665282

Oki ES2632 Manual

11
Zoom out
Zoom in
Previous page
1/194
Next page
User’s Guide
ES2032 / ES2632
Preface> 2
P
REFACE
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control.
The manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide
will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not
necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document
as accurate and helpful as possible, we make no warranty of any kind,
expressed or implied, as to the accuracy or completeness of the
information contained herein.
The most up-to-date drivers and manuals are available from the Oki
Europe website:
www.okiexecutiveseries.com
Copyright © 2006. All rights reserved.
Oki and Microline are registered trademarks of Oki Electric Industry
Company, Ltd.
Energy Star is a trademark of the United States Environmental
Protection Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of
Hewlett-Packard Company.
Microsoft, MS-DOS and Windows are registered trademarks of
Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of
Apple Computer.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.
As an Energy Star Program Participant, the
manufacturer has determined that this product meets
the Energy Star guidelines for energy efficiency.
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC) and 73/23/EEC
(LVD) as amended where applicable on the
approximation of the laws of the member states relating
to electromagnetic compatibility and low voltage.
Please note that Microsoft Windows XP was used to produce all
screenshots in this manual. These screenshots may vary if you are
using any other operating system, but the principle is the same.
Emergency First Aid> 3
E
MERGENCY
F
IRST
A
ID
Take care with toner powder:
If swallowed, induce vomiting and seek medical
attention. Never attempt to induce vomiting if person is
unconscious.
If inhaled, move the person to an open area for fresh air.
Seek medical attention.
If it gets into the eyes, flush with large amounts of water
for at least 15 minutes keeping eyelids open. Seek
medical attention.
Spillages should be treated with cold water and soap to
help reduce risk of staining skin or clothing.
I
MPORTER
TO
THE
EU
Oki Europe Limited (trading as OKI Printing Solutions)
Central House
Balfour Road
Hounslow
TW3 1HY
United Kingdom
For all sales, support and general enquiries contact your local
distributor.
E
NVIRONMENTAL
I
NFORMATION
Contents> 4
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . 3
Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . 3
Environmental Information . . . . . . . . . . . . . . . . . . 3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 7
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printer overview. . . . . . . . . . . . . . . . . . . . . . . . . 10
Changing the display language . . . . . . . . . . . . . . 12
Paper recommendations. . . . . . . . . . . . . . . . . . . . 13
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 14
Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 15
Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 15
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Cassette trays . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Printer settings in Windows . . . . . . . . . . . . . . . . . 21
PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 21
Printing preferences in Windows applications. . . . . 21
Secure printing . . . . . . . . . . . . . . . . . . . . . . . . . 24
Store to hard disk . . . . . . . . . . . . . . . . . . . . . . . 28
A Guide to printing . . . . . . . . . . . . . . . . . . . . . . . . 30
How to access the driver screens . . . . . . . . . . . . . 30
Changing the driver defaults . . . . . . . . . . . . . . . . 31
Changing the application’s driver settings . . . . . . . 31
PCL saved driver settings . . . . . . . . . . . . . . . . . . 31
Setting the driver device options . . . . . . . . . . . . . 33
Configuring hardware options from the
desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Configuring hardware options from chooser
(AppleTalk only). . . . . . . . . . . . . . . . . . . . . . . . 34
Blacks and Greys . . . . . . . . . . . . . . . . . . . . . . . . 36
Black printing (black generation) . . . . . . . . . . . . . 38
Fine lines enhancement . . . . . . . . . . . . . . . . . . . 42
Greyscale printing . . . . . . . . . . . . . . . . . . . . . . . 43
Contents> 5
Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . 47
What this guide describes . . . . . . . . . . . . . . . . . . 48
Printer colour management . . . . . . . . . . . . . . . . . 49
About RGB and CMYK colour . . . . . . . . . . . . . . . . 50
Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Office colour - RGB options . . . . . . . . . . . . . . . . . 52
Customising RGB office colour
with the colour correct utility (Windows) . . . . . . . 56
Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Types of ICC profile supported. . . . . . . . . . . . . . . 58
Graphic pro workflow – overview . . . . . . . . . . . . . 59
Matching the colour of a monitor, scanner or
camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Simulating another printer - RGB source data . . . . 69
CMYK ink simulations - CMYK source data . . . . . . . 77
Rendering intents. . . . . . . . . . . . . . . . . . . . . . . . 83
Pure black text / graphics . . . . . . . . . . . . . . . . . . 84
Colour match precision . . . . . . . . . . . . . . . . . . . . 84
Printer driver settings for ICC profile creation or
no colour matching . . . . . . . . . . . . . . . . . . . . . . 85
Finishing options . . . . . . . . . . . . . . . . . . . . . . . . 88
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Colour separation. . . . . . . . . . . . . . . . . . . . . . . . 96
Separating queued print jobs. . . . . . . . . . . . . . . . 98
Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Custom page size. . . . . . . . . . . . . . . . . . . . . . . .102
Duplex (double-sided) printing. . . . . . . . . . . . . . .107
Printing multiple pages on one sheet (N-up) . . . . .110
Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . .113
Scale to page. . . . . . . . . . . . . . . . . . . . . . . . . . .114
Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Menu functions . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Print jobs menu . . . . . . . . . . . . . . . . . . . . . . . . .119
Information menu . . . . . . . . . . . . . . . . . . . . . . .119
Shutdown menu. . . . . . . . . . . . . . . . . . . . . . . . .120
Print menu . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Media menu. . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Colour menu . . . . . . . . . . . . . . . . . . . . . . . . . . .127
System configuration menu . . . . . . . . . . . . . . . . .129
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . .131
PPR emulation . . . . . . . . . . . . . . . . . . . . . . . . . .133
FX emulation . . . . . . . . . . . . . . . . . . . . . . . . . . .135
USB menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Contents> 6
Network menu . . . . . . . . . . . . . . . . . . . . . . . . . .136
Maintenance menu . . . . . . . . . . . . . . . . . . . . . . .137
Usage menu . . . . . . . . . . . . . . . . . . . . . . . . . . .138
Job Log Menu . . . . . . . . . . . . . . . . . . . . . . . . . .139
Overlays and Macros (Windows only) . . . . . . . . 140
What are overlays and macros? . . . . . . . . . . . . . .140
Creating PostScript overlays . . . . . . . . . . . . . . . .141
Printing with PostScript overlays . . . . . . . . . . . . .145
Creating PCL Overlays . . . . . . . . . . . . . . . . . . . .146
Printing with PCL overlays . . . . . . . . . . . . . . . . . .150
Replacing consumable items . . . . . . . . . . . . . . . 151
Consumable order details . . . . . . . . . . . . . . . . . .152
Toner cartridge replacement . . . . . . . . . . . . . . . .152
Image drum replacement . . . . . . . . . . . . . . . . . .157
Replacing the belt unit . . . . . . . . . . . . . . . . . . . .161
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . .164
Cleaning the LED head . . . . . . . . . . . . . . . . . . . .166
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . 167
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . .167
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . .169
Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . .173
Additional paper tray . . . . . . . . . . . . . . . . . . . . .175
Adjusting Windows printer drivers . . . . . . . . . . . .176
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . 178
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
Oki contact details . . . . . . . . . . . . . . . . . . . . . . . 193
Notes, Cautions and Warnings> 7
N
OTES
, C
AUTIONS
AND
W
ARNINGS
NOTE:
A note appears in this manual like this. A note provides
additional information to supplement the main text which
may help you to use and understand the product.
CAUTION!
A caution appears in this manual like this. A caution
provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning appears in this manual like this. A warning
provides additional information which, if ignored, may
result in a risk of personal injury.
Introduction> 8
I
NTRODUCTION
Congratulations on buying this colour printer. Your new printer is
designed with advanced features to give you clear, vibrant colour
prints and crisp black and white pages at high speed on a range
of print media for the office.
Your printer includes these features:
> Multi-level technology produces subtler tones and
smoother gradations of colour to lend photographic
quality to your documents;
> Up to 20 (ES2032) or 26 (ES2632) pages per minute in
full colour for fast printing of high impact colour
presentations and other documents;
> Up to 32 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring colour;
> 600 x 600, 1200 x 600 dpi (dots per inch) and 600 x 600
x 2 bit print resolution for high quality image production
showing the finest detail;
> Single Pass colour Digital LED technology for high speed
processing of your printed pages;
> New Profile Assistant utility allows you to download ICC
profiles to the hard disc (Hard Disc Drive required);
> PostScript 3, PCL 5C, PCL 6 and Epson FX emulations for
industry standard operation and wide compatibility with
most computer software;
> 10Base-T and 100Base-TX network connection lets you
share this valuable resource among users on your office
network;
> Photo Enhance mode to improve printouts of photographic
images (Windows PCL driver only);
> “WebPrint Internet Explorer plugin” - another brand new
function for Windows that enables you to print web pages
properly;
> Template Manager 2006 utility for Windows enables the
design and print of Business cards, banners, labels with
ease.
Introduction> 9
Additionally, the following optional features are also available:
> External Wireless Print server available - eliminating the
need for network cabling;
> Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents
(standard on ES2632);
> Additional paper tray for loading a further 530 sheets to
minimise operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media;
> Additional memory allows printing of more complex
pages. For example, high resolution banner printing;
> Internal hard disk drive for storage of overlays, macros
and downloadable fonts, and automatic collation of
multiple copies of multipage documents;
> Storage Cabinet.
Introduction> 10
P
RINTER
OVERVIEW
F
RONT
VIEW
The LCD display language can be changed to show different
languages. (See “Changing the display language” on page 12.)
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds
up to 250 sheets at
80g/m².
2. Operator panel.
Menu driven operator
controls and LCD
display panel.
3. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 80g/m²
paper.
4. Multi purpose tray (80g/m²).
Used for feeding heavier paper
stocks, envelopes and other special
media. Also for manual feeding of
single sheets when required.
5. ON/OFF switch.
6. Front cover release lever.
7. Multi-purpose tray release lever
8. Top cover release button.
8
2
7
6
3
4
5
7
8
1
Introduction> 11
R
EAR
VIEW
This view shows the connection panel, the rear output stacker
and the location of the optional duplex (two-sided printing) unit.
* The Network Interface has a protective “plug” which must be
removed before connection can be made.
When the rear paper stacker is folded down paper exits the
printer through the rear of the printer and is stacked here face
up. This is mainly used for heavy print media. When used in
conjunction with the multi purpose feed tray, the paper path
through the printer is essentially straight. This avoids bending
the paper around curves in the paper path and enables feeding
of up to 203g/m² media.
5
2
6
1
3
4
1. ON/OFF switch.
2. AC power socket.
3. USB interface.
4. Network interface.*
5. Duplex unit (when fitted).
6. Rear, face up, 100 sheet
stacker.
Introduction> 12
C
HANGING
THE
DISPLAY
LANGUAGE
The default language used by your printer for display messages
and for report printing is English. If required, this can be changed
to:
German Danish
French Dutch
Italian Turkish
Spanish Portuguese
Swedish Polish
Russian Greek
Finnish Czech
Hungarian Norwegian
See the information enclosed with the printer on the procedure
for changing the language setting.
Paper recommendations> 13
P
APER
RECOMMENDATIONS
Your printer will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard
75~90g/m² paper designed for use in copiers and laser printers.
Suitable types are:
• Arjo Wiggins Conqueror Colour Solutions 90g/m²;
• Colour Copy by Neusiedler.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Transparencies should be of the type designed for use in
copiers and laser printers. We strongly recommend Oki Printing
Solutions transparencies (Order No. 01074101). In particular,
avoid office transparencies designed for use by hand with marker
pens. These will melt in the fuser and cause damage.
Labels should also be of the type recommended for use in
copiers and laser printers, in which the base carrier page is
entirely covered by labels. Other types of label stock may
damage the printer due to the labels peeling off during the
printing process. Suitable types are:
• Avery White Laser Label types 7162, 7664, 7666 (A4),
or 5161 (Letter);
Paper recommendations> 14
C
ASSETTE
TRAYS
If you have identical paper stock loaded in another tray (2nd tray
if you have one, or multi purpose tray) you can have the printer
automatically switch to the other tray when the current tray runs
out of paper. When printing from Windows applications, this
function is enabled in the driver settings. (See “Printer Settings in
Windows” later in this guide.) When printing from other systems,
this function is enabled in the Print Menu. (See “Menu Functions”
later in this guide.)
M
ULTI
PURPOSE
TRAY
The multi purpose tray can handle the same sizes as the cassette
trays but in weights up to 203g/m². For very heavy paper stock
use the face up (rear) paper stacker. This ensures that the paper
path through the printer is almost straight.
The multi purpose tray can feed paper widths as small as 100mm
and lengths up to 1200mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper
stock between 90g/m² and 128g/m² and the face up (rear) paper
stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
envelopes can be loaded at one time, subject to a maximum
stacking depth of 10mm.
Paper or transparencies should be loaded print side up and top
edge into the printer. Do not use the duplex (two-sided printing)
function.
SIZE DIMENSIONS WEIGHT (G/M²)
A6 (Tray 1
only)
105 x 148mm
Light 64-74g/m²
Medium 75-90g/m²
Heavy 91-120g/m²
Ultra heavy121-176g/m²
(Tray 2 only)
A5 148 x 210mm
B5 182 x 257mm
Executive 184.2 x 266.7mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal 13.5in. 216 x 343mm
Legal 14in. 216 x 356mm
Paper recommendations> 15
F
ACE
DOWN
STACKER
The face down stacker on the top of the printer can hold up to
250 sheets of 80g/m² standard paper, and can handle paper
stocks up to 176g/m². Pages printed in reading order (page 1
first) will be sorted in reading order (last page on top, facing
down).
F
ACE
UP
STACKER
The face up stacker at the rear of the printer should be opened
and the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 80g/m²
standard paper, and can handle stocks up to 203g/m².
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 176g/m².
D
UPLEX
UNIT
This option provides automatic two-sided printing on the same
range of paper sizes as tray 2 (i.e. all cassette sizes except A6),
using paper stocks from 75-105g/m².
NOTE:
The duplex unit comes as standard with ES2632 models.
Loading paper> 16
L
OADING
PAPER
C
ASSETTE
TRAYS
1. Remove the paper tray from the printer.
2.
Fan the paper to be loaded at the edges (1) and in the
middle (2) to ensure that all sheets are properly separated,
then tap the edges of the stack on a flat surface to make it
flush again (3).
123
Loading paper> 17
3. Load letter headed paper face down and top edge towards
the front of the printer, as shown.
4. Adjust the rear stopper (1) and paper guides (2) to the
size of paper being used.
To prevent paper jams:
• Do not leave space between the paper and the guides
and rear stopper.
• Do not overfill the paper tray. Capacity depends on the
type of paper stock.
• Do not load damaged paper.
• Do not load paper of different sizes or types at the
same time.
• Do not pull the paper tray out during printing (except
as described below for the 2nd tray).
• Close the paper tray gently.
5. If you have two trays and you are printing from the 1st
(upper) tray, you can pull out the 2nd (lower) tray during
printing to reload it. However, if printing from the 2nd
(lower) tray, do not pull out the 1st (upper) tray. This will
cause a paper jam.
21
Loading paper> 18
6. For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
printer). Stacking capacity is approximately 250 sheets,
depending on paper weight.
7. For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
8. Always use the face up (rear) stacker for heavy paper
(card stock etc.).
CAUTION!
Do not open or close the rear paper exit while printing as
it may result in a paper jam.
3
4
Loading paper> 19
M
ULTI
PURPOSE
TRAY
1. Open the multi purpose tray (1).
2. Fold out the paper supports (2).
3. Press gently down on the paper platform (3) to ensure it
is latched down.
4. Load the paper and adjust the paper guides (4) to the size
of paper being used.
•For single-sided printing on headed paper load the
paper into the multi purpose tray with pre-printed side
up and top edge into the printer.
2
4
4
5
1
3
Loading paper> 20
•For two-sided (duplex) printing on headed paper load
the paper with pre-printed side down and top edge
away from the printer. (Optional duplex unit must be
installed for this function.)
• Envelopes should be loaded face up with top edge to
the left and short edge into the printer. Do not select
duplex printing on envelopes.
• Do not exceed the paper capacity of about 50 sheets or
10 envelopes. Maximum stacking depth is 10mm.
5. Press the tray latch button (5) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
Set the correct paper size for the multi purpose tray in the Media
Menu (see “Menu Functions”).
Printer settings in Windows> 21
P
RINTER
SETTINGS
IN
W
INDOWS
Your printer’s operator panel menus provide access to many
options. The Windows printer driver also contains settings for
many of these items. Where items in the printer driver are the
same as those in the operator panel menus, and you print
documents from Windows, the settings in the Windows printer
driver will override those items in the operator panel menus.
The illustrations in this chapter show Windows XP. Windows 2000
versions may appear slightly different, but the principles are the
same.
PCL
OR
P
OST
S
CRIPT
Three printer drivers are supplied with your printer: one for PCL5c
emulation, one for PCL6 emulation, and the other for PostScript 3
emulation. If you print mainly from general “Office” applications
choose one of the PCL drivers. For faster printing of PDF
documents, choose PostScript. If you print mainly from
professional DTP and graphics applications, choose PostScript.
P
RINTING
PREFERENCES
IN
W
INDOWS
APPLICATIONS
When you choose to print your
document from a Windows
application program a print
dialogue box appears. This
dialogue usually specifies the
name of the printer on which you
will print your document. Next to
the printer name is a Properties
button.
When you click Properties a new
window opens which contains a short list of the printer settings
available in the driver, which you can choose for this document.
The window which opens when you click Properties depends on
which printer driver has been installed. The PostScript driver
offers different choices to the PCL driver.
Printer settings in Windows> 22
P
OST
S
CRIPT
EMULATION
1. Page orientation sets
portrait (tall) or
landscape (wide) page
orientation. The
“rotated” rotates the
paper through 90
degrees anti-clockwise.
2. When printing double
sided pages (duplex
unit required). You can
flip the paper either on
its long edge or short edge.
3. Pages can be printed in forward or reverse order. If using
the face down (top) paper stacker, forward order is
usually appropriate to ensure that pages are stacked in
numerical order. If using the face up (rear) paper stacker,
reverse order would normally stack your pages in
numerical order.
4. You can specify how many pages to print on a sheet.
Pages will be scaled to fit the number you choose. If you
choose booklet printing (requires duplex unit) two pages
will automatically be set, and pages will be printed with
the correct pages opposite one another so that folding the
stacked printout produces a booklet.
5. Advanced options are also available, such as how to
download TrueType fonts, and whether advanced options
such as booklet printing are available.
The printer driver contains extensive on-line help for these items
to help you make the most appropriate choices.
1
5
2
3
4
Printer settings in Windows> 23
PCL
EMULATION
When you click the Properties button from your application’s
Print dialogue, the driver window opens to allow you to specify
your printing preferences for this document.
1.
Paper size should be the
same as the page size of
your document (unless you
wish to scale the printout
to fit another size), and
should also be the same as
the size of paper you will
feed into the printer.
2.
You can choose the source
of the paper to feed, which
may be Tray 1 (the
standard paper tray), Tray 2 (if you have the optional 2nd
paper tray installed) or the multi purpose feeder. You can
also click on the appropriate part of the screen graphic to
select your preferred tray.
3. A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be any number up to 16) for printing scaled down pages
at more than one page per sheet. Booklet printing prints
two pages per sheet on each side of the paper so that
when folded they make up a booklet. Booklet printing
requires the duplex unit to be installed in your printer.
Poster printing will print large pages as tiles spread over
multiple sheets.
4. For two-sided printing, you can choose to flip the page by
the long edge or the short edge. Of course, this requires
that a duplex unit be installed in your printer.
5. If you have changed some printing preferences before and
saved them as a set, you can recall them to avoid having
to set them individually each time you need them.
6. A single on-screen button restores the default settings.
1
2
3
4
5
6
Printer settings in Windows> 24
S
ECURE
PRINTING
Secure printing allows you to print confidential documents on
printers that are shared with other users in a network
environment.
The document does not print until a PIN (Personal Identification
Number) is entered through the Printer Control Panel. You must
go to the printer and enter the PIN.
This feature requires the hard disk drive in your printer, this
device must be enabled in the printer driver. (See “Setting the
driver device options” on page 33)
The secure printing feature is not available for Mac OS X.
If there is not enough hard disk space for the spooled data, a
“Disk Full” message displays, and only one copy prints.
The secure printing feature may not be available from within
some PC applications.
If your application software has a collate print option, turn it off.
Otherwise secure printing will not work.
There are three parts in secure printing:
Sending the document to the printer (Windows page 24,
Mac page 26);
Printing the document (page 27);
Deleting the document when it is not required (page 28).
S
ENDING
THE
DOCUMENT
Windows
1. If using the PCL driver, in the [Setup] tab choose any
saved driver settings you wish to use. See “Recalling
saved driver settings” on page 32.
2. In the driver’s [Job Options] tab, click [Secure Print].
Printer settings in Windows> 25
3. The Job PIN (Personal Identification Number) window
opens.
4. If the PIN window does not open, click the [PIN] button.
5. In the Job PIN window, enter a [name] for this print job.
6. The name may be up to 16 alpha-numeric characters. If
you have more than one print job stored on the printer
when you come to print, you will need a distinctive name
to distinguish between each of your print jobs.
7. If you would like a prompt at the printer for the job name,
click the [Request…] checkbox below the name entry.
8. Enter a number from 0000 to 9999 in the [PIN] box.
9. Your PIN must be unique on this printer. Each user should
be allocated a PIN by the system administrator.
10. Click [OK] to accept your changes.
11. Click [OK] to close the Printer Properties window.
12. Print your document.
13. The print job will be sent to the printer, but will not print
at this time.
Printer settings in Windows> 26
Mac OS 9
If you use the Apple LaserWriter driver, the printing plug-in for
secure printing must first be enabled in the printer driver. This
step is not necessary for the Adobe PostScript driver.
To enable the LaserWriter plug-in:
1. On the desktop, click the printer icon for the printer for
which you want to enable the plug-in.
2. Choose [File] Æ [Print Desktop].
3. Select [Plug-In Preferences] (1).
4. Select [Print Time Filters] (2) and [Job Type] (3).
5. Click [Save Settings] (4).
6. Click [Cancel] (5) and return to the desktop.
To send the document to the printer:
1. In your application program, choose [File] Æ [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Job Type] (2).
4. Select [Secure Printing] (3).
5. In the [Job Name] field (4), enter a job name to identify
the job on the printer’s control panel.
6. Enter a number from 0000 to 9999 in the [PIN] box and
click [Print].
7. Your PIN must be unique on this printer. Each user should
be allocated a PIN by the system administrator.
1
2
4 5
3
Printer settings in Windows> 27
P
RINTING
THE
DOCUMENT
Your secure print job is printed using the Printer Control Panel on
the front of the printer.
1. When the printer is idle (“ONLINE” indicated in the
display), use the +/- buttons to select the PRINT JOB
menu, then press [ENTER].
2. Select “ENCRYPTED/STORED JOB”.
3. Use the +/- buttons to enter the first digit of your PIN,
then press [ENTER].
4. Repeat step 3 to enter the remaining three digits.
5. If you have more than one stored document, a list
appears in the display.
6. Use the +/- buttons to select the name of the print job
you wish to print, and press [ENTER] to select it.
7. If necessary, use the +/- buttons to highlight the PRINT
option.
8. Press [ENTER] to confirm you wish to print the document.
9. Use the +/- buttons to select the number of collated
copies you require.
10. Press [ENTER] to print your document.
When all required copies have been printed your document
is automatically deleted from the printer’s hard disk.
It is also possible to print and delete secure documents remotely
from your PC using the Storage Device Manager utility.
READY
ATTENTION
ON LINE
CANCEL
BACK
MENU
ENTER
Printer settings in Windows> 28
D
ELETING
A
SECURE
PRINT
DOCUMENT
If you change your mind about printing a secure document, you
can delete it from the printer’s hard disk without printing it first.
1. Follow steps 1 to 4 in the above procedure for printing the
document.
2. Use the +/- buttons to highlight the DELETE option and
press [ENTER].
3. If necessary, use the +/- buttons to highlight the YES
choice, and press [ENTER] to confirm the deletion.
Your document is deleted from the printer’s hard disk
without printing.
S
TORE
TO
HARD
DISK
This feature allows print jobs to be created on the PC and stored
on the printer’s hard disk for printing on demand. This is good for
forms, generic memos, letterhead, stationery, etc.
If you use this feature for standard forms, for example, you can
walk up to the printer at any time and print off your forms without
having to re-send them from the PC.
This feature works in exactly the same way as the secure printing
feature described earlier in this Chapter, and is available only in
the Windows PostScript and PCL drivers. The difference with job
spooling is that the document is not automatically deleted from
the printer’s hard disk after printing. It remains there for future
use until you delete it from the Printer Control Panel or from your
PC with the Storage Device Manager utility.
Like the secure printing feature, there are three parts in job
spooling:
1. Sending the document
2. Printing the document
3. Deleting a stored document
NOTE:
If this choice does not appear in the driver screens, or if it is
greyed out, check to ensure that the hard disk is enabled in
the printer driver. (See“Setting the driver device options” on
page 33)
Printer settings in Windows> 29
S
ENDING
THE
DOCUMENT
Follow the same procedures as described in the section “Sending
the document” on page 24 for sending a secure document,
except that on the [Job Options] tab in step 2, click [Store to
HDD].
P
RINTING
THE
DOCUMENT
Follow the same procedures as described in the section “Printing
the document” on page 27 for printing a secure document. In this
case the document will not be deleted from the hard disk after it
has been printed.
D
ELETING
A
STORED
DOCUMENT
Follow the procedure as described in “Deleting a secure print
document” on page 28 for deleting a secure print document.
Like secure print documents, any other documents stored on the
printer’s hard disk can also be deleted remotely from the PC using
the Storage Device Manager utility.
A Guide to printing> 30
A G
UIDE
TO
PRINTING
This Chapter provides a convenient on-screen reference to the
many features of the driver software supplied with your printer.
H
OW
TO
ACCESS
THE
DRIVER
SCREENS
Most of the features described are accessed via the printer driver
screens. How you access them depends on your computer and its
operating system.
W
INDOWS
DRIVERS
The driver windows are tabbed dialogue boxes, offering a wide
range choices about how you want to print your documents.
There are two ways to access the driver features from within
Windows:
1. Directly from the Windows “Printers” folder (“Printers and
Faxes” folder in Windows XP).
If you choose this method any changes you make will
become the driver defaults. This means they will remain
active for all your applications unless you specifically
change them from within the application’s Print dialogue.
2. From your application’s Print dialogue.
If you choose this method any changes you make will
usually only last for as long as the particular application is
running, or until you change them again. In most cases,
once you quit the application the driver defaults will return.
NOTE:
Settings made from the printer’s own control panel are the
printer defaults. They determine how your printer will
behave unless you specify otherwise from your computer.
The driver defaults override the printer defaults.
Application Print settings override both the printer
defaults and the driver defaults.
A Guide to printing> 31
C
HANGING
THE
DRIVER
DEFAULTS
W
INDOWS
XP/2000/S
ERVER
2003
1. Click [Start] → [Printers and Faxes] to open the Printers
and Faxes window.
2. In the Printers and Faxes window, right-click on the
appropriate printer driver icon, and choose [Printing
Preferences] from the context menu.
W
INDOWS
98/M
E
/NT
1. Click [Start] → [Settings] → [Printers] to open the
Printers window.
2. In the Printers window, right-click on the appropriate
printer driver icon, and choose [Properties] from the
context menu.
C
HANGING
THE
APPLICATION
’
S
DRIVER
SETTINGS
W
INDOWS
1. In your application, open the file you want to print.
2. On the [File] menu, choose [Print…].
3. In the application’s Print dialogue, make sure the printer
shown is the appropriate one, and click [Properties].
M
ACINTOSH
The Mac user interface is very different to that in Windows. In
particular, OS X differs considerably from previous versions. Full
instructions are therefore included with each procedure.
PCL
SAVED
DRIVER
SETTINGS
This feature, unique to the Windows PCL drivers, allows you to
save the printer driver settings and reuse them later. This could
be useful if you frequently print many different types of
document that require different printer driver settings.
Recalling saved settings in the PCL drivers is a simple task that
must be done first, before any job-specific changes are made.
A Guide to printing> 32
Rather than repeat the procedure throughout this manual, it is
described here.
S
AVING
A
SET
OF
DRIVER
SETTINGS
1. Make any changes to the driver settings you want, as
described in the relevant section of this manual.
2. In the driver’s [Setup] tab, click [Save…].
3. Enter a meaningful name for the settings you are saving,
and click [OK].
R
ECALLING
SAVED
DRIVER
SETTINGS
1. In the driver’s [Setup] tab, choose any previously saved
[driver settings] you need.
2. Proceed to make any other adjustments for this job, as
described in the relevant section in this manual.
A Guide to printing> 33
S
ETTING
THE
DRIVER
DEVICE
OPTIONS
This section explains how to ensure that your printer driver can
utilize all of the hardware features installed in your printer.
Accessories such as hard disk, duplex unit (two sided printing),
additional paper trays, etc., will only be usable if the printer
driver on your computer knows they are there.
In some cases the hardware configuration of your printer is
automatically detected when the driver is installed. However, it is
advisable to at least check whether all of the available hardware
features are listed in the driver.
This procedure is essential if you subsequently add extra
hardware features to your printer after the drivers have been
installed and set up.
W
INDOWS
1. Access the driver’s [Properties] window. (See “Changing
the driver defaults” on page 31.)
2. Select the [Device Options] tab.
3. In the Windows XP PostScript driver the tab may be called
“Device Settings”.
4. Set the options for any devices you have installed,
including the correct number of paper trays, high capacity
feeder, duplex unit, etc.
5. Click [OK] to close the window and save your changes.
M
AC
OS9
There are 2 methods to configure printer hardware options,
depending on whether or not you use Desktop Printing:
> Use the desktop printer icon if you use desktop printing;
or…
> Use the Chooser if you do not use desktop printing and
print via AppleTalk.
A Guide to printing> 34
C
ONFIGURING
HARDWARE
OPTIONS
FROM
THE
DESKTOP
Use this method if you have a printer icon on your desktop.
1. Select the printer icon on the Desktop for your printer.
2. From the [Printing] menu, choose [Change Setup…].
3. In the [Change] menu, select the hardware item(s) that
you have installed, and change the [To] values as
appropriate.
4. Click [OK] to save your settings.
C
ONFIGURING
HARDWARE
OPTIONS
FROM
CHOOSER
(A
PPLE
T
ALK
ONLY
)
Use this method if you do not use Desktop Printing.
1. In the Apple menu, select [Chooser].
2. Select the printer driver that you use (LaserWriter or
AdobePS) in the left-hand side of the Chooser window.
3. If you are on a network with multiple AppleTalk zones,
select the appropriate zone for the printer in the bottom
left side of the Chooser.
4. If your network does not have multiple AppleTalk zones,
this option will not be visible.
5. Select the name of your printer in the right-hand side of
the Chooser.
6. Click [Setup…].
7. Click [Configure].
8. Make changes to the installed hardware options as
appropriate for your printer.
9. Click [OK], and close the Chooser window to save your
settings.
NOTE:
If your printer is connected via USB or AppleTalk, click the
[Auto Setup] button. This queries the printer, and sets the
options automatically.
A Guide to printing> 35
M
AC
OS X
IN
C
LASSIC
M
ODE
Printers connected via AppleTalk:
1. Launch a Classic application (such as SimpleText).
2. Click the Apple menu and point to [Chooser].
3. Select your printer driver on the left-hand pane of
Chooser (for example “LaserWriter 8”).
4. Select your printer model in the right-hand pane of
Chooser.
5. Click [Setup…].
6. Click [Auto Setup].
7. The printer is queried and additional hardware options
are automatically detected.
Printers connected via USB:
It is not possible to change printer hardware options for printers
connected via USB in Classic Mode. If you change the hardware
configuration of your printer, you must delete the existing printer
and set it up again. When the printer is set up, hardware device
options are automatically detected.
Printers connected via LPR (TCP/IP):
It is not possible to change printer hardware options for printers
connected via LPR (TCP/IP) in Classic Mode. It is recommended
you connect to your printer via AppleTalk instead.
M
AC
OS X
1. Open the Printer Setup Utility (OS X 10.3) or Printer
Center (OS X earlier versions), and ensure that your
printer model is selected.
2. Choose [Printers] → [Show Info] → [Installable Options].
3. Select all hardware options appropriate to your printer,
and click [Apply Changes].
A Guide to printing> 36
B
LACKS
AND
G
REYS
B
LACK
OVERPRINT
Black overprint eliminates the white edge between the printed
fonts and the coloured background.
Black overprint can only be used when printing 100 percent black
text over a background colour.
Black Overprint may not be available with some software
applications.
Windows
1. On the [Job Options] tab, click [Advanced].
2. Check [Black Overprint].
NOTES:
1. The Black Overprint feature is not included in the
Windows PCL 6 driver.
2. When the background colour is very dark, the toner may
not fuse correctly. Change the background to a lighter
colour.
A Guide to printing> 37
Mac OS 9
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. Select the [Black Overprint] checkbox (3).
Mac OS X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour
Options].
5. Select the [Black Overprint] checkbox (4).
1
2
3
1
2
3
4
A Guide to printing> 38
B
LACK
PRINTING
(
BLACK
GENERATION
)
To use Black Generation, Office Colour or Graphic Pro must be the
selected Print Mode.
Your printer prints the colour black in one of two ways:
Composite Black or True Black.
C
OMPOSITE
BLACK
The cyan, magenta, yellow, and black toners are combined to
create composite black.
This will sometimes give a glossier finish, due to the increased
amount of toner. It can also sometimes appear as a slightly
brownish black.
Use composite black when printing photographs.
T
RUE
(
PURE
)
BLACK
Only black toner is used to print true black.
Use True Black when printing a combination of text and graphics.
If you use True Black to print photographs, dark sections of the
photos may appear black.
Windows (Office Colour)
1. On the driver’s [Colour] tab, select [Office Colour] (1) and
click the [Options] button.
1
2
A Guide to printing> 39
2. On [Black Finish] (2), make your selection: [Auto] (allow
printer to choose the best method depending on page
content), [True Black] or [Composite Black].
Windows (Graphic Pro)
1. On the driver’s [Colour] tab, select [Graphic Pro] (1) and
click the [Options] button.
2. From the [Black Finish] menu (2), choose your preferred
setting.
Mac OS 9 (Office Colour)
1. From the [File] menu, select [Print].
2. From the [Printer] menu (1) select your printer.
3. In the next menu (2), select [Colour – Office Colour].
4. For [Black Finish] menu (3), choose your preferred setting.
1
2
1
2
3
A Guide to printing> 40
Mac OS 9 (Graphic Pro)
1. From the [File] menu, select [Print].
2. From the [Printer] menu (1) select your printer.
3. In the next menu (2), select [Colour – Graphic Pro 2].
4. For [Black Finish] menu (3), choose your preferred
setting.
Mac OS X (Office Colour)
1. From the [File] menu, select [Print].
2. From the [Printer] menu (1), select your printer.
3. In the next menu (2), select [Printer Features].
4. From the [Feature Sets] menu (3), select [Colour – Office
Colour].
5. For [Black Finish] menu (4), choose your preferred
setting.
1
2
3
1
2
4
3
A Guide to printing> 41
Mac OS X (Graphic Pro)
1. From the [File] menu, select [Print].
2. From the [Printer] menu (1), select your printer.
3. In the next menu (2), select [Printer Features].
4. From the [Feature Sets] menu (3), select [Colour –
Graphic Pro 3].
5. For [Black Finish] menu (4), choose your preferred
setting.
1
2
3
4
A Guide to printing> 42
F
INE
LINES
ENHANCEMENT
This feature can be used to emphasize the pen width of very fine
lines (minimum line width).
With some software applications, if this feature is turned ON, the
spaces in bar codes may become too narrow. If this happens,
turn [Adjust Ultra Fine Lines] OFF.
1. In the driver’s [Job Options] tab, click [Advanced].
2. Click the checkbox to turn on [Adjust Ultra Fine Lines].
If the option is turned on, a check mark appears in the box.
A Guide to printing> 43
G
REYSCALE
PRINTING
If you select Greyscale, the printer converts all colours into
shades of grey, and prints using only black toner.
Use Greyscale to speed up printing of proof copies or when you
do not need to print a colour document in colour.
W
INDOWS
1. If using the PCL driver, in the driver’s [Setup] tab, choose
any previously saved [driver settings] you need. See
“Recalling saved driver settings” on page 32
2. On the driver’s [Colour] tab, click [Greyscale], then click
[Options].
Some applications will attempt to set the halftone screen
information for the printer. If the option to [use printer
halftones] is left at ON, the printer will set its own halftone
screen value, giving a smoother result. It is recommended
to leave this option on.
[Optimised greyscale halftones] may take slightly longer to
print but will give best quality.
A Guide to printing> 44
3. If using the PS driver, on the [Colour] tab, click
[Greyscale], and then click [Advanced] if you want to
adjust brightness and contrast.
M
AC
OS 9
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer.
3. From the next menu (2), select [Colour Options].
4. From the [Colour Mode] menu (3), select [Greyscale].
5. Select [Always Use Printer Halftone] checkbox (4).
1
2
4
3
A Guide to printing> 45
This ensures best quality when using greyscale.
6. From the menu below [Printer] (5), select [Job Options].
7. Select the [Use optimised greyscale halftones] checkbox
(6).
This may slow down printing slightly, but will produce
superior results.
M
AC
OS X
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer.
3. From the next menu (2), select [Printer Features].
4. From the [Feature Sets] menu (3), select [Colour
Options].
5
6
1
2
3
4
5
6
A Guide to printing> 46
5. From the [Colour Mode] menu (4), select [Greyscale].
6. Select [Always Use Printer Halftone] checkbox (5).
This ensures best quality when using greyscale.
7. Select the [Use optimized greyscale halftones] checkbox
(6).
This may slow down printing slightly, but will produce
superior results.
Colour matching> 47
C
OLOUR
MATCHING
B
ASICS
There are three methods by which your document’s colour can be
managed and adjusted:
1. Application Colour Management (1).
Some graphics and desktop publishing programs such as
Adobe Photoshop, Adobe Illustrator, and Quark Xpress
have their own built-in colour management systems. See
“Printer driver settings for ICC profile creation or no colour
matching” on page 85.
Most applications do not have these colour management
features and rely instead on the printer or operating
system.
2. Operating System Colour Management (2).
Windows 98, Me, 2000 and XP have Windows ICM Colour
Management.
Mac OS and Mac OS X have Apple ColorSync.
Windows /
Macintosh
2
1
3
Colour matching> 48
3. Printer Colour Management (3).
When you print your document and modify settings in the
printer driver, the printer performs colour adjustments.
W
HAT
THIS
GUIDE
DESCRIBES
This Chapter only discusses the printer colour management
system.
If you wish to learn more about your application program or
operating system colour management, please see the
documentation that was supplied with your application software
or computer.
NOTE:
Only use one colour management system if you want the best
results from your printer.
If you wish to use your printer’s colour management system,
ensure that your application or operating system colour
management is switched off.
Applying colour management in multiple places will give
unpredictable results.
Windows /
Macintosh
2
1
3
Colour matching> 49
P
RINTER
COLOUR
MANAGEMENT
I
NTRODUCTION
Your printer has two separate colour management systems –
Office Colour and Graphic Pro.
> Office Colour (3a) –“Office colour” on page 51
> This is a simpler colour management system designed for
ease of use. Office Colour is recommended for users who
are not experts in colour but want good results when
printing from programs such as Microsoft Office.
> Graphic Pro (3b) – “Graphic pro” on page 56
This is a powerful colour management system based on
ICC colour profiles.
Profiles can be down loaded to the printer hard disk
(option) using a special utility, and then colour matching
can be applied to all incoming print jobs.
The Graphic Pro colour management system is
recommended for users who are already familiar with ICC
profile-based colour matching and require more control
over colour.
Windows /
Macintosh
2
1
3
3a
3b
Colour matching> 50
A
BOUT
RGB
AND
CMYK
COLOUR
Some application programs give you the choice to create and edit
documents using either RGB colour or CMYK colour. Typically,
only professional graphics and desktop publishing software
support CMYK colour. Most application programs only support
RGB colour, for example Microsoft Office programs or web
browsers.
If your application program does not give you the choice of RGB
or CMYK colour, you should assume that it only supports RGB.
The RGB colour model is based on the three primary colours of
light; Red, Green and Blue. This model is used by scanners,
digital cameras and computer monitors.
The CMYK colour model is based on Cyan, Magenta, Yellow and
Black printer inks or toners.
A
BOUT
THE
PRINTER
DRIVERS
Depending on your operating system, you may have the choice
of different drivers to use with your printer. You may wish to
select a printer driver based on whether it supports CMYK data.
SUPPORT FOR
RGB
DATA
SUPPORT FOR
CMYK
DATA
PCL 5c driver (Windows) ✔ ✘
PCL 6 driver (Windows) ✔ ✘
PostScript driver (Windows) ✔✔
PostScript driver (Mac) ✔ ✔
Colour matching> 51
O
FFICE
COLOUR
This section describes the features in the printer driver for “Office
Colour” printer colour management.
There are two different sets of options in Office Colour:
Although the Office Colour options contain controls for CMYK
data, it is strongly recommended that you use the Graphic Pro
options instead. If you are printing CMYK data, the Graphic Pro
options provide more power and flexibility.
RGB OPTIONS
CMYK OPTIONS
(POSTSCRIPT ONLY)
Monitor (6500K) – Auto SWOP
Monitor (6500K) – Perceptual Euroscale
Monitor (6500K) – Vivid Japan Color
Monitor (9300K)
Digital Camera
sRGB
NOTE:
The options for CMYK data are not present in the Windows
PCL 5c or PCL 6 printer drivers. These printer drivers only
support RGB colour data.
Colour matching> 52
O
FFICE
COLOUR
- RGB
OPTIONS
Office Colour provides a collection of several different colour
matching presets for RGB data.
These presets each change the colour of your print in a slightly
different way.
These RGB colour matching options are available in all printer
drivers.
PRESET EXPLANATION
Monitor (6500K) –
Auto
The best colour match preset will be selected based on
the type of document.
6500K - Perceptual will be selected if printing
photographs. 6500K - Vivid will be selected if printing
graphics and text.
Monitor (6500K) –
Perceptual
Optimized for printing photographs. Colours are
printed with emphasis on saturation.
Monitor (6500K) –
Vivid
Optimized for printing photographs and for office
graphics. The printer uses even more saturation than
the Monitor (6500k) Perceptual setting.
Monitor (9300K) Colours are printed with emphasis on Lightness.
Use this setting if you are having problems achieving
the correct colour when printing from Microsoft Office
applications.
Digital Camera Optimized for printing photos taken with a digital
camera. Your results will vary depending on the
subject and the conditions under which the
photograph was taken.
sRGB The printer will try to reproduce the sRGB colour
space. This may be useful if colour matching from an
sRGB input device such as a scanner or digital camera.
Colour matching> 53
W
INDOWS
This information applies to the Windows PCL 5c, PCL 6 and
PostScript drivers.
1. On the printer driver [Colour] tab, select [Office Colour]
(1) and click the [Options] button.
2. Select a preset from [Colour matching options] (2).
1
2
Colour matching> 54
M
AC
OS 9
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. From the [Colour Mode] menu (3), select [Office Colour].
5. Select [Colour - Office Colour] (4).
6. Select the Office Colour Preset (5) you wish to use.
1
2
3
4
5
Colour matching> 55
M
AC
OS X
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour
Options].
5. From the [Colour Mode] menu (4), select [Office Colour].
NOTE:
When printing from some applications on Mac OS X, these
RGB colour match options may not affect the colour of your
print. If you discover that the colour of your print has not
changed after applying one of the Office Colour Match
presets, then the application is incompatible with this type of
printer colour matching.
As an alternative, Mac OS X 10.3.x users may be able to
adjust the colour of their document using ColorSync Quartz
filters.
1
2
3
4
Colour matching> 56
6. From the [Feature Sets] menu (5), select [Colour – Office
Colour].
7. Select the [Office Colour] Preset (6) you wish to use.
C
USTOMISING
RGB
OFFICE
COLOUR
WITH
THE
COLOUR
CORRECT
UTILITY
(W
INDOWS
)
If the Office Colour presets are not sufficient for your needs, the
Colour Correct utility provides a means of further adjustment.
The Colour Correct utility provides two methods for adjusting the
Office Colour settings:
1. You can adjust the overall appearance of the print by
modifying Hue, Saturation and Gamma.
2. You can adjust the specific palette colours used in
Microsoft Office applications. These adjustments only
affect one specific palette colour at a time.
G
RAPHIC
PRO
This section describes the colour matching options available for
Graphic Pro.
The Graphic Pro colour matching system is based around ICC
profiles. These profiles are down loaded to the printer using the
Profile Assistant utility and then selected in the printer driver.
5
6
Colour matching> 57
When a job is sent to the printer, the ICC profiles are applied to
the print job on the printer.
W
HAT
CAN
YOU
DO
WITH
GRAPHIC
PRO
COLOUR
MATCHING
?
The Graphic Pro colour matching system is both powerful and
flexible. Here are some examples of how the Graphic Pro colour
matching system can be used:
M
ATCHING
PRINTER
COLOUR
TO
AN
RGB
INPUT
DEVICE
By using the ICC profiles of a scanner, digital camera or monitor,
the printer's colour can be matched to the input device.
P
RINTER
SIMULATION
Your printer can be used to simulate the colour output of another
printer, even when printing RGB documents. For best results, use
CMYK documents when simulating the colour output of other
printers.
CMYK
INK
SIMULATION
Your printer can be used to simulate the colour output of a
commercial printing press (SWOP, Euroscale or Japan Color
inks).
M
ORE
ACCURATE
PRINTER
COLOUR
If you have created your own profiles with third-party ICC profile
creation software, these can be download to the printer and used
when printing.
NOTE:
Some features of Graphic Pro colour matching can only be
used if your printer is fitted with a hard disk. The printer hard
disk is required if you wish to download and use your own ICC
profiles to the printer.
The printer’s internal hard disk is an optional accessory.
If your printer does not have a hard disk fitted, you will only
be able to select the factory default profiles that are built-in
to the printer.
Colour matching> 58
T
YPES
OF
ICC
PROFILE
SUPPORTED
There are four classes of ICC profile supported by the Graphic Pro
colour matching system:
PROFILE TYPE DESCRIPTION
RGB Source
(RGB Input)
These profiles describe the device that was used to capture
RGB data (e.g. scanner or digital camera).
The RGB Input Profile may also be your monitor profile if
you are trying to match to your screen.
CMYK
Simulation
(CMYK input)
These profiles describe the CMYK device whose colours you
are trying to simulate. Typically this would be another
manufacturer's printer or an offset printing press.
Profiles are already built-in to the printer for commercial
printing press inks such as SWOP or Euroscale.
Printer
(CMYK Output)
This profile describes the colour characteristics of your own
printer.
The printer already has factory default profiles built-in, but
you can replace these profiles with your own if required.
Link Profile This is a special type of ICC profile that converts directly
from CMYK to CMYK.
For example, a link profile could convert directly from the
CMYK space of another printer to the CMYK space of your
printer.
Colour matching> 59
G
RAPHIC
PRO
WORKFLOW
–
OVERVIEW
There are three steps to using the Graphic Pro colour matching
system:
1. Gather or create ICC profiles (see below)
2. Download ICC profiles to the printer hard disk (page 59)
3. Select the ICC profiles in the printer driver when printing
(page 61)
S
TEP
1 - G
ATHER
OR
CREATE
THE
ICC
PROFILES
Where can I get the profiles I need?
S
TEP
2 - D
OWN
LOADING
ICC
PROFILES
TO
THE
PRINTER
HARD
DISK
You can download profiles to the printer hard disk using the
Profile Assistant utility.
NOTE:
A hard disk is required (option) if you wish to use this
function.
PROFILE TYPE WHERE TO GET PROFILES
RGB Source
(RGB Input)
Obtain your RGB source profiles from your scanner,
camera or monitor manufacturer.
CMYK
Simulation
(CMYK input)
Obtain the simulation profile from the manufacturer of the
printer you wish to simulate.
Printer
(CMYK Output)
The factory default profiles for your printer are built-in. If
you need greater accuracy, you should create your own
printer profile using third-party ICC profile creation
software.
Link Profile You can create Link profiles using third-party ICC profile
creation software.
Note that not all ICC profile creation software can create
Link profiles.
Colour matching> 60
Using Profile Assistant
1. Launch Profile Assistant
2. Select a printer
If this is the first time you have used Profile Assistant, you
should allow the utility to search for compatible printers.
Select the connection types that you wish to search – USB
or Network (TCP/IP), and click [Start].
If you know the Printer’s IP address, you can enter it
manually.
3. The main screen of Profile Assistant displays the profiles
resident on the selected printer’s hard disk. To download a
new profile to the printer:
(a) Click [Add].
(b) Select an ICC profile from your computer's hard
disk.
(c) Once you have selected a profile, you can add it to
the printer as one of the 4 profile types - RGB
Source, CMYK Simulation, Printer or Linked.
(d) The options available will depend on which ICC
profile you have selected. For example, if you have
selected a CMYK profile, you may only be able to add
this to the printer as a CMYK Simulation or Printer
output profile.
Colour matching> 61
(e) Select a number from 1 to 12. This number is used
to identify the profile in the printer driver.
(f) Click [OK] to download the ICC profile to the printer.
S
TEP
3 - S
ELECT
ICC
PROFILES
IN
THE
PRINTER
DRIVER
What you select in the printer driver depends on the colour
matching task that you wish to perform.
Examples of selecting ICC profiles for different colour matching
tasks are shown in the next sections of this guide.
1
2
Colour matching> 62
M
ATCHING
THE
COLOUR
OF
A
MONITOR
,
SCANNER
OR
CAMERA
The Graphic Pro colour matching system can be used to match
the printer colour to an RGB input device such as a monitor,
scanner or digital camera.
To match an RGB input device, first download the RGB source
profile and printer profile (optional) to the printer hard disk using
Profile Assistant. See “Using Profile Assistant” on page 60.
Once the profile(s) have been down loaded, make the
appropriate selections in the printer driver. These are described
in the next section (Windows page 63, Mac OS 9 page 64,
Mac OS X page 66).
1. RGB data 2. Printed document
3. RGB source profile 4 . S c a n n e r, m o n i t o r, c a m e r a , e t c .
5. Printer output profile 6. Leave on Auto or select your custom profile.
1 2
5 6
3
4
Colour matching> 63
W
INDOWS
This information applies to the Windows PCL 5c, PCL 6 and
PostScript drivers.
To match the colour of an input RGB device such as a monitor,
scanner or digital camera, make the following selections in the
printer driver:
1. On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
2. Select [ICC Profile Colour Matching] (2).
3. Select the ICC profile that corresponds to the device you
are trying to match such as your monitor, scanner or
digital camera (3).
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
4
3
2
1
Colour matching> 64
4. Select a Printer Output Profile (4).
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
M
AC
OS 9
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. From the [Colour Mode] menu (3), select [Graphic Pro].
5. Select [Colour – Graphic Pro 1] (4).
NOTE:
If you have selected your own printer output profile (4), you
will also be able to adjust the rendering intent. See
“Rendering intents” on page 83.
1
2
3
4
5
6
Colour matching> 65
6. From the [Colour Matching Task] menu (5), select [ICC
Profile Colour Matching].
7. From the RGB Profile source, select the ICC profile that
corresponds to the device you are trying to match such as
your monitor, scanner or digital camera (6).
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
8. Select [Colour – Graphic Pro 2] (7).
9. From the [Printer Output Profile] menu (8), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent
(see“Rendering intents” on page 83).
7
8
Colour matching> 66
M
AC
OS X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour
Options].
5. From the [Colour Mode] menu (4), select [Graphic Pro].
6. From the [Feature Sets] menu (5), select [Colour -
Graphic Pro 1].
1
2
4
3
5
6
Colour matching> 67
7. From the [Colour Matching Task] menu (6), select [ICC
Profile Colour Matching].
8. From the [Feature Sets] menu (7), select [Colour -
Graphic Pro 2].
9. From the [RGB Profile source] (8), select the ICC profile
that corresponds to the device you are trying to match
such as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
7
8
Colour matching> 68
10. From the [Feature Sets] menu, select [Colour - Graphic
Pro 3] (9).
11. From the [Printer Output Profile] menu, select your printer
profile (10).
12. If Auto is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent
(see“Rendering intents” on page 83).
9
10
Colour matching> 69
S
IMULATING
ANOTHER
PRINTER
- RGB
SOURCE
DATA
The Graphic Pro colour matching system can be used to simulate
the colour output of another printer.
To simulate the output of another printer, you need to download
at least 2 profiles to your printer using Profile Assistant:
> RGB Source Profile
> Simulation Target Profile
> Printer Output Profile (optional)
Once the profile(s) have been down loaded, make the
appropriate selections in the printer driver. These are described
in the next section (Windows page 70, Mac OS 9 page 72,
Mac OS X page 66).
1. RGB data 2. Printed document
3. RGB source profile 4 . S c a n n e r, m o n i t o r, c a m e r a , e t c .
5. Printer output profile 6. Leave on Auto or select your custom profile.
1 2
5 6
3
4
NOTE:
Be aware that if the device you are trying to simulate has
different colour capabilities from your own printer, exact
colour simulation will not be possible. For example, it may be
difficult to reproduce the exact colours of an ink jet printer on
a toner-based printer.
Additionally, differences in the range of printable colours
between different devices can make simulation using RGB
source data inaccurate. To achieve best results when
simulating the colour output of other printers, you are
strongly advised to use CMYK data as a source. See “CMYK ink
simulations - CMYK source data” on page 77.
Colour matching> 70
W
INDOWS
If you are using a source RGB document, simulate the output of
another printer by making the following selections in the printer
driver:
1. On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
2. Select [Printer Simulation] (2).
3. Select the ICC profile that corresponds to the device used
to capture or display your source document - this could be
a monitor, scanner or digital camera (3).
4. Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 60.
5. Select a Simulation Target Profile (4).
1
2
3
4
5
Colour matching> 71
6. This profile corresponds to the printer you want to
simulate.
7. If you wish to produce black and grey colours that are
printed using only black toner, enable the [Preserve Black]
option. Although this produces a better quality print, the
black and grey colours will not be simulated accurately.
8. Select your printer output profile (5).
9. If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent. See
“Rendering intents” on page 83.
Colour matching> 72
M
AC
OS 9 / C
LASSIC
If you are using a source RGB document, simulate the output of
another printer by making the following selections in the printer
driver:
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. Choose [Colour Mode] → [Graphic Pro] (3).
5. Choose [Colour] → [Graphic Pro 1] (4).
6. Choose [Colour Matching Task] → [Printer Simulation] (5).
7. From the [RGB Profile source] (6), select the ICC profile
that corresponds to the device you are trying to match
such as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
1
2
3
4
5
6
7
Colour matching> 73
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
8. From the [Simulation Target Profile] menu (7), select the
profile of the device you wish to simulate.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
If you wish to produce black and grey colours that are
printed using only black toner, enable the [Preserve Black]
option. Although this produces a better quality print, the
black and grey colours will not be simulated accurately.
9. Choose [Colour] → [Graphic Pro 2] (8).
10. From the [Printer Output Profile] menu (9), select your
printer profile.
11. If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 83).
8
9
Colour matching> 74
M
AC
OS X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), [Colour Options].
5. From the [Colour Mode] menu (4), select [Graphic Pro].
6. From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
7. From the [Colour Matching Task] menu (6), select [Printer
Simulation].
If you wish to produce black and grey colours that are
printed using only black toner, enable the [Preserve Black]
option. Although this produces a better quality print, the
black and grey colours will not be simulated accurately.
1
2
3
4
5
6
Colour matching> 75
8. From the [Feature Sets] menu (7), select [Colour –
Graphic Pro 2].
9. From the [RGB Profile source] (8), select the ICC profile
that corresponds to the device you are trying to match
such as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
10. From the [Simulation Target Profile] menu (9), select the
profile of the device you wish to simulate.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
7
8
9
Colour matching> 76
11. From the [Feature Sets] menu (10), select [Colour –
Graphic Pro 3].
12. From the [Printer Output Profile] menu (11), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 83).
10
11
Colour matching> 77
CMYK
INK
SIMULATIONS
- CMYK
SOURCE
DATA
The ICC-based colour matching system can be used to simulate
the output on commercial printing presses.
You can select from the ink types most commonly used in
different regions of the world:
> Euroscale – Europe
> Swop – North America
> Toyo – Japan
To print CMYK Ink Simulations, you must use PostScript printer
driver supplied.
Although it is possible to perform CMYK ink simulations using the
Office Colour options in the printer driver, we recommend that
you use the Graphic Pro colour matching system to perform
CMYK ink simulations, as this provides additional controls, such
as using the “Preserve Black” feature, or specifying an alternative
printer output profile.
Instructions on how to apply Ink Simulations appear in the next
section (Windows page 78, Mac OS 9 page 79, Mac OS X
page 81).
1. CMYK data 2. Printed document
3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP
press)
5. Printer output profile 6. Leave on Auto or select your custom profile
1 2
5 6
3
4
Colour matching> 78
W
INDOWS
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1. On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
2. Select [ICC Profile Colour Matching] (2).
3. Select the [CMYK Input profile] (3) that corresponds to
the device you are trying to match such as a SWOP or
Euroscale Press. If you have another CMYK Ink profile that
you wish to use, select it here as the appropriate “CMYK
Source x” profile.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
NOTE
This information applies to the Windows PostScript driver
only.
1
2
3
4
5
Colour matching> 79
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
4. Select a Printer Output Profile (4).
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
If you have selected a profile other than [Auto], select the
[Rendering Intent] (5). (See “Rendering intents” on
page 83.)
M
AC
OS 9 / C
LASSIC
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. From the [Colour Mode] menu (3), select [Graphic Pro].
5. Select [Colour – Graphic Pro 1] (4).
1
2
3
4
5
6
Colour matching> 80
6. From the [Colour Matching Task] menu (5), select [ICC
Profile Colour Matching].
From the [CMYK Input Profile source] (6), select the CMYK
Input profile that corresponds to the device you are trying
to match such as a SWOP or Euroscale Press. If you have
another CMYK Ink profile that you wish to use, select it
here as the appropriate “CMYK Source x” profile.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile Assistant”
on page 60.
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
7. Select [Colour – Graphic Pro 2] (7).
8. From the [Printer Output Profile] menu (8), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 83).
7
8
Colour matching> 81
M
AC
OS X
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour
Options].
5. From the [Colour Mode] menu (4), select [Graphic Pro].
6. From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
7. From the [Colour Matching Task] menu (6), select [ICC
Profile Colour Matching].
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
1
2
3
4
5
6
Colour matching> 82
8. From the [Feature Sets] menu (7), select [Colour –
Graphic Pro 2].
9. From the [CMYK Profile Type] menu (8), select [CMYK
Input Profile].
10. From the [CMYK Input Profile source] (9), select the CMYK
Input profile that corresponds to the device you are trying
to match such as a SWOP or Euroscale Press. If you have
another CMYK Ink profile that you wish to use, select it
here as the appropriate “CMYK Source x” profile.
Remember that the names “CMYK Source 1”, etc., relate to
the number assigned to the profile using Profile Assistant.
See “Using Profile Assistant” on page 60.
11. From the [Feature Sets] menu, select [Colour – Graphic
Pro 3] (10).
12. From the [Printer Output Profile] menu (11), select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent (see
“Rendering intents” on page 83).
7
8
9
10
11
Colour matching> 83
R
ENDERING
INTENTS
When selecting the Printer Output Profile, if you select any other
profile apart from [Auto], you can select the Rendering Intent.
The rendering intents are essentially a set of rules that determine
how colours that fall outside of the printable colours are treated.
Select the rendering intent that best suits the document you are
printing.
P
ERCEPTUAL
This option is recommended for printing photographs.
Typically, perceptual rendering desaturates all the colours when
printing. This brings unprintable colours into the printer’s range,
whilst keeping the relationships between the colours the same.
S
ATURATION
This option is recommended for printing business graphics if you
want vivid colours. This will not necessarily produce accurate
colour, as the emphasis is on maintaining saturation.
R
ELATIVE
COLORIMETRIC
This option is best for printing solid colours and tints. Use Relative
Colorimetric when printing from a drawing program such as
Adobe Illustrator, or Macromedia Freehand.
A
BSOLUTE
COLORIMETRIC
This option is recommended if you are proofing images on your
printer that are intended for final output on a printing press. This
may result in a visible colour cast on your print as it will also try
to simulate the paper white of the target device.
Colour matching> 84
P
URE
BLACK
TEXT
/
GRAPHICS
When your document is printed, often the pure black colours will
not be printed using 100% black toner. Instead, these pure black
colours are sometimes converted and printed using a mixture of
CMYK toner.
Using the Pure Black Text / Graphics feature ensures that 100%
black text or graphics in your document is printed using pure
black toner.
This means that the following colours in your documents will be
printed using only 100% black toner:
RGB Red = 0, Green = 0, Blue = 0
CMYK Cyan = 0%, Yellow = 0%, Magenta = 0%,
Black = 100%
C
OLOUR
MATCH
PRECISION
When the printer performs colour matching, it must do many
calculations to convert between different colour formats (RGB,
CMYK, etc.). These calculations can take time to process.
The [Colour Match Precision] option allows you to choose
between higher quality colour matching (more time consuming)
or faster but less accurate colour matching.
Colour matching> 85
P
RINTER
DRIVER
SETTINGS
FOR
ICC
PROFILE
CREATION
OR
NO
COLOUR
MATCHING
If you are creating ICC profiles using third-party software, select
[Disable Colour Matching for ICC Profile Creation]. This option
switches off all printer colour management and also prevents the
printer from restricting toner layer thickness.
If you are using your application colour matching, select [Use
Application Colour Matching]. This option switches off all printer
colour management. (Mac OS 9 page 86, Mac OS X page 87.)
W
INDOWS
PCL
1. On the printer driver [Colour] tab, select [Graphic Pro] (1)
and click [Options].
2. Select [Disable Colour Matching for Profile Creation] (2) if
you are creating an ICC profile using third-party profile
creation software. Select [Use Application Colour
Matching] (3) if you wish to switch off all printer colour
management and use your application’s colour matching.
1
2
3
Colour matching> 86
M
AC
OS 9
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Colour Options] (2).
4. From the [Colour Mode] menu (3), select [Graphic Pro].
5. Select [Colour – Graphic Pro 1] (4).
6. From the [Colour Matching Task] menu (5), select
[Disable Colour Matching for Profile Creation] if you are
creating an ICC profile using third-party profile creation
software. Select [Use Application Colour Matching] if you
wish to switch off all printer colour management and use
your application’s colour matching.
1
2
3
4
5
Colour matching> 87
M
AC
OS X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour
Options].
5. From the [Colour Mode] menu (4), select [Graphic Pro].
6. From the [Feature Sets] menu (5), select [Colour –
Graphic Pro 1].
7. From the [Colour Matching Task] menu (6), select
[Disable Colour Matching for Profile Creation] if you are
creating an ICC profile using third-party profile creation
software. Select [Use Application Colour Matching] if you
wish to switch off all printer colour management and use
your application’s colour matching.
1
2
3
4
5
6
Colour matching> 88
F
INISHING
OPTIONS
Your printer offers a wide selection of document finishing options
that help you to control the final form of your printed document.
Depending on the hardware fitted, either as optional upgrades or
included as standard and on which model you have, your system
can offer a number of choices.
For detailed information on these options see:
> “Booklet printing (imposition)” on page 88
> “Collating” on page 92
> “Colour separation” on page 96
> “Separating queued print jobs” on page 98
> “Cover print” on page 100
> “Custom page size” on page 102
> “Duplex (double-sided) printing” on page 107
> “Printing multiple pages on one sheet (N-up)” on
page 110
> “Poster printing” on page 113
> “Scale to page” on page 114
> “Watermarks” on page 115
B
OOKLET
PRINTING
(
IMPOSITION
)
Booklet printing in the Windows drivers printing allows printing of
multi-page documents with their pages ordered and arranged so
that final printed output can be folded into a booklet. Typically,
A4 pages would be reduced to A5 and printed side by side on both
sides of A4 paper, so that the paper can be folded into a booklet.
Colour matching> 89
Since this feature prints on both sides of the page, it requires a
duplex unit to be installed in the printer.
When using the PostScript driver, if you plan to print a long
document, more than about 16 pages, consider printing it in
sections of 8 or 16 at a time. This is called the “signature,” and
will avoid having too thick a stack of paper to fold to make your
booklet. Your document will then be printed in a series of
booklets which can be stacked one above the other. This is
usually a neater arrangement.
The above considerations do not matter when using the PCL
driver as the signature can be set within the driver, and a long
document can be printed directly as a series of booklets.
Note that the number of pages in a booklet is always a multiple
of four, since two pages are printed on each side of each sheet of
paper. If your document is not a multiple of four pages long, the
last one, two or three pages in your folded booklet will be blank.
NOTES:
1. To find out how much memory currently installed, print
out a Configuration page from the printer control panel.
2. A few applications do not support booklet printing, but
most do.
3. This feature is not available in the Macintosh drivers.
4. This feature is not available in the Windows 98 Postscript
driver.
Colour matching> 90
W
INDOWS
P
OST
S
CRIPT
(Windows 2000/XP/Server 2003 only)
1. In the driver’s [Layout] tab, choose [Booklet] from the
[Pages Per Sheet] drop-down list.
2. Check that the duplex option is set to [Flip on Short
Edge].
NOTE:
If the Booklet choice is not shown, check that the Duplex
