seconds when dialing. You
can use multiple pauses.
> Tone (press * key twice. A T appears on the
screen) switches to tone dialing if pulse dialing
is selected.
Use the Arrow keys and the OK button to
select dialing function from the on-screen
options:
> - (Hyphen) Inserts a hyphen to the entered fax
number.
> PreFix Inserts a prefix number registered in
advance.
> Flash Notify a PBX of a switch to a public
telephone line.
Tx History Select a destination from the ten most recent
transmissions.
Rx History Select a destination from the ten most recent
receptions.
Fax Functions Scan Size A4, Letter, Legal 13,
Legal 13.5, Legal 14
Allows you to select the paper size to match
the document size.
Resolution Normal, Fine, Extra-
Fine, Photo
Allows you to specify the type of images on
the document.
Density -3, -2, -1, 0, +1, +2,
+3
Adjust density
Darker: Keep color intensity and darker
image.
Lighter: Reduce color intensity and gives
lighter image.
Duplex Scan OFF, Long Edge Bind,
Short Edge Bind
Select the bound originals binding position.
Continuous
Scan (ADF)
ON, OFF Allows you to continue scanning more
documents. Allows you to construct a single
fax job from multiple individual sheets or
originals. Refer to “Continuous scan mode” on
page 109 for details.
Continuous
Scan
(Document
Glass)
ON, OFF Allows you to continue scanning more
documents. Allows you to construct a single
fax job from multiple individual sheets or
originals. Refer to “Continuous scan mode” on
page 109 for details.
Faxing
> 89
Manual feed
If you wish to send multiple sets of documents from the ADF or flatbed, enable the
“continuous scan” feature. Refer to “Continuous scan mode” on page 109 for full details.
Fax Functions
(cont.)
TTI ON, OFF Prints the sender name on the header of the
transmitted fax. By default, the name you
specified in Sender ID is printed.
TTI Select user defined Select the user defined TTI header.
Note: TTI must be ON.
Transmit
Confirmation
Report
ON, OFF Select ON to print a fax confirmation after
transmission.
Delayed Tx OFF
Date
Time
Delayed transmission allows you to fax
documents at a specific date and time.
Up to one hundred transmission times can be
scheduled up to one month in advance.
Fcode Polling ON, OFF To turn ON, use the numeric keypad to enter
the sub-address of the remote machine.
If required, use the numeric keypad to enter
the password of the remote machine.
Fcode Tx ON, OFF F Code transmission is a function to
communicate using sub addresses or
passwords in accordance with the standard of
ITU-T. by creating and registering F Code
boxes you can execute confidential
communication and notice board
communication.
Use the numeric keypad to enter the sub-
address.
If required, use the numeric keypad to enter
the password of the remote machine.
Note: up to 20 F code boxes can be
registered, Up to 30 documents can be stored
in one box.
Note: Polling and FPolling must be OFF.
Memory Tx ON, OFF Select OFF to enable real time transmission,
i.e. fax transmission synchronisation with
scanning.
Fax Job View/
Cancel
View or cancel a reserved fax job from the
list.
Fax History Tx History Check the transmission or reception history
and results of a fax job.
Rx History
FEATURE OPTION DESCRIPTION
Faxing
> 90
Broadcasting
This function allows you to send a fax to multiple recipients at the same time. By combining
abbreviation dials, groups and entering addresses using the numeric keypad, you can
specify up to 100 destinations at one time.
Deleting specified destinations
You can cancel an individual destination within a broadcast job.
1. Make sure that the required destination is selected on the fax standby screen and
then press OK.
2. Using the arrow keys, scroll to the destination you want to delete and then press
OK.
A check box is selected. You can select multiple entries.
3. When you have selected all the destinations to be deleted, press the Right arrow
key.
4. Make sure that Delete this destination is selected and then press OK.
Manual redial
Your machine is set to redial automatically, if you wish to manually redial:
1. Press the FAX button on the control panel.
2. Press OK to select Fax.
3. Press OK to select Add Destination.
4. Using the Down arrow key, scroll to Tx History and press OK.
5. Using the arrow keys, scroll to the required destination and press OK.
The check box is selected. You can select multiple entries.
6. When you have selected all the destinations, press the Right arrow key.
7. Press OK to select Finish Destination Selection.
8. Press the Mono button (3) to start sending your document(s).
NOTE
When real time transmission (Memory Tx set to OFF) or polling is executed
during broadcasting data, they are executed preferentially. In the case of
polling, it is executed preferentially when there is only one address specified.
When Broadcast Destination is enabled, the destination numbers are
displayed before transmission.
Faxing
> 91
F Code communication
F Code transmission is a function to communicate, using sub addresses or passwords in
accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords,
you can execute secure communication, bulletin box communication and polling
communication.
Sub address and ID code
> A sub address is a number to distinguish various F code boxes that are set in the
memory.
> A password is a key to prevent wrongful sending and receiving.
> An ID code is a key to access a secure box.
By using a sub address, the following functions can be used:
> F Code Confidential Communication
When an F code confidential box is set in the recipient machine, by specifying the sub
address of its box, confidential communication can be executed.
On the receiving side of the confidential communication, unless the specified ID code
is entered, a received document cannot be printed, therefore, this function is useful
when sending a document that needs a security protection. Refer to:
> “Transmission using a sub address (F code transmission)” on page 94.
> “Printing stored documents” on page 96.
> F Code Bulletin Box Communication
When the F code bulletin box is set in the recipient machine, by specifying the sub
address of its notice board, a document can be sent to the bulletin box or a document
stored in the bulletin box can be taken out (polling). (A password can be specified, if
necessary.) Refer to:
> “Transmission using a sub address (F code transmission)” on page 94.
> “Receiving using a sub address (F code polling)” on page 95.
> “Storing documents in a bulletin box” on page 95.
Registering an F code box
To use F code communication, register an F code box. Register a sub address in each F code
box.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Admin Setup and press OK.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press OK.
4. Using the Down arrow key, scroll to Fax Setup and press OK.
5. Using the Down arrow key, scroll to Fcode Box and press OK.
6. Using the arrow keys, scroll to the required entry position and press OK.
NOTE
Up to 20 F code boxes can be registered.
NOTE
Make sure to register a sub address.
When a secret number is set, only the specific person can operate the F code
box.
Faxing
> 92
7. Press OK to select Register.
8. Select a type of F code box:
> Bulletin Box - refer to “Registering an F code Bulletin box” on page 92
> Confidential Box - refer to “Registering an F code confidential box” on page 92.
Registering an F code Bulletin box
1. Press OK to select Bulletin Box.
2. Press the Right arrow key to select Box Name.
(a) Using the arrow keys and on screen keyboard, enter a box name.
(b) Highlight Done and press OK.
3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.
(a) Using the keypad enter the sub address.
(b) Highlight Done and press OK.
4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:
(a) Register an ID Code number (4 digits) using the numeric keypad.
(b) Press OK.
5. Press OK to complete.
Registering an F code confidential box
1. Press OK to select Confidential Box.
2. Press the Right arrow key to select Box Name.
(a) Using the arrow keys and on screen keyboard, enter a box name.
(b) Highlight Done and press OK.
NOTE
If using one-byte characters, up to 16 characters can be registered.
NOTE
A sub address can be registered using up to 20 digits. Numbers, # and * can
be registered.
If you make a mistake when entering the digits, press the Clear button to
delete and then enter the correct digit.
NOTE
The ID code is not displayed, write it down and keep it safe!
NOTE
If using one-byte characters, up to 16 characters can be registered. If using
double-byte characters, up to 8 characters can be registered.
Faxing
> 93
3. Using the Down arrow, scroll to Sub-Address and press the Right arrow key.
(a) Using the keypad enter the sub address.
(b) Highlight Done and press OK.
4. Using the Down arrow key, scroll to I.D.Code and press the Right arrow key:
(a) Register an ID Code number (4 digits) using the numeric keypad.
(b) Press OK.
5. If required, use the Down arrow key to scroll to Hold Time. Press the Right arrow
key:
(a) Enter the required hold time (00 ~ 31) using the numeric keypad.
(b) Press OK.
6. Press OK to complete.
NOTE
A sub address can be registered using up to 20 digits. Numbers, # and * can
be registered.
If you make a mistake when entering the digits, press the Clear button to
delete and then enter the correct digit.
NOTE
The ID code is not displayed, write it down and keep it safe!
NOTE
Specify a retention period between 0 and 31 days.
If “00” is specified, the data will be retained for an indefinite period.
Retention period input range is between 0 and 31 days). When 0 is set,
documents are retained for an indefinite period.
Faxing
> 94
Deleting an F code box
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Admin Setup and press OK.
3. Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press OK.
