Manual Oce OP1140 Operation Guide Network Fax (page 15 of 42) (English)

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1.1.1.

Océ OP1130/1140/1150

Network Fax

Operations Guide

Education Services

Océ

Operations Guide

English version

About this Operation Guide

This Operation Guide explains the settings for the Network FAX driver as

well as the procedures that are required in order to use the Network FAX

Transmission Function. It is recommended that you also read the

corresponding Operation Guide as well.

This manual is prepared as a PDF (Portable Document Format) file, so

Adobe Acrobat Reader version 5.01 or later must be installed on your

computer to read the manual without the provided CD-ROM. Therefore, be

sure Adobe Acrobat Reader is installed in your computer before trying to

view the online manual.

IMPORTANT: The use of Adobe Acrobat Reader implies agreement to the

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered

trademarks of Microsoft Corporation of the United States and other

countries.

• Windows Me, Windows Server and Windows XP are trademarks of

Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business

Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems

Incorporated.

All other company and product names contained in this Operation Guide

are trademarks or registered trademarks of their respective companies.

The designations ™ and ® will not be used in this manual.

Operating Environment

The Network FAX Transmission Function is compatible for use under the

following operating environments:

• Hardware ... IBM PC-AT compatible computer

• Interface ... 10BASE-T or 100BASE-TX

• Operating system ... Windows NT 4.0 (Server, Workstation) + SP5 or

later, Windows 2000 (Professional, Server,

Advanced Server), Windows 98 (Second

Edition), Windows 95 (OSR2 or later),

Windows Me and Windows XP

The screen shots used in this Operation Guide are compiled from Windows

XP. The actual displays on your computer may differ depending upon your

particular operating system.

Network FAX Transmission Function

The Network FAX Transmission Function enables you to send faxes

directly from your computer to receiving facsimiles.

By using the Network FAX driver, you can send directly to other facsimiles

–

via the Fax Kit that is installed in this fax machine – fax documents that

you have prepared using the software applications on your computer. The

Network FAX driver must be installed in all computers that will be used to

send fax documents.

Outline of the Network FAX Transmission Function

1 Documents are sent as image data from a network computer over

the LAN network to this fax machine.

2 Those documents are sent over the telephone line as a fax

transmission from this fax machine to the other fax machine.

iii

Contents

About this Operation Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Trademark Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Network FAX Transmission Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

1 Installing the Corresponding Software

Installing the Network FAX Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

2 Sending a Fax

Main Transmission Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Basic Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Accessing the Printing Preferences Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

FAX Setting Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Default Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Various Settings in the Transmit Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Transmission Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

3 Using Cover Pages

Cover Page Selection (Transmission Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Cover Page Registration (Default Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Creating New Cover Page Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

4 Specifications

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Network FAX Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

1-1

1 Installing the Corresponding Software

Installing the Network FAX Driver

Turn on the power to the fax machine.

NOTE: If the fax machine setup has not been completed, first set up the

fax machine (connect cables, set up network, etc.). The fax machine must

be recognized when installing the driver. For information regarding fax

machine setup, refer to the Operation Guide for the machine.

Insert the provided Product Library CD-ROM into the CD-ROM drive of the

computer in which to install the Network FAX Driver. License Agreement

screen will be displayed. To accept the agreement conditions, click on the

`` button. The set-up screen will then be displayed.

NOTE: If the set-up screen does not appear after the CD-ROM is loaded,

double click on the CD-ROM drive icon to open the drive directory and

then double click on setup.exe.

Click on Custom Mode Installation.

Installing the Corresponding Software

1-2

Select Network connection and click on the Next button.

Select KPrint Port and click on the Next button.

Select the model of your machine in the Printing System Model list and

click on the Next button.

Select Fax Driver and click on the Next button.

Click on the Install button.

Installing the Corresponding Software

1-3

Click on the Next button.

Select the model of your fax in the Network FAX list and click on the Next

button.

Click on the Next button.

Select the destination folder and click on the Next button.

Select the program folder and click on the Next button.

Select Yes and click on the Finish button.

Select Network FAX and click on the Next button.

Enter the IP address or host name of the fax in the IP address or Host

name field, click on the Next button and proceed to step 19. If you do not

know that information, click on the Search button and proceed to the next

step.

Installing the Corresponding Software

1-4

Select your fax and click on the OK button.

Click on the Next button.

Follow the instructions in the installation wizard to continue the installation

procedure.

Uninstalling the Network FAX Driver

Perform the following procedure to delete the Network FAX Driver from

your computer.