option is enabled in the driver. (“Setting the driver device
options” on page 33)
Colour matching> 91
W
INDOWS
PCL
1. In the driver’s [Setup] tab, recall any saved [driver
settings] you may wish to use.
2. Choose [Booklet] from the [Finishing Mode] drop-down
list, then click [Options].
3. In the Options window you can set the [signature] size,
the number of [pages] per side of paper and the [binding
margin] if your document is going to be thick. The graphic
in this window shows the effect of each choice you make.
NOTE:
If the Booklet choice is not shown, check that the Duplex
option is enabled in the driver. (See “Setting the driver device
options” on page 33.)
Colour matching> 92
C
OLLATING
This feature allows multiple copies of a multi-page document to
be printed with the pages of each copy in sequence.
Uncollated pages print like this
Collated pages print like this
Application collate—Some application programs have a collate
feature in their print options. In this case the application
performs the document collation and may send the job multiple
times to the printer. Generally, this method is slower but can be
more reliable.
Printer collate—This section describes the collate function built
into the printer driver. In this case the job is stored temporarily
in printer memory or on the printer’s hard disk (if installed), and
the printer performs collation. This method is normally faster, but
may not work from all applications.
If you experience problems using printer collate, use the collate
option in your application’s print options instead.
1
1
1
2
2
2
3
3
3
3
2
1
3
2
1
3
2
1
Colour matching> 93
W
INDOWS
1. If using the PCL driver, on the [Setup] tab first choose any
saved [driver settings] that you wish to use. See
“Recalling saved driver settings” on page 32.
2. In the [Job Options] tab, choose how many [copies] you
want to print from the scrolling list.
3. Click the [Collate] checkbox.
Colour matching> 94
M
AC
OS9.
X
1. Choose [File] → [Print].
2. From the printer menu (1), select your printer model.
3. Select [General] (2).
4. Enter the number of [copies] (3) you wish to print.
5. Select [Job Options] (4).
6. Select the [Collate] checkbox (5) to enable printer collate.
1
2
3
4
5
NOTE:
The illustrations here show the Apple LaserWriter driver,
which uses “printer collate”.
Colour matching> 95
M
AC
OS X
1. Choose [File] → [Print].
2. From the printer menu (1), select your printer model.
3. Select [Copies & Pages] (2).
The [Collate] option in the [Copies & Pages] dialogue is for
application collate. See “Collating” on page 92.
4. Enter the number of [copies] (3) you wish to print.
5. Select [Printer Features] (4).
6. From the [Feature Sets] menu (5), select [Job Options].
7. Select the [Collate] checkbox (6) to enable printer collate.
1
2
3
4
5
6
Colour matching> 96
C
OLOUR
SEPARATION
The colour separation feature prints each of four primary colours
as separate greyscale images. This is a proofing facility that
indicates the relative densities of each of the four toner colours
in your print document. The darker an area appears, the more of
the corresponding toner colour will be used when printing in full
colour.
W
INDOWS
P
OST
S
CRIPT
1. In the driver’s [Colour] tab, click [Advanced].
2. Select which [separations] you want to print from the
drop-down list.
Colour matching> 97
M
AC
OS9
1. Choose [File] → [Print].
2. From the printer menu (1), select your printer model.
3. Select [Colour Options] (2).
4. From the [Separations] menu (3), select the separations
you wish to print.
M
AC
OS X
1. Choose [File] → [Print].
2. From the printer menu (1), select your printer model.
3. Select [Printer Features] (2).
4. From the [Feature Sets] menu (3), select [Colour Options]
1
2
3
1
2
4
3
Colour matching> 98
5. From the [Separations] menu (4), select the separations
you wish to print.
S
EPARATING
QUEUED
PRINT
JOBS
When you share a printer with other users it can be useful to print
a special page between print jobs to help locate each user’s job
in a paper stack at the printer. In Windows this page is called a
“separator page”. On the Mac it is called a “cover page”.
W
INDOWS
SEPARATOR
PAGE
The separator page is set from the printer driver’s default
properties window. Access to this is directly from Windows, not
from within your application program. See “Changing the driver
defaults” on page 31
1. In the driver’s Advanced tab click the [Separator Page…]
button (1).
2. Click [Browse] (2) and navigate to a file containing an
image of the separator page you wish to use, then click
[OK].
NOTE:
Do not confuse Cover Page with “Cover Print”. Cover Print is
when the first page (cover) of a print job is fed from one
paper tray, and the remaining pages of the print job are fed
from a different tray. See“Cover print” on page 100
1
2
Colour matching> 99
M
AC
OS 9
COVER
PAGE
The cover page is accessed from your application’s print dialogue.
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Cover Page] (2).
4. Select the required options for the cover page (3).
M
AC
OS X
COVER
PAGE
The cover page is accessed from your application’s print dialogue.
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Cover Page] (2).
4. Select the required options for the cover page (3).
1
2
3
1
2
3
Colour matching> 100
C
OVER
PRINT
Cover print is when the first page (cover) of a print job is fed from
one paper tray, and the remaining pages of the print job are fed
from another paper tray.
This feature is not available in the Windows PostScript Drivers.
Do not confuse Cover Print with “Cover Page”. A Cover Page is an
identification sheet inserted between the print jobs of a network
printer. See “Separating queued print jobs” on page 98.
W
INDOWS
PCL
1. In the Setup tab, choose any saved driver settings you
wish to use. See “Recalling saved driver settings” on
page 32.
2. Click [Paper Feed Options].
3. Check the [Use different source for first page] checkbox.
4. Choose the tray you want to feed the cover page from and
the paper type in the [Source] and [Weight] drop-down
lists.
Colour matching> 101
M
AC
OS9.
X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [General] (2).
4. From [Paper Source] (3), select the trays or paper types
you wish to use for the first page and remaining pages.
M
AC
OS X
1. Choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Paper Feed] (2).
4. Select the trays or paper types you wish to use for the
first page and remaining pages (3).
1
2
4
3
1
2
4
3
Colour matching> 102
C
USTOM
PAGE
SIZE
This feature enables printing on non-standard sized print media.
The multipurpose tray is used for feeding non-standard media
sizes. Print media width can be from approximately 76mm to
328mm, and its length can be from 90mm to 1200mm. Actual
limits vary slightly depending on which printer driver you use and
your computer’s operating system.
Some applications software may not produce the desired results
with non-standard print media sizes, and some experimentation
may be required to obtain the results you want.
W
INDOWS
XP/2000 P
OST
S
CRIPT
1. In the driver’s [Layout] tab, click [Advanced].
2. In the Advanced Options window, under [Paper/Output],
choose [PostScript Custom Page Size] from the [Paper
Size] drop-down list.
Colour matching> 103
3. In the PostScript Custom
Page Size Definition
window, Choose your
[paper feed direction]
from the drop-down list.
The available choices
are:
Notice that the size ranges available swap places when you
change the paper feed direction between a portrait and a
landscape choice.
Remember that the width of the multipurpose tray is
limited to the long edge of an A4 sheet (297mm), so, if
your paper is longer than this, you will have to feed it short
edge first.
4. You can also position the page image on the paper to
avoid printing too close to the edge by choosing an
[Offset].
Offset relative to [perpendicular] direction adds to your left
margin.
Offset relative to [parallel] direction adds to your top
margin (normal feed) or bottom margin (flipped feed).
5. Click [OK] to close the PostScript Custom Page Size
Definition window.
6. Click [OK] to close the Advanced Options window.
Short edge
first
The page is portrait (tall) format and you will
feed the top of the page into the printer.
Long edge
first
The page is landscape (wide) format and you
will feed the top of the page into the printer.
Short edge
first flipped
The page is portrait (tall) format and you will
feed the bottom of the page into the printer.
Long edge
first flipped
The page is landscape (wide) format and you
will feed the bottom of the page into the
printer.
Colour matching> 104
7. In the driver’s window, choose the [Multipurpose Tray] as
the [Paper Source].
W
INDOWS
PCL
1. In the driver’s [Setup] tab, select any previously saved
settings you wish to use.
2. Click the [Paper Feed Options] button.
3. In the Paper Feed Options window, click [Custom Size].
4. If you have previously saved any special custom sizes
they will be listed in the Custom Size window.
5. To use a previously saved custom size, click its name in
the list.
To create a new custom size:
(a) Enter its dimensions in the [Width] and [Length]
boxes.
(b) Enter a name for the new size in the [Name] box,
and click [Add] to save it in the list.
Colour matching> 105
6. Click [OK] to accept your chosen size and close the
Custom Size window.
7. If this is the size of your document but you want to scale it
to fit a standard size of paper, click [Resize document to fit
printer page] in the Paper Feed Options window, and
choose the printer’s actual paper size from the
[Conversion] drop-down list.
M
AC
OS 9
1. In your application program, choose [File] → [Print].
2. Select [Custom Page Sizes] (1).
3. Click the [New] button (2) to define a new paper size.
4. Enter the [Width] and [Height] (3) of your paper.
5. Specify paper [margins] (4) as required.
6. Enter a [Name] (5) for your new size and click [OK].
NOTE:
The illustration in this procedure shows the Apple LaserWriter
driver.
1
2
4
5
3
Colour matching> 106
M
AC
OS X
1. In your application program, choose [File] → [Page
Setup].
2. Select [Custom Page Size] (1).
3. Click the [New] button (2) to define a new paper size and
enter a name for the paper size.
4. Enter the [Width] and [Height] (3) of your paper.
5. Specify paper [margins] (4) as required.
6. Click [OK] to save the new paper size.
1
2
4
3
Colour matching> 107
D
UPLEX
(
DOUBLE
-
SIDED
)
PRINTING
If your printer has a duplex unit installed you can print on both
sides of the paper, to save paper, weight, bulk and cost.
> Only paper can be used for duplex printing, not
transparencies or other media.
> Use paper stock of 75–120 g/m². If you experience
excessive curling with 75–90 g/m² paper, use 105 g/m².
> Use standard sized paper stock only, e.g. A4, A3, Letter,
etc.
> Load the paper print side up. Ream wrappers are usually
marked with an arrow, indicating which is the print side.
> Paper can be fed from standard paper trays, including the
high capacity feeder if you have one, but not from the
multipurpose tray.
> Do not set the paper weight to Ultra Heavy.
> Do not enable the White Page Skip function.
W
INDOWS
P
OST
S
CRIPT
1. In the driver’s Layout tab, under [2-Sided Printing], select
the binding edge you want.
For portrait (tall) page layout the usual choice is [Long
Edge]. For landscape (wide) page layout the usual choice
is [Short Edge]. Choosing [Off] turns off duplex printing
and your document will be printed single-sided.
WINDOWS XP
Colour matching> 108
W
INDOWS
PCL
1. In the driver’s Setup tab, under [2-Sided Printing], select
the binding edge you want.
For portrait (tall) page layout the usual choice is [Long
Edge]. For landscape (wide) page layout the usual choice
is [Short Edge].
Choosing [Off] turns off duplex printing and your
document will be printed single-sided.
M
AC
OS 9
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Layout] (2).
4. Select the [Print on Both Sides] checkbox (3).
WINDOWS 98
WINDOWS XP
1
2
4
3
Colour matching> 109
5. Select the binding edge (4) that you want.
The graphic shows how you paper will be flipped, either on
the short or the long edge. Which choice you make will
usually depend on whether your page format is portrait
(tall) or landscape (wide), and how you plan to turn the
paper over to read the second side.
M
AC
OS X
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Layout] (2).
4. From the [Two Sided Printing] options (3), select either
[Long Edge Binding] or [Short Edge Binding].
Which choice you make will usually depend on whether
your page format is portrait (tall) or landscape (wide), and
how you plan to turn the paper over to read the second
side.
1
2
3
Colour matching> 110
P
RINTING
MULTIPLE
PAGES
ON
ONE
SHEET
(N-
UP
)
This feature scales the page size of your document for printing
and reproduces several pages per sheet.
This is useful when you simply want to proof your page layout, or
distribute your document in a more compact format. It saves
paper, bulk, weight and cost.
If you have a duplex unit installed, you can even combine this
feature with duplex printing to save even more.
W
INDOWS
P
OST
S
CRIPT
1. In the driver’s Layout tab (Windows XP) or Setup tab
(Windows 98), choose the number of pages (“N-up”) you
want to print on each sheet. 1-up is normal, 16-up is
maximum.
4
3
2
1
1 2
3 4
Colour matching> 111
W
INDOWS
PCL
1. In the driver’s Layout tab (Windows XP) or Setup tab
(Windows 98), choose the number of pages (“N-up”) you
want to print on each sheet. 1-up is normal, 16-up is
maximum.
2. Click [Options] to choose from the available options for
this feature.
From here you can choose the page printing order, the
page layout, whether you want printed page borders, and
a binding margin if you need it.
M
AC
OS 9
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Layout] (2).
1
2
4
3
Colour matching> 112
4. From the [Pages per Sheet] menu (3), select the number
of pages you want to fit onto a single sheet of paper.
5. If required, change the direction (4) the document pages
are laid out on each sheet of paper.
M
AC
OS X
1. In your application program, choose [File] → [Print].
2. From the [Printer] menu (1), select your printer model.
3. Select [Layout] (2).
4. From the [Pages per Sheet] menu (3), select the number
of pages you want to fit onto a single sheet of paper.
5. If required, change the direction (4) the document pages
are laid out on each sheet of paper.
6. If required, you can surround each page with a border (5).
1
2
4
5
3
Colour matching> 113
P
OSTER
PRINTING
This option allows you to print posters by dividing a single
document page into multiple pieces (sometimes called “tiles”).
Each piece prints, enlarged, on a separate sheet. Then, you
combine the separate sheets to create a poster.
Poster Print is only available with the Windows PCL printer
drivers.
W
INDOWS
PCL
1. In the driver’s Setup tab, under [Finishing Mode], choose
[Poster Print].
2. Click [Options] to open the Options window.
(a) Choose the [enlargement] required for your
document to fill the poster.
(b) [Registration marks] can be printed if required so
that your printed pages (tiles) can be trimmed
exactly to the edge of the image.
(c) An [overlap] may help you to match adjacent tiles
when making up your final poster.
Colour matching> 114
S
CALE
TO
PAGE
Scale to Page allows you to print data formatted for one size page
onto a different size page, without modifying the print data.
This feature is only available with the Windows PCL drivers.
1. In the driver’s Setup tab, click the [Options] button.
2. Check the [Fit to Page] checkbox.
3. Choose the scaling factor you need from the
[Conversions] drop-down list.
Colour matching> 115
W
ATERMARKS
A watermark is typically faint text that is superimposed on a
printed document. This can used to indicate that the document is
“Draft”, or perhaps “Confidential”.
This feature is not available on Mac OS X. The illustration below
shows the Windows PostScript driver. The PCL driver is very
similar.
W
INDOWS
The Watermarks Feature is found in the driver’s [Job Options]
tab. Click the [Watermarks] button.
Colour matching> 116
To create a new watermark
1. In the Watermarks window, click [New…].
2. Enter the text you want for your watermark.
3. Adjust your watermark’s font, size, colour, angle, position
and border (trim) as required.
4. Click [OK] to accept your changes.
To choose a previously created watermark
1. In the Watermarks window, click the watermark in the list.
To edit an existing watermark
1. In the Watermarks window, click the watermark’s name in
the list.
2. Click [Edit…].
3. Make any adjustments you wish, and click [OK] to accept
your changes.
To print using a watermark
1. In the Watermarks window, click the watermark’s name in
the list.
2. Click [OK] to close the Watermarks window.
3. Click [OK] to close the Printer Properties window.
4. Print your document.
Colour matching> 117
M
AC
OS 9
The illustrations here are for the Adobe PostScript driver.
Watermarks are not featured in the Apple LaserWriter driver.
1. In your application program, choose [File] → [Page
Setup].
2. Select [Watermarks] (1).
3. Select which pages you want to print watermarks on (2).
[None] (no watermarks), [First] or [All].
4. Choose the type of watermark data to use (3): a PICT file,
EPS file or plain text.
5. To create or edit the text for a watermark, click [Edit…]
(4). This launches the watermark editing dialogue (5).
1
2
4
5
3
Menu functions> 118
M
ENU
FUNCTIONS
This sections lists the menus accessed via the controls on the
printer’s operator panel and displayed in the LCD window.
It should be noted that many of these settings can be, and often
are, overridden by settings in the Windows printer drivers.
However, several of the driver settings can be left at “Printer
Setting”, which will then default to the settings entered in these
printer menus.
Factory default settings are shown in bold type in the following
tables.
In the normal operating condition, known as “standby,” the
printer’s LCD window will show “ONLINE.” In this condition, to
enter the menu system, press the +/– keys on the operator panel
to move up and down through the list of menus until the menu
you wish to view is displayed. Then proceed as follows:
1. Press ENTER to enter the menu.
2. Use the +/– keys to move up and down through the items
in the menu. When the item you want to change is
displayed, press ENTER to edit that item. An asterisk (*)
appears next to the setting currently in effect.
3. Use the +/– keys to move up and down through the
available settings for this item, and press ENTER when
the setting you want is displayed. An asterisk (*) will
appear next to the setting, indicating that this setting is
now in effect.
4. Press BACK to move back to the list of menu items.
5. Do one of the following:
• Press BACK again to move up to the list of menus;
or…
• Press ON LINE to exit from the menu system and
return to standby.
Menu functions> 119
P
RINT
JOBS
MENU
This menu only appears when the hard disk drive is installed. It
is used for printing of documents stored on the internal hard disk.
These will be stored using either the secure printing feature or
the proof and print feature. Please refer to these features
elsewhere in this manual for instructions on how to use.
You will be prompted for your password or personal identification
number (PIN). The +/– keys are used to enter each digit and the
ENTER key to advance from one digit to the next.
I
NFORMATION
MENU
This menu provides a quick method of listing various items stored
within the printer.
ITEM ACTION EXPLANATION
PRINT MENU
MAP
EXECUTE Prints complete menu listing with current
settings shown.
NETWORK EXECUTE Prints Network configuration information.
PRINT FILE
LIST
EXECUTE Prints a list of overlays, macros, fonts and
other files stored on the printer’s hard disk
drive (if installed).
PRINT PCL
FONT
EXECUTE Prints complete list of all internal PCL fonts
plus those stored in ROM (slot 0), flash
memory and in hard disk (if installed).
PRINT PSE
FONT
EXECUTE Prints complete list of all internal PostScript
emulation fonts.
PRINT PPR
FONT
EXECUTE Prints complete list of all internal IBM
ProPrinter III XL emulation fonts, including
any downloaded to flash memory or hard
disk.
PRINT FX FONT EXECUTE Prints complete list of all internal Epson FX
emulation fonts, including any downloaded
to flash memory or hard disk.
DEMO1 EXECUTE Prints demonstration page containing
graphics and text in colour and
monochrome.
PRINT ERROR
LOG
EXECUTE Prints a list of errors encountered by the
printer.
COLOR PROF
LIST
EXECUTE Prints a list of the resident colour profiles.
Menu functions> 120
S
HUTDOWN
MENU
This menu only appears if the hard disk drive is installed. This
item should always be selected before switching the
printer off, to ensure that no hard disk data is lost.
P
RINT
MENU
This menu provides adjustment of various print job related
functions.
ITEM SETTINGS EXPLANATION
SHUTDOWN
START
EXECUTE Performs controlled shutdown of the printer,
ensuring that all files on the internal hard
disk are closed before power is turned off.
Only power the printer off when the display
indicates that shutdown is complete.
ITEM SETTINGS EXPLANATION
COPIES 1-999 Enter the number of copies of a
document to be printed from 1 to
999.
DUPLEX ON/OFF Turns the duplex (2-sided) printing
function on or off if this feature is
installed.
PAPER FEED TRAY1
TRAY2
MP TRAY
Selects the default tray for paper
feed, Tray 1 (upper), Tray 2 (lower, if
installed) or MP Tray (multi purpose
tray).
AUTO TRAY
SWITCH
ON
OFF
If two trays contain identical paper,
the printer can switch to an
alternative source when the current
tray runs out in the middle of a print
job.
TRAY SEQUENCE DOWN
UP
PAPER FEED
TRAY
Determines tray sequence order
when automatically switching.
MP TRAY USAGE DO NOT USE
WHEN
MISMATCH
If a document to be printed demands
a paper size not installed in the
selected tray, the printer can
automatically feed from the multi
purpose tray instead. If this function
is not enabled, the printer will stop
and request the correct size of paper
to be loaded.
Menu functions> 121
MEDIA CHECK ENABLE
DISABLE
Determines whether the printer
check the size of paper loaded
matches that required for the
document sent to print.
RESOLUTION 600x1200DPI
600DPI
Sets the default resolution for
printing (dots per inch).
600x1200DPI uses more memory
and requires more time to process,
but prints at a higher quality.
TONER SAVE
MODE
OFF
ON
Reduces the amount of toner used
for imaging. Toner saving gives
lighter prints but is more
economical.
ITEM SETTINGS EXPLANATION
Menu functions> 122
MONO-PRINT
SPEED
AUTO SPEED
MONO 32PPM
COLOR SPEED
MIXED SPEED
If the first page of a print job is black
and white, the printer runs at 32ppm
(pages per minute). When a colour
page is detected the printer slows
down to 20ppm (ES2032) and
26ppm (ES2632) for the rest of that
job.
This setting operates in the same
way as AUTO SPEED, except that the
printer runs at 32ppm until a colour
page is detected. To achieve this
speed the printer requires an
additional 10 – 20 seconds to warm
up and 30 –60 seconds to cool down
when switching to 20ppm (ES2032)
and 26ppm (ES2632) for colour
pages. This setting is therefore most
appropriate when the majority of
print jobs are entirely black and
white.
The printer runs at 20 ppm
(ES2032), 26ppm (ES2632)for all
print jobs. This setting is most
appropriate when the majority of
print jobs are in colour.
The printer automatically switches
between 20 ppm (ES2032), 26ppm
(ES2632) for each colour page and
20ppm for each black and white
page. When black and white pages
are printed, the 3 colour drums are
automatically lifted to maximize
their working life. This operation
imposes delay each time the printer
switches between colour and black
and white printing. However, the 30
–60 second cool down delay
described for MONO 32ppm is
avoided by limiting mono speed to
20ppm. This setting may be
preferred for mostly black and white
printing with some colour pages, or
where most print jobs are entirely
colour or entirely black and white.
ITEM SETTINGS EXPLANATION
Menu functions> 123
ORIENTATION PORTRAIT
LANDSCAPE
Selects default page orientation
between portrait (tall) and landscape
(wide).
LINES PER PAGE 5-64-128 Sets the number of lines of text per
page when raw text is received from
systems other than Windows. The
default for A4 portrait is 65, and for
Letter is 60.
EDIT SIZE CASSETTE
SIZE
LETTER
EXECUTIVE
LEGAL14
LEGAL13.5
LEGAL13
A4 / A5 / A6 /
B5
CUSTOM
COM-9
ENVELOPE
COM-10
ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE
Sets the size of the printable page
area to match the size of paper in
use. This is not the same as the
physical paper size, which is always
slightly larger. For dimensions of
physical page sizes, see “Paper
Recommendations” section in this
guide.
ITEM SETTINGS EXPLANATION
Menu functions> 124
M
EDIA
MENU
This menu provides adjustment to suit a wide range of print
media.
ITEM SETTINGS EXPLANATION
TRAY1
PAPERSIZE
A4
/ A5 / A6 /
B5
LEGAL14
LEGAL13.5
LEGAL13
LETTER
EXECUTIVE
CUSTOM
Selects the size of paper loaded in
Tray 1 (upper tray if both trays
installed). For CUSTOM setting see
X-DIMENSION and Y-DIMENSION
later in this table.
TRAY1
MEDIATYPE
PLAIN
LETTERHEAD
BOND
RECYCLED
ROUGH
GLOSSY
Selects the type of media loaded in
this tray. This will help the printer to
adjust its internal operating
parameters, such as engine speed
and fusing temperature, to better
accommodate the media to be fed.
For example, letterhead may benefit
from a slightly lower fusing
temperature to ensure that its ink
does not offset.
TRAY1
MEDIAWEIGHT
LIGHT
(64~74g/m²)
MEDIUM
(75~90g/m²)
HEAVY
(91~105g/m²)
Adjusts the printer for the weight of
paper stock loaded in thus tray.
TRAY2
PAPERSIZE
A4 / A5 / B5 /
LEGAL14
LEGAL13.5
LEGAL13
LETTER
EXECUTIVE
CUSTOM
Selects the size of paper loaded in
Tray 2 (lower) if installed. For
CUSTOM setting see X-DIMENSION
and Y-DIMENSION later in this table.
TRAY2
MEDIATYPE
PLAIN
LETTERHEAD
BOND
RECYCLED
ROUGH
Selects the type of media loaded in
this tray (if installed).
Menu functions> 125
TRAY2
MEDIAWEIGHT
LIGHT (64-
74g/m²)
MEDIUM (75-
90g/m²)
HEAVY (91-
176g/m²)
Adjusts the printer for the weight of
paper stock loaded in this tray (if
installed).
MPT PAPERSIZE LETTER
EXECUTIVE
LEGAL14
LEGAL13.5
LEGAL13
A4 / A5 / A6 /
B5
CUSTOM
COM-9
ENVELOPE
COM-10
ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE
Selects the size of paper to be fed
from the multi purpose tray. For
CUSTOM setting see X-DIMENSION
and Y-DIMENSION later in this table.
MPT MEDIATYPE PLAIN
LETTERHEAD
TRANSPARENC
Y
LABELS
BOND
RECYCLED
CARD STOCK
ROUGH
GLOSSY
Selects the type of media to be fed
from the multi purpose tray so that
the printer can adjust its internal
parameters to better accommodate
the selected type of media.
MPT
MEDIAWEIGHT
MEDIUM (75-
90g/m²)
HEAVY (91-
120g/m²)
ULTRA HEAVY
(121-203g/m²)
Selects the media weight to be fed
from the multi purpose tray.
UNIT OF
MEASURE
MILLIMETRE
INCH
Selects the unit of measure for the
next two items.
X-DIMENSION 100-210-216
MILLIMETRE
Selects the width of paper defined by
the “CUSTOM” settings referred to in
the foregoing PAPER SIZE settings.
ITEM SETTINGS EXPLANATION
Menu functions> 126
Y-DIMENSION 148-297-1200
MILLIMETRE
Selects the length of paper defined
by the “Custom” settings referred to
in the foregoing PAPER SIZE
settings. Note that media of up to
1200mm in length can be fed from
the multi purpose tray for banner
printing.
ITEM SETTINGS EXPLANATION
Menu functions> 127
C
OLOUR
MENU
The printer automatically adjusts colour balance and density at
appropriate intervals, optimising the printed output for bright
white paper viewed in natural daylight conditions. The items on
this menu provide a means of changing the default settings for
special or particularly difficult print jobs. Settings revert to their
default values when the next print job is complete.
ITEM SETTINGS EXPLANATION
DENSITY
CONTROL
AUTO
MANUAL
If set to AUTO, image density will be
automatically adjusted at power on,
when a new image drum or toner
cartridge is installed, and at intervals
of 100, 300 and 500 drum counts. If
a 500 drum count interval occurs
during a print job it will occur at the
end of that job, and will take up to
55 seconds. If set to manual, this
adjustment will only be performed
when initiated by the next menu
item.
AUTO DENSITY EXECUTE Selecting this will perform the auto
density set up immediately.
COLOUR
TUNING
PRINT PATTERN Selecting this item prints the colour
tuning pattern to help you adjust the
colour balance.
C HIGHLIGHT
C MID-TONE
C DARK
M HIGHLIGHT
M MID-TONE
M DARK
Y HIGHLIGHT
Y MID-TONE
Y DARK
K HIGHLIGHT
K MID-TONE
K DARK
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
Adjusts image density for each
colour component (cyan, magenta,
yellow and black). Normal setting is
0.
Menu functions> 128
C DARKNESS
M DARKNESS
Y DARKNESS
K DARKNESS
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
Adjusts darkness of each colour
component (cyan, magenta, yellow
and black). Normal setting is 0.
AJST
REGISTRATION
EXECUTE Performs automatic colour
registration adjustment. Normally
this is done on power on and when
the top cover is opened and then
closed. This process accurately
aligns the cyan, magenta and yellow
images to the black image.
C REG FINE
AJST
M REG FINE
AJST
Y REG FINE
AJST
-3~0~+3
-3~0~+3
-3~0~+3
Performs fine adjustment of image
timing in relation to the black image
component.
INK
SIMULATION
OFF
SWOP
EUROSCALE
JAPAN
Selects from a range of industry
standard colour swatches.
UCR LOW
MEDIUM
HIGH
CMY 100%
DENSITY
DISABLE
ENABLE
When enabled, black areas are
produced using 100% C, M, and Y
instead of black. This results in a
glossier finish.
ITEM SETTINGS EXPLANATION
Menu functions> 129
S
YSTEM
CONFIGURATION
MENU
This menu adjusts general printer settings to suit the way you
prefer to work.
ITEMS SETTINGS EXPLANATION
POW SAVE TIME 5
15
30
60
240
Adjusts the idling time before the
printer automatically switches into
power saving mode. In this mode
power consumption is reduced to a
low level required to just keep the
printer operating and ready to
receive data. When a job is sent the
printer will require a warm-up time
of up to 1 minute before printing can
begin.
PERSONALITY AUTO
PCL
IBM PPR III XL
EPSON FX
PS3
EMULATION
This item selects which industry
standard emulation your printer
should use. When set to AUTO,
incoming data is examined and the
correct emulation is automatically
selected each time a print job is
received.
USB PS
PROTOCOL
RAW
ASCII
Selects PostScript data format for
USB port.
NET PS
PROTOCOL
RAW
ASCII
Selects PostScript data format for
network port.
CLRABLE
WARNING
ON
JOB
When ON, non-critical warnings,
such as requests for a different
paper size, can be cleared by
pressing the
ON LINE button.
When set to JOB, they are cleared
when the print job resumes.
AUTO
CONTINUE
ON
OFF
Determines whether or not the
printer will automatically recover
from a memory overflow condition.
MANUAL
TIMEOUT
OFF
30
60
Specifies how many seconds the
printer will wait for paper to be fed
before cancelling the job.
WAIT TIMEOUT 5~40~300 Specifies how many seconds the
printer will wait when received data
pauses before forcing a page eject.
In PostScript Emulation mode the
job will be cancelled if timeout
occurs.
Menu functions> 130
LOW TONER CONTINUE
STOP
Specifies whether the printer should
continue printing even after a low
toner condition is detected.
JAM RECOVERY ON
OFF
Specifies whether the printer should
perform jam recovery after a paper
jam has occurred. If ON, the printer
will attempt to print again any pages
lost due to a paper jam once the jam
has been cleared.
ERROR REPORT ON
OFF
If ON, the printer will print error
details when a PostScript Emulation
error occurs.
ITEMS SETTINGS EXPLANATION
Menu functions> 131
PCL
EMULATION
This menu controls settings effective when the printer is
operating in PCL emulation mode.
ITEM SETTINGS EXPLANATION
FONT
SOURCE
RESIDENT /
DIMM0 / DIMM1 /
DOWNLOADED
Specifies the location of the PCL
default font. Normally this will be
INTERNAL unless additional fonts
are installed in the expansion ROM
slot or additional fonts have been
downloaded to RAM as permanent
fonts.
FONT No. I0/ C001 / S001 Sets the current default font
number from the currently
selected source, which could be
internal (I), ROM slot (C) or
downloaded (S).
FONT HEIGHT 4.00 POINT~12.00
POINT~999.75
POINT
Point size of selected default font.
SYMBOL SET PC-8 PCL symbol set. If the font source
and number are changed to one
which does not support the
selected symbol set, this must be
changed to an available symbol set
for that font.
A4 PRINT
WIDTH
78 COLUMN
80 COLUMN
Sets the number of columns
subject to Auto LF with A4 paper in
PCL. This is the value when Auto
CR/LF Mode is set to OFF with the
10CPI character.
WHITE PAGE
SKIP
OFF / ON Selects whether blank pages are
printed or not.
CR FUNCTION CR / CR+LF Selects whether a received
carriage return character (0Dh)
also causes a line feed.
LF FUNCTION LF / LF+CR Selects whether a received line
feed character (0Ah) also causes a
carriage return.
PRINT
MARGIN
NORMAL
1/5 INCH
1/6 INCH
Sets the non-printable page area.
NORMAL is PCL compatible.
Menu functions> 132
TRUE BLACK OFF / ON Selects whether black image data
is printed using black toner (ON)
or 100% CMY (OFF). (Valid in PCL
emulation mode only.)
PEN WIDTH
ADJUST
Tray ID#
MP TRAY
4
ITEM SETTINGS EXPLANATION
Menu functions> 133
PPR
EMULATION
This menu controls settings effective when the printer is
operating in PPR emulation mode.
ITEM SETTINGS EXPLANATION
CHARACTER
PITCH
10 CPI; 12 CPI; 17
CPI; 20 CPI;
PROPORTIONAL
Specifies character pitch in IBM
PPR emulation.
FONT
CONDENSE
12CPI - 20CPI;
12CPI - 12CPI
Specifies 12CPI pitch for Condense
Mode.
CHARACTER
SET
Set 1; Set 2 Specifies a character set.
SYMBOL SET IBM 437 Specifies a symbol set.
LETTER 0
STYLE
Disable; Enable Specifies the style that replaces
9BH with letter o and 9DH with a
zero
ZERO
CHARACTER
Normal; Slashed Sets the zero to be slashed or
unslashed.
LINE PITCH 6 LPI; 8 LPI Specifies the line spacing.
WHITE PAGE
SKIP
OFF / ON Selects whether blank pages are
printed or not.
CR FUNCTION CR / CR+LF Selects whether a received
carriage return character (0Dh)
also causes a line feed.
LF FUNCTION LF / LF+CR Selects whether a received line
feed character (0Ah) also causes a
carriage return.
LINE LENGTH 80 COLUMN; 136
COLUMN
Specifies the number of characters
per line.
FORM
LENGTH
11 Inch; 11.7 Inch
12 Inch
Specifies the length of paper.
TOF
POSITION
0.0 INCH - 1.0
Inch
Specifies the distance of print from
the top edge of the paper.
LEFT MARGIN 0.0 Inch - 1.0 Inch Specifies the distance of print from
the left hand edge of the paper.
FIT TO
LETTER
Disable; Enable Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
Menu functions> 134
TEXT HEIGHT Same; Diff Sets the height of a character.
SAME: Regardless of CPI, same
height
DIFF: As CPI, character heights
vary.
ITEM SETTINGS EXPLANATION
Menu functions> 135
FX
EMULATION
This menu controls settings effective when the printer is
operating in FX emulation mode.
ITEM SETTINGS EXPLANATION
CHARACTER
PITCH
10 CPI; 12 CPI; 17
CPI; 20 CPI;
PROPORTIONAL
Specifies character pitch in this
emulation.
CHARACTER
SET
Set 1; Set 2 Specifies a character set.
SYMBOL SET IBM 437 Specifies a symbol set.
LETTER 0
STYLE
Disable; Enable Specifies the style that replaces
9BH with letter o and 9DH with a
zero
ZERO
CHARACTER
Normal; Slashed Sets the zero to be slashed or
unslashed.
LINE PITCH 6 LPI; 8 LPI Specifies the line spacing.
WHITE PAGE
SKIP
OFF / ON Selects whether blank pages are
printed or not.
CR FUNCTION CR / CR+LF Selects whether a received
carriage return character (0Dh)
also causes a line feed.
LINE LENGTH 80 COLUMN; 136
COLUMN
Specifies the number of characters
per line.
FORM
LENGTH
11 inch; 11.7 inch;
12 inch
Specifies the length of paper.
TOF
POSITION
0.0 inch - 1.0 inch Specifies the distance of print from
the top edge of the paper.
LEFT MARGIN 0.0 inch - 1.0 inch Specifies the distance of print from
the left hand edge of the paper.
FIT TO
LETTER
Disable; Enable Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
TEXT HEIGHT Same; Diff Sets the height of a character.
SAME: Regardless of CPI, same
height.
DIFF: As CPI, character heights
vary.
Menu functions> 136
USB
MENU
This menu controls the operation of the printer’s USB data
interface.
N
ETWORK
MENU
This menu controls the operation of the printer’s 10Base-T/
100Base-TX network interface.
ITEM SETTINGS EXPLANATION
SOFT RESET ENABLE /
DISABLE
Enables or disables the SOFT RESET
command.
SERIAL NUMBER ENABLE /
DISABLE
OFFLINE
RECEIVE
ENABLE /
DISABLE
SPEED 12 / 480 Mps Selects the interface speed
ITEM SETTINGS EXPLANATION
TCP/IP ENABLE /
DISABLE
Enables or disables this network
protocol.
IP VERSION IP V4 / IPV 4 &
V6
NETBEUI ENABLE /
DISABLE
Enables or disables this network
protocol.
NETWARE ENABLE /
DISABLE
Enables or disables this network
protocol.
ETHERTALK ENABLE /
DISABLE
Enables or disables this network
protocol.
FRAME TYPE AUTO / 802.2 /
802.3 /
ETHERNET II /
SNAP
Selects the Ethernet MAC layer
frame type.
IP ADDRESS
SET
AUTO / MANUAL Specifies whether IP address
allocation is automatic (DHCP) or
manually assigned.
IP ADDRESS xxx.xxx.xxx.xxx Current assigned IP address. To
change, press ENTER and use
+/–
keys to increment 1st octet, then
press ENTER again to move on to
next octet. When 4th octet has been
set, press ENTER again to register
new address.
Menu functions> 137
M
AINTENANCE
MENU
This menu provides access to various printer maintenance
functions.
SUBNET MASK xxx.xxx.xxx.xxx Current assigned subnet mask. To
change, proceed as above.
GATEWAY
ADDRESS
xxx.xxx.xxx.xxx Current assigned gateway address.
To change, proceed as above.
FACTORY
DEFAULTS
EXECUTE Reloads the settings present when
the unit was setup by the
manufacturer.
WEB ENABLE /
DISABLE
Enables or disables Web config.
facility.
TELNET ENABLE /
DISABLE
Enables or disables Telnet config.
facility.
FTP ENABLE /
DISABLE
Enables or disables communication
via FTP.
SNMP ENABLE /
DISABLE
Enables or disables SNMP protocol.
NETWORK
SCALE
NORMAL /
SMALL
Selects network size.
HUB LINK
SETTING
AUTO
NEGOTIATE
100BASE-TX
FULL
100BASE-TX
HALF
10BASE-T FULL
10BASE-T HALF
Sets full or half duplex for
communication via a network hub.
ITEM SETTINGS EXPLANATION
ITEM SETTINGS EXPLANATION
MENU RESET EXECUTE Resets menus to default settings.
SAVE MENU EXECUTE Saves current menu settings as
default values. At confirmation
prompt, press ENTER to confirm
save, or CANCEL to cancel.
POWER SAVE ENABLE /
DISABLE
Enables or disables automatic power
save mode. Delay before entering
this mode is set in the system
configuration menu.
Menu functions> 138
U
SAGE
MENU
This menu is for information only, and provides an indication of
total usage of the printer and the expected life left in its
consumable items. This is particularly useful if you do not have a
full set of replacement consumables to hand and you need to
know how soon you will need them.
PAPER BLACK
SETTING
–2~0~+2 Used for small adjustment when you
experience faded print or light
specks / streaking in monochrome
printing on white paper. Select a
higher value to reduce fading, or a
lower value to reduce specks or
streaking in high density print areas.
PAPER COLOR
SETTING
–2~0~+2 As above, but for colour printing.
TRANSPR
BLACK SETTING
–2~0~+2 As above but for mono printing on
transparencies.
TRANSPR
COLOR SETTING
–2~0~+2 As above but for colour printing on
transparencies.
ITEM SETTINGS EXPLANATION
ITEM EXPLANATION
TRAYn PAGE COUNT The total number of pages fed from tray n.
MPT PAGE COUNT The total number of pages fed from the multi
purpose tray.
COLOUR PAGE
COUNT
The total number of pages printed in colour.
MONO PAGE COUNT The total number of pages printed in
monochrome.
K DRUM LIFE
REMAINING
C DRUM LIFE
REMAINING
M DRUM LIFE
REMAINING
Y DRUM LIFE
REMAINING
Percentage of life remaining in these consumable
items.
BELT LIFE
REMAINING
Percentage of belt life remaining.
FUSER LIFE
REMAINING
Percentage of fuser life remaining.
Menu functions> 139
J
OB
L
OG
M
ENU
K TONER
C TONER
M TONER
Y TONER
Cartridge size and current toner level.
ITEM SETTING EXPLANATION
JOB LOG ENABLE/
DISABLE
Prints a list of jobs carried out on
this printer.
ITEM EXPLANATION
Overlays and Macros (Windows only)> 140
O
VERLAYS
AND
M
ACROS
(W
INDOWS
ONLY
)
W
HAT
ARE
OVERLAYS
AND
MACROS
?
If you would like to print on special stationery, such as forms and
letterhead, but do not want to use pre-printed stationery, you
can create your own using these advanced features.
You can use PostScript overlays to generate all your special
stationery and store it in the printer for use whenever you need
it. If you have chosen to install the PCL driver, macros perform a
similar function.
You can create several overlays or macros, and combine them in
any way you like to produce a variety of forms and other special
stationery. Each image can be printed on just the first page of a
document, on all pages, on alternate pages, or just the pages
that you specify.
NOTE:
PostScript overlays are not available for Windows 95/98/Me.
Overlays and Macros (Windows only)> 141
C
REATING
P
OST
S
CRIPT
OVERLAYS
Three steps are required to create an overlay:
1. Create the form data using your own application software
and print it to a printer (.PRN) file.
2. Use the Storage Device Manager utility software supplied
on CD with your printer to create a “project file,” import
the.PRN file(s), and download the generated filter (.HST)
file to the printer. The project file will contain one or more
overlay images which are functionally related, such as the
cover page and the continuation page images for business
letters.
3. Use downloaded files to define your overlays ready for use
when printing your documents.
When printing overlay files to disk, do not select any special
features, such as two-sided printing or multiple copies. These are
not appropriate to overlays, they apply only to your final
documents.
C
REATING
THE
OVERLAY
IMAGE
1. Use your preferred application, perhaps a graphics
program, to create the required overlay image and save
it.
2. Open your
application’s Print…
dialogue.
3. Make sure that the
selected printer
name (1) is that of
your PostScript
printer driver.
4. Select the Print To
File (2) option.
5. Click the Properties button (3) to open the Document
Properties window.
1
2
Overlays and Macros (Windows only)> 142
6. On the Overlay tab,
choose Create Form
from the drop-down
list (4).
7. Click OK to close the
Document Properties
window.
8. Click OK again to close
the Print dialogue.
9. When prompted for a
print file name, enter a meaningful name with the
extension.PRN.
10. Close your application.
C
REATE
AND
DOWNLOAD
THE
PROJECT
1. From the Windows Start menu, start Storage Device
Manager (SDM) and allow SDM to discover the printer.
2. Choose Printers→New Project.
3. Choose Printers→Add File to Project.
4. Set the Files of Type drop-down list to PRN
Files(*.prn).
5. Navigate to the folder where the.PRN files are stored and
select one or more of these to include in your overlay set.
You can have more than one printer (.PRN) file in a project.
For example, one for top pages and another for
continuation pages. Use standard Windows techniques
(Shift or Ctrl keys) to select multiple files simultaneously if
you need to.
6. Click Open to add these files to the current project.
7. When a message box appears confirming that a filter file
has been created, click OK to clear the message.
8. The project window will display one.HST file for each
printer file added. Make a careful note of each of these
names. Ensure that you note them exactly as they appear,
they are case sensitive, and you will need them later.
4
Overlays and Macros (Windows only)> 143
9. Choose Projects→Save Project and enter a meaningful
name (e.g. “Letter Stationery”) so that you can recognise
it later if you want to modify it.
10. Choose Projects→Send Project Files to Printer to
download the project to the printer.
If you have a hard disk in the printer, SDM will
automatically download files to it. If not, SDM will
download files to flash memory. If you have a hard disk but
still prefer to download to flash memory, double-click the
file name in the Project window and under Volume, type
in %Flash0% and then click OK.
11. When the message “Command Issued” appears
confirming that the download is complete, click OK to
clear the message.
T
EST
PRINTING
THE
OVERLAY
1. Click on the printer icon for the relevant printer and
choose Printers→Test Form.
2. In the Test PostScript Form window, to test each overlay
select it and click OK. There will be a short pause while
the printer processes the form, and then it will print.
3. When each overlay has been tested, click Exit.
4. Click the standard Windows Close (X) button, or choose
Projects→Exit to close Storage Device Manager.
D
EFINING
OVERLAYS
This is the final step before the new overlays are ready for use.
1. Open the Printers (called “Printers and Faxes” in
Windows XP) window via the Start menu or the Windows
Control Panel.
2. Right-click on the Relevant PostScript printer icon and
choose Printing Preferences from the pop-up menu.
3. On the Overlay tab, click the New button.
Overlays and Macros (Windows only)> 144
4. In the Define Overlays
window, enter a suitable
name (2) for this overlay and
choose which page(s) (3) of
your documents will use this
overlay.
5. Enter the name of the overlay
file (4) exactly as it appeared
in the Storage Device Manager
project window. Remember
that this name is case
sensitive.
If you forgot to note the overlay names when you created
them, you can find them using Storage Device Manager to
view the project file, or the printer’s Information Menu to
print a file list and identify them from there.
6. Click Add (5) to add this overlay into the defined overlays
list.
7. Click OK to close the Define Overlay window.
The new overlay now appears in the Defined Overlays list
in the printer properties window.
8. Repeat the above procedure if you wish to define more
overlays.
9. When done, click OK to close the printer properties
window.
Your new overlays are now ready and available to be used for any
future documents you wish.
2
3
4
5
Overlays and Macros (Windows only)> 145
P
RINTING
WITH
P
OST
S
CRIPT
OVERLAYS
Once you have defined your overlays you are ready to use them
for any documents you wish. The example illustrated here uses
two overlays for business letters. The first prints on just the top
page, and the second prints on any or all subsequent pages.
1. Prepare your document in the normal way using your own
application software. Remember, if necessary, to format
the document so that it will fit within the appropriate
space.
2. Open your application’s Print… dialogue and choose any
options you will require, ensuring that the target printer is
your PostScript printer driver in which the overlays have
been defined.
3. Click the Properties button to open the Printing
Preferences window.
4. On the Overlays tab,
choose Use Overlay from
the drop-down list (1).
5. Click on the first
overlay (2) you wish to
use. In this example it is
the Cover Page overlay.
Then click the Add
button (3).
6. If you want to use
another overlay, in this
case it is the Continuation page, click the second
overlay (4) and then click the Add button (3) again.
7. When you have selected all the overlays you want to use
for this document, click OK.
8. Finally, in your application’s print dialogue, click OK to
begin printing.
1
3
2
4
Overlays and Macros (Windows only)> 146
C
REATING
PCL O
VERLAYS
Three steps are required to create an overlay:
1. Create the form data using your own application software
and print it to a printer (.PRN) file.
2. Use the Storage Device Manager utility software supplied
on CD with your printer to create a “project file,” import
the .PRN file, and download the generated filter (.BIN)
files to the printer.
3. Use downloaded files to define your overlay ready for use
with any future document.
When printing files to disk, do not select any special
features, such as two-sided printing or multiple copies.
These are not appropriate to macros, they apply only to
your final documents.
C
REATING
THE
OVERLAY
IMAGE
1. Use your preferred application, perhaps a graphics
program, to create the required image and save it.
2. Open your application’s
Print… dialogue.
3. Make sure that the
selected printer
name (1) is that of your
PCL printer driver.
4. Select the Print To
File (2) option.
5. When prompted for a
print file name, enter a meaningful name with the
extension .PRN .
6. Close your application.
1
2
Overlays and Macros (Windows only)> 147
C
REATE
AND
DOWNLOAD
MACROS
1. From the Windows Start menu, start Storage Device
Manager (SDM) and allow SDM to discover the printer.
2. Choose Printers→New Project to start a new project.
3. Choose Printers→Filter Macro File. The Filter Printer
Patterns dialogue box appears. Make any adjustments in
the settings that you need and then click OK.
Example: If you create a black oval in MS Paint and leave
all the colour command filters checked, the black oval will
print as a black rectangle when the overlay is used. To
maintain the oval shape, turn off (deselect) the “Configure
Image Data,” “Palette ID” and “Palette Control” filters.
4. Set the Files of Type drop-down list to PRN
Files(*.prn).
5. Navigate to the folder where the overlay .PRN files are
stored and select one or more of these to include in your
overlay set.
You can have more than one macro file in a project. For
example, one for top pages and another for continuation
pages. Use standard Windows techniques (Shift or Ctrl
keys) to select multiple files simultaneously if you need to.
6. Click Open to add these files to the current project. (You
can also drag and drop files from Windows Explorer
directly into the project window if you prefer.) When a
message box appears confirming that a filter file has been
created, click OK to clear the message.
7. The project window will display one .BIN file for each
printer file added. Make a careful note of the name and ID
number for each of the files. You will need them later.
If you wish to edit the names or ID numbers, double-click
the file entry and edit the details. Volume details are as
follows:
0 = printer’s disk drive PCL partition;
1 = printer’s disk drive Common partition;
%disk0% = printer’s disk drive PostScript partition;
2 = flash memory PCL
%Flash0% = flash memory PostScript
Overlays and Macros (Windows only)> 148
Note that the names are case sensitive, and will be needed
later exactly as they appear in this list.
8. Choose Projects→Save Project and enter a meaningful
name (e.g. “Letter Stationery”) so that you can recognise
it.
9. Choose Projects→Send Project Files to Printer to
download the project to the printer.
10. When the message “Command Issued” appears
confirming that the download is complete, click OK to
clear the message.
T
EST
PRINTING
THE
MACRO
1. Choose Printers→Test Macro.
2. In the Test Macro window, enter its ID number and click
OK. After a short pause the printer will print the macro.
3. When each macro has been tested, click Exit.
4. Click the standard Windows Close (X) button, or choose
Projects→Exit to close Storage Device Manager.
D
EFINING
OVERLAYS
This is the final step before the new overlays are ready for use.
1. Open the Printers (called “Printers and Faxes” in
Windows XP) window via the Start menu or the Windows
Control Panel.
2. Right-click on the Relevant PostScript printer icon and
choose Printing Preferences from the pop-up menu.
3. On the Job Options tab, click the Overlay button.
Overlays and Macros (Windows only)> 149
4. In the Overlay window, Click
the Define Overlays
button (1).
5. In the Define Overlays
window, enter the name (a)
and ID (b) of the required
overlay, and define which
page(s) (c) of your documents
will use this overlay. Then click
the Add button (3) to add this
overlay to the list of defined
overlays. Repeat for any other
related overlays. When done,
click the Close button (4) to
close the window.
The example illustrated shows two overlays defined, one
for a cover page and one for continuation pages.
Remember that names and IDs of overlay files must be
entered exactly as they appeared in the Storage Device
Manager project window. Remember also that names are
case sensitive.
If you forgot to note the overlay name or ID when you
created them, you can find them using Storage Device
Manager to view the project file, or the printer’s
Information Menu to print a file list and identify them from
there.
The new overlays will now appear in the Defined Overlays
list in the printer properties window.
6. When done, click OK to close the printing preferences
window.
Your new overlays are now ready and available to be used for any
future documents you wish.
1
a
3
b
4
c
Overlays and Macros (Windows only)> 150
P
RINTING
WITH
PCL
OVERLAYS
Once you have defined your overlays you are ready to use them
for any documents you wish. The example illustrated here uses
two overlays for business letters. The first prints on just the top
page, and the second prints on any or all subsequent pages.
1. Prepare your document in the normal way using your own
application software. Remember, if necessary, to format
the document so that it will fit nicely within the plain areas
on your letterhead overlay.
2. Open your application’s Print… dialogue and choose any
options you will require, ensuring that the target printer is
your PCL printer driver in which the overlays have been
defined.
3. Click the Properties button to open the Printing
Preferences window.
4. On the Overlay tab, check
the Use active overlays
checkbox (1).
5. In the Defined Overlays list,
click on the first overlay (2)
you wish to use, and click
the Add button (3) to add it
to the Active Overlays list.
(If you want a reminder of
how this overlay looks, click
the Test Print button.)
6. If you want to use another overlay with this document, in
this example it is the “Continuation Page” overlay, click
this overlay (4) in the list of defined overlays, and then
click the Add button (3) again to add the second overlay
to the list of active overlays.
7. When the list of active overlays contains all the items you
want to use, click OK.
8. Finally, click the Print button in your application’s Print
dialogue to begin printing your document.
1
3
4
2
Replacing consumable items> 151
R
EPLACING
CONSUMABLE
ITEMS
This section explains how to replace consumable items when due.
As a guide, the life expectancy of these items is:
> Toner:
Both models are shipped with sufficient Cyan, Magenta &
Yellow toner for 2,000 A4 pages in the print cartridges, of
which 800 A4 pages of toner are used to charge the image
drum (1,200 A4 pages remaining). An additional 5,000 A4
page toner cartridge for each colour is included in the
accessory pack.
Both models are shipped with sufficient Black toner for
6,000 A4 pages in the print cartridges, of which 800 A4
pages of toner are used to charge the image drum (5,200
A4 pages remaining). An additional 6,000 A4 page toner
cartridge is included in the accessory pack.
> Image drum: Approximately 20,000 pages (calculated on
typical office usage where 20% of printing is 1 page only,
30% is 3 page documents and 50% is print runs of 15
pages or more).
> Transfer belt: Approximately 60,000 A4 pages.
> Fuser: Approximately 60,000 A4 pages.
A4 PAGE COVERAGE
(OF THIS COLOUR)
2.5% 5.0% 10%
Black ES2032 12,000 6,000 3,000
ES2632 12,000 6,000 3,000
Cyan ES2032 4,000 2,000 1,000
ES2632 10,000 5,000 2,500
Magenta ES2032 4,000 2,000 1,000
ES2632 10,000 5,000 2,500
Yellow ES2032 4,000 2,000 1,000
ES2632 10,000 5,000 2,500
Replacing consumable items> 152
C
ONSUMABLE
ORDER
DETAILS
* Average life: 20% pages at continuous print, 50% pages at 3
pages per job and 30% pages at 1 page per job.
Only use genuine Oki Original consumables to ensure the
best quality and performance from your hardware. Non
Oki Original products may adversely affect your printer's
performance and invalidate your warranty.
T
ONER
CARTRIDGE
REPLACEMENT
The toner used in this printer is a very fine dry powder. It is
contained in four cartridges: one each for cyan, magenta, yellow
and black.
Have a sheet of paper handy so that you have somewhere to
place the used cartridge while you install the new one.
ITEM LIFE ORDER
NO.
Toner, black 6,000 A4 @ 5%* 43324432
Ton e r, c yan 5,000 A4 @ 5%* 43324431
Toner, magenta 5,000 A4 @ 5%* 43324430
Ton e r, yel low 5,000 A4 @ 5%* 43324429
Image drum, black 20,000 A4 pages* 01186904
Image drum, cyan 20,000 A4 pages* 01186903
Image drum, magenta 20,000 A4 pages* 01186902
Image drum, yellow 20,000 A4 pages* 01186901
Fuser 60,000 A4 pages* 01186201
Transport belt 60,000 A4 @ 3/job 01186301
CAUTION!
To avoid toner wastage and possible toner sensor
errors, do not change the toner cartridge(s) until
“TONER EMPTY” is displayed.
Replacing consumable items> 153
Dispose of the old cartridge responsibly, inside the pack that the
new one came in. Follow any regulations, recommendations, etc.,
which may be in force concerning waste recycling.
If you do spill any toner powder, lightly brush it off. If this is not
enough, use a cool, damp cloth to remove any residue.
Do not use hot water, and never use solvents of any kind. They
will make stains permanent.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
1. Press the cover release and open the printer’s top cover
fully.
2. Note the positions of the four cartridges.
WARNING!
If you inhale any toner or get it in your eyes, drink a
little water or bathe your eyes liberally in cold water.
Seek medical attention immediately.
WARNING!
If the printer has been powered on, the fuser may be
hot. This area is clearly labelled. Do not touch.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Replacing consumable items> 154
(a) Pull the coloured toner release lever (1) on the
cartridge to be replaced fully towards the front of the
printer.
3. Lift the right-hand end of the cartridge and then draw the
cartridge to the right to release the left-hand end as
shown, and withdraw the toner cartridge out of the
printer.
4. Put the cartridge down gently onto a piece of paper to
prevent toner from marking your furniture.
5. Remove the new cartridge from its box but leave its
wrapping material in place for the moment.
1
2
1
Replacing consumable items> 155
6. Gently shake the new cartridge from end to end several
times to loosen and distribute the toner evenly inside the
cartridge.
7. Remove the wrapping material and peel off the adhesive
tape from the underside of the cartridge.
8. Holding the cartridge by its top centre with the coloured
lever to the right, lower it into the printer over the image
drum unit from which the old cartridge was removed.
Replacing consumable items> 156
9. Insert the left end of the cartridge into the top of the
image drum unit first, pushing it against the spring on the
drum unit, then lower the right end of the cartridge down
onto the image drum unit.
10. Pressing gently down on the cartridge to ensure that it is
firmly seated, push the coloured lever (1) towards the
rear of the printer. This will lock the cartridge into place
and release toner into the image drum unit.
11. Finally, close the top cover and press down firmly at both
sides so that the cover latches closed.
2
1
1
Replacing consumable items> 157
I
MAGE
DRUM
REPLACEMENT
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
The printer contains four image drums: cyan, magenta, yellow
and black.
1. Press the cover release and open the printer’s top cover
fully.
2. Note the positions of the four cartridges.
CAUTION!
Static sensitive devices, handle with care.
WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Replacing consumable items> 158
3. Holding it by its top centre, lift the image drum, complete
with its toner cartridge, up and out of the printer.
4. Put the cartridge down gently onto a piece of paper to
prevent toner from marking your furniture and to avoid
damaging the green drum surface.
5. With the coloured toner release lever (1) to the right, pull
the lever towards you. This will release the bond between
the toner cartridge and the image drum cartridge.
CAUTION!
The green image drum surface at the base of the
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes. If the drum unit needs to be out of
the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from
light. Never expose the drum to direct sunlight or very
bright room lighting.
1
Replacing consumable items> 159
6. Lift the right-hand end of the cartridge and then draw the
cartridge to the right to release the left-hand end as
shown, and withdraw the toner cartridge out of the image
drum cartridge. Place the cartridge on a piece of paper to
avoid marking your furniture.
7. Take the new image drum cartridge out of its packaging
and place it on the piece of paper where the old cartridge
was placed. Keep it the same way round as the old unit.
Pack the old cartridge inside the packaging material for
disposal.
8. Place the toner cartridge onto the new image drum
cartridge as shown. Push the left end in first, and then
lower the right end in. (It is not necessary to fit a new
toner cartridge at this time unless the remaining toner
level is very low.)
2
1
2
1
Replacing consumable items> 160
9. Push the coloured release lever (1) away from you to lock
the toner cartridge onto the new image drum unit and
release toner into it.
10. Holding the complete assembly by its top centre, lower it
into place in the printer, locating the pegs at each end into
their slots in the sides of the printer cavity.
11. Finally, close the top cover and press down firmly at both
sides so that the cover latches closed.
1
NOTE:
If you need to return or transport your printer for any reason,
please make sure you remove the image drum unit
beforehand and place in the bag provided. This is to avoid
toner spillage.
Replacing consumable items> 161
R
EPLACING
THE
BELT
UNIT
The belt unit is located under the four image drums. This unit
requires replacement approximately every 60,000 pages.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
1. Press the cover release and open the printer’s top cover
fully.
2. Note the positions of the four cartridges. It is essential
that they go back in the same order
WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Replacing consumable items> 162
3. Lift each of the image drum units out of the printer and
place them in a safe place away from direct sources of
heat and light.
4. Locate the two fasteners (5) at each side of the belt and
the lifting bar (6) at the front end.
5. Turn the two fasteners 90° to the left. This will release the
belt from the printer chassis.
6. Pull the lifting bar (6) upwards so that belt tilts up
towards the front, and withdraw the belt unit from the
printer.
CAUTION!
The green image drum surface at the base of each
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes. If the drum unit needs to be out of
the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from
light. Never expose the drum to direct sunlight or very
bright room lighting.
5
6
Replacing consumable items> 163
7. Lower the new belt unit into place, with the lifting bar at
the front and the drive gear towards the rear of the
printer. Locate the drive gear into the gear inside the
printer by the rear left corner of the unit, and lower the
belt unit flat inside the printer.
8. Turn the two fasteners (5) 90° to the right until they lock.
This will secure the belt unit in place.
9. Replace the four image drums, complete with their toner
cartridges, into the printer in the same sequence as they
came out: cyan (nearest the rear), magenta, yellow and
black (nearest the front).
10. Finally, close the top cover and press down firmly at both
sides so that the cover latches closed.
Replacing consumable items> 164
F
USER
REPLACEMENT
The fuser is located inside the printer just behind the four image
drum units.
Switch off the printer and allow the fuser to cool for about
10 minutes before opening the cover.
1. Press the cover release and open the printer’s top cover
fully.
2. Identify the fuser handle (1) on the top of the fuser unit.
3. Pull the two fuser retaining levers (2) towards the front of
the printer so that they are fully upright.
4. Holding the fuser by its handle (1), lift the fuser straight
up and out of the printer. If the fuser is still warm, place it
on a flat surface which will not be damaged by heat.
WARNING!
If the printer has recently been powered on, some fuser
components will be very hot. Handle the fuser with
extreme care, holding it only by its handle, which will
only be mildly warm to the touch. A warning label clearly
indicates the area. If in doubt, switch the printer off and
wait at least 10 minutes for the fuser to cool before
opening the printer cover.
C
M
Y
K
1
2
Replacing consumable items> 165
5. Remove the new fuser from its packaging and remove the
transit material.
6. Holding the new fuser by its handle, make sure that it is
the correct way round. The retaining levers (2) should be
fully upright, and the two locating lugs (3) should be
towards you.
7. Lower the fuser into the printer, locating the two lugs (3)
into their slots in the metal partition which separates the
fuser area from the image drums.
8. Push the two retaining levers (2) towards the rear of the
printer to lock the fuser in place.
Finally, close the top cover and press down firmly at both sides
so that the cover latches closed.
3
22
2
C
M
Y
K
Replacing consumable items> 166
C
LEANING
THE
LED
HEAD
Clean the LED head when printing does not come out clearly, has
white lines or when text is blurred.
1. Switch off the printer and open the top cover.
2. Gently wipe the LED head surface with LED lens cleaner or
soft tissue.
3. Close the top cover.
CAUTION!
Do not use methyl alcohol or other solvents on the LED
head as damage to the lens surface will occur.
Installing upgrades> 167
I
NSTALLING
UPGRADES
This section explains how to install optional equipment into your
printer. This includes:
> duplex (two-sided printing) unit
> additional RAM memory
> hard disk drive
> additional paper tray
> cabinet
D
UPLEX
UNIT
The duplex unit adds the function of two-sided printing, using
less paper and making large documents easier to handle. It also
enables booklet printing, which uses even less paper and makes
large documents even easier to handle.
The duplex unit slides straight into the rear of the printer and
requires no tools to install.
1. Unpack the new unit and remove any transit material from
it.
2. Switch the printer off. It is not necessary to disconnect the
AC power cable.
3. Ensure that the unit is the right way up, as shown, and
push it into the slot behind the rear panel. The panel will
swing inwards as you push the unit into it. Push the unit
all the way in until it stops and latches home.
4. Switch the printer on and wait for it to warm up (about 1
minute).
Installing upgrades> 168
5. Print a menu map as follows:
(a) Press the + button to access the Information Menu.
(b) Press ENTER once for the menu map.
(c) Press ENTER again to print the menu map.
(d) When the menu map is printed, press ON LINE to
exit the menu system.
6. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current printer configuration. This list
should indicate that the duplex unit is now installed.
All that remains is to adjust the Windows printer driver to
make full use of the new features.
Installing upgrades> 169
M
EMORY
UPGRADE
The basic printer model comes equipped with 256MB of main
memory. This can be upgraded with an additional memory board
of 256MB or 512MB, giving a maximum total memory capacity of
768MB.
Installation takes a few minutes, and requires a medium size
cross-head (philips type) screwdriver.
1. Switch the printer off and disconnect the AC power cable.
2. Press the cover release and open the printer’s top cover
fully.
3. Lift the front cover latch and pull open the front cover.
4. Remove the screw (1) securing the right-hand side cover.
WARNING!
If the printer has been powered on recently, the fuser
will be hot. This area is clearly labelled. Do not touch.
1
Installing upgrades> 170
5. Lift the edge of the side cover slightly at the two points
shown, and pull the cover away from the printer at the
top. Lift the cover slightly to detach it from the printer.
Place it safely to one side.
6. Carefully remove the new memory board from its
wrapping. Try to handle the board only by its short edges,
avoiding contact with any metal parts as far as possible.
In particular, avoid touching the edge connector.
7. Notice that the memory board has a small cutout in the
edge connector, which is closer to one end than the other.
8. Identify the RAM expansion slot (1) in the printer.
9. If the RAM expansion slot already contains a memory
upgrade board, that board will have to be removed before
you can install the new one. To remove it, proceed as
follows, otherwise skip to step 10.
Installing upgrades> 171
(a) Grip the board firmly by its short edges and pull it
out of the slot.
(b) Place the removed memory board in the antistatic
bag which originally contained the new memory
board.
10. Hold the new memory board by its short edges, so that
the edge connector faces in towards the RAM expansion
slot, and the small cutout is closer to the rear of the
printer.
11. Gently push the board into the RAM expansion slot until it
latches in and will not go any further.
12. Locate the three retaining clips at the bottom of the side
cover into their rectangular holes near the bottom of the
printer.
13. Close the top of the side cover up to the printer and refit
the securing screw removed in step 4.
14. Close the front cover and close the top cover, pressing
down firmly at each side to latch it closed.
15. Reconnect the AC power cable and switch the printer on.
16. When the printer is ready, print a menu map as follows:
(a) Press the + button to access the Information Menu.
(b) Press ENTER once for the menu map.
(c) Press ENTER again to print the menu map.
(d) When the menu map is printed, press ON LINE to
exit the menu system.
Installing upgrades> 172
17. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current printer configuration. This list
contains the figure for total memory size.
This should indicate the total memory now installed.
If you are using the Windows PostScript driver, follow the
instructions later in this section to adjust the driver.
Installing upgrades> 173
H
ARD
DISK
DRIVE
The optional internal hard disk drive (HDD) enables collating of
printed pages and can be used to store overlays and macros,
fonts, and secure or proof documents waiting to be printed.
Installation takes a few minutes, and requires a medium size
cross-head (philips type) screwdriver.
1. Switch the printer off and disconnect the AC power cable.
2. Press the cover release and open the printer’s top cover
fully.
3. Lift the front cover latch and pull open the front cover.
4. Remove the screw (1) securing the right-hand side cover.
5. Lift the edge of the side cover slightly at the two points
shown, and pull the cover away from the printer at the
WARNING!
If the printer has been powered on recently, the fuser
will be hot. This area is clearly labelled. Do not touch.
1
Installing upgrades> 174
top. Lift the cover slightly to detach it from the printer.
Place it safely to one side.
6. Locate the clip (1) on the top of the disk unit into the slot
(2) in the printer.
7. Plug the end of the connecting cable (3) into the disk unit
connector (4) in the printer.
8. Tighten the two thumbscrews (5).
9. Close the top of the side cover up to the printer and refit
the securing screw removed in step 4.
10. Close the front cover and the top cover, pressing down
firmly at each side to latch it closed.
11. Reconnect the AC power cable and switch the printer on.
12. When the printer is ready, print a menu map as follows:
(a) Press the + button to access the Information Menu.
(b) Press ENTER once for the menu map.
(c) Press ENTER again to print the menu map.
(d) When the menu map is printed, press ON LINE to
exit the menu system.
13. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current printer configuration. This should
now indicate that the hard disk unit is installed.
2
1
3
5
4
5
Installing upgrades> 175
A
DDITIONAL
PAPER
TRAY
1. Switch the printer off and disconnect the AC power cable.
2. Place additional paper tray on desired location.
3. Observing safety rules for lifting and, using locating
guides, place printer on top of the additional paper tray.
4. Re-connect the AC power cable and switch the printer ON.
Installing upgrades> 176
A
DJUSTING
W
INDOWS
PRINTER
DRIVERS
5. Once your new upgrade has been installed, you may need
to update the Windows printer driver so that the
additional features are available to your Windows
applications.
6. Remember that if your printer is shared between users on
different computers, the driver must be adjusted on each
user’s machine.
7. The illustrations shown here are for Windows XP. Other
Windows versions may appear slightly different, but the
principles are the same.
PCL
DRIVER
If you have installed a memory upgrade it is not necessary to
change the PCL printer driver, and you can ignore this section.
If you have installed a duplex unit or hard disk, proceed as
follows:
1. Open the Printers window
(called “Printers and Faxes” in
Windows XP) via the Start Menu
or from the Windows Control
Panel.
2. Right-click the printer icon for
this printer, and choose
Properties from the pop-up
menu.
3. On the Device Options tab,
check the box for the upgrade
you have just installed.
4. Click OK to close the properties window, and then close
the Printers window.
Installing upgrades> 177
P
OST
S
CRIPT
DRIVER
1. This driver must be adjusted for any upgrade just
installed.
2. Open the Printers window
(called “Printers and Faxes” in
Windows XP) via the Start
Menu or from the Windows
Control Panel.
3. Right-click the printer icon for
this printer, and choose
Properties from the pop-up
menu.
4. On the Device Settings tab,
locate the list of installable
options. Change those settings to indicate the new
features you have just installed.
5. Click OK to close the properties window, and then close
the Printers window.
Clearing paper jams> 178
C
LEARING
PAPER
JAMS
Provided that you follow the recommendations in this guide on
the use of print media, and you keep the media in good condition
prior to use, your printer should give years of reliable service.
However, paper jams occasionally do occur, and this section
explains how to clear them quickly and simply.
Jams can occur due to paper misfeeding from a paper tray or at
any point on the paper path through the printer. When a jam
occurs, the printer immediately stops, and the Alert LED on the
Status Panel (together with the Status Monitor) informs you of
the event. If printing multiple pages (or copies), do not assume
that, having cleared an obvious sheet, others will not also be
stopped somewhere along the path. These must also be removed
in order to clear the jam fully and restore normal operation.
M
AJOR
PRINTER
COMPONENTS
AND
PAPER
PATH
1. Duplex unit (if fitted). 6. Operator panel.
2. Face-up stacker. 7. Front cover.
3. Paper exit. 8. Paper tray.
4. Fuser unit 9. Additional paper tray (if
fitted)
5. Top cover.



Clearing paper jams> 179
P
APER
SENSOR
ERROR
CODES
* (if fitted).
1. If a sheet is well advanced out of the top of the printer,
simply grip it and pull gently to draw it fully out. If it does
not remove easily, do not use excessive force. It can be
removed from the rear later.
2. Press the cover release and open the printer’s top cover
fully.
CODE # LOCATION CODE # LOCATION
370 Duplex unit * 382 Paper exit
371 Duplex unit * 383 Duplex unit *
372 Duplex unit * 390 MP Tray
373 Duplex unit * 391 Paper Tray
380 Paper feed 392
2
nd
Paper tray *
381 Paper path 400 Paper size










WARNING!
If the printer has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
Clearing paper jams> 180
3. Note the positions of the four cartridges.
It will be necessary to remove the four image drums to gain
access to the paper path.
4. Holding it by its top centre, lift the cyan image drum,
complete with its toner cartridge, up and out of the
printer.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Clearing paper jams> 181
5. Put the cartridge down gently onto a piece of paper to
prevent toner from marking your furniture and to avoid
damaging the green drum surface.
6. Repeat this removal procedure for each of the remaining
image drum units.
7. Look into the printer to check whether any sheets of paper
are visible on any part of the belt unit.
• To remove a sheet with its leading edge at the front of
the belt (1), carefully lift the sheet from the belt and
pull it forwards into the internal drum cavity and
withdraw the sheet.
CAUTION!
The green image drum surface at the base of the
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes.
4
2
3
1
CAUTION!
Do not use any sharp or abrasive objects to separate
sheets from the belt. This may damage the belt surface.
Clearing paper jams> 182
• To remove a sheet from the central area of the
belt (2), carefully separate the sheet from the belt
surface and withdraw the sheet.
• To remove a sheet just entering the fuser (3), separate
the trailing edge of the sheet from the belt, push the
fuser pressure release lever (4) towards the front and
down to release the fuser’s grip on the sheet, and
withdraw the sheet through the drum cavity area.
Then allow the pressure release lever to rise again.
4
2
3
1
NOTE:
If the sheet is well advanced into the fuser (only a short
length is still visible), do not attempt to pull it back. Follow the
next step to remove it from the rear of the printer.
Clearing paper jams> 183
8. Starting with the cyan image drum unit nearest the fuser,
replace the four image drums into the drum cavity,
making sure to locate them in the correct order.
• Holding the complete assembly by its top centre, lower
it into place in the printer, locating the pegs at each
end into their slots in the sides of the printer cavity.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Clearing paper jams> 184
9. Lower the top cover but do not press down to latch it
closed yet. This will protect the drums from excessive
exposure to room lighting while you check the remaining
areas for jammed sheets.
10. Open the rear exit tray (5) and check for a sheet of paper
in the rear path area (6).
• Pull out any sheets found in this area.
• If the sheet is low down in this area and difficult to
remove, it is probably still gripped by the fuser. In this
case raise the top cover, reach around and press down
on the fuser pressure release lever (4).
11. If you are not using the rear exit tray, close it once paper
has been removed from this area.
6
5
4
Clearing paper jams> 185
12. Lift the front cover release and pull open the front cover.
13. Check inside the cover for sheets in this area and remove
any that you find, then close the cover.
14. Pull out the paper tray and ensure that all paper is
stacked properly, is undamaged, and that the paper
guides are properly positioned against the edges of the
paper stack. When satisfied, replace the tray.
Clearing paper jams> 186
15. Finally, close the top cover and press down firmly at both
sides so that the cover latches closed.
When the jam has been cleared, if Jam Recovery is set to ON in
the System Configuration Menu, the printer will attempt to
reprint any pages lost due to paper jams.
Specifications> 187
S
PECIFICATIONS
ITEM SPECIFICATION
Dimensions 435 x 563 x 339mm (W x D x H) without Duplex unit
Weight 26Kg approx. (without Duplex unit)
Print method LED exposed light source electronic photographic
memory
Print speeds ES2032: 20 pages per minute colour / 32 pages per
minute monochrome
ES2632: 26 pages per minute colour / 32 pages per
minute monochrome
Resolution 600 x 600, 600 x 1200dpi or 600 x 600dpi x 2bit
Emulations PostScript 3
PCL 5c, HP-GL, PCL XL, PCL 6e
Epson FX
IBM Pro Printer III XL
Auto Features Auto registration
Auto density adjustment
Auto consumable counter reset
Memory 256MB standard, upgradable to 512MB or 768MB
Operating
platform
Windows
98/Me/2000/XP/XP Pro x64 bit Edition*/NT4.0 (Service
Pack 5 or later required for Postscript driver)/Server
2003/Server 2003 x64 bit Edition*,
* x86-64 processors only. Itanium is not supported.
Mac
OS 9.0 (or higher), OS X (10.2 or higher), Classic
Paper capacity
at 80g/m²
300 sheets in main tray
530 sheets in optional 2nd tray
100 sheets in multi purpose tray (or 50 transparencies
or 10 envelopes)
Paper weight 64 ~ 120g/m² in main tray
64 ~ 176g/m² in 2nd tray
64 ~ 203g/m² in multi purpose tray
Paper output 250 sheets in face down (top) stacker @ 80g/m²
100 sheets in face up (rear) stacker @ 80g/m²
Paper feed
1
Paper tray, manual feed, optional additional paper
tray(s)
Media size -
any tray
A4, A5, A6 (tray 1 only), B5, Legal 13/13.5/14 inch,
letter, Executive.
Specifications> 188
Media size -
MP tray
A4, A5, A6, B5, Legal 13/13.5/14 inch, letter, executive,
custom (up to 1200mm length), com-9 envelope, com-
10 envelope, monarch envelope, DL envelope, C5
envelope
Media weight
Standard - 64 to 120g/m
²
, multi purpose tray - 64 to
200g/m
²
duplex unit - 64 - 120g/m
²
Media type Plain, Letterhead, Transparency, Bond, Recycled, card
stock, Rough, Labels and Glossy
Paper capacity
(depending on
paper weight)
Paper tray: 300 sheets approx.
Manual feed: 100 sheets approx.
Optional additional paper tray: 530
Exit capacity
(depending on
paper weight)
Face up: 100 sheets approx.
Face down: 500 sheets approx.
Print accuracy Start: ±2 mm
Paper skew: ±1 mm/100 mm
Image expansion/compression: ±1 mm/100 mm
Interfaces
Universal
Serial Bus
(USB)
Network
USB specification Version 2.0
Connection: USB type B
Cable: USB specification version2.0 (shielded)
Transmission mode: Full speed (480Mbps + 0.25%
maximum)
10 Base T, 100 Base TX
Printer life 420,000 pages or 5 years
Duty cycle 50,000 pages per month max., 4,000 pages per month
average
Ton e r l ife Black:
ES2032/ES2632 - 6,000 pages at 5% coverage
CMY:
ES2032/ES2632
2,000 pages at 5% coverage (2K cartridge)
5,000 pages at 5% coverage (5K cartridge)
Image drum
life
20,000 pages (25000 at continuous print, 18,000 at
3 pages per job and 9,000 pages at 1 page per job)
Belt life 60,000 A4 pages at 3 pages per job
Fuser life 60,000 A4 pages
Power supply 220 to 240VAC @ 50/60 Hz ± 1 Hz
ITEM SPECIFICATION
Specifications> 189
Power
consumption
Operating: 1200 max.; 490 W av. (25°C)
Stand-by: 100 max.; 150 W av. (25°C)
Power saving: 45 W max. (20ppm colour)
Power saving: 70 W max. (26ppm colour)
Operating
environment
Operating 10 to 32 °C/20 to 80% RH
(optimum 25 °C wet, 2 °C dry)
Off: 0 to 43 °C/10 to 90% RH
(optimum 26.8 °C wet, 2 °C dry)
Print
environment
30 to 73% RH @ 10 °C; 30 to 54% RH @ 32 °C
10 to 32 °C @ 30% RH; 10 to 27 °C @ 80% RH
Colour 17 to 27 °C @ 50 to 0% RH
1. Exit method is limited by paper size, media weight and paper
feed.
Specifications subject to change without notice. All
trademarks acknowledged.
ITEM SPECIFICATION
Index > 190
I
NDEX
A
About RGB and CMYK colour .....50
B
Belt
how to replace
.....................161
life expectancy .....................151
life remaining .......................138
Black printing (black
generation)
...............................38
Blacks and Greys.......................36
Booklet printing
PCL emulation
........................23
PostScript emulation ..............22
Booklets, printing
Windows PS
............................90
C
Changing the application’s driver
settings
.....................................31
Changing the driver defaults .....31
Cleaning the LED head ............166
CMYK ink simulations - CMYK
source data
..............................77
Collating
Windows
.................................92
Colour
adjusting
..............................127
Colour match precision..............84
Colour matching ........................47
application..............................47
basics .....................................47
Graphic Pro ............................49
Graphics Pro...........................56
ICC profiles ............................58
operating system ...................47
printer ............................ 48, 49
RGB ........................................50
Configuring hardware options from
chooser
.....................................34
Configuring hardware options from
the desktop
..............................34
Cover page ................................98
Windows PCL........................100
Custom page size
Windows XP/2000 PCL
.........104
Windows XP/2000 PS...........102
Customising RGB office colour ..56
D
Duplex
how to install
........................167
paper size and weight limits ..15
selecting in Windows...... 22, 23
E
Envelopes
loading
...................................20
F
Fine lines enhancement.............42
Finishing options .......................88
Collating .................................92
Cover print ...........................100
Custom page size.................102
Duplex (double-sided)
printing
...............................107
Poster printing......................113
Printing multiple pages on one
sheet (N-up)
.......................110
Scale to page .......................114
Watermarks .........................115
Fonts
printing a list
........................119
Index > 191
Fuser
how to replace
.....................164
life expectancy .....................151
life remaining .......................138
G
Graphic pro................................56
Graphic pro workflow –
overview
...................................59
Greyscale
Mac OS 9.x
.............................44
Mac OS X................................45
Greyscale printing .....................43
H
How to access the driver
screens
.....................................30
I
ICC profiles................................58
where to obtain......................59
Image drum
how to replace
.....................157
life expectancy .....................151
Image drums
current usage state
..............138
J
Job Log Menu ..........................139
L
Labels
recommended types
..............13
M
Major printer components and
paper path
..............................178
Matching the colour of a monitor,
scanner or camera
...................62
Menus
Colour menu
........................127
factory default settings ........118
FX emulation ........................135
how to use ...........................118
Information menu ................119
Maintenance menu ...............137
Media menu .........................124
menu map............................119
Network menu......................136
PCL emulation menu .. 131, 133
Print jobs menu....................119
Print menu ...........................120
resetting...............................137
saving current settings ........137
System configuration menu .129
Usage menu .........................138
USB menu ............................136
Multi purpose tray
how to use
.............................19
paper metrics .........................14
N
Network addresses
setting
..................................136
Network protocols
enabling or disabling
............136
O
Office colour - RGB options .......52
Overlays
printing a list
........................119
Overlays and macros
general
.................................140
Overlays, PCL
how to create
.......................146
printing with overlays 148, 150
Overlays, PostScript
defining in the Windows
driver
..................................143
how to create .......................141
printing with overlays ..........145
Index > 192
P
Page orientation
portrait or landscape
..............22
Paper
jam clearing
.........................178
jam codes.............................179
loading cassette trays ............16
loading letterhead ..................17
Paper jam codes ..................179
recommended types ..............13
supported sheet sizes ............14
weights and sizes.................124
Poster printing ...........................23
Power saving
delay time
............................129
enabling or disabling............137
PPR emulation .........................133
Print order
face down stacker
..................18
face up stacker.......................18
face up/down stacker.............22
Print quality
adjusting
..............................138
Print settings
how to save
............................23
Printer colour management.......49
Printer overview ........................10
Pure black text / graphics .........84
R
Rendering intents ......................83
S
Secure documents
printing
...................................27
Secure printing ..........................24
Separator page..........................98
Setting the driver device
options
.....................................33
Simulating another printer - RGB
source data
..............................69
Store to hard disk......................28
Switching off correctly.............120
T
Toner
current usage state
..............139
how to replace .....................152
life expectancy .....................151
Transparencies
recommended types
..............13
Types of ICC profile supported..58
Oki contact details > 193
O
KI
CONTACT
DETAILS
Oki Systems (UK) Limited
550 Dundee Road
Slough Trading Estate
Slough, SL1 4LE
Tel:44 (0) 1753 819819
Fax:44 (0) 1753 819899
http://www.oki.co.uk
Oki Systems Ireland Limited
The Square Industrial Complex
Tallaght, Dublin 24, Ireland
Tel:+353 1 4049590
Fax:+353 1 4049591
http://www.oki.ie
OKI Systems (Ireland) Ltd.
40 Sydenham Park
Belfast, BT4 1PW
Tel:+44 44 (0)28 90 20 1110
http://www.oki.ie
Technical Support for all of Ireland:
Tel: +353 1 4049570
Fax: +353 1 4049555
E-mail: tech.support@oki.ie
Oki Data Corporation
4-11-22 Shibaura, Minato-ku,
Tokyo 108-8551, Japan
Tel: (81) 3 5445 6158
Fax: (81) 3 5445 6189
http://www.okidata.co.jp
Oki Data (Singapore) Pte. Ltd.
78 Shenton Way, #09-01,
Singapore 079120
Tel: (65) 221 3722
Fax: (65)421 1688
http://www.okidata.com.sg
Oki Systems (Thailand) Ltd.
956 Udomvidhya Building 6th
Floor, Rama IV Rd., Bangkok
10500, Thailand
Tel: (662) 636 2535
Fax: (662) 636 2536
http://www.okisysthai.com
Oki Hong Kong Limited
Suite 1909, Tower3,
China Hong Kong City,
33 Canton Rd., Tsimshatsui,
Kowloon, Hong Kong
Tel: (852) 2736 0130
Fax: (852) 2376 3725
The IPL Group
63-85 Victoria Street
Beaconsfield NSW 2015,
Australia
Tel: (61) 2 9690 8200
Fax: (61) 2 9690 8300
http://www.oki.com.au
Comworth Systems Ltd.
10 Constellation Drive
Mairangi Bay, Auckland,
New Zealand
Tel: (64) 9 477 0500
Fax: (64) 9 477 0549
http://www.comworth.co.nz
OKI Europe Limited
Central House
Bal
four Road, Hounslow
TW3 1HY, United Kingdom
Tel:
+44 (0) 20 8219 2190
Fax:
+44 (0) 20 8219 2199
ww
w.okiexecutiveseries.com
07077401 Iss.01
… 11 …


