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Oce User Manual Data Administrator Manual

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4343-PS136-07 BK
User’s Guide
4343-PS136-07
Data Administrator Ver. 4
Data Administrator i
Contents
1 Getting Started
1.1 System Requirements ...................................................................... 1-1
1.2 Overview of Functions ...................................................................... 1-2
2 Software Installation
2.1 Data Administrator ........................................................................... 2-1
Installation ...................................................................................... 2-1
Uninstallation ................................................................................. 2-2
3 How to Use the Data Administrator
3.1 To Start .............................................................................................. 3-1
To Start .......................................................................................... 3-1
3.2 To Exit ................................................................................................ 3-1
To Exit ............................................................................................ 3-1
3.3 Device Registration .......................................................................... 3-2
3.4 Administrator settings ...................................................................... 3-3
Administrator settings .................................................................... 3-3
3.5 Single Device Settings ..................................................................... 3-7
Import Information from Device ..................................................... 3-7
When the SNMP Read Community Name Is Displayed .............. 3-10
Import Abbreviated Address Data from CSV Files ...................... 3-10
Import Abbreviated Address Data from an LDAP server ............. 3-15
Import Abbreviated Address Data from a Previous Device ......... 3-20
Set Search Range ........................................................................ 3-25
3.6 Bulk Copy of Settings ..................................................................... 3-26
Copy Settings from One Device to Another Device ..................... 3-26
3.7 Address collective maintenance ................................................... 3-30
Address collective maintenance .................................................. 3-30
3.8 Collective maintenance of user ..................................................... 3-36
Collective maintenance of user .................................................... 3-36
3.9 Account maintenance .................................................................... 3-42
Account maintenance .................................................................. 3-42
3.10 Change Date and Time ................................................................... 3-48
Change Device Date and Time .................................................... 3-48
Data Administrator ii
3.11 Automatic Creation of Boxes ........................................................ 3-51
Configure Automatic Box Creation .............................................. 3-51
3.12 Processing Options ........................................................................ 3-53
Set the Processing Options ......................................................... 3-53
3.13 Authentication Mode Template Settings ...................................... 3-54
Create Authentication Mode Templates ...................................... 3-54
Edit Authentication Mode Templates ........................................... 3-56
Delete Authentication Mode Templates ....................................... 3-58
3.14 User Template Settings .................................................................. 3-59
Create User Templates ................................................................ 3-59
Edit User Templates ..................................................................... 3-61
Delete User Templates ................................................................. 3-63
Set Default User Templates ......................................................... 3-64
3.15 Account Template Settings ........................................................... 3-65
Create Account Templates .......................................................... 3-65
Edit Account Templates ............................................................... 3-67
Delete Account Templates ........................................................... 3-69
Set Default Account Templates ................................................... 3-70
3.16 Weekly Timer Template Settings .................................................. 3-71
Create Weekly Timer Templates .................................................. 3-71
Edit Weekly Timer Templates ...................................................... 3-73
Delete Weekly Timer Templates .................................................. 3-75
3.17 IP Filtering Template Settings ....................................................... 3-76
Create IP Filtering Templates ....................................................... 3-76
Edit IP Filtering Templates ........................................................... 3-78
Delete IP Filtering Templates ....................................................... 3-80
3.18 Backup / Restoration of Address and Authentication ................ 3-81
Backup of Address and Authentication data ............................... 3-81
Restoration of Address data ........................................................ 3-85
Restoration of Authentication data .............................................. 3-88
4APPENDIX
4.1 Authentication Mode Template Setting Items ............................... 4-1
4.2 Weekly Timer Template Setting Items ............................................ 4-3
4.3 What Do I Do If this Message Is Displayed? .................................. 4-3
Data Administrator iii
About this Product
Data Administrator V4 is an administration tool as plug-in of Device Set-Up
with which authentication data and addresses that are registered in the con-
trol panel of supported devices (multifunctional OA equipment) can be edited
and changed from other computers on the network.