Click on the Start in the Task Bar and then select Control Panel. Select

Printers and Other Hardware and then Printers and Faxes in that order

from the successive menus to access the Printers and Faxes dialog box.

Right-click on the name for this fax and then select Delete from the drop-

down menu.

Click on Yes when the confirmation dialog box appears and the driver will

be deleted.

2-1

2 Sending a Fax

This section contains explanations on how to send documents created on

a network computer directly from that computer to the other fax machine

by using the Network FAX Driver.

IMPORTANT: The Network FAX Driver must be installed on the computer

from which you want to send the documents. Refer to

Installing the

Network FAX Driver on page 1-1 for the procedure to install the software.

Sending a Fax

2-2

Main Transmission Functions

(1) Delayed Fax Transmission <see page 2-9>

This function enables you to have documents transmitted at a designated

time. Delayed Fax Transmission can be carried out at any time within 24

hours from the time that is actually set in the fax itself.

(2) Subaddress-Based Communication <see page 2-14>

This is a communication method that enables you to transmit documents

using Subaddress-Based Communication. A sub-address and password

are set in the Subaddress-Based Communication to achieve highly

confidential communication. When making the transmission settings, the

sub-address and password of the other party (when these are set by the

other party) must be entered.

NOTE: For more information on Subaddress-Based communication,

refer to the Operation Guide for the Fax Kit.

Memory

of the other Fax Machine

Sending a Fax

2-3

(3) Transmit and Print <see page 2-9>

This function enables you to print out the documents at the same time as

you send them by fax.

(4) Attaching a Cover Page <see page 2-10>

This function enables you to add a Cover Page to your transmission that

includes such TTI (Transmitting Terminal Information) data as your

company name, department name, your own name, your telephone or fax

number as well as any comments you want to send. You can easily create

Cover Pages using one of the several templates provided.

Sending a Fax

2-4

(5) User Login and Job Accounting <see page 2-10>

When the fax machine is set to User Login, the Login User Name and

Password must be registered in the Network FAX driver settings.

Transmission is only possible when the Login User Name and Password

match.

When the fax machine is set to Job Accounting, the Account ID must be

registered in the Network FAX driver settings. Transmission is only

possible when the Account ID matches.

Account ID: 5678

: 12345

Password: *****

User Name

Account ID: 5678

: 12345

Password: *****

User Name

Sending a Fax

2-5

Basic Transmission

Use an application on your computer to create the documents to be sent.

Select Print from the File menu. The print dialog box for the application

that you are using will appear.

Use the drop-down menu in the Name field to select the name of the

machine to be used as the Network FAX.

Enter the page numbers, etc., to be faxed.

NOTE: Confirm that the number of copies is 1.

The following screen shot is just an example and the actual dialog box

displayed on your computer may differ depending to the application that

you are using.

Click on the Properties button in order to access the Properties window.

Specify all of the desired settings under the FAX Setting tab, such as the

original size, and then click on the OK button.

NOTE: Refer to FAX Setting Tab on page 2-8 for more detailed

information on the settings in the tab.

Sending a Fax

2-6

The print dialog box for the application that you are using will be displayed

once again. Click on the OK button. The Transmit Settings dialog box will

appear.

NOTE: Refer to Various Settings in the Transmit Settings Dialog Box

on page 2-12 for more detailed information on the settings in the dialog

box.

If you are using a cover page, refer to (3) Cover Page Settings on page 2-

14.

Use the keyboard to enter the phone number of the destination fax in the

FAX Number field. To use the Address Book to enter this information, refer

(1) Selecting a Destination from the Address Book on page 2-12.

• A maximum of 32 characters can be entered (Entry is allowed for the

characters 0 to 9, #, *, -, and spaces (a hyphen or space CANNOT be

entered as the first character.))

Click on the Add to Destination List button. The entered destination

information will be displayed under the Destination List area.

To send the same documents to more than one destination, repeat steps

9 and 10 as required. (Up to 500 destinations can be registered.)

NOTE: To delete a destination from the Destination List area, select the

destination and then click on the Delete button. To delete all of the

currently registered destinations, click on the Delete All button. To

change any of the registered information (Company, Department or

Recipient) in the Destination List, select the corresponding destination

and click on the Edit... button.

Click on the Send button to initiate the fax transmission operation.

Sending a Fax

2-7

Accessing the Printing Preferences Dialog Box

Perform the following procedure to display the Printing Preferences

dialog box and perform Network FAX related settings.