4. Using the Down arrow key, scroll to Fax Setup and press OK.
5. Using the Down arrow key, scroll to Fcode Box and press OK.
6. Using the arrow keys, scroll to the required entry position and press OK.
7. Using the Down arrow key, scroll to Delete and press OK.
8. Using the arrow keys, highlight Yes to continue or No to cancel.
9. Press the OK button to execute.
Transmission using a sub address (F code transmission)
By entering a sub address and ID code, F code confidential transmission, F code bulletin
transmission and F code polling transmission can be performed.
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Fax button on the control panel to prompt the Fax Ready screen.
3. Press OK to select Fax.
4. Using the Down arrow key, scroll to Fax Functions and press OK.
5. Using the Down arrow key, scroll to Fcode Tx and press OK.
6. Using the arrow keys, scroll to Yes and press OK.
7. Using the numeric keypad, enter the sub-address of the box registered in the
recipient machine.
8. Highlight
Done and pre
ss OK.
9. Press
the Left arrow key to exit.
10. Press OK to select Add Destination.
11. Using the arrow keys, scroll to the required destination input method and press OK.
12. Specify a destination.
13. Press OK to complete.
14. Press the Mono button to start sending your document(s).
NOTE
You cannot delete an F code box in which documents are stored, it must be
empty.
NOTE
Before operating, ensure you have the necessary sub address and ID code to
hand.
Faxing
> 95
Receiving using a sub address (F code polling)
By entering a sub address and ID code, a document stored in the bulletin box of a recipient
machine can be taken out (polling).
1. Press the Fax button on the control panel to prompt the Fax Ready screen.
2. Press OK to select Fax.
3. Using the Down arrow key, scroll to Fax Functions and press OK.
4. Using the Down arrow key, scroll to Fcode Polling and press OK.
5. Using the arrow keys, scroll to ON and press OK.
6. Using the numeric keypad, enter the sub-address of the box registered in the sender
machine.
7. Highlight Done and press OK.
8. Press the Left arrow key to exit.
9. Press OK to select Add Destination.
10. Using the arrow keys, scroll to the required destination input method and press OK.
11. Specify a destination.
12. Press OK to complete.
13. Press the Mono button to start receiving your document(s)
Storing documents in a bulletin box
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the SETTING button on the control panel.
3. Using the Down arrow key, scroll to Store Document Settings and press OK.
4. Press OK to select Store.
5. Press OK to select Fcode Bulletin Board.
6. Select the F code box in which to store the document.
7. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press
OK
.
8. S
elect
a method of storing documents:
> Over Write: replace a document in the box.
> Add: add a new document to the box.
9. Using the arrow keys, highlight Yes to continue or No to cancel.
10. Press the OK button to execute.
NOTE
Before operating, ensure you have the necessary sub address and ID code to
hand.
NOTE
Before operating, ensure you have registered the bulletin box in the F-Code
box.
Faxing
> 96
Printing stored documents
Print secure received documents, documents received in the bulletin box and documents
stored in the bulletin box.
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Store Document Settings and press OK.
3. Using the Down arrow key, scroll to Print and press OK.
4. Press OK to select Fcode Box.
5. Select the F code box storing the document you want to print.
6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press
OK.
7. Select the file number of the document you want to print. Press OK.
8. Using the arrow keys, highlight Yes to continue or No to cancel.
9. Press the OK button to execute.
The document that is stored or received is printed.
Deleting stored documents
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Store Document Settings and press OK.
3. Using the Down arrow key, scroll to Delete and press OK.
4. Press OK to select Fcode Bulletin Board.
5. Select the F code box storing the document you want to delete. Press OK.
6. If an ID code is set, enter the number (4 digits) using the numeric keypad. Press
OK.
7. Select the file number of the document you want to delete. Press OK.
8. Using the arrow keys, highlight Yes to continue or No to cancel.
9. Press the OK button to execute.
NOTE
When a document is received into an F code box, the F code receiving notice
is printed.
Check the F code box number and print the stored document.
NOTE
Confidential received documents are automatically deleted after printing.
Documents that are received or stored in the bulletin box are not deleted after
printing.
Faxing
> 97
Fax job view/cancel
If you no longer require a stored fax job, you can cancel and remove it from your MFP’s
memory.
1. Press the Fax button on the control panel to prompt the Fax Mode screen.
2. Using the arrow keys, scroll to Fax and press OK.
3. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK.
4. Using the Down arrow key, scroll to the fax job you wish to delete and press OK.
5. Check the job contents, then press the Right arrow key.
6. Using the Down arrow key, scroll to Delete and press OK.
7. Using the arrow keys, select Yes to continue or No to cancel and press OK.
Fax job reports and listings
F
AX
RECEIVING
Your MFP is set to receive faxes automatically.
The machine behaviour differs depending on the specified reception mode.
When the machine is receiving faxes, the DATA IN MEMORY indicator is lit and the sender
information is displayed on screen. The indicator remains lit while the data is stored in
memory.
Fax ready mode
This is the factory default setting; your machine is set so that it automatically receives
faxes.
Tel/Fax ready mode
When the machine is set to Tel/Fax Ready Mode, you can receive calls and faxes. You must
connect an external telephone in advance to receive calls, refer to the Configuration Guide
for details.
NOTE
When you select a broadcast job, the job itself is deleted. If you wish to cancel
an individual destination within the broadcast job, refer to “Deleting specified
destinations” on page 90 for details.
NOTE
If the MFP is actively sending or receiving a fax, then any incoming faxes will
be rejected.
NOTE
> The sender name and fax number registered on the sender machine are
displayed on screen.
> If the memory overflows while the machine is receiving data, the
reception is cancelled. If this happens, ask the sender to resend the fax.
Faxing
> 98
Receiving faxes
The machine automatically starts fax reception.
Receiving calls
The telephone starts ringing when it receives calls.
1. Pick up the handset to talk when the machine rings.
2. If necessary, press the mono START button and then put down the handset to
receive faxes.
Ans/Fax ready mode
When the machine is set to Ans/Fax Ready Mode, you can use an answering machine and
receive faxes automatically. You must connect an external answering machine in advance,
refer to the Configuration Guide for details.
Receiving faxes
The machine automatically starts fax reception.
Receiving calls
The answering machine rings, the reply message starts, and then it starts recording a
message.
Tel ready mode
Tel Ready Mode is recommended if you often use the external telephone connected to the
machine. You must connect an external telephone in advance to receive calls, refer to the
Configuration Guide for details.
Receiving calls
The telephone starts ringing when it receives calls.
Receiving faxes
The telephone starts ringing when it receives a signal.
1. Pick up the handset when the machine rings.
2. Press the mono START button and then put down the handset to receive faxes.
Forward mode
When the machine is set to Forward Mode, it automatically forwards the received faxes to
a specified destination. You must specify a forwarding destination in advance.
NOTE
In case of connecting with far distance telephone, faxes can be received by
pressing “remote receiver number”. Refer to page 114 of “Configuration
Guide”.
NOTE
Depending on the answering machine and the sender machine,
Ans/Fax
Ready Mode
may not operate correctly.
NOTE
You can register one forwarding destination for this function.
Faxing
> 99
DRD
This mode allows the machine to detect a distinctive ring if it has been enabled on the
phone line. In this mode, the machine distinguishes the DRD type of the sender. The
machine then answers only when it matches the registered DRD type.
There are several type of DRD ring pattern. The length of ring ON time and ring OFF time
is different. It depends on the Country Code. Please set the Country Code and DRD Type
for your suitable DRD ring pattern. You can register up to four DRD types.
Country Code: except New Zealand, Australia and Hong Kong (This pattern is to apply to
America's DRD.)
Type 1: 2 sec ON - 4 sec OFF repeat
Type 2: 0.8 sec ON - 0.4 sec OFF - 0.8 sec ON - 4 sec OFF repeat
Type 3: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 4 sec OFF repeat
Type 4: 0.3 sec ON - 0.2 sec OFF - 1 sec ON - 0.2 sec OFF - 0.3 sec ON - 4 sec OFF repeat
Country Code: New Zealand (This pattern is to apply to New Zealand's DRD.)
Type 1: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat
Type 2: 0.4 sec ON - 2.6 sec OFF repeat
Type 3:
0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat
Type 4: 0.4 sec ON - 0.8 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat
Country Code: Australia (This pattern is to apply to Australia's DRD.)
Type 1: 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat
Type 2:
0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 1.6 sec OFF repeat
Country Code: Hong Kong (This pattern is to apply to Hong Kong's DRD.)
Type 1: 1.2 sec ON - 3 sec OFF repeat
Type 2:
0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 0.4 sec OFF repeat
Type 3: 0.5 sec ON - 0.5 sec OFF - 1 sec ON - 0.5 sec OFF - 0.5 sec ON - 3 sec OFF repeat.
Printing received faxes
The machine automatically prints out the received fax.
Images larger than the specified paper are reduced, discarded, or printed onto multiple sheets
of paper depending on the reception print settings.
If the machine cannot print received faxes due to a lack of paper or a paper jam, it will
store the received fax data temporarily it’s memory. When the problem is resolved, it starts
printing automatically.
NOTE
> Use only standard or recycled paper.
> Available paper sizes are A4, letter, or legal.
NOTE
For details on how to load paper, refer to “Loading paper” on page 33.
For details on how to clear paper jams, refer to “Clearing paper jams” on page 127.
To check the reception history, refer to “Rx History” on page 89.
Faxing
> 100
M
ANAGING
THE
PHONE
BOOK
The following section describes how to add/remove/modify speed and group dial entries to/
from the Phone Book.
A
DDING
A
SPEED
DIAL
ENTRY
TO
THE
PHONE
BOOK
The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed
dial number to the phone book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Press OK to select Speed Dial List.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Register.
6. Press the Right arrow key to select Name.
7. Using the keypad or arrows keys and the on-screen keypad, type in the name.
8. Highlight Done and press OK.
9. Using the Down arrow key, scroll to Fax Number and press the Right arrow key.
10. Using the keypad, type in the destination fax number.
11. Highlight Done and press OK.
12. If required, use the arrow keys and scroll to Group No. then press the Right arrow
key.
13. Using the arrow keys, select the group number to assign the fax number to and
press OK.
The check box is selected. You can select multiple entries.
14. Press the Right arrow key to complete.
15. Press OK to confirm.
16. Press OK once more to add your entry to the phone book.
NOTE
The maximum length of name is 24 characters.
NOTE
The maximum length of number is 40 digits.
If the destination fax number has an “extension number”, press the
Pause
button between numbers. The machine will enter a pause when dialling.
If your MFP is connected to a PBX (private branch exchange), you will need to
add a Prefix in order to access to the outside line. Refer to the Configuration
Guide for details.
If you need to change the dialling method for the region, press the
Tone
button to change the call parameters for this particular number.
If you make a mistake while entering the number, press the Clear button to
delete the last digit.
NOTE
Numbers registered to groups from the Speed Dial function are synchronized
with the numbers that are registered to groups using the Group No. function.
Faxing
> 101
17. Press the Left arrow key to exit the menu.
A
DDING
A
GROUP
ENTRY
TO
THE
PHONE
BOOK
The machine can hold up to 20 group dial settings. To add a new group dial number to the
phone book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Using the Down arrow key, scroll to Group No. Book and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Register.
6. Press the Right arrow key to select Name.
7. Using the keypad or arrows keys and the on-screen keypad, type in the name.
8. Highlight Done and press OK.
9. Using the Down arrow key, scroll to Speed Dial and press the Right arrow key.
10. Using the arrow keys, select the speed dial number you wish to assign to the group
and press OK.
The check box is selected. You can select multiple entries.
11. Press the Right arrow key to complete.
12. Press OK to confirm.
13. Press OK once more to add your entry to the phone book.
14. Press the Left arrow key to exit the menu.
D
ELETING
A
SPEED
DIAL
ENTRY
FROM
THE
PHONE
BOOK
To delete a speed dial entry from the phone book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Press OK to select Speed Dial List.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Using the arrow keys, scroll to Delete and press OK.
6. At the prompt select Yes to continue or select No to cancel the operation.
7. Press OK.
8. Press the Left arrow key to exit the menu.
D
ELETING
A
GROUP
DIAL
ENTRY
FROM
THE
PHONE
BOOK
To delete a group dial entry from the phone book:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Using the Down arrow key, scroll to Group No. Book and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
NOTE
The maximum length of name is 16 characters.
Faxing
> 102
5. Using the arrow keys, scroll to Delete and press OK.
6. At the prompt select Yes to continue or select No to cancel the operation.
7. Press OK.
8. Press the Left arrow key to exit the menu.
M
ODIFYING
A
SPEED
DIAL
ENTRY
To modify a speed dial entry:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Press OK to select Speed Dial List.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Edit.
6. Modify the Name, Fax Number and/or Group No. details as required then press OK.
7. Press the Left arrow key to exit the menu.
M
ODIFYING
A
GROUP
DIAL
ENTRY
To modify a group dial entry:
1. Press the SETTING button on the control panel.
2. Using the Down arrow key, scroll to Phone Book and press OK.
3. Using the Down arrow key, scroll to Group No. Book and press OK.
4. Using the arrow keys, scroll to the required entry position and press OK.
5. Press OK to select Edit.
6. Modify the Name, and/or Speed Dial details as required then press OK.
7. Press the Left arrow key to exit the menu.
R
EGISTERING
AN
ENTRY
FROM
RECEPTION
OR
TRANSMISSION
HISTORY
1. Press the Fax button on the control panel to prompt the Fax Mode screen.
2. Ensure Fax is highlighted, then press OK.
3. Using the Down arrow key, scroll to Fax History and press OK.
4. Using the arrow keys, highlight Tx History or Rx History as appropriate and press
OK.
5. Using the arrow keys, scroll to the required entry and press OK.
6. Check the entry contents and then press the Right arrow key.
7. Press OK to select Register To Speed Dial.
8. Using the arrow keys, scroll to the required entry position and press OK.
9. Continue the registration process as described in Adding a speed dial entry to the
phone book” on page 100.
The fax number is automatically entered. You do not have to enter it manually.
Faxing
> 103
I
NTERNET
FAX
S
ENDING
A
FAX
FROM
YOUR
PC
Basic operation
1. At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on
the glass.
2. Press the Fax button on the control panel to prompt the Fax Mode screen.
3. Using the Down arrow key, scroll to Internet Fax and press OK.
4. Set your destination and send properties as required. Refer to Advanced operation”
on page 105 for details.
5. At your PC: From your application’s File menu, select Print.
6. In the Select Printer window, highlight the fax driver option.
7. Press the Preferences button to display the fax driver window.
8. On the Setup tab:
(a) Select the appropriate media size from the drop-down menu.
(b) Set the resolution quality to Ext-Fine, Fine or Normal.
(c) Set the orientation to Portrait or Landscape.
9. On the Cover Sheet tab:
(a) Set the cover sheet usage settings as appropriate.
(b) Select a cover sheet format.
10. On the Sender tab:
(a) Enter your name.
(b) Enter your fax number.
NOTE
You must have the fax driver installed on your PC. Download the latest fax
driver from your support website.
Faxing
> 104
(c) Enter comments if required.
(d) If required select the Add an outside call number checkbox and enter the
Outside call number as appropriate.
11. On the Recipient tab:
(a) Click the Recipients... button.
(b) Select a fax number from the Phone book panel on the right hand side. Refer
to “Adding fax numbers to the phone book” on page 107.
(c) Press the Add button to add this number to the recipient list.
(d) Repeat (b) and (c) as required to create the recipient list.
(e) If you need to remove a number from the recipient list, highlight the appropriate
name and then press the Delete button.
(f) Once you have completed your list, press the OK button to close the Select
Recipients window.
12. Press the OK button to close the fax driver window.
13. Press OK to start sending your fax.
NOTE
If you wish to cancel faxing during transmission to the MFP:
1. Double-click the printer icon in the notification area.
2. Select the job from the print queue.
3. From the Document menu, select Cancel.
Once the job is stored in the MFP, you cannot cancel it from the PC, instead
you must cancel it directly from the machine. Refer to “Fax job view/cancel”
on page 97 for details.
Faxing
> 105
Advanced operation
Using the options available, you can alter the fax output to suit your needs:
FEATURE OPTION DESCRIPTION
Internet Fax
Add
Destination
To :
Cc:
Bcc:
Address Book Select E-mail address from the
address book.
Input range: 001-100
Group List Select destination group from the
list.
Input range: 01-20
Tx History Displays the list of sent E-mails.
Direct Input Enter E-mail address using the
on-screen keyboard.
LDAP Simple Search Use the on-screen keyboard to
enter a search value.
Advanced Search
Search Method:
User Name:
Email Address:
Use Advanced Search to search
the LDAP address book by User
Name and/or E-mail address.
Scan Setting Scan Size A4, Letter, Legal 13, Legal 13.5,
Legal 14
Allows you to select the paper size
to match the document size.
Density -3, -2, -1, 0, +1, +2, +3 Adjust density
Darker: Keep color intensity and
darker image.
Lighter: Reduce color intensity
and gives lighter image.
Resolution Normal, Fine, Extra-Fine, Photo Allows you to specify the type of
images on the document.
