Manual Oce OP1140 Operation Guide Network Fax (page 12 of 42) (English)

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1.1.1.

Océ OP1130/1140/1150

Network Fax

Operations Guide

Education Services

Océ

Operations Guide

English version

About this Operation Guide

This Operation Guide explains the settings for the Network FAX driver as

well as the procedures that are required in order to use the Network FAX

Transmission Function. It is recommended that you also read the

corresponding Operation Guide as well.

This manual is prepared as a PDF (Portable Document Format) file, so

Adobe Acrobat Reader version 5.01 or later must be installed on your

computer to read the manual without the provided CD-ROM. Therefore, be

sure Adobe Acrobat Reader is installed in your computer before trying to

view the online manual.

IMPORTANT: The use of Adobe Acrobat Reader implies agreement to the

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered

trademarks of Microsoft Corporation of the United States and other

countries.

• Windows Me, Windows Server and Windows XP are trademarks of

Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business

Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems

Incorporated.

All other company and product names contained in this Operation Guide

are trademarks or registered trademarks of their respective companies.

The designations ™ and ® will not be used in this manual.

Operating Environment

The Network FAX Transmission Function is compatible for use under the

following operating environments:

• Hardware ... IBM PC-AT compatible computer

• Interface ... 10BASE-T or 100BASE-TX

• Operating system ... Windows NT 4.0 (Server, Workstation) + SP5 or

later, Windows 2000 (Professional, Server,

Advanced Server), Windows 98 (Second

Edition), Windows 95 (OSR2 or later),

Windows Me and Windows XP

The screen shots used in this Operation Guide are compiled from Windows

XP. The actual displays on your computer may differ depending upon your

particular operating system.

Network FAX Transmission Function

The Network FAX Transmission Function enables you to send faxes

directly from your computer to receiving facsimiles.

By using the Network FAX driver, you can send directly to other facsimiles

–

via the Fax Kit that is installed in this fax machine – fax documents that

you have prepared using the software applications on your computer. The

Network FAX driver must be installed in all computers that will be used to

send fax documents.

Outline of the Network FAX Transmission Function

1 Documents are sent as image data from a network computer over

the LAN network to this fax machine.

2 Those documents are sent over the telephone line as a fax

transmission from this fax machine to the other fax machine.

iii

Contents

About this Operation Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Trademark Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Network FAX Transmission Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

1 Installing the Corresponding Software

Installing the Network FAX Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

2 Sending a Fax

Main Transmission Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Basic Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Accessing the Printing Preferences Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

FAX Setting Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Default Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Various Settings in the Transmit Settings Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Transmission Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

3 Using Cover Pages

Cover Page Selection (Transmission Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Cover Page Registration (Default Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Creating New Cover Page Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

4 Specifications

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Network FAX Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

1-1

1 Installing the Corresponding Software

Installing the Network FAX Driver

Turn on the power to the fax machine.

NOTE: If the fax machine setup has not been completed, first set up the

fax machine (connect cables, set up network, etc.). The fax machine must

be recognized when installing the driver. For information regarding fax

machine setup, refer to the Operation Guide for the machine.

Insert the provided Product Library CD-ROM into the CD-ROM drive of the

computer in which to install the Network FAX Driver. License Agreement

screen will be displayed. To accept the agreement conditions, click on the

`` button. The set-up screen will then be displayed.

NOTE: If the set-up screen does not appear after the CD-ROM is loaded,

double click on the CD-ROM drive icon to open the drive directory and

then double click on setup.exe.

Click on Custom Mode Installation.

Installing the Corresponding Software

1-2

Select Network connection and click on the Next button.

Select KPrint Port and click on the Next button.

Select the model of your machine in the Printing System Model list and

click on the Next button.

Select Fax Driver and click on the Next button.

Click on the Install button.

Installing the Corresponding Software

1-3

Click on the Next button.

Select the model of your fax in the Network FAX list and click on the Next

button.

Click on the Next button.

Select the destination folder and click on the Next button.

Select the program folder and click on the Next button.

Select Yes and click on the Finish button.

Select Network FAX and click on the Next button.

Enter the IP address or host name of the fax in the IP address or Host

name field, click on the Next button and proceed to step 19. If you do not

know that information, click on the Search button and proceed to the next

step.

Installing the Corresponding Software

1-4

Select your fax and click on the OK button.

Click on the Next button.

Follow the instructions in the installation wizard to continue the installation

procedure.

Uninstalling the Network FAX Driver

Perform the following procedure to delete the Network FAX Driver from

your computer.

Click on the Start in the Task Bar and then select Control Panel. Select

Printers and Other Hardware and then Printers and Faxes in that order

from the successive menus to access the Printers and Faxes dialog box.

Right-click on the name for this fax and then select Delete from the drop-

down menu.

Click on Yes when the confirmation dialog box appears and the driver will

be deleted.

2-1

2 Sending a Fax

This section contains explanations on how to send documents created on

a network computer directly from that computer to the other fax machine

by using the Network FAX Driver.

IMPORTANT: The Network FAX Driver must be installed on the computer

from which you want to send the documents. Refer to

Installing the

Network FAX Driver on page 1-1 for the procedure to install the software.

Sending a Fax

2-2

Main Transmission Functions

(1) Delayed Fax Transmission <see page 2-9>

This function enables you to have documents transmitted at a designated

time. Delayed Fax Transmission can be carried out at any time within 24

hours from the time that is actually set in the fax itself.

(2) Subaddress-Based Communication <see page 2-14>

This is a communication method that enables you to transmit documents

using Subaddress-Based Communication. A sub-address and password

are set in the Subaddress-Based Communication to achieve highly

confidential communication. When making the transmission settings, the

sub-address and password of the other party (when these are set by the

other party) must be entered.

NOTE: For more information on Subaddress-Based communication,

refer to the Operation Guide for the Fax Kit.

Memory

of the other Fax Machine

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Oce OP1140 Operation Guide Network Fax Manual

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