Click on Start in the Task Bar and then select Control Panel. Select

Printer and other Hardware and then Printers and Faxes in that order

from the successive menus to access the Printers and Faxes dialog box.

Right click on the name of the machine to be used and then select Print

Preferences... from the drop-down menu. The Printing Preferences

dialog box will open.

NOTE: To open the Properties dialog box under Windows 98 or

Windows Me, etc., select Properties from the drop-down menu and then

click on the FAX Setting tab.

Sending a Fax

2-8

FAX Setting Tab

Use this tab to specify certain transmission conditions, such as the size of

the original being sent. Refer to

Accessing the Printing Preferences

Dialog Box on page 2-7 to open this tab.

1 Original Size field

Select the size of the original being transmitted from the drop-

down list in this field.

Available settings: Letter, Legal, Ledger(11 × 17), Statement, A3,

A4, A5, Folio, B4 and B5(JIS)

NOTE: The size of the documents specified in the application will be

changed to the size selected here for transmission purposes.

2 Orientation radio buttons

Be sure that the radio button for the desired orientation, either

Portrait or Landscape, is selected.

3 Resolution field

Select the resolution quality of the original being transmitted from

the drop-down list in this field.

Available settings: 100 × 200dpi Normal, 200 × 200dpi Fine, 400

× 400dpi Ultra fine, 600 × 600dpi

4 FAX TX Setting button

Click this button to change the default settings for fax

transmission. The Default Settings dialog box will be displayed.

NOTE: Refer to Default Settings Dialog Box on page 2-9 for more

detailed information on the settings in that dialog box.

Sending a Fax

2-9

Default Settings Dialog Box

By setting the transmission conditions that you use most in this dialog box,

you can minimize the need to change the settings each time.

The Default Settings dialog box can be accessed by the following

procedure:

Click on Start in the Windows Task Bar and then select Control Panel.

Select Printer and other Hardware and then Printers and Faxes in that

order from the successive menus to access the Printers and Faxes dialog

box. Right-click on the name of the machine to be used as the network fax

and select Printing Preferences from the resulting drop-down menu.

Click on the Fax TX Setting button in the Printing Preferences window.

(With systems such as Windows 98 and Windows Me, click on Start in the

Task Bar, select Settings and then Printers in that order from the

successive menus to access the Printers dialog box. Right-click on the

name of the machine to be used as the network fax and select Properties

from the resulting drop-down menu. Then, click on the Fax TX Setting

button in the Properties window.)

(1) Sending Options Tab

1 FAX Delayed Transmit checkbox

Check the checkbox in order to activate the time fields to the right

of the checkbox whenever you want to set the time that your

documents will be transmitted. The desired time setting can be

entered directly with the keyboard or by clicking on the S and T

arrows. Enter the time on a 24-hour time basis (00:00 - 23:59).

IMPORTANT: If the time that is shown in the message display of this fax

machine does not match the current time, communications that use the

timer may not be accomplished as expected. If the displayed time is not

current, be sure to adjust it to match the correct time.

Sending a Fax

2-10

NOTE: If you designate a time that is earlier in the day than the time that

is actually displayed in the fax machine itself, the transmission operation

will be carried out the following day at that time. Be sure to confirm the

time setting in the fax machine itself before making this setting.

2 Transmit and Print checkbox

Check the checkbox when you want to print out the documents at

the fax machine same time as you send them by fax.

(2) Cover Page Tab

1 Attach Cover Page checkbox

Check the checkbox when you want to add a cover page to your

transmission.

NOTE: For information regarding the Cover Page registration method,

refer to Cover Page Registration (Default Settings) on page 3-6.

(3) Authentication Tab

1 User Login checkbox

Sending a Fax

2-11

If the fax machine is set to User Login, select either Use Specific

Use Specific Login User Name: Enter the Login User Name and

Password. Transmission will be performed using the entered

Prompt for Login User Name: A screen for entering the Login

User Name and Password will be displayed when attempting a

transmission. The Login User Name and Password must be

entered each time a transmission is attempted.

2 Job Accounting checkbox

If the fax machine is set to Job Accounting, select either Use

Specific Account ID or Prompt for Account ID as desired.

Use Specific Account ID: Enter the Account ID. Transmission

will be performed using the entered Account ID.

Prompt for Account ID: A screen for entering the Account ID will

be displayed when attempting a transmission. The Account ID

must be entered each time a transmission is attempted.

(4) Sender Information Tab

Enter your own information into fields 1 – 5 explained below to send a

cover page with your faxes.

1 Company: A maximum of 64 characters can be entered.

2 Department: A maximum of 64 characters can be entered.

3 Name: A maximum of 32 characters can be entered.

4 Telephone Number: A maximum of 20 characters can be entered

(Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

5 FAX Number: A maximum of 20 characters can be entered (Entry is

allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

6 E-Mail Address: A maximum of 126 characters can be entered.

Available characters:

Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })

Alphanumerics (0 – 9, A – Z and a – z)

Sending a Fax

2-12

NOTE: Entering the e-mail address makes it possible to receive the

transmission results report by e-mail. (The fax machine must be set to

transmit e-mail. For details, refer to the Operation Guide for the

machine.)

Various Settings in the Transmit Settings Dialog Box

(1) Selecting a Destination from the Address Book

NOTE: There are three types of Address Books from which you can

select the party to transmit to. They are the fax machine's Address Book,

Windows Address Book, and the Address Book for the Network FAX data

file (.fdt). When using the fax machine's Address Book, the party must be

registered in the fax machine's Address Book. Refer to the Operation

Guide for the fax Kit.

Click on the Select from Address Book button to access the Address

Selection dialog box.

Select the desired Address Book. To select the Address Book registered

in the fax machine, select Address Book/XXXX (model name) from the

drop-down menu.

NOTE: An Address Book for a Network FAX data file (.fdt) can be added.

Select the Refer to Address Book, click on the Add button, and then

select the Address Book data file.

To use the Windows Address Book, select Windows Address Book.

Sending a Fax

2-13

The destinations registered in the Address Book are shown in the list on

the left side of the dialog box. To select a group of destinations, select

Group from the filter's drop-down menu.

NOTE: The list can be sorted. Click on the list item by which you want to

sort the list (No., Recipient, Fax Number). U or V are displayed next to

the sorted items. In addition, the corresponding destinations can be

selected using the sorted items by entering a search character string in

the Search field.

Select the desired destination and click on the Add> button. The selected

destination will be added to the Destination List (right side).

NOTE: When a destination is selected, the destination details are

displayed in the field at the bottom of the list. When a group is selected,

the members of the group are displayed in the field at the bottom of the

list. When the group includes members for which multiple fax numbers are

registered, a fax number selection screen will be displayed.

To delete any of the destinations from the Destination List, select that

destination and then click on the Delete button. To delete all of the

destinations from the Destination List, click on the Delete all button.

Click on the OK button. The Transmit Settings dialog box will be

displayed once again.

Sending a Fax

2-14

(2) Subaddress-Based Communication

Click on the Option Settings button in the Address Setting tab of the

Transmit Settings dialog box. The Option Settings dialog box will be

displayed.

Enter the sub-address and password as it is registered in the destination

fax.

• A maximum of 20 characters can be entered (Entry is allowed for the

characters 0 to 9, #, *, and spaces (a space CANNOT be entered as

the first character.))

Click on the OK button. The Transmit Settings dialog box will be

displayed once again.

(3) Cover Page Settings

A Cover Page can be set as the first page of a fax transmission. In addition

to the standard templates for Cover Pages, original templates can be

created and used.

Sending a Fax

2-15

To attach and transmit a Cover Page, place a check in the check box for

Attach Cover Page in the Cover Page tab.

NOTE: For information regarding how to use Cover Pages, refer to

Cover Page Selection (Transmission Settings) on page 3-1.

(4) Optional Settings

To temporarily change the settings (the present settings will be displayed)

from those which are currently designated in the

(1) Sending Options Tab

on page 2-9, click on the Option tab in order to access the Option tab.

NOTE: The changes will only apply to the present transmission and the

corresponding settings will return to those previously made in the Default

Settings dialog box once that transmission is completed.

Refer to (1) Sending Options Tab on page 2-9 for more detailed

information on the corresponding settings in that tab.

To start the fax transmission, click on the Send button. To continue the

settings for other tabs, click on another tab.

Sending a Fax

2-16

(5) Transmitting Terminal Information Data

To temporarily change the settings (the present settings will be displayed)

from those which are currently designated in the

(4) Sender Information

Tab on page 2-11, click on the Sender Information tab in order to access

the Sender Information tab.

NOTE: The changes will only apply to the present transmission and the

corresponding settings will return to those previously made in the Default

Settings dialog box once that transmission is completed.

Refer to (4) Sender Information Tab on page 2-11 for more detailed

information on the corresponding settings in that tab.

To start the fax transmission, click on the Send button.

Sending a Fax

2-17

Transmission Control

Perform the following procedure when you want to use your computer to

verify the status of a fax transmission currently being processed, or to

actually terminate that transmission.

Once a fax transmission starts being processed, a Transmission Control

icon will be displayed in the Windows Task Bar.

Double-click on that icon to access the Transmission Control window

which indicates the status of all transmissions being processed.

To terminate any transmission, select that transmission and then select

Cancel from the Document menu.

Ending Transmission Control

Right click on the Transmission Control icon and select Exit.

NOTE: You can check the Transmission Control software version by

selecting Version Information...

Sending a Fax

2-18

3-1

3 Using Cover Pages

Cover Page Selection (Transmission Settings)

The Cover Page is attached to the fax and sent as the first page.

About Cover Pages

The Cover Page can be selected from a template. The Cover Page

contains such destination information and sender information as that

shown below.

Sample of English template 01

1 Destination Fax Number

2 Recipient Name

3 Destination Company Name

4 Destination Department Name

5 Sender Name

6 Sender Company Name

7 Sender Department Name

8 Sender Fax Number

9 Sender Telephone Number

10 Message

Using Cover Pages

3-2

Attaching and Transmitting a Cover Page

The procedure for attaching and transmitting a Cover Page is shown

below.

Perform Steps 1 to 7 of the Basic Transmission method given on page 2-

5 to display the Transmit Settings dialog box.

When selecting the destination from an Address Book, refer to (1)

Selecting a Destination from the Address Book on page 2-12, select

the destination, and go to Step 5.

In the Address Setting tab, enter the destination fax number and click on

the Option Settings button.

1 FAX Number: A maximum of 64 characters can be entered.

Enter the recipient information and click on the OK button.

2 Company: A maximum of 64 characters can be entered.

3 Department: A maximum of 64 characters can be entered.

4 Recipient: A maximum of 32 characters can be entered.

NOTE: When Attach Cover Page of the Cover Page Tab is not set, the

Cover Page Confirmation screen will be displayed.

To include a cover page, click on Attach Cover Page button.

Using Cover Pages

3-3

Add this information to the Destination List by clicking on the Add to

Destination List button.

To change the recipient information of a destination that has been added

to the Destination List, select the destination to be changed and click on

the Edit button. Change the recipient information and click on the OK

button.

1 FAX Number: The fax number cannot be changed.

2 Company: A maximum of 64 characters can be entered.

3 Department: A maximum of 64 characters can be entered.

4 Recipient: A maximum of 32 characters can be entered.

When the sender information is not set in the Default Settings dialog box,

click on the Sender Information tab and set the sender information. Refer

(4) Sender Information Tab on page 2-11.

5 Company: A maximum of 64 characters can be entered.

6 Department: A maximum of 64 characters can be entered.

7 Name: A maximum of 32 characters can be entered.

8 FAX Number: A maximum of 20 characters can be entered (Entry is

allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

9 Telephone Number: A maximum of 20 characters can be entered

(Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)

Using Cover Pages

3-4

Click on the Cover Page tab and place a check in the Attach Cover Page

checkbox.

Select a Cover Page template from the Cover Page Templates list.

NOTE: If the Cover Page is registered in the Default Settings, then the

action of selecting the Cover Page for each transmission can be omitted.

Refer to

Cover Page Registration (Default Settings) on page 3-6.

Original Cover Page templates can be created. Refer to Creating New

Cover Page Templates on page 3-8.

Click on the Preview button. A preview of the currently selected template

will be displayed.

To display a different template, use the drop-down menu at the top of the

dialog box or click on the W or X button. The template display

magnification can also be changed within the range of 25 to 250% from the

drop-down menu.

Using Cover Pages

3-5

IMPORTANT: Before transmitting the fax, be sure to use the Preview

screen to check all of the displayed information including the recipient

name and company name. If there is a large number of characters for

information that is automatically entered, they might not completely fit in

the field and the characters might not print correctly. If the characters are

not displayed correctly, reduce the number of characters in the recipient

information or sender information or edit the template being used.

Click on the Close button.

Click on the Edit Message button.

Enter the message to be added to the Cover Page and click on the OK

button.

10 Message: A maximum of 1,000 characters can be entered.

Click on the Send button to begin the transmission.

Using Cover Pages

3-6

Cover Page Registration (Default Settings)

If the Cover Page is registered in the Default Settings, the action of

selecting the Cover Page for each transmission can be omitted.

Template Selection

Select the Cover Page template to be registered in the Default Settings.

The registration method is as follows.

Perform the Default Settings Dialog Box procedure shown on page 2-9,

open the Default Settings dialog box, and click on the Cover Page tab.

Place a check in the Attach Cover Page checkbox.

Select a Cover Page template from the Cover Page Templates list.

NOTE: Original Cover Page templates can be created. Refer to Creating

New Cover Page Templates on page 3-8.

Click on the Preview button. A preview of the currently selected template

will be displayed.

To display a different template, use the drop-down menu at the top of the

dialog box or click on the W or X button. The template display

magnification can also be changed within the range of 25 to 250% from the

drop-down menu.

Using Cover Pages

3-7

Click on the Close button.

Click on the Edit Message button.

Enter the message to be added to the Cover Page and click on the OK

button. A maximum of 1,000 characters can be entered.

Click on the OK button.

Sender Information Registration

Please register the sender information to be included on the Cover Page.

NOTE: For information regarding the registration method, refer to (4)

Sender Information Tab on page 2-11.

Using Cover Pages

3-8

Creating New Cover Page Templates

Perform the following procedure to create an original Cover Page template.

Perform the Default Settings Dialog Box procedure shown on page 2-9,

open the Default Settings dialog box, and click on the Cover Page tab.

Place a check in the Attach Cover Page checkbox and click on the Add...

button. The Edit Cover Page screen will be displayed.

Enter the characters.

From the Menu bar, click on Insert and then Textbox and then position the

textbox and enter the characters.

Using Cover Pages

3-9

Position the field box.

From the Menu bar's Insert menu, select the field box to be positioned.

IMPORTANT: If there are too many characters in the entered information,

such as recipient name or company name, the information will not fit in the

field box and some of the characters could be cut off. When positioning the

field box, make it large enough and adjust the font point size so that the

inserted information will fit in the field box.

NOTE: When a fax is transmitted, the information entered in the Default

Settings and Destination Settings will automatically be entered in the

fields.

Using Cover Pages

3-10

The following field boxes can be used. Use them as required.

Menu Item Template Display

Inserted

Information

Recipient Company Recipient - Company Recipient

information

company name

Department Recipient -

Department

Recipient

information

department name

Name Recipient - Name Recipient

information recipient

name

Address Recipient - Address Recipient FAX

number

Sender Company Sender - Company Sender information

company name

Department Sender - Department Sender information

department name

Name Sender - Name Sender information

sender name

FAX

Number

Sender - FAX Sender information

FAX number

TEL

Number

Sender - TEL Sender information

TEL number

Message Message Message entered in

the Cover Page tab

Using Cover Pages

3-11

Position the figures, textboxes, etc., to create a Cover Page.

NOTE: For information regarding the operation method, refer to Help.

From the Menu bar click on File and then Save As, enter the file name,

and click on the Save button.

Close the Edit Cover Page screen.

The new template will be registered at the top of the list and can now be

selected.

Using Cover Pages

3-12

4-1

4 Specifications

Operating Environment

Network FAX Transmission

Item Description

Hardware IBM PC-AT compatible computer

Interface 10BASE-T or 100BASE-TX

Operating system Windows NT 4.0 (Server, Workstation) + SP5 or later,

Windows 2000 (Professional, Server, Advanced Server),

Windows 98 (Second Edition), Windows 95 (OSR2 or later),

Windows Me and Windows XP

Item Description

Transmission Resolution 100 × 200dpi Normal, 200 × 200dpi Fine, 400 × 400dpi Ultra fine,

600 × 600dpi

Document Size Ledger(11 × 17), Legal, Letter, Statement, A3, B4, A4, B5(JIS), A5,

Folio

FAX Delayed Transmit Based on settings in the Network FAX Driver (setting is possible to

any 1 minute increment within the subsequent 24 hour period)

Transmit and Print Fax transmission and print out at the fax machine is available

Broadcast Transmission Up to 500 destinations

Job Accounting Requires the input of a Login User Name and Password in the

Network FAX Driver when User Login, is turn ON in the fax machine.

Requires the input of an Account ID in the Network FAX Driver when

Job Accounting, is turned ON in the fax machine.

Cover Page A format can be selected using the Network FAX Driver or a template

can be created.

Maximum No. of Fax Pages Up to 256 pages

†

(when sent using Windows 95/98/Me)

Up to 1000 pages

†

(when sent using Windows NT/2000/XP)

†. The maximum amounts noted above may not be attainable depending upon certain fax conditions.

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Oce OP1140 Operation Guide Network Fax Manual

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