Background
Removal
OFF, 1, 2, 3, 4, 5, 6 Allows you to block out the color
background of the image
(assuming document has a color
background) - such that the
background color is not printed.
Reply to Address Book Select E-mail address from the
address book.
Input range: 001-100
Direct Input Enter E-mail address using the
on-screen keyboard.
LDAP Simple Search Use the on-screen keyboard to
enter a search value.
Advanced Search
Search Method:
User Name:
E-mail Address:
Use Advanced Search to search
the LDAP address book by User
Name and/or E-mail address.
Edit E-mail Subject Select Subject Enter new or edit the default E-
mail subject and text templates.
For further details refer to
“Creating E-mail templates” on
page 79.
Direct Input
E-mail Body Select Text
Direct Input
Faxing
> 106
R
ECEIVING
AN
INTERNET
FAX
The machine automatically prints the internet faxes it receives. If the document is larger
than A4 size, the machine automatically reduces it to the size of the paper in the specified
paper tray.
Scan Setting
(cont.)
File Name User defined Use the on-screen keyboard to
enter an appropriate file name.
Duplex Scan ON, OFF Turns the duplex (2-sided)
function off or on.
Continuous
Scan
ON, OFF Allows you to continue scanning
more documents. Allows you to
construct a single fax job from
multiple individual sheets or
originals. Refer to “Continuous
scan mode” on page 109 for
details.
Compression
Rate
High, Medium, Low Select the appropriate
compression level.
Tx History Check the transmission history
and results of an internet fax job.
FEATURE OPTION DESCRIPTION
Faxing
> 107
A
DDING
FAX
NUMBERS
TO
THE
PHONE
BOOK
To add a fax destination number to the phone book:
1. From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select FAX number -> New (FAX number).
6. Type in the fax number destination Name.
7. Type in the required FAX number.
8. If required, type in a Comment.
9. Press the OK button to save.
A
DDING
NEW
GROUPS
TO
THE
PHONE
BOOK
To add a new group to the phone book:
1. From your application’s File menu, select Print.
2. In the Select Printer window, highlight the fax driver option.
3. Press the Preferences button to display the fax driver window.
4. Click the Phone book... button.
The phone book screen displays.
5. Select FAX number -> New (Group).
6. Type in the Group name.
7. If required, type in a Comment.
NOTE
you can register up to 1000 destinations.
Faxing
> 108
8. Add recipients to the group list:
(a) Select a fax number from the Phone book panel on the right hand side.
(b) Press the Add-> button to add this number to the group list.
(c) Repeat steps (a) and (b) as required to create the group list.
(d) If you need to remove a number from the recipient list, highlight the appropriate
name and then press the <-Delete button.
9. Once you have completed your list, press the OK button to close the New Group
window.
I
MPORTING
AND
EXPORTING
FAX
NUMBERS
By using the import and export functions, you can manage fax numbers in a phone book
created on another computer.
1. In Windows:
Windows 8/Server 2012 : select Desktop > Charm bar > Settings > Control
Panel > View devices and printers.
Windows 7/Server 2008 R2: select Start > Devices and Printers.
Vista/Server 2008: select Start > Control Panel > Printers.
2. Right-click your machine icon and select Printing Preferences.
3. In the Setup tab, click the Phone Book button.
4. From the pull-down menu, click Tool > Export.
5. In the Export File screen, enter a name for the file and click the Save button. The
phone book is saved.
6. Import the saved phone book file to the other computer:
(a) In the fax driver installed on the computer that the phone book file was
imported, start the phone book in the same way, and click Tool > Import in
the menu.
(b) In the Import File screen, select a phone book file to import. When the Open
button is clicked, data is imported to the phone book.
NOTE
Maximum 100 recipients in any one group.
NOTE
You can add a new fax number directly by clicking the New (FAX number)...
button and adding an entry to the phone book panel.
NOTE
Registration of groups cannot be exported. (Destinations included in the group
are exported.)
Functions common to copy, fax and scan operations > 109
F
UNCTIONS
COMMON
TO
COPY
,
FAX
AND
SCAN
OPERATIONS
C
ONTINUOUS
SCAN
MODE
If you need to scan, copy or fax multiple sets of documents from the ADF or document
glass, enable the “Continuous Scan” option.
To set the fax to continuous scan:
1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2. Press the Fax button on the control panel to prompt the Fax Ready screen.
3. Ensure Fax is highlighted, then press OK.
4. Using the Down arrow key, scroll to Fax Functions and press OK.
5. Using the Down arrow key, scroll to Continuous Scan(ADF) or Continuous
Scan(Document Glass) and press OK.
6. Select ON and press OK.
7. Press the BACK button to exit the menu and return to the Fax Ready screen.
8. Set your send properties as required.
9. Press Mono to start scanning the first document.
Once the current scanning operation is complete, the screen will display “Please set next
document”. If you have further documents to scan, ensure Start Scan is highlighted then
press OK to continue scanning or use the Down arrow key to select Scan Complete.
NOTE
The example below uses the fax feature, however, the scan and copy features
follow the same process.
Maintenance > 110
M
AINTENANCE
R
EPLACING
CONSUMABLE
ITEMS
Only use genuine original consumables to ensure the best quality and
performance from your hardware. Non original products may adversely affect
your printer's performance and invalidate your warranty.
T
ONER
CARTRIDGE
REPLACEMENT
The toner used in this printer is a very fine dry powder. It is contained in four cartridges:
one each for cyan, magenta, yellow and black.
Have a sheet of paper handy so that you have somewhere to place the used cartridge while
you install the new one.
Dispose of the old cartridge responsibly, inside the recycle bag that came with the new
cartridge. Follow any regulations, recommendations, etc., which may be in force
concerning waste recycling.
If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp
cloth to remove any residue.
Do not use hot water, and never use solvents of any kind. They will make stains permanent.
When the error message “Caution, unknown Consumable detected” is displayed, you
can use any consumables in your product, but you must accept the risks of using non-
genuine consumables. If the use of non-genuine consumables causes damage to the
product or results in your product not functioning to its full specification, then such damage
or effect on the product is not covered by warranty. To accept these risks and to restore
function;
1. Turn off your product.
2. Press and hold the CANCEL button and turn your product on.
3. After start up, release the CANCEL button.
NOTE
When the LCD display indicates TONER LOW, or if print appears faded, first
open the output tray and try tapping the cartridge a few times to evenly
distribute the toner powder. This will enable you to obtain the best “yield” from
your toner cartridge.
CAUTION!
To avoid toner wastage and possible toner sensor errors, do not
change the toner cartridge(s) untilTONER EMPTY” is displayed.
WARNING!
If you inhale any toner or get it in your eyes, drink a little water or
bathe your eyes liberally in cold water. Seek medical attention
immediately.
NOTE
This operation will be recorded for future reference.
Maintenance > 111
1. Gently raise the scanner.
2. Press the cover release (a) and open the output tray (b) fully.
WARNING!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
a
b
Maintenance > 112
3. Note the positions of the four cartridges. It is essential that they go back in the same
order.
(a) Slide the colored release collar on the cartridge to be replaced fully towards the
right hand side of the printer.
(b) Lift the right-hand end of the cartridge and then draw the cartridge to the right
to release the left-hand end as shown, and withdraw the toner cartridge out of
the printer.
4. Put the cartridge down gently onto a piece of paper to prevent toner from marking
your furniture.
1. Yellow cartridge 2. Magenta cartridge
3. Cyan cartridge 4. Black cartridge
1
2
3
4
b
a
Maintenance > 113
5. Clean the top of the ID unit with a clean, lint free cloth.
6. Remove the new cartridge from its box but leave its wrapping material in place for
the moment.
7. Gently shake the new cartridge from end to end several times to loosen and
distribute the toner evenly inside the cartridge.
8. Remove the wrapping material.
9. Holding the cartridge by its top centre, lower it into the printer over the image drum
unit from which the old cartridge was removed.
10. Insert the left end of the cartridge into the top of the image drum unit first, pushing
it against the spring on the drum unit, then lower the right end of the cartridge down
onto the image drum unit.
11. Pressing gently down on the cartridge to ensure that it is firmly seated, slide the
colored collar fully towards the left hand side of the printer. This will lock the
cartridge into place and release toner into the image drum unit.
Maintenance > 114
12. Gently wipe the LED head surface with a clean, lint free cloth.
13. Close the output tray and press down firmly so that the cover latches closed.
14. Gently lower the scanner.
b
c
a
Maintenance > 115
I
MAGE
DRUM
REPLACEMENT
The image drum assembly comes complete with its own installation details which give full
instructions on replacement. You are advised to follow these instructions carefully.
R
EPLACING
THE
TRANSFER
BELT
UNIT
The belt unit is located under the image drum assembly.
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the
cover. Refer to “Turning off your machine” on page 19 for details.
1. Gently raise the scanner.
2. Press the cover release (a) and open the output tray (b) fully.
3. Holding it by its handles, lift the image drum assembly, complete with toner
cartridges, up and out of the printer.
WARNING!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
a
b
Maintenance > 116
4. Place the assembly in a safe place away from direct sources of heat and light.
5. Pull the locking levers at each side of the transfer belt up and towards the front of
the machine.
6. Using the locking levers (a), lift the belt (b) upwards and withdraw from the
machine.
7. Lower the new belt unit into place, with the drive gear towards the rear of the
printer. Locate the drive gear into the gear inside the printer by the rear right corner
of the unit, and lower the belt unit flat inside the printer.
8. Push the locking levers towards the rear of the machine. This will secure the belt
unit in place.
CAUTION!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from light.
Never expose the drum to direct sunlight or very bright room
lighting.
b
a
a
Maintenance > 117
9. Holding the image drum assembly by its handles, lower it into place in the machine,
locating the pegs at the sides into their slots in the sides of the printer cavity.
10. Close the output tray and press down firmly so that the cover latches closed.
11. Gently lower the scanner.
Maintenance > 118
F
USER
REPLACEMENT
The fuser is located inside the printer just behind the toner cartridges.
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the
cover. Refer to “Turning off your machine” on page 19 for details.
1. Gently raise the scanner.
2. Press the cover release (a) and open the output tray (b) fully.
3. Identify the fuser handle (a) on the top of the fuser unit.
4. Pull the two fuser retaining levers (b) towards the front of the printer so that they
are fully upright.
5. Holding the fuser by its handle (a), lift the fuser straight up and out of the printer. If
the fuser is still warm, place it on a flat surface which will not be damaged by heat.
6. Remove the new fuser from its packaging and remove the transit material.
WARNING!
If the MFP has recently been powered on, some fuser components
will be very hot. Handle the fuser with extreme care, holding it only
by its handle, which will only be mildly warm to the touch. A
warning label clearly indicates the area.
a
b
b
b
a
Maintenance > 119
7. Holding the new fuser by its handle, make sure that it is the correct way round. The
retaining levers (b) should be fully upright, and the two locating lugs (c) should be
towards you.
8. Lower the fuser into the printer, locating the two lugs (c) into their slots in the sides
of the printer cavity.
9. Push the two retaining levers (b) towards the rear of the printer to lock the fuser in
place.
10. Close the output tray and press down firmly so that the cover latches closed.
11. Gently lower the scanner.
b
b
c
b
b
Maintenance > 120
C
LEANING
...
THE
UNIT
CASING
1. Switch the printer off. Refer to “Turning off your machine” on page 19 for details.
2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral
detergent.
3. Use a soft dry cloth to dry the unit surface.
4. Switch the printer on.
...
THE
LED
HEAD
Clean the LED heads when printing does not come out clearly, has white lines or when text
is blurred.
There is no need to switch off the printer to clean the lens.
1. Gently raise the scanner.
2. Press the cover release (a) and open the output tray (b) fully.
CAUTION!
Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,
thinners or alcohol as a cleaning agent.
a
b
Maintenance > 121
3. Gently wipe the LED head surface with a clean, lint free cloth.
4. Close the output tray and press down firmly at both sides so that the cover latches
closed.
5. Gently lower the scanner.
CAUTION!
Do not use methyl alcohol or other solvents on the LED head as
damage to the lens surface will occur.
Maintenance > 122
...
THE
PAPER
PATH
IN
THE
ADF
If marks are found on an image which has been read by the ADF, or the ADF does not feed
documents smoothly, follow the cleaning procedure below.
1. Switch the MFP OFF. Refer to “Turning off your machine” on page 19 for details.
2. Open the ADF top cover.
3. Moisten a soft, clean, lint-free cloth and wipe the feed rollers (1) by moving the cloth
from side to side.
4. Rotate the rollers forward with your finger and repeat step 3 until the rollers are
clean.
5. Carefully lift inner cover (2).
6. Wipe rollers (3 & 4) by moving the cloth from side to side.
7. Rotate the rollers forward with your finger and repeat step 6 until the rollers are
clean.
8. Wipe the guide (5) from side to side.
9. Wipe the rubber pad (6) and rubber sheet (7) from side to side.
10. Return the inner cover to its original position.
11. Close the ADF top cover.
...
THE
UNDERSIDE
OF
THE
ADF
1. Open the document cover.
2. Moisten a soft, clean, lint free cloth and remove any marks, as shown.
3. Close the document cover.
1
3
5
4
2
6
7
Maintenance > 123
...
THE
DOCUMENT
GLASS
The document glass needs to be cleaned occasionally to ensure optimum image quality and
performance.
1. Open the document cover.
2. Moisten a soft, clean, lint free cloth and remove any marks, as shown.
3. Close the document cover.
Installing upgrades > 124
I
NSTALLING
UPGRADES
This section explains how to install optional equipment into your MFP. This includes:
> additional paper tray
A
DDITIONAL
PAPER
TRAY
1. Switch the MFP off and disconnect the power cable. Refer to “Turning off your
machine” on page 19 for details.
2. Place additional paper tray on desired location.
3. Observing safety rules for lifting and, using locating guides, place machine on top of
the additional paper tray.
Model Number: N34311A
4. Fit retaining clips as shown.
5. Reconnect the power cable and switch the MFP on.
All that remains is to adjust the printer driver to make full use of the new features
(“Setting the driver device options” on page 125).
Installing upgrades > 125
S
ETTING
THE
DRIVER
DEVICE
OPTIONS
Once your new upgrade has been installed, you may need to update the printer driver so
that the additional features are available to your applications.
Accessories such as additional paper trays will only be usable if the printer driver on your
computer knows they are there.
In some cases the hardware configuration of your machine is automatically detected when
the driver is installed. However, it is advisable to at least check whether all of the available
hardware features are listed in the driver.
This procedure is essential if you subsequently add extra hardware features to your
machine after the drivers have been installed and set up.
Remember that if your machine is shared between users on different computers, the driver
must be adjusted on each user’s machine.
W
INDOWS
1. Access the driver’s Properties window.
(a) Open the “Printers” window via the Start Menu or from the Windows Control
Panel.
(b) Right-click the icon for this machine, and choose the “properties” option from
the pop-up menu.
2. Select the “Device” tab.
3. Set the options for any devices you have just installed.
4. Click OK to close the window and save your changes.
M
AC
OS X
1. Open the Mac OS X Print & Scan (For Mac OS X 10.5 and 10.6: Print & Fax)
Preferences.
2. Ensure your machine is selected.
3. Click Options & Supplies.
4. Click Driver.
5. Select all hardware options appropriate to your machine and click OK.
Troubleshooting > 126
T
ROUBLESHOOTING
C
HECKING
THE
MACHINE
S
STATUS
From the STATUS key on the control panel, you can check the status of your machine.
The STATUS key illuminates or flashes when any trouble is occurring in your machine.
1. Press the STATUS key on the control panel to open the status menu.
2. Ensure that System Status is selected and then press OK.
3. Using the arrow keys, scroll to the item you want to check and then press OK.
C
HECKING
THE
DEVICE
AND
JOB
STATUS
You can check the device status, such as the residual life of the consumable items, and job
lists from the STATUS key.
1. Press the STATUS key on the control panel to open the status menu.
2. Using the Down arrow key, scroll to Device Information and then press OK.
3. Using the arrow keys, scroll to the item you want to check and then press OK.
Choose from:
> Copy/Print: Displays the list of copy/print jobs currently stored in the machines
memory.
> Fax Job View/Cancel: displays the list of fax jobs currently stored in the
machine’s memory.
> Supplies Status: Displays consumable status information.
> Counter:
Print Count: Displays the print count from all available trays.
Scan Count: Displays the number of pages scanned from the flatbed and ADF.
C
HECKING
THE
LED
INDICATOR
IN
THE
POWER
SWITCH
If the LED indicator in the power switch is blinking at high speed per about 0.3 seconds,
the machine may be malfunctioning.
Please unplug the AC cord immediately, and contact your dealer.
Troubleshooting > 127
C
LEARING
PAPER
JAMS
Provided that you follow the recommendations in this guide on the use of print media, and
you keep the media in good condition prior to use, your MFP should give years of reliable
service. However, paper jams occasionally do occur, and this section explains how to clear
them quickly and simply.
Jams can occur due to paper misfeeding from a paper tray or at any point on the paper
path through the MFP. When a jam occurs, the machine immediately stops, and the
STATUS LED on the control panel informs you of the event.
If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet,
others will not also be stopped somewhere along the path. These must also be removed in
order to clear the jam fully and restore normal operation.
I
N
THE
SCANNER
ADF
SECTION
...
If a sheet is well advanced out of the ADF, simply grip it and pull gently to draw it fully out.
1. Lift the ADF cover (1).
2. Remove any loose paper from the entry to the sheet feeder.
3. If there is any paper trapped in the feed mechanism:
(a) Lift the feeder mechanism (2).
(b) Remove any paper from ADF mechanism.
4. Lower the ADF cover (1).
5. Press the STOP button to restore the scanning head to the correct position.
NOTE
You can also refer to the instructions on how to clear paper jams by pressing
the ?HELP key on the control panel while the error message is displayed.
NOTE
If it does not remove easily, do not use excessive force.
2
1
Troubleshooting > 128
I
N
THE
PRINTER
SECTION
...
1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently
to draw it fully out. If it does not remove easily, do not use excessive force. It can be
removed from the rear later.
2. Gently raise the scanner.
3. Press the cover release (a) and open the output tray (b) fully.
4. Holding it by its handles, lift the image drum assembly, complete with the toner
cartridges, up and out of the printer.
WARNING!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
a
b
Troubleshooting > 129
5. Put the assembly down gently onto a piece of paper to prevent toner from marking
your furniture and to avoid damaging the green drum surface, and cover.
CAUTION!
The green image drum surface at the base of the Image Drum is
very delicate and light sensitive. Do not touch it and do not expose
it to normal room light for more than 5 minutes. If the drum unit
needs to be out of the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from light.
Never expose the drum to direct sunlight or very bright room
lighting.
Troubleshooting > 130
6. Look into the printer to check whether any sheets of paper are visible on any part of
the belt unit.
(a) To remove a sheet with its leading edge at the front of the belt (a), lift the
plastic guard (e) at the front of the printer, then carefully lift the sheet from the
belt and pull it forwards into the internal drum cavity and withdraw the sheet.
(b) To remove a sheet from the central area of the belt (b), carefully separate the
sheet from the belt surface and withdraw the sheet.
(c) To remove a sheet just entering the fuser (c), separate the trailing edge of the
sheet from the belt, push the fuser pressure release lever (d) towards the front
and down to release the fuser’s grip on the sheet, and withdraw the sheet
CAUTION!
Do not use any sharp or abrasive objects to separate sheets from
the belt. This may damage the belt surface.
d
e
c
b
a
2
1
Troubleshooting > 131
through the drum cavity area. Then allow the pressure release lever to rise
again.
(d) To remove a sheet in the fuser, move the two retaining levers (e) towards the
front of the machine to release the fuser. Withdraw the fuser unit using the
handle (f).
(e) Press release lever (g) and pull the trapped paper from the fuser.
NOTE
If the sheet is well advanced into the fuser (only a short length is still visible),
do not attempt to pull it back.
d
f
e
e
g
Troubleshooting > 132
(f) Replace fuser unit into the machine and move locking levers (e) toward the rear
of the machine.
7. If you were duplex printing when the jam occurred, check the duplex paper path:
(a) Pull the locking levers at each side of the transfer belt up and towards the front
of the machine.
(b) Using the locking levers (a), lift the belt (b) upwards and withdraw from the
machine.
(c) Look into the printer to check whether any sheets of paper are visible on any
part of the paper path. Pull out any sheets found in this area.
NOTE
Check that there is no paper remaining inside the machine.
Remove the paper carefully so that it does not tear. If the paper tears, be sure
to remove all of the pieces.
e
e
b
a
a
Troubleshooting > 133
(d) Lower the belt unit into place, with the drive gear towards the rear of the printer.
Locate the drive gear into the gear inside the printer by the rear right corner of
the unit, and lower the belt unit flat inside the printer.
(e) Push the locking levers towards the rear of the machine. This will secure the belt
unit in place.
8. Holding the image drum assembly by its handles, lower it into place in the machine,
locating the pegs at the sides into their slots in the sides of the printer cavity.
9. Lower the output tray but do not press down to latch it closed yet. This will protect
the drum from excessive exposure to room lighting while you check the remaining
areas for jammed sheets.
10. Open the rear exit tray (h) and check for a sheet of paper in the rear path area (i).
> Pull out any sheets found in this area.
h
i
Troubleshooting > 134
> If the sheet is low down in this area and difficult to remove, it is probably still
gripped by the fuser. In this case raise the output tray, reach around and press
down on the fuser pressure release lever (d).
11. If you are not using the rear exit tray, close it once any paper has been removed
from this area.
12. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged,
and that the paper guides are properly positioned against the edges of the paper
stack. When satisfied, replace the tray.
13. Close the output tray and press down firmly so that the cover latches closed.
14. Gently lower the scanner.
When the jam has been cleared, if Jam Recovery is enabled in the Printer Adjust menu,
the MFP will attempt to reprint any pages lost due to paper jams.
d
Troubleshooting > 135
D
EALING
WITH
UNSATISFACTORY
PRINTING
SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE
Vertical white lines can
be seen on the printed
page.
The LED head is dirty. Wipe the LED head with a soft,
lint-free cloth.
The toner is low. Open the output tray and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the
toner cartridge.
Foreign materials may be
present in the image drum.
Replace the image drum
cartridge.
Light-shielding film of the
image drum cartridge is dirty.
Wipe the film with a soft, lint-
free cloth.
Printed images are
fading vertically.
The LED head is dirty. Wipe the LED head with a soft,
lint-free cloth.
The toner is low. Open the output tray and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the
toner cartridge.
The paper is not suitable for
the printer unit.
Use recommended paper.
Printing is light. The toner cartridge is not
properly seated.
Reinstall the toner cartridge.
The toner is low. Open the output tray and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the
toner cartridge.
The paper is moist. Use paper stored in proper
temperature and humidity
conditions.
The paper is not suitable for
the printer unit.
Use recommended paper.
Thickness and type of paper
are inappropriate.
Set the correct value of media
type and media weight in the
Media menu or set one value
thicker for media weight.
Recycled paper is being used. Set one value thicker for media
weight in the Media menu.
Partially faded images.
White spots and lines
appear in solid
printing.
Paper is moist or dry. Use paper stored in proper
temperature and humidity
conditions.
Vertical lines appear. The image drum cartridge is
damaged.
Replace the image drum
cartridge.
The toner is low. Open the output tray and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the
toner cartridge.
Troubleshooting > 136
D
EALING
WITH
UNSATISFACTORY
COPYING
As well as the suggestions provided in “Dealing with unsatisfactory printing” on page 135,
ensure that the scanner unit glass is clean at all times. Refer to “Cleaning” on page 120.
Horizontal Lines and
spots appear
periodically.
When the interval is about
94mm (4in), the image drum
(the green tube) is damaged
or dirty.
Wipe it lightly with a soft cloth.
Replace the image drum
cartridge when it is damaged.
When the interval is about
30mm (1.2in), there may be
foreign particles in the image
drum cartridge.
Open/close the output tray, and
print again.
When the interval is about
86mm (3.4in), the fuser unit
is damaged.
Replace the fuser unit.
The image drum cartridge
has been exposed to light.
Replace the image drum
cartridge if the problem is not
resolved.
White area of paper is
lightly stained.
Paper contains static. Use paper stored in proper
temperature and humidity
conditions.
Too thick paper is used. Use thinner paper.
The toner is low. Open the output tray and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the
toner cartridge.
Periphery of the letters
is smudged.
The LED head is dirty. Wipe the LED head with a soft,
lint-free cloth.
Toner comes off when
it is rubbed.
The thickness and type of the
paper are incorrectly set.
Set the correct value of media
type and media weight in the
Media menu or set one value
lighter for media weight.
Recycled paper is used. Set one value thicker for media
weight in the Media menu.
Glossiness is not
uniform.
The thickness and type of the
paper are incorrectly set.
Set the correct value of media
type and media weight in the
Media menu or set one value
lighter for media weight.
All pages are not
printed.
WSD port is used. Change the port to the standard
TCP/IP port.
SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE
Troubleshooting > 137
F
AX
PROBLEM
CHECKLIST
If a problem occurs, read through the list of problems and solutions before calling for
service.
The machine will not dial a telephone number: Check the power cable and wall outlet.
Make sure that the telephone line (not external telephone or handset) is connected to the
LINE socket on the back of the machine. If an external telephone is installed, lift the
handset and check for a dial tone. If there is no dial tone, there may be a problem with the
telephone line. If there is a dial tone, the machine may be using the wrong dialling method
(pulse or tone) for the region. If alternating tones are heard instead of dialling pulses and
the region uses pulse dialling, change the call parameters.
The display shows a communications error: This indicates any of a number of
problems.
> The machine may be incompatible with the remote machine, or the remote machine
may not be able to perform the function requested of it such as polling or
confidential faxing.
