455545
40
Zoom out
Zoom in
Previous page
1/167
Next page
Pro800 User's Guide
November 2010 www.lexmark.com
Machine type(s):
4444
Model(s):
201, 20E
Contents
Safety information.......................................................................................6
About your printer.......................................................................................7
Thank you for choosing this printer!.........................................................................................................7
Minimizing your printer's environmental impact......................................................................................7
Finding information about the printer......................................................................................................8
Understanding the parts of the printer...................................................................................................10
Ordering and replacing supplies.................................................................13
Ordering ink cartridges............................................................................................................................13
Using genuine Lexmark ink cartridges.....................................................................................................13
Replacing ink cartridges..........................................................................................................................14
Ordering paper and other supplies.........................................................................................................15
Recycling Lexmark products....................................................................................................................15
Using the printer control panel buttons and menus....................................16
Using the printer control panel...............................................................................................................16
Understanding the home screen.............................................................................................................17
Navigating menus using the touch screen..............................................................................................18
Changing the Power Saver timeout.........................................................................................................19
Saving paper and energy with Eco-Mode................................................................................................20
Resetting to factory settings...................................................................................................................20
Using the printer software.........................................................................21
Minimum system requirements..............................................................................................................21
Using the Windows printer software......................................................................................................21
Using the Macintosh printer software....................................................................................................23
Finding and installing optional software.................................................................................................25
Updating the printer software................................................................................................................25
Reinstalling the printer software.............................................................................................................26
Loading paper and original documents.......................................................28
Loading the paper tray............................................................................................................................28
Loading envelopes or photo paper.........................................................................................................31
Loading various paper types...................................................................................................................33
Contents
2
Saving paper default settings..................................................................................................................36
Loading original documents on the scanner glass...................................................................................37
Loading original documents into the ADF...............................................................................................37
Printing......................................................................................................38
Tips for printing.......................................................................................................................................38
Printing basic documents........................................................................................................................38
Printing specialty documents..................................................................................................................42
Working with photos...............................................................................................................................44
Printing from a Bluetooth-enabled device..............................................................................................49
Printing on both sides of the paper (duplexing)......................................................................................53
Managing print jobs................................................................................................................................56
Copying......................................................................................................60
Tips for copying.......................................................................................................................................60
Making copies.........................................................................................................................................60
Copying photos........................................................................................................................................61
Copying an ID card...................................................................................................................................61
Copying a two-sided document...............................................................................................................61
Enlarging or reducing images..................................................................................................................62
Adjusting copy quality.............................................................................................................................62
Making a copy lighter or darker..............................................................................................................62
Collating copies using the printer control panel.....................................................................................63
Repeating an image on one page............................................................................................................63
Copying multiple pages on one sheet ....................................................................................................63
Making a duplex copy..............................................................................................................................64
Canceling copy jobs.................................................................................................................................65
Scanning....................................................................................................66
Tips for scanning......................................................................................................................................66
Scanning to a local or network computer...............................................................................................66
Scanning to a flash drive or memory card...............................................................................................67
Scanning photos into an editing application...........................................................................................67
Scanning documents into an editing application....................................................................................69
Scanning directly to e-mail using the printer software...........................................................................70
Scanning to a PDF....................................................................................................................................70
Scanning FAQ...........................................................................................................................................71
Contents
3
Canceling scan jobs.................................................................................................................................72
E-mailing....................................................................................................73
Setting up the printer to e-mail...............................................................................................................73
Creating an e-mail contact list.................................................................................................................74
Sending e-mail.........................................................................................................................................76
Canceling an e-mail.................................................................................................................................78
Networking................................................................................................79
Installing the printer on a wireless network............................................................................................79
Advanced wireless setup.........................................................................................................................84
Installing the printer on an Ethernet network........................................................................................93
Networking FAQ......................................................................................................................................94
Using SmartSolutions...............................................................................106
What is SmartSolutions?.......................................................................................................................106
Creating and customizing printer solutions..........................................................................................107
Maintaining the printer............................................................................109
Maintaining ink cartridges.....................................................................................................................109
Cleaning the exterior of the printer......................................................................................................111
Cleaning the scanner glass....................................................................................................................112
Cleaning the touch screen.....................................................................................................................112
Troubleshooting.......................................................................................113
Before you troubleshoot.......................................................................................................................113
Using the Service Center to solve printer problems..............................................................................113
If Troubleshooting does not solve your problem..................................................................................113
Setup troubleshooting...........................................................................................................................113
Jams and misfeeds troubleshooting......................................................................................................119
Print troubleshooting............................................................................................................................122
Copy and scan troubleshooting.............................................................................................................124
E-mail troubleshooting..........................................................................................................................126
Memory card troubleshooting..............................................................................................................127
Network troubleshooting......................................................................................................................129
Notices.....................................................................................................147
Product information..............................................................................................................................147
Contents
4
Edition notice........................................................................................................................................147
Power consumption..............................................................................................................................150
Index........................................................................................................162
Contents
5
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and
walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for
signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path.
To avoid injury, use caution when accessing this area for clearing a paper jam.
SAVE THESE INSTRUCTIONS.
Safety information
6
About your printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's
environmental impact even further.
Conserving energy
Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver
mode after the printer is left idle for 10 minutes.
Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby
mode after the printer has been idle for a set amount of time (the Power Saver timeout).
Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus
conserving energy and other resources.
Conserving paper
Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides
of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6 or later.
Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print
multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.
Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
Use recycled paper.
About your printer
7
Conserving ink
Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are
ideal for printing documents that are mostly text.
Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.
Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and “Deep
Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.
Recycling
Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink
cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.
Recycle the product packaging.
Recycle your old printer instead of throwing it away.
Recycle paper from discarded print jobs.
Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Finding information about the printer
Publications
What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Setup documentation
The setup documentation came with the printer and is
also available on the Lexmark Web site at
http://support.lexmark.com.
About your printer
8
What are you looking for? Find it here
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
Configuring printer settings
Viewing and printing documents and photos
Setting up and using printer software
Setting up and configuring the printer on a network,
depending on your printer model
Caring for and maintaining the printer
Troubleshooting and solving problems
User's Guide
The User's Guide is available on the installation software
CD.
For updates, check our Web site at
http://support.lexmark.com.
Creating and customizing printer solutions, depending on your
printer model
SmartSolutions User's Guide and Help
Go to http://smartsolutions.lexmark.com. Click the
User's Guide link to view basic SmartSolutions
information, or click ? to view context-sensitive
information.
Help using the printer software Windows or Mac Help
Open a printer software program or application, and
then click Help.
Click
?
to view context-sensitive information.
Notes:
The Help installs automatically with the printer
software.
The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
The latest supplemental information, updates, and online
technical support:
Troubleshooting hints and tips
Frequently asked questions
Documentation
Driver downloads
Live chat support
E-mail support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
Machine Type number
Serial number
Date purchased
Store where purchased
About your printer
9
What are you looking for? Find it here
Telephone support In the US, call us at:
1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET), Saturday
and Sunday (11:00 AM–8:00 PM ET)
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site (http://support.lexmark.com) or on the printed
warranty that came with your printer.
Warranty information Warranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
Rest of the world—See the printed warranty that
came with your printer.
Understanding the parts of the printer
3
1
2
4
5
6
7
8
9
10
11
12
Use the To
1 Scanner lid Access the scanner glass.
2 Scanner glass Scan and copy photos and documents.
3 Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size documents.
4 ADF tray Load original documents in the ADF. Recommended for scanning, copying, or
faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
About your printer
10
Use the To
5 ADF paper guide Keep paper straight when feeding it into the ADF.
Note: Adjust the paper guide on the ADF tray to the width of the original
document.
6 ADF output tray Hold documents as they exit from the ADF.
7 Wi-Fi indicator Check wireless status.
8 Memory card slot Insert a memory card.
9 PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB Bluetooth adapter, or a
flash drive to the printer.
10 Printer control panel Operate the printer.
11 Paper tray Load paper.
12 Paper exit tray Hold paper as it exits.
1
2
3
4
5
6
7
Use the To
1 Scanner unit
Access the ink cartridges and printhead.
Remove paper jams.
2 Ink cartridge access Install, replace, or remove ink cartridges.
3 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.
4 USB port Connect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port except when plugging in or
removing a USB cable or installation cable.
5 Power supply with port Connect the printer to a power source.
6 Duplex unit
Print on both sides of a sheet of paper.
Remove paper jams.
About your printer
11
Use the To
7 Printhead access Install the printhead.
Note: The carrier moves to the printhead access area when no printhead is installed in the
printer.
About your printer
12
Ordering and replacing supplies
Ordering ink cartridges
Page yields available at www.lexmark.com/pageyields. For best results, use only Lexmark ink cartridges.
Lexmark Pro800 Series models
Item
Return Program Cartridge
1
Regular cartridge
2
Black cartridge 100 100A
High yield black cartridge 100XL, 105XL 100XLA
Yellow color cartridge 100 100A
High yield yellow color cartridge 100XL 100XLA
Cyan color cartridge 100 100A
High yield cyan color cartridge 100XL 100XLA
Magenta color cartridge 100 100A
High yield magenta color cartridge 100XL 100XLA
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2
Available only on the Lexmark Web site at www.lexmark.com.
Using genuine Lexmark ink cartridges
Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our
inks are formulated to work with your printer and help extend the life of your product. We recommend that you use
only genuine Lexmark ink cartridges.
Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.
Ordering and replacing supplies
13
Replacing ink cartridges
Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately
after removing the old ones or the ink remaining in the printhead nozzles may dry out.
1 Turn on your printer.
2 Open the printer.
2
2
Note: The printhead moves to the cartridge installation position.
3 Press the release tab, and then remove the used ink cartridge or cartridges.
1
2
4 Install each ink cartridge. Use two hands to install the black cartridge.
Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.
5 Close the printer.
Ordering and replacing supplies
14
Ordering paper and other supplies
To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.
Item Part Number
USB cable 1021294
For more information, go to www.lexmark.com.
Paper Paper size
Lexmark Photo Paper
Letter
A4
4 x 6 in.
L
Lexmark PerfectFinish Photo Paper
Letter
A4
4 x 6 in.
L
Notes:
Availability may vary by country or region.
For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark
PerfectFinish
TM
Photo Paper.
For more information, go to www.lexmark.com
Recycling Lexmark products
To return Lexmark products for recycling:
1 Visit our Web site at www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country or region from the list.
3 Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Ordering and replacing supplies
15
Using the printer control panel buttons and menus
Using the printer control panel
The following diagrams explain the sections of the printer control panel:
Note: The icons are displayed when they are selectable on the current screen. If an icon is not displayed, then the
function is not available.
1
2
4
5
6
7
3
Use To
1 Power
Turn the printer on and off.
Switch to Power Saver mode.
Note: When the printer is on, press
to switch to Power
Saver mode. Press and hold
for three seconds to turn
off the printer.
2 Back
Return to the previous screen.
Exit from one menu level to a higher one.
3 Touch screen display
Note: The display is turned off in Power Saver mode.
Navigate the printer menus.
Change settings.
View printer messages and animation.
4 Start Start a job, depending on which mode is selected.
5 Cancel Cancel the current job or task.
6 Help Display Help text and animation.
7 Home Return to the home screen.
Using the printer control panel buttons and menus
16
Understanding the home screen
After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which
is referred to as the home screen. Use the home screen selections to initiate an action, such as copying or scanning, or
to change printer settings.
2
1
6
8
7
5
12 34
A
Memory
Device
ScanCopy Smart
Solutions
Display item Description
1 Copy
A
A
Access the copy menu and make copies.
2 Scan Access the scan menu and scan documents.
3 Memory Device
or
PictBridge
View, select, print, or attach photos and documents to e-mail.
Note: This icon appears only when you return to the home screen while a memory card, flash drive,
or PictBridge-enabled camera is connected to the printer.
4 SmartSolutions Open the SmartSolutions menu.
Using the printer control panel buttons and menus
17
Display item Description
5 Ink levels
Display the current ink levels of the installed tanks.
Access cartridge maintenance and information functions.
6 Setup Access the setup menu and change printer settings.
7 2-Sided
2
1
Print on both sides of a sheet of paper.
8 Eco-Mode Activate Eco-Mode to select the following options:
Print on both sides of the paper (duplex).
Change to Power Saver mode after the printer is left idle for 10 minutes.
Set screen brightness to low.
Navigating menus using the touch screen
PREVIEWING PHOTOS
Accept
PAPER TYPE
Accept
Auto Detect
Plain
Matte
Photo
Transparency
12 3
456
Use To
1 Left arrow Scroll left.
2 Right arrow Scroll right.
3 Accept Save your setting.
Using the printer control panel buttons and menus
18
Use To
4 Down arrow Scroll down.
5 Scrollbar Scroll up and down the menu list.
6 Up arrow Scroll up.
To navigate using the touch screen:
Drag the scrollbar or touch the arrows until the menu or setting that you want appears on the display.
To confirm a setting or select a menu or item, touch it.
If necessary, touch Accept, OK, or after making a selection or changing a setting. This saves the setting.
For example, to navigate to Paper Type and change the paper type setting:
1 Touch .
Note: All the instructions in this guide start from the home screen.
2 Touch Copy.
3 Touch More Options.
4 Scroll down (using the scrollbar or arrows) until Paper Type appears on the list.
5 Touch Paper Type.
6 Scroll up or down (using the scrollbar or arrows) to view the list of paper types.
7 Select a paper type setting by touching it, and then touch Accept to save the setting.
Changing the Power Saver timeout
The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle.
The Power Saver feature optimