Manual Oce User Manual Direct Print (page 56 of 60) (English)

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User’s Guide

PageScope

Direct Print Ver. 1.1

Direct Print

Contents

1 Introduction

1.1 System Requirements ..................................................................1-1

1.2 Main Features................................................................................1-2

1.3 Copyright Information ..................................................................1-4

2 Installing PageScope Direct Print

2.1 Installing ........................................................................................2-1

2.2 Uninstalling....................................................................................2-7

3 Starting PageScope Direct Print

3.1 Using the “Start” Menu.................................................................3-1

3.2 Using the Application Icon on the Desktop................................3-1

3.3 Main Window .................................................................................3-2

4 Specifying Printer Settings

4.1 Adding a Printer ............................................................................4-1

4.1.1 “Network” tab..............................................................................4-3

4.1.2 “Authentication/Account Track” tab ............................................4-4

4.1.3 “Option” tab.................................................................................4-6

4.1.4 Specifying printer search parameters.........................................4-8

4.2 Changing Printer Settings............................................................4-9

4.3 Deleting a Printer ..........................................................................4-9

5 Programming Job Settings

5.1 Adding a Job Setting ....................................................................5-1

5.2 Changing a Job Setting ................................................................5-3

5.3 Deleting a Job Setting ..................................................................5-4

Contents

6Printing

6.1 Using the Appropriate Icon on the Desktop .............................. 6-1

6.2 Using the Shortcut Menu (Displayed by Right-Clicking) .......... 6-3

6.3 Specifying a File From the Main Window................................... 6-5

6.4 Using Hot Folders......................................................................... 6-6

6.4.1 Setting up hot folders ................................................................. 6-6

6.4.2 Specifying detailed hot folder settings ....................................... 6-9

6.4.3 Hot folders monitoring icon ...................................................... 6-10

6.4.4 Printing using a hot folder ........................................................ 6-11

7 Security Functions

7.1 Common to Administrators and General Users ........................ 7-1

7.2 Administrators.............................................................................. 7-1

7.3 General Users ............................................................................... 7-2

8 Additional Settings

8.1 Edit Job Setting for each printing............................................... 8-1

8.2 Edit Authentication/Account Track for each printing ............... 8-3

9 Checking the Printing Status and Print Log

9.1 Checking the Printing Status ...................................................... 9-1

9.2 Viewing the Print Log................................................................... 9-3

9.2.1 Specifying the log setting ........................................................... 9-4

9.2.2 Retrieving data........................................................................... 9-5

10 Warning/Error Messages

10.1 Messages Concerning PDF Versions ....................................... 10-1

Introduction

1-1

1 Introduction

PageScope Direct Print is an application for sending files such as PDF

and TIFF files directly to a printer.

A file can be printed by dragging it to the appropriate icon on the desktop

or by using the Windows shortcut menu (displayed by right-clicking), or

the file can be printed automatically by using hot folders.

In addition, job settings, which consist of specified print settings, can be

programmed.

1.1 System Requirements

* Differs depending on the printer being used for printing.

✎

Note

With PageScope Direct Print, the only files that can be printed are

those of formats compatible with the printer.

When PageScope Direct Print sends a file to the printer, file formats

that can be printed are automatically detected.

For details on compatible file formats and versions, refer to the support

information for the printer being used.

Compatible

operating systems

Windows Me, Windows 2000 Professional (Service Pack 4 or later),

or Windows XP Home Edition/Professional (Service Pack 1 or later)

Compatible printers Refer to the PageScope Direct Print Help or the Readme file for the

model names of compatible printers.

* A connection to an Ethernet network is required.

Compatible files PDF, TIFF, PS, PCL, ASCII (Text)

Introduction

1-2

1.2 Main Features

Printing by dragging a file to the appropriate icon on the desktop

A file can easily be printed by dragging it to the appropriate icon on the

desktop.

In addition, a desktop shortcut can be created for each job setting,

allowing you to print using the print settings that best meet your needs.

Printing using the Windows shortcut menu (displayed by right-

clicking)

A file can easily be printed by right-clicking it, then selecting “PageScope

Direct Print” in the shortcut menu that appeared.

Automatic printing using a hot folder

A file can automatically be printed by copying it to a hot folder (folder

monitored for printing) that has been set up in advance.

In addition, by specifying that a hot folder be shared and allowing it to be

used on the local network, other users logged onto the network can print

using the hot folder.

Registering multiple printers/job settings

By setting up multiple printers and job settings, it is no longer necessary

to change the settings each time you wish to print.

Various settings such as the paper tray, paper type, stapling and hole

punching settings, and the number of copies can be customized for each

job setting.

Editing print settings

Job settings, such as the number of copies to be printed and the paper

tray, can be edited during printing.

Specifying the authentication setting

The authentication settings can be specified when a printer is registered.

In addition, a dialog box for authentication appears before printing begins

so that the user name or account name and their passwords can be

entered.

Introduction

1-3

Security functions

The settings can be saved by each user logged onto Windows.

Users with administrator privileges can use the settings of all users.

However, a general user has limitations applied when using the settings

of other users.

Introduction

1-4

1.3 Copyright Information

Trademark Acknowledgements

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or

registered trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope is a trademark or a registered trademark of KONICA

MINOLTA BUSINESS TECHNOLOGIES, INC.

Ethernet is a registered trademark of Xerox Corporation.

Microsoft® and Windows® are registered trademarks of Microsoft

Corporation in the United States and other countries.

All other company and product names are trademarks or registered

trademarks of their respective companies.

Screen Images

The dialog boxes shown in this manual are those that appear in Windows

XP.

Notice

Unauthorized reproduction, translation or duplication of this document,

whether in its entirety or in part, is strictly prohibited.

The content of this document is subject to change without notice.

Installing PageScope Direct Print

2-1

2 Installing PageScope Direct Print

2.1 Installing

Install PageScope Direct Print onto your computer.

✎

Note

When installing onto Windows 2000 or Windows XP, be sure to log in

with administrator privileges.

Quit all applications (including virus detection programs) that are

running.

In addition, if a previous version of PageScope Direct Print is installed

on the computer, be sure to uninstall the previous version of

PageScope Direct Print before beginning the installation.

Check that the printer to be used is connected to a network, and then

make sure that the printer is turned on.

Operating procedure

1 Place the CD-ROM into your computer’s CD-ROM drive.

2 Start up the installation program. (Setup.exe)

The following dialog box appears.

Installing PageScope Direct Print

2-2

3 Click the [Next] button.

The License Agreement dialog box appears.

4 Read the end user license agreement, and then select “I accept the

terms in the license agreement”.

5 Click the [Next] button.

A dialog box appears, allowing you to select the folder where the file

or folder is to be copied to.

6 To install the application into a folder other than the one indicated, click

the [Change] button, and then specify the folder where you wish to

install the application.

Installing PageScope Direct Print

2-3

7 Click the [Next] button.

The following dialog box appears.

8 Click the [Install] button.

The installation begins.

Once the installation is completed, the following dialog box appears.

Installing PageScope Direct Print

2-4

9 Click the [Initialize] button.

The compatible printers on the network are detected and appear in the

Add Printer dialog box.

✎

Note

If no compatible printers can be found on the network, only

“Manual Setting” appears in the list. In addition, if the enhanced

security function has been set from the printer, the printer cannot

be detected and only “Manual Setting” appears.

In this case, click the [Cancel] button to quit initializing. This

completes the installation, even though the [Cancel] button was

clicked. After starting up PageScope Direct Print, specify the range

to search for printers or manually register printers. For details, refer

to “Adding a Printer” on page 4-1.

10 Select the printer that you wish to use.

❍ If multiple printers are listed, select the printer to be used as the

default printer.

Installing PageScope Direct Print

2-5

11 Click the [Add] button.

The Printer Setting dialog box appears.

12 Specify the appropriate printer settings.

❍ On the “Option” tab, specify the option configuration for the printer.

❍ For details on the various settings, refer to “Adding a Printer” on

page 4-1.

❍ The printer settings can also be changed after it is registered. For

details, refer to “Changing Printer Settings” on page 4-9.

13 Click the [OK] button.

A message appears, indicating that the initial setup is completed.

14 Click the [OK] button.

This completes the installation of PageScope Direct Print and its initial

setup.

Installing PageScope Direct Print

2-6

✎

Note

After the message indicating the completion of the initial setup

appeared, a message may appear, recommending that the computer

be restarted. If this message appears, follow the on-screen

instructions to restart Windows.

Installing PageScope Direct Print

2-7

2.2 Uninstalling

Uninstall PageScope Direct Print by using “Add or Remove Programs”

(“Add/Remove Programs” with Windows Me/2000).

✎

Note

Before uninstalling, quit the PageScope Direct Print application.

Operating procedure

1 With Windows XP, click “Control Panel” in the “Start” menu, and then

double-click “Add or Remove Programs”.

With Windows Me/2000, point to “Settings” in the “Start” menu, click

“Control Panel”, and then double-click “Add/Remove Programs”.

2 From the “Currently installed programs” list, select “PageScope Direct

Print”.

3 Click the [Remove] button. (With Windows Me, click the [Add/Remove]

button.)

The following confirmation message appears.

4 Click the [Yes] button.

PageScope Direct Print is uninstalled.