> The remote machine may also be out of paper or experiencing a paper jam.
> Bad telephone line conditions can also cause communication errors. Try sending the
fax again and check to make sure that the correct telephone number is being dialled.
> If a prefix number must be dialled to get an outside line, or if the call is to an
international destination, a pause may need to be entered after the dial prefix or
international dialling code to tell the machine to wait for a dial tone. If there are
frequent problems communicating with a particular remote machine, try
programming the number into a speed dial key, and then change the parameters for
that key.
> Lastly, either the local or remote machine may require servicing. Try sending a fax to
another location to check the local machine.
Faxing is possible but the image of the document printed by the remote machine
is very poor: If the faxed document has small type, complex illustrations, photos, or is
very light or very dark, try changing the fax density settings. Copy the document on the
machine to determine how it will transmit. The problem may be caused by telephone line
interference. Try sending the document again later.
Fax sent but received message was completely blank: Make sure that the document
is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass.
Image of received fax is very poor: Try making a copy of a document on the local
machine to make sure it is working properly. If there is still a problem, contact the person
sending the fax and ask them to change their fax quality and density settings. Ask the
person to make a copy of the document on their machine to ensure that it is working
properly. Then ask them to send the fax again.
Dialling was tried with a Speed Dial/Group Dial number but nothing happened:
Make sure that the Speed Dial number being used is programmed correctly.
Documents received are light or have vertical streaks on them, and machine is not
out of toner: Gently wipe the lens surface of the MFP's LED array, and then check to see
if the machine is working properly (see “...the LED head” on page 120). Then check to see
if the toner or image drum need replacing (see “Replacing consumable items” on
page 110).
Machine is set for delayed transmission but it did not send: Check the display to
make sure that the MFP is set to the correct time and date.
MFP will not poll a remote machine.: Call the person at the remote machine and make
sure that they have loaded documents and that their machine is set to polling transmission
mode.
Troubleshooting > 138
Machine is connected to a PBX but it is not possible to dial out: Be certain that the
dial prefix is entered before the telephone number for each number dialled or programmed
into the machine. Additionally, the machine must be programmed for PBX operation before
it will work with a PBX (refer to the Configuration Guide for details).
Machine always answers before it’s possible to use the external telephone: If an
external telephone is connected, increase the machine’s ring response setting.
Faxes received sometimes look distorted: If the document received is wider or longer
than the paper loaded in the paper tray, the machine automatically reduces the width or
length of the document so that it will fit on the paper. This type of problem could also be
communication related.
Specifications > 139
S
PECIFICATIONS
MFP model Model Number
MC363dn N34346A, N34346B
ITEM MC363dn
Dimensions 427 x 509 x 445mm (W x D x H)
Weight 29Kg approx.
Power supply 110 to 127VAC, 50/60Hz±2%
220 to 240VAC, 50/60Hz±2%
Power consumption Off: <0.5 W
Sleep: <1.5 W
Power saving: < 20 W
Stand-by: 100 W
Operating (Average): 570 W
Operating (Max.): 1170 W
Operating environment Operating 10 to 32 °C/20 to 80% RH
(optimum 25 °C wet, 2 °C dry)
Idle: 0 to 43 °C/10 to 90% RH
(optimum 26.8 °C wet, 2 °C dry)
Print environment color 17 to 27 °C @ 50 to 70% RH
Noise (Sound pressure level) Operating (Print): 52dB(A)
Operating (Copy): 54dB(A)
Standby: Inaudible
Power saving: Inaudible
Specifications > 140
Regulatory wireless LAN statements
-FCC Statement
-IC Statement
-Europe-CE Declaration of conformity.
FCC statement
IC statement
Caution (FCC/IC):
FCC WARNING
Changes or modifications not expressly approved by the party responsible for compliance could
void the user’s authority to operate the equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause hamful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
-Reorient or relocate the receiving antenna.
-Increase the separation between the equipment and receiver.
-Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
-Consult the dealer or an experienced radio/TV technician for help.
This transmitter must not be co-located or operating in conjunction with any other antenna or
transmitter.
This device complies with Part 15 of FCC Rules and Industry Canada licence-exempt RSS stan-
dard(s). Operation is subject to the following two conditions: (1) this device may not cause
interference, and (2) this device must accept any interference, including ingerference that may
cause undesired operation of this device.
Le présent appareil est conforme aux la partie 15 des règles de la FCC et CNR d’Ubdustrie Can-
ada applicables aux appareils radio exempts de licence. L’exploitation est autorisée aux deux
conditions suivantes : (1) I’appareil ne doit pas produire de brouillage, et (2) I’utilisateur de
I’appareil doit accepter tout brouillage radioélectrique subi, même si le brouillage est susceptible
d’en compromettre le fonctionnement.
This Class [B] digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe [B] est conforme à la norme NMB-003 du Canada.
5.15-5.25GHz band is restricted to indoor operations only.
La bande 5 150-5 250 MHz est restreints à une utilisation à l’intérieur.
This equipment complies with FCC/IC radiation exposure limits set forth for an uncontrolled
environment and meets the FCC radio frequency (RF) Exposure Guidelines and RSS-102 of the
IC radio frequency (RF) Exposure rules. This equipment should be installed and operated keep-
ing the radiator at least 20cm or more away from person’s body.
Cet équipement est conforme aux limites d’exposition aux rayonnements énoncées pour un
environnement non contrôlé et respecte les règles les radioélectriques (RF) de la FCC lignes
directrices d'exposition et d’exposition aux fréquences radioélectriques (RF) CNR-102 de l’IC.
Cet équipement doit être installé et utilisé en gardant une distance de 20 cm ou plus entre le
dispositif rayonnant et le corps.
Specifications > 141
Europe - CE Declaration of Conformity
This equipment complies with the essential requirements of the European Union directive 1999/5/EC.
The telecommunications functionality of this product may be used in the following EU and EFTA
countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovak Republic,
Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom.
Index > 142
I
NDEX
A
Address book
adding a group entry
........ 81
adding an email entry....... 80
deleting a group entry ...... 82
deleting an email entry..... 80
editing a group entry........ 82
editing an email entry ...... 81
B
Belt
how to replace
................ 115
C
Cleaning the LED head........ 120
D
Duplex
paper size and weight
limits
.............................. 32
E
Envelopes
loading
.............................. 36
F
Fax job view/cancel button ... 97
Fuser
how to replace
................ 118
I
Installing drivers
fax
.................................... 26
printer..........................24, 25
TWAIN .............................. 24
Installing MFP drivers and
Utilities
Setting up the Actkey
Utility
.............................. 28
Installing utilities................... 23
L
Loading documents
in the ADF
......................... 43
on the glass ...................... 45
M
Multi purpose tray
how to use
........................ 36
paper metrics ................... 32
Multi-tasking ......................... 42
O
Operation
Sending Document(s) via
E-mail
............................. 59
P
Paper
loading cassette trays
....... 33
loading letterhead............. 34
recommended types ......... 30
supported sheet sizes....... 31
Phone book
adding a group dial
entry
............................. 101
adding a speed dial
entry
............................. 100
deleting a group dial
entry
............................. 101
deleting a speed dial
entry
............................. 101
Printer overview.................... 13
Problem checklist
fax issues
....................... 137
unsatisfactory printing.... 135
T
Toner
how to replace
................ 110
U
Upgrades
additional paper tray
...... 124
Oki contact details
Oki Systems (UK) Ltd
Blays House
Wick Road
Egham
Surrey
TW20 0HJ
http://www.oki.co.uk
Oki Systems Ireland Limited
The Square Industrial Complex
Tallaght
Dublin 24
http://www.oki.ie
Oki Systems Ireland Limited -
Northern Ireland
19 Ferndale Avenue
Glengormley
BT36 5AL
Northern Ireland
http://www.oki.ie
Technical Support for all Ireland:
E-mail: tech.support@oki.ie
OKI Systems (Czech and Slo-
vak), s.r.o.
186 00 Praha 8
Czech Republic
Website: www.oki.cz, www.oki.sk
Oki Systems (Deutschland)
GmbH
Hansaallee 187
40549 Düsseldorf
K
ft.
Oki Systèmes (France) S.A.