After importing and editing authentication lists and address lists from devic-
es, it can be used to then export these lists to devices.
Data Administrator V4 can import address lists in formats such as XML, CSV,
TAB, LDIF, and Lotus Notes Structured Text.
The LDAP protocol can be used to both search and browse destination data
on directory servers such as Active Directory, and to import these addresses.
Trademarks
Active Directory, Microsoft and Windows are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other coun-
tries.
Intel and Pentium are trademarks or registered trademarks of Intel Corpora-
tion or its subsidiaries in the United States and other countries.
All other product names are trademarks or registered trademarks of their re-
spective companies.
2
Note
Please be aware that devices and settings may result in the content of
screens being different to as shown in this document.
2
Note
Unauthorized reproduction, translation or duplication of this document,
whether in its entirety or in part, is strictly prohibited.
The content of this document is subject to change without notice.
Copyright © 2005 KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. All rights reserved.
Getting Started
1
Data Administrator 1-1
1 Getting Started
1.1 System Requirements
Systems must have the following specifications in order to use this software.
- Operating System
Windows 2000 Professional (SP4)
Windows XP Professional (SP2)
Windows XP Professional x64 Edition
Windows Vista Business
Windows Vista Enterprise
- Computer
PC/AT compatible, with 1GHz CPU or better
- Memory (RAM)
128 MB or above
- Unused hard drive capacity
600 MB or more
- Display
800 × 600 pixel, 16 bit - color or better
- Network
TCP/IP protocol
- Applications
Microsoft Internet Explorer 6.0 (SP1) or later
Microsoft .NET Framework 2.0
- Supported Devices
Please refer to the Readme file.
2
Note
In order to use this software, it is necessary to enable OpenAPI from the
device panel by clicking Administration Settings, then System.
Getting Started
1
Data Administrator 1-2
1.2 Overview of Functions
Below is a functional overview of Data Administrator.
- Acquisition and configuration of management data, network data, au-
thentication data, and address data registered on the device.
- Backup of management data, network data, authentication data, and ad-
dress data registered on the device.
- Copying of authentication data and address data to another device.
- Bulk settings of user data, group data, and abbreviated address data.
- Setting of access restrictions on a per-function basis.
- Import of data (XML, CSV, LDIF, formats) saved in files.
2
Note
If multiple device screens are open, then address and other data can be
copied and pasted to other devices.
For details of the following functions, refer to the user's guide of the Device
Set-Up.
- Search/Registration of the supported device
- Network initial settings
- Import/export of the device list
- Auto protect function
- Function access restriction file settings
- Group settings
- LDAP server access settings
- Display option settings
2
Note
When the Data Administrator is being employed for operation, make sure
that other administrators do not make any operation with the control pan-
el or the Web Connection.
Software Installation
2
Data Administrator 2-1
2 Software Installation
2.1 Data Administrator
Install and uninstall Data Administrator as follows:
Installation
0 When the Device Set-Up is not installed, the Device Set-Up installer is ac-
tivated. Be sure, first of all, to install the Device Set-Up.
1 Open the Data Administrator folder.
– Confirm the location to where you copied Data Administrator.
2 Double click Setup.exe. The installer starts.
3 Proceed with the install as indicated on the screen.
4 When the InstallShield Wizard Complete screen is displayed, click
Finish.
Click Start, then All Programs—MFP Utility—Data Admin V4, and
confirm that the Data Administrator V4 icon is there.
Software Installation
2
Data Administrator 2-2
Uninstallation
0 Please note that the use of the Data Administrator becomes unavailable
if the Device Set-Up is uninstalled with the Data Administrator installed.
On an occasion like this, reinstall it with the installer of the Data Adminis-
trator to install the Device Set-Up.
1 Click Start — Control Panel, to open the Control Panel.
– In case of Windows 2000, Click Start, then Settings—Control
Panel, to open the Control Panel.
2 Double-click Add or Remove Programs.
– In case of Windows 2000, double-click Add/Remove Programs.