Installing PageScope Direct Print

2-8

Starting PageScope Direct Print

3-1

3 Starting PageScope Direct Print

PageScope Direct Print can be started using either the “Start” menu or the

application icon on the desktop.

3.1 Using the “Start” Menu

Operating procedure

➜ In the Windows “Start” menu, point to “All Programs” (“Programs” with

Windows Me/2000), “KONICA MINOLTA”, then “PageScope Direct

Print”, and then click “PageScope Direct Print”.

The main window for PageScope Direct Print appears.

3.2 Using the Application Icon on the Desktop

Operating procedure

➜ Double-click the “PageScope Direct Print” icon on the desktop.

The main window for PageScope Direct Print appears.

Starting PageScope Direct Print

3-2

3.3 Main Window

2 5 3 6 4 7

No. Element Name Description

1 “Registered Printers/Job

Settings” list

Displays the list of registered printers and job settings

in a tree structure.

Click “+” to display the names of job settings

programmed for the printer; click “-” to close the tree

structure.

Right-click the printer or job setting to display a menu

containing commands for changing or deleting the

settings.

2 [Add Printer] button Select “Available Printers” in the “Registered

Printers/Job Settings” list, and then click this button to

add a printer.

For details, refer to “Adding a Printer” on page 4-1.

3 [Edit Printer] button Select a printer in the “Registered Printers/Job

Settings” list, and then click this button to change the

settings for a registered printer.

For details, refer to “Changing Printer Settings” on

page 4-9.

4 [Delete Printer] button Select a printer in the “Registered Printers/Job

Settings” list, and then click this button to delete a

registered printer.

For details, refer to “Deleting a Printer” on page 4-9.

Starting PageScope Direct Print

3-3

5 [Add Job Setting] button Select a printer in the “Registered Printers/Job

Settings” list, and then click this button to add a job

setting for a registered printer.

For details, refer to “Adding a Job Setting” on

page 5-1.

6 [Edit Job Setting] button Select a job setting in the “Registered Printers/Job

Settings” list, and then click this button to change the

print settings for a programmed job setting.

For details, refer to “Changing a Job Setting” on

page 5-3.

7 [Delete Job Setting] button Select a job setting in the “Registered Printers/Job

Settings” list, and then click this button to delete a

programmed job setting.

For details, refer to “Deleting a Job Setting” on

page 5-4.

8 “Details of Printers/Job

Setting” box

This box displays the print settings for the job setting

that is selected in the “Registered Printers/Job

Settings” list.

9 [Print a File] button Click this button to specify the file to be printed from

the main window.

For details, refer to “Specifying a File From the Main

Window” on page 6-5.

10 [Job Status View] button Click this button to view the printing status.

For details, refer to “Checking the Printing Status” on

page 9-1.

11 [Log View] button Click this button to view the log of files that have been

printed.

For details, refer to “Viewing the Print Log” on

page 9-3.

12 “Use Hot Folders” check box If this check box is selected, hot folders (folders

monitored for printing) can be used.

For details, refer to “Using Hot Folders” on page 6-6.

13 [Edit Hot Folders] button Click this button to specify the settings for the hot

folders.

For details, refer to “Setting up hot folders” on

page 6-6.

14 “Edit Job Setting for each

drag-and-drop printing.”

check box

If this check box is selected, a dialog box for changing

the print settings of the job setting appears each time

printing is performed by dragging a file to the

appropriate icon on the desktop or by using the

shortcut menu (displayed by right-clicking).

For details, refer to “Administrators” on page 7-1.

15 “Edit Authentication/Account

Track for each drag-and-drop

printing.” check box

If this check box is selected, a dialog box for

authentication appears each time printing is

performed by dragging a file to the appropriate icon

on the desktop or by using the shortcut menu

(displayed by right-clicking).

For details, refer to “General Users” on page 7-2.

No. Element Name Description

Starting PageScope Direct Print

3-4

Specifying Printer Settings

4-1

4 Specifying Printer Settings

4.1 Adding a Printer

A printer can be added to the “Registered Printers/Job Settings” list in the

main window. With PageScope Direct Print, multiple printers can be

registered.

In addition, printers can be added manually if they could not be detected

when PageScope Direct Print was installed.

✎

Note

Check that the printer to be used is connected to a network, and then

make sure that the printer is turned on.

Operating procedure

1 Start up PageScope Direct Print.

The main window appears.

✎

Note

If no printer could be detected when PageScope Direct Print is

installed, the dialog box shown in step 3 appears. Either perform

the operation described in “Specifying printer search parameters”

on page 4-8, or skip to step 4.

2 Select “Available Printers” in the “Registered Printers/Job Settings”

list.

Specifying Printer Settings

4-2

3 Click the [Add Printer] button.

The compatible printers on the network are detected and appear in the

Add Printer dialog box.

❍ The Add Printer dialog box can also be displayed by right-clicking,

then selecting “Add Printer” in the menu that appeared.

✎

Note

Printers cannot be detected if their security functions have been

set. In this case, since only “Manual Setting” appears, specify

manual settings in steps 4 and 5.

✎

Memo

Printers that have already been registered do not appear in the list.

If no printer is listed, specify the search settings, and then search

again. For details, refer to “Specifying printer search parameters”

on page 4-8.

Specifying Printer Settings

4-3

4 Select the printer to be used, and then click the [Add] button.

If the listed printers cannot be used or to specify manual settings,

select “Manual Setting”, and then click the [Add] button.

The Printer Setting dialog box appears.

5 Specify the printer name and the various settings on the “Network”,

“Authentication/Account Track”, and “Option” tabs, and then click the

[OK] button.

❍ In the “Printer Name” box, type in the name of the printer.

❍ To print a test page, click the [Print Test Page] button.

4.1.1 “Network” tab

IP Address

For a printer that was detected, the IP address of the printer appears.

For a manual setting, type in the IP address of the printer.

Check with the network administrator for the IP address of the printer.

Port Number

Type in the port number for the printer.

Specifying Printer Settings

4-4

4.1.2 “Authentication/Account Track” tab

✎

Note

These settings are available only if the user authentication or account

track settings have be set from the printer.

“Use User Authentication” check box

Select this check to use user authentication, and then select either “Public

User” or “Recipient User”.

Public User

Select this setting to specify no user name for sending print data to the

printer. A user name and password do not need to be specified.

Recipient User

Select this setting to specify a user name for sending print data to the

printer. A user name and password must be specified.

User Name

When “Recipient User” is selected, type in the user name (between 1 and

64 characters). If the name of the user currently logged into the computer

is to be specified, the user name can be selected from the drop-down list.

Specifying Printer Settings

4-5

Password

When “Recipient User” is selected, type in the password (no more than 64

alphanumeric characters) for the specified user name.

✎

Note

If the “Enhanced Security” check box has been selected, the password

cannot be typed in.

“Hide Password” check box

Select this check box to hide the password typed in the dialog box.

“Use Account Track” check box

Select this check box to use account track, and then type the account

name and password in the “Account Name” and “Password” boxes.

Account Name

Type in the account name (no more than 8 alphanumeric characters) used

for sending print data to the printer.

Password

Type in the password (no more than 8 alphanumeric characters) for the

entered account name.

✎

Note

If the “Enhanced Security” check box has been selected, the password

cannot be typed in.

“Hide Password” check box

Select this check box to hide the password typed in the dialog box.

Specifying Printer Settings

4-6

“Enhanced Security” check box

Select this check box if the enhanced security function has been specified

from the printer.

If both the printer and PageScope Direct Print are not set to use the

enhanced security function, the enhanced security function cannot be

used. For details on specifying settings from the printer, contact the

printer’s administrator.

✎

Note

The following cannot be used when the enhanced security function is

used.

[Gather Option Information] button on the “Option” tab

Automatic detection of printers (Manually search for printers.)

Password setting under “User Authentication”

Password setting under “Account Track”

Password setting in the Secure Print Settings dialog box

4.1.3 “Option” tab

Specifying Printer Settings

4-7

Option

Specify the appropriate settings according to the option configuration of

the printer being used.

[Gather Option Information] button

Click this button to gather option information from the printer and the

specify the appropriate settings.

✎

Note

This button is not available if the “Enhanced Security” check box has

been selected.

[PageScope Web Connection] button

Click this button to display the PageScope Web Connection page for the

printer in order to specify the printer settings.

Specifying Printer Settings

4-8

4.1.4 Specifying printer search parameters

The range for searching for a printer on a network can be specified.

Operating procedure

1 In the Add Printer dialog box (refer to “Adding a Printer” on page 4-1),

click the [Search Settings] button.

The Printer Search Settings dialog box appears.

2 In the “Start IP Address” and “End IP Address” boxes, type in the

corresponding IP addresses to specify the range on the network to

search for the printer.

3 Click the [OK] button.

The Add Printer dialog box is displayed again.

4 Click the [Search] button to search the specified range.

Compatible printers are searched for, and the search results appear in

the “Unregistered Printers” list.

Specifying Printer Settings

4-9

4.2 Changing Printer Settings

The settings for a registered printer can be changed.

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the printer whose settings you wish to change.

2 Click the [Edit Printer] button.

The Printer Setting dialog box appears.

❍ The Edit Printer dialog box can also be displayed by right-clicking

the printer, then selecting “Edit Printer” in the menu that appeared.

3 Change the printer settings, and then click the [OK] button.

❍ For details on the various settings, refer to “Adding a Printer” on

page 4-1.

4.3 Deleting a Printer

Registered printers can be deleted.

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the printer that you wish to delete.

2 Click the [Delete Printer] button.

❍ The confirmation message dialog can also be displayed by right-

clicking the printer, then selecting “Delete Printer” in the menu that

appeared.

❍ When deleting a printer registered with a hot folder, the following

confirmation message appears. Click the [OK] button.

Specifying Printer Settings

4-10

3 In the confirmation message dialog box, click the [OK] button.

The printer is deleted from the “Registered Printers/Job Settings” list.

Programming Job Settings

5-1

5 Programming Job Settings

Job settings, which consist of specified print settings, can be programmed

for each printer.

✎

Note

The print settings available for job settings differ depending on the

printer being used.

5.1 Adding a Job Setting

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the printer that you wish to create a job setting for.

2 Click the [Add Job Setting] button.

The Print Settings dialog box appears.

Programming Job Settings

5-2

❍ The Print Settings dialog box can also be displayed by right-

clicking the printer, then selecting “Add Job Setting” in the menu

that appeared.

3 In the “Job Setting Name” box at the top of the dialog box, type in the

name of the job setting.

4 Specify the appropriate print settings for the job setting.

For details on the various settings, click the [Help] button in the lower-

right corner of the dialog box, and then refer to the help information.

❍ To create a desktop shortcut for the current job setting, select the

“Create a shortcut icon on desktop.” check box at the bottom of the

dialog box.

❍ To specify this job setting as the default settings, select the

“Specify as a default setting.” check box at the bottom of the dialog

box.

Default settings are indicated with a red check mark ( ).

5 After the desired settings are specified, click the [OK] button.

Programming Job Settings

5-3

5.2 Changing a Job Setting

The settings for a programmed job setting can be changed.

✎

Note

General users cannot change the job settings of other users.

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the job setting whose print settings you wish to change.

2 Click the [Edit Job Setting] button.

The Print Settings dialog box appears.

❍ The Print Settings dialog box can also be displayed by right-

clicking the job setting, then selecting “Edit Job Setting” in the

menu that appeared, or by double-clicking the job setting.

3 Change the print settings for the job setting, and then click the [OK]

button.

❍ For details on the various settings, click the [Help] button in the

lower-right corner of the dialog box, and then refer to the help

information.

Programming Job Settings

5-4

5.3 Deleting a Job Setting

Programmed job settings can be deleted.

✎

Note

General users cannot delete the job settings of other users.

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the job setting that you wish to delete.

2 Click the [Delete Job Setting] button.

❍ The job setting can also be deleted by right-clicking the job setting,

then selecting “Delete Job Setting”.

A confirmation message dialog box appears.

3 Click the [OK] button.

The job setting is deleted from the “Registered Printers/Job Settings”

list.

Printing

6-1

6Printing

6.1 Using the Appropriate Icon on the Desktop

A file can be printed by dragging it to a printer icon (or a shortcut icon for

a job setting) on the desktop.

Operating procedure

1 With PageScope Direct Print closed, select the file that you wish to

print.

2 Drag the file to the printer icon (or the shortcut icon for a job setting)

on the desktop.

If the file is dragged to a printer icon on the desktop, the file is printed

with the default print settings (indicated by ( )) for PageScope

Direct Print.

If the file is dragged to a shortcut icon for a job setting, the file is printed

with the print settings of the selected job setting.

Printing

6-2

✎

Memo

For details on creating a desktop shortcut for a job setting, refer to step

4 of “Adding a Job Setting” on page 5-1.

If the “Edit Job Setting for each drag-and-drop printing.” check box or

“Edit Authentication/Account Track for each drag-and-drop printing.”

check box is selected, a dialog box appears so that the settings can

be specified when printing is performed. For details, refer to

“7 Security Functions”.

Printing

6-3

6.2 Using the Shortcut Menu (Displayed by Right-

Clicking)

In Windows, a file can be printed by right-clicking it, then selecting

“PageScope Direct Print” in the shortcut menu that appeared.

Operating procedure

1 With PageScope Direct Print closed, select the file that you wish to

print.

2 Right-click the file, and then select “PageScope Direct Print” in the

shortcut menu that appeared.

✎

Memo

If the “Edit Job Setting for each drag-and-drop printing.” check box

or “Edit Authentication/Account Track for each drag-and-drop

printing.” check box is selected, a dialog box appears so that the

settings can be specified when printing is performed. For details,

refer to “7 Security Functions”.

Printing

6-4

3 Select the printer that you wish to use to print the file.

4 Specifies the job setting.

The file is printed with the selected job setting.

Printing

6-5

6.3 Specifying a File From the Main Window

A file can be printed by selecting a job setting in the main window (p. 3-2),

then selecting the file to be printed.

Operating procedure

1 From the “Registered Printers/Job Settings” list in the main window,

select the job setting that you wish to use.

2 In the main window, click the [Print a File] button.

The Print a File dialog box appears.

❍ The Print a File dialog box can also be displayed by right-clicking

the job setting, then selecting “Print a File” in the menu that

appeared.

3 From the “Files of type” drop-down list, select the type of file to be

printed (PDF, TIFF, PS, PCL or TEXT file).

4 Select the file to be printed.

❍ Multiple files can be selected while the [Shift] or [Ctrl] keys are held

down.

5 Click the [Print] button.

The selected file is printed.

Printing

6-6

6.4 Using Hot Folders

A file can automatically be printed by copying it to a hot folder (folder

monitored for printing) that has been set up in advance.

If the folder is set to be shared, printing is possible from other computers

on the network.

✎

Note

Shared folders on a computer running Windows XP cannot be

accessed by computers running Mac OS 8 or 9.

6.4.1 Setting up hot folders

In order to print using hot folders, the hot folders must first be set up.

Operating procedure

1 In the main window, select the “Use Hot Folders” check box.

2 Click the [Edit Hot Folders] button beside the check box.

The Hot Folder Settings dialog box appears.

If a hot folder has already been set up, it is listed in the “List of Hot

Folders” list. The registered printers and their job settings appear in

the “Registered Printers/Job Settings” list.

Printing

6-7

3 To set up a new hot folder, click the [Add] button.

The Browse For Folder dialog box appears.

4 Select the folder to be used as a hot folder.

❍ Click “+” to open a folder, or click “-” to close the folder.

❍ To create a new folder, select the folder that will contain the new

folder, and then click the [Make New Folder] button. When the new

folder is created, type in the name of the folder.

5 Click the [OK] button.

The selected folder is added to the “List of Hot Folders” list in the Hot

Folder Settings dialog box.

Printing

6-8

6 Select a hot folder in the “List of Hot Folders” list, and then select the

printer and job setting from the “Registered Printers/Job Settings” list

to be used with the selected hot folder.

❍ Be sure that only one job setting for a printer is assigned to a single

hot folder. To use different job settings, create multiple hot folders

and use the hot folder corresponding to the desired job setting.

7 Click the [OK] button.

This completes the setup of the hot folders.

Using multiple hot folders

Repeat steps 3 through 6 to create multiple hot folders, and then assign

the desired printer and job setting to each hot folder.

Cancelling a hot folder setup

In the Hot Folder Settings dialog box that appears in step 2, select the

folder whose hot folder setup is to be cancelled, and then click the [Delete]

button. The hot folder setup for the selected folder is cancelled.

✎

Note

When the hot folder setup of a folder is cancelled, the folder itself is not

deleted.

Printing

6-9

6.4.2 Specifying detailed hot folder settings

Detailed settings for the hot folder can be specified.

Operating procedure

1 In the Hot Folder Settings dialog box (refer to “Setting up hot folders”

on page 6-6), click the [Detail Settings] button.

The Detail Settings of Hot Folders dialog box appears.

Printing

6-10

2 Specify the desired settings under “Files Sent from Hot Folders” and

“Intervals of Watching Hot Folders” and for the “Show icon on

Windows system tray.” check box.

❍ Files Sent from Hot Folders

Select whether to delete files sent to the printer from a hot folder or

to move the files to a subfolder.

❍ Intervals of Watching Hot Folders

Specify the interval at which the hot folders are monitored.

❍ “Show icon on Windows system tray.” check box

If this check box is selected, the icon ( ) appears in the system

tray.

3 Click the [OK] button.

The Hot Folder Settings dialog box appears again.

6.4.3 Hot folders monitoring icon

If the “Show icon on Windows system tray.” check box in the Detail

Settings of Hot Folders dialog box is selected, the icon ( ) appears in

the system tray.

Right-click this icon to display a menu that contains the following

commands.

● Launch PageScope Direct Print

Select this command to display the main window.

● Stop Watching Hot Folders

Select this command to stop monitoring the hot folders.

● Show Icon at Watching Hot Folders

If there is no check mark beside this command, the icon does not

appear in the system tray.

● about

Select this command to display the version information for PageScope

Direct Print.

Printing

6-11

6.4.4 Printing using a hot folder

Operating procedure

1 Select the file that you wish to print.

2 Copy the file into a hot folder that has previously been set up.

When the file is copied into the hot folder, the print job is automatically sent

to the printer and the data is printed. Before printing, no messages or

dialog boxes appear.

If “Move to Sub-Folder” was selected in the Detail Settings of Hot Folders

dialog box, a subfolder named “Sent Data” is created in the hot folder

when a print job is sent to the printer. Files that have been sent to the

printer are moved to this subfolder.

✎

Note

If “Move to Recycle Bin” was selected in the Detail Settings of Hot

Folders dialog box, printed files are automatically deleted from the hot

folder.

Printing

6-12

Security Functions

7-1

7 Security Functions

The settings and print logs can be protected for each user logged onto

Windows.

Users with administrator privileges can view or edit the settings of all

users. However, limitations are applied to general users specifying or

editing the settings of other users.

Users belonging to the Administrators group and having administrator

privileges are called “administrators”, and all other users are called

“general users”.

7.1 Common to Administrators and General Users

Both users with administrator privileges and general user can perform the

following operations.

● View, use and change device settings (settings on the “Authentication/

Account Track” tab) for other users

● Delete print logs for all users

7.2 Administrators

Users with administrator privileges can perform the following operations.

● View, use and change device settings (settings on the “Network” and

“Option” tabs) for all users

● View, use and change job settings for all users

● View, use and change hot folder settings for all users

● View and perform (delete) jobs of all users

● View print logs for all users

Security Functions

7-2

7.3 General Users

General users can perform the following operations.

● View and use administrator device settings (settings on the “Network”

and “Option” tabs)

● View and use administrator job settings

● View and use administrator hot folder settings

● View, use and change their own device settings (settings on the

“Network” and “Option” tabs)

● View, use and change their own job settings

● View, use and change their own hot folder settings

● View jobs of other users*

● View and perform (delete) their own jobs

● View print logs for other users*

● View and save their own print log

General users cannot perform the following operations.

● Change device settings (settings on the “Network” and “Option” tabs)

for other users

● Change job settings for other users

● Change hot folder settings for other users

● Perform (delete) jobs of other users

● Save print logs for other users

*General users can view the print status and print logs of other users;

however, they cannot view the names of files in the jobs.

Additional Settings

8-1

8 Additional Settings

8.1 Edit Job Setting for each printing

The application can be set so that a dialog box for changing the print

settings of the job setting appears each time printing is performed by

dragging a file to the appropriate icon on the desktop or by using the

shortcut menu (displayed by right-clicking).

This is useful for checking or changing the job setting before printing.

Operating procedure

1 In the main window, select the “Edit Job Setting for each drag-and-

drop printing.” check box.

2 Click the [OK] button to quit the application.

3 Print by either dragging a file to the appropriate icon on the desktop or

using the shortcut menu (displayed by right-clicking).

❍ For details on these printing methods, refer to “Using the

Appropriate Icon on the Desktop” on page 6-1 and “Using the

Shortcut Menu (Displayed by Right-Clicking)” on page 6-3.

The Print Settings dialog box appears.

1 4

Additional Settings

8-2

4 Select the desired job setting or change the print settings, and then

click the [Print] button.

The file is printed with the selected job setting.

✎

Memo

If the “Edit Authentication/Account Track for each drag-and-drop

printing.” check box in the main window was selected, the

Authentication/Account Track dialog box appears.

No. Element Name Description

1 Printer/Job Setting List Displays the list of registered printers and job settings

in a tree structure.

When the dialog box is displayed, the default printer/

job setting is selected.

From this list, a different printer or job setting can be

selected.

2 Job Setting Name Displays the name of the selected job setting.

3 Print settings Displays the print settings for the selected job setting.

The settings on the various tab can be changed.

4 [Save] button Click this button to save the current job setting with

the new print settings.

Additional Settings

8-3

8.2 Edit Authentication/Account Track for each

printing

The application can be set so that a dialog box for entering the user name

or account name and their passwords appears each time printing is

performed by dragging a file to the appropriate icon on the desktop or by

using the shortcut menu (displayed by right-clicking).

✎

Note

This setting is available only if the user authentication or account track

settings have be set from the printer.

Operating procedure

1 In the main window, select the “Edit Authentication/Account Track for

each drag-and-drop printing.” check box.

2 Click the [OK] button to quit the application.

3 Print by either dragging a file to the appropriate icon on the desktop or

using the shortcut menu (displayed by right-clicking).

❍ For details on these printing methods, refer to “Using the

Appropriate Icon on the Desktop” on page 6-1 and “Using the

Shortcut Menu (Displayed by Right-Clicking)” on page 6-3.

The Authentication/Account Track dialog box appears.

Additional Settings

8-4

✎

Memo

If the “Edit Job Setting for each drag-and-drop printing.” check box

was selected, this dialog box appears after the Print Settings

dialog box is displayed.

4 To use user authentication, select the “Use User Authentication”

check box, and then select either “Public User” or “Recipient User”.

If “Recipient User” is selected, type in the user name (between 1 and

64 characters) and the password (no more than 64 alphanumeric

characters). To hide the password typed in the dialog box, select the

“Hide Password” check box.

✎

Note

If the “Enhanced Security” check box has been selected, the

password cannot be typed in.

5 To use account track, select the “Use Account Track” check box, and

then type the account name (no more than 8 alphanumeric characters)

and password (no more than 8 alphanumeric characters) in the

“Account Name” and “Password” boxes. To hide the password typed

in the dialog box, select the “Hide Password” check box.

✎

Note

If the “Enhanced Security” check box has been selected, the

password cannot be typed in.

6 After the desired settings are specified, click the [OK] button.

The specified user authentication or account track information is set to

the printer and the file is printed.

Checking the Printing Status and Print Log

9-1

9 Checking the Printing Status and Print

Log

✎

Note

The printing status and the print log for the application can be checked.

These may differ from the printing status and the print log for the

printer.

General users cannot save the print logs of other users.

9.1 Checking the Printing Status

Operating procedure

➜ In the main window, click the [Job Status View] button.

The Printing Status dialog box appears.

Element Description

Printer Displays the name of the printer where the print job was sent.

User Displays the name of the user who sent the print job.

Status Displays the printing status (PRINTING, WAIT, PAUSED, or

Error).

When a file of a version incompatible with the printer is printed,

“Error” is displayed.

Checking the Printing Status and Print Log

9-2

File Name Displays the name of the file being printed. General users

cannot view the names of files printed by other users.

Hot Folder Displays the path to the hot folder (only when a hot folder is

used).

[Resume] button To resume printing a file after printing was stopped (file with the

“PAUSED” status), select the print job, and then click this

button.

[Delete] button To delete a file queued for printing, select the file, and then click

this button.

Element Description

Checking the Printing Status and Print Log

9-3

9.2 Viewing the Print Log

Operating procedure

➜ In the main window, click the [Log View] button.

The List of Log dialog box appears.

✎

Memo

The number of files displayed in the log differs depending on the size

specified in the Log Settings dialog box. For details on specifying the

log setting, refer to “Specifying the log setting” on page 9-4.

Element Description

Date/Time Displays the date and time that the file was printed.

User Displays the name of the user who sent the print job.

File Name Displays the name of the printed file. General users cannot

view the names of files printed by other users.

Printer Displays the name of the printer where the file was sent.

Hot Folder Displays the path to the hot folder (only when a hot folder is

used).

Result Displays the result of printing the file (OK, DELETED, or

WARNING).

When a file of a version that may not be printed correctly is

printed, “Warning” is displayed.

[Log Settings] button The maximum amount of log data that is saved can be set.

For details, refer to “Specifying the log setting” on page 9-4.

[Save Sent File as] button A print job previously sent to the printer can be retrieved and

saved as a file.

For details, refer to “Retrieving data” on page 9-5.

Checking the Printing Status and Print Log

9-4

9.2.1 Specifying the log setting

The maximum amount of log data that is saved can be set.

Operating procedure

1 In the main window, click the [Log View] button.

The List of Log dialog box appears.

2 Click the [Log Settings] button.

The Log Settings dialog box appears.

3 Specify the log capacity.

❍ A setting between 100 and 1,000 MB can be specified, however, a

capacity larger than the size of the computer's hard disk cannot be

specified.

4 Click the [OK] button.

Checking the Printing Status and Print Log

9-5

9.2.2 Retrieving data

A print job previously sent to the printer can be retrieved and saved as a

file.

Operating procedure

1 In the main window, click the [Log View] button.

The List of Log dialog box appears.

2 Select the file whose data you wish to retrieve, and then click the [Save

Sent File as] button.

The Save Sent File dialog box appears.

3 Select the folder where the data is to be saved and specify a file name,

and then click the [Save] button.

Checking the Printing Status and Print Log

9-6

Warning/Error Messages

10-1

10 Warning/Error Messages

The error messages that appear when printing with PageScope Direct

Print are described below.

10.1 Messages Concerning PDF Versions

This message appears if the printer supports PDF ver. 1.3 files and you

try to print a PDF ver. 1.4 file.

✎

Memo

This message does not appear when printing is performed using a hot

folder, however, “WARNING” will appear under “Result” in the List of

Log dialog box.

For details on compatible PDF versions, refer to the support

information for the printer being used.

Warning/Error Messages

10-2

This message appears if you try to print a PDF file of a version that is not

compatible with the selected printer.

✎

Memo

This message does not appear when printing is performed using a hot

folder, however, “Error” will appear under “Status” in the Printing

Status dialog box.

For details on compatible PDF versions, refer to the support

information for the printer being used.

2004

2005. 24343-PS093-02

http://konicaminolta.com

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