Need help? Post your question in this forum.

Forumrules


Report abuse

Libble takes abuse of its services very seriously. We're committed to dealing with such abuse according to the laws in your country of residence. When you submit a report, we'll investigate it and take the appropriate action. We'll get back to you only if we require additional details or have more information to share.

Product:

For example, Anti-Semitic content, racist content, or material that could result in a violent physical act.

For example, a credit card number, a personal identification number, or an unlisted home address. Note that email addresses and full names are not considered private information.

Forumrules

To achieve meaningful questions, we apply the following rules:

Register

Register getting emails for Oki ES2632 at:


You will receive an email to register for one or both of the options.


Get your user manual by e-mail

Enter your email address to receive the manual of Oki ES2632 in the language / languages: English as an attachment in your email.

The manual is 11,47 mb in size.

 

You will receive the manual in your email within minutes. If you have not received an email, then probably have entered the wrong email address or your mailbox is too full. In addition, it may be that your ISP may have a maximum size for emails to receive.

Others manual(s) of Oki ES2632

Oki ES2632 User Manual - German - 210 pages

Oki ES2632 User Manual - Dutch - 206 pages


The manual is sent by email. Check your email

If you have not received an email with the manual within fifteen minutes, it may be that you have a entered a wrong email address or that your ISP has set a maximum size to receive email that is smaller than the size of the manual.

The email address you have provided is not correct.

Please check the email address and correct it.

Your question is posted on this page

Would you like to receive an email when new answers and questions are posted? Please enter your email address.



Info