OKI Systems (Magyarország)
Capital Square
Tower 2
7t
h Floor
H-1133 Budapest,
Váci út 76
Hungary
Telefon: +36 1 814 8000
Telefax: +36 1 814 8009
Website: www.okihu.hu
OKI Systems (Italia) S.p.A.
via Milano, 11,
20084 Lacchiarella (MI)
Website: www.oki.it
OKI Systems (Polska) Sp. z o.o
Platinium Business Park II, 3rd
Floor
ul. Domaniewska 42
02-672 Warsaw
Poland
Website: www.oki.com.pl
E-mail: oki@oki.com.pl
Hotline: 0800 120066
E-mail: tech@oki.com.pl
OKI Europe Limited, Sucursal
em Portugal
Av. Quinta Grande 53
7º D Alfragide
2614-521 Amadora
Portugal
Website:www.ok
i.pt
E-mail : oki@oki.pt
Oki Service
Serviço de apoio técnico ao
C
liente
E-mail : okiserv@oki.pt
i
e-mail: info@oki.ru
Website: www.oki.ru
Technical support:
Tel: +7 495 564 8421
e-mail: tech@oki.ru
Oki Systems (Österreich)
Campus 21
Businesszentrum Wien Sued
Liebermannstrasse A02 603
22345 Brun am Gebirge
Tel: +43 223 6677 110
Website: www.oki.at
OKI Europe Ltd. (Ukraine)
Raisy Opkinoy Street,8
Building B, 2
nd
Floor,
Kiev 02002
Ukraine
Tel: +380 44 537 5288
Website: www.oki.ua
OKI Sistem ve Yazıcı Çözümler
Tic. Ltd. Şti.
Harman sok Duran Is Merkezi,
No:4, Kat:6,
34394, Levent
İstanbul
Tel: +90 212 279 2393
Faks: +90 212 279 2366
Web: www.oki.c
om.tr
Oki Systems (Belgium)
Medialaan 24
1800 Vilvoorde
Helpdesk: 02-2574620
Fax: 02 2531848
Website: www.oki.be
OKI Systems Rus, LLC (Russia)
Sector B, 3rd Floor, Svyatogor-4
Business Center10/4, Letnikovskaya
str.115114, Moscow
Futurama Business Park -
Sokolovská 651/136A
Website: www.oki.deinfo@oki.de
Albania, Bosnia, Bulgaria, Croatia,
Cyprus, Estonia, Greece, Israel,
Latvia, Lithuania, Macedonia,
Romania, Serbia, Slovenia
CEE Export Group: OKI Systems
(Poland) Ltd
ul. Domaniewska 42
02-672 Warsaw
Poland
Tel: +48 (0) 22 448 65 00
Fax: +48 (0) 22 448 65 0
E-mail: tech@oki.com.pl
Tel: +353 (0) 1 4049590
Fax: +353 (0)1 4049591
Tel: +44 (0) 7767 271447
Fax: +44 (0) 1 404 9520
Tel: +420 224 890158
Fax:+420 22 232 6621
Tel: +49 (0) 211 / 5266-0
Fax: +49 (0) 211 59 33 45
Tel: +353 1 4049570
Fax: +353 1 4049555
Tel: +39 (0) 2 900261
Fax: +39 (0) 2 90026344
Tel: +48 22 448 65 00
Fax: +48 22 448 65 01
Tel: +7 495 276 5060
Fax: +7 495 258 6070
Tel: +351 21 470 4200
Fax: +351 21 470 4201
Tel: 214 727 660
Tel: +44 (0) 1784 274300
Fax: +44 (0) 1784 274301
Zone Silic - Immeuble Osaka
21 rue du Jura
CS 90277
94633 RUNGIS Cedex
Paris
Tél: Standard 0820 200 410
(0.09€/min depuis une ligne fixe*)
Hotline 01 76 54 21 50 (n° non
surtaxé)
Website: www.oki.fr
e-mail: event@oki.ua
Service-Hotline:
+43 (0) 2236/677 110-501
OKI Systems (Danmark) a·s
Herstedøstervej 27
2620 Albertslund
Danmark
Adm.: +45 43 66 65 00
Website: www.oki.dk
Fax: +45 43 66 65 90
E-mail: salg@oki.dk /
support@oki.dk
Oki contact details > 143
Oki Data Americas Inc.(Canada
Canadá)
4140B Sladeview Crescent Unit 7 & 8
Mississauga, Ontario
Canada L5L 6A1
Tél: 1-905-608-5000
Téléc: 1-905-608-5040
http://
WWW.OKIPRINTINGSOLUTIONS.COM
Oki Data Americas Inc.(América
Latina (OTRO))
2000 Bishops Gate Blvd.
Mt. Laurel, NJ 08054
USA
Tel
(Español): 1-856-222-7496
1-856-222-5276
Fax: 1-856-222-5260
Email: LASatisfaction
@okidata.com
Oki Data de Mexico, S.A. de C.V.
Mariano Escobedo #748, Piso 8
Col. Nueva Anzures
C.P. 11590, México, D.F.
Tel: 52-555-263-8780
Fax: 52-555-250-3501
http://
WWW.OKIPRINTINGSOLUTIONS.
COM
Oki Data do Brasil Informática
Ltda.
Av. Alfredo Egídio de Souza Aranha,
100 - 5º Andar - Bloco C
Chácara Santo Antonio - São Paulo,
SP - Brasil
CEP: 04726-170
Tel: 55-11-3543-5500 (Grande São
Paulo)
0800-11-5577 (Demais localidades)
Fax: 55-11-3444-3501
email: okidata@okidata.com.br
HTTP://www.okiprintingsolutions.com
Argentina/Chile/Paraguay/Perú/
Uruguay
Oki Data Americas, Inc.
Sucursal Argentina
Ugarte 3610 Piso 4°(1605) Olivos
Buenos Aires, Argentina
TEL: +54 11 5288 7500
Fax: +54 11 5288 7599
Colombia/Ecuador/Venezuela/
Centroamérica y Caribe
Oki Data Americas, Inc.
Sucursal Colombia
Carrera 13 #97-51, Oficina 101
Bogotá Colombia
TEL : +57 1 704 5159
Oki Systems (Finland) Oy
Polaris Capella
Vänrikinkuja 3
02600 Espoo
Tel: +358 (0) 207 900 800
Fax: +358 (0) 207 900 809
Oki Systems (Holland) b.v.
Neptunustraat 27-29
2132 JA Hoofddorp
Helpdesk: 0800 5667654
Website: www.oki.nl
Oki Systems (Norway) AS
Tevlingveien 23
N-1081 Oslo
Website: www.oki.no
Var vänlig kontakta din
Återförsäljare i första hand, för
konsultation. I andra hand kontakta
Oki Systems (Sweden) AB
Borgafjordsgatan 7
Box 119
3
164 26 Kista
Tel. +46 (0) 8 634 37 00
e-mail: info@oki.se
Website: www.oki.se
Oki Systems (Schweiz)
Baslerstrasse 15
CH-4310 Rheinfelden
Support deutsch +41 61 827 94 81
Support français +41 61 827 94 82
Support italiano +41 061 827 9473
Tel: +41 61 827 9494
Website: www.oki
.ch
Oki Data Americas Inc.(United
States • États-Unis)
2000 Bishops Gate Blvd.
Mt. Laurel, NJ 08054
USA
Tel: 1-800-654-3282
Fax: 1-856-222-5247
http://
WWW.OKIPRINTINGSOLUTIONS.COM
http://my.okidata.com
Tel: +31 (0) 23 55 63 740
Fax: +31 (0) 23 55 63 750
Tel: +47 (0) 63 89 36 00
Telefax: +47 (0) 63 89 36 01
Oki Data (Singapore) Pte. Ltd.
438A Alexandra Road #02-1
1/12,
Lobby 3, Alexandra Technopark
Singapore(119967)
http://www.okidata.com.sg
Oki Systems (Thailand) Ltd.
1168/81-82 Lumpini Tower,
27th Floor Rama IV Road
Tungmahamek, Sathorn
Bangkok 10120
htt
p://www.okisysthai.com
Oki Data(Australia) Pty Ltd.
Level1 67 Epping Road, Macquarie
Par
k
NSW 2113, Australia
Tel: +61 2 8071 0000
(Support Tel: 1800 807 472)
Fax: +61 2 8071 0010
http://www.oki.com.au
OKI Data New Zealand
8 Antares Place Rosedale,
Auckland, 0632 New Zealand
Suite 21.03, 21st Floor Menara IGB,
Mid Valley City,
Lingkaran Syed Pura 59200,
Kuala Lumpur, Malaysia
Tel: (60) 3 2287 1177
Fax: (60) 3 2287 1166
Oki Data(S) P Ltd. Malaysia Rep Office
Tel: (64) 9 477 0500
Fax: (64) 9 477 0549
Tel: (662) 679 9235
Fax: (662) 679 9243/245
Tel: (65) 6221 3722
Fax: (65) 6594 0609
http://www.oki.co.nz/
Oki contact details > 144
46472802EE Rev1
www.oki.com/printing/
4-11-22 Shibaura, Minato-ku,Tokyo
108-8551, Japan
90


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