3 In the Currently installed programs field, select Data Admin V4, and
click Change/Remove.
4 When the Confirm Uninstall screen is displayed, click OK.
Uninstall commences.
5 When the Maintenance Complete screen is displayed, click Finish.
How to Use the Data Administrator
3
Data Administrator 3-1
3 How to Use the Data Administrator
3.1 To Start
Start Data Administrator as follows.
To Start
% Click Start, then All Programs—MFP Utility—Data Admin V4—Data
Admin V4.
Main window appears.
2
Note
At the time the application is first started, the
Application protect set-
tings
screen is displayed. Refer to “Device Set-Up User’s Guide” about
Application protect settings.
Refer to “Device Set-Up User’s Guide” for more information about the
main window.
3.2 To Exit
Exit Data Administrator as follows.
To Exit
% From the File menu, select Exit.
How to Use the Data Administrator
3
Data Administrator 3-2
3.3 Device Registration
When using the Data Administrator, it is necessary to make a search for a
supported device on the network for registration.
As a method for the search/registration of a supported device, the following
are available.
- Method for searching a supported device on the network
- Method for searching a supported device with the IP address specified.
- Method for registering a supported device from the Function access re-
striction file
- Method for registering a supported device from the local file
!
Detail
For details of the method for search/registration of the supported device,
refer to the user's guide of the Device Set-up.
How to Use the Data Administrator
3
Data Administrator 3-3
3.4 Administrator settings
Make an administrator setting for the device registered with the Data Admin-
istrator.
Administrator settings
1 Start the Data Administrator to display main window.
– For details of the method for displaying the main window, refer to
page 3-1.
2 Select the device to import information from the list and click [Admin-
istrator settings] in Function Selection field.
How to Use the Data Administrator
3
Data Administrator 3-4
3 Set the method for reading the supported device and then click [Im-
port].
– Administrator settings:
Select this to read administrator settings from a device.
– Target of importing:
To connect devices and import the most recent data, select Obtain
from the device, and to import data from the last access from a lo-
cal file, click Previous data.
–
MEMO
The following screen is displayed according to the settings of the
SSL communication. In order to continue the operation, click [Yes]
in either case.
When the SSL communication is not yet
set.
When the SSL communication is already
set.
How to Use the Data Administrator
3
Data Administrator 3-5
4 When the administrator password screen is displayed, enter the ad-
ministrator password of the device and then click [OK].
– Putting a check mark at [Save] dispenses with the entry of the pass-
word on and after the next time.
5 When selecting an item you want to set from the “Function selection”
provided on the left of the screen, make a change to the setting and
then click [Export to the device].
– For details on settings for each device item, refer to Help.
How to Use the Data Administrator
3
Data Administrator 3-6
6 Click [Write].
7 Click [OK].
The administrator setting is written.
How to Use the Data Administrator
3
Data Administrator 3-7
3.5 Single Device Settings
Set abbreviated addresses and other data registered with Data Administra-
tor. Settings items and procedures may vary between devices.
This gives an example using the Generic 45C-1. For settings items and pro-
cedures for other devices, refer to Help.
2
Note
Settings items and procedures may vary between devices. Refer to Help
for details.
Import Information from Device
1 Start the Data Administrator to display main window.
– For details of the method for displaying the main window, refer to
page 3-1.
2 Select the device to import information from the list and click [Authen-
tication Settings/Address settings] or [Administrator settings] in Func-
tion Selection field.
How to Use the Data Administrator
3
Data Administrator 3-8
3 Set the method for reading the supported device and then click [Im-
port].
– Administrator settings:
Select this to read administrator settings from a device.
– Authentication Settings:
Select this when importing authentication settings from devices.
– Address settings:
Select this when importing address settings from devices.
– Target of importing:
To connect devices and import the most recent data, select Obtain
from the device, and to import data from the last access from a lo-
cal file, click Previous data.
–
MEMO
The following screen is displayed according to the settings of the
SSL communication. In order to continue the operation, click [Yes]
in either case.
When the SSL communication is not yet
set.
When the SSL communication is already
set.
How to Use the Data Administrator
3
Data Administrator 3-9
4 When the administrator password screen is displayed, enter the ad-
ministrator password of the device and then click [OK].
– Putting a check mark at [Save] dispenses with the entry of the pass-
word on and after the next time.
5 Select a setting item from the Function Selection field.
– For details on settings for each device item, refer to Help.
How to Use the Data Administrator
3
Data Administrator 3-10
2
Note
If the SNMP read community name has changed, the
Input SNMP read
community name
will be displayed. Input the read community name,
and click
OK
.
When the SNMP Read Community Name Is Displayed
% Input the SNMP Read community name.
– Read community name : Input the SNMP Read community name.
Import Abbreviated Address Data from CSV Files
1 Start the Data Administrator to display main window.
– For details of the method for displaying the main window, refer to
page 3-1.
2 Select the device to import information from the list and click [Authen-
tication Settings/Address settings] in Function Selection field.
How to Use the Data Administrator
3
Data Administrator 3-11
3 Set the method for reading the supported device and then click [Im-
port].
– For details of the operation for reading the supported device, refer
to page 3-7.
4 Select [Address book] from the Function selection list.
5 From the [File] menu, select [Import] — [Import each data from the file].
The Open screen appears.
6 Select the import file, and click [Open].
The Import wizard from file screen appears.
How to Use the Data Administrator
3
Data Administrator 3-12
7 Set the starting position, and click [Next].
– Select starting position mode:
To start import from first line of the displayed file, select Import
data from the first line, and to start import from a selected line of
the displayed file, select Import from the selected line.
– Destination type:
Select the destination type. Items that can be selected may differ
depending on the device type and options.
8 Set the import method, and click [Next].
How to Use the Data Administrator
3
Data Administrator 3-13
– Use data following header line:
Select this to use data from following the header line.
– Header Line Number: Specify the header line.
– Tab: Select this when the data to import is delimited with a TAB.
–Comma:
Select this when the data to import is delimited with a comma.
– Semicolon:
Select this when the data to import is delimited with a semicolon.
–Space:
Select this when the data to import is delimited with a space.
–Other:
Select this when the data to import is delimited with a different de-
limiter.
– (max. 1 characters):
If Other is specified, specify the character to use as a delimiter.
– Text qualifier: When setting the OpenAPI connection, click [Detail].
9 Set Item names for data to import in each row, and click [Next].
– Select: Select allocation of import field list items.
– Cancel: Deselect allocation of import field list items.
How to Use the Data Administrator
3
Data Administrator 3-14
10 Set data to import, and click [Import].
– Select: Select data to import into the device. Select data to import
from the list, and click [Select].
– Cancel: Cancel data selection. Select data to delete from the list,
and click [Cancel].
11 When FTP or SMB is selected for the Destination Type, specify the FTP
settings and then click [OK].
– Passive Mode:
Put a check on it when the Passive Mode is used.
– Use Proxy:
Put a check on it when the Proxy is used.
How to Use the Data Administrator
3
Data Administrator 3-15
Import Abbreviated Address Data from an LDAP server
1 Start the Data Administrator to display main window.
– For details of the method for displaying the main window, refer to
page 3-1.
2 Select the device to import information from the list and click [Authen-
tication Settings/Address settings] in Function Selection field.
3 Set the method for reading the supported device and then click [Im-
port].
– For details of the operation for reading the supported device, refer
to page 3-7.
How to Use the Data Administrator
3
Data Administrator 3-16
4 Select [Address settings] - [Address book] from the Function selection
list.
5 From the [File] menu, select [Import] — [Import (LDAP)].
The Search wizard of LDAP directory screen appears.
6 Set the starting position, and click [Next].
– Select starting position mode:
To start import from first line of the displayed file, select Import
data from the first line, and to start import from a selected line of
the displayed file, select Import from the selected line.
… 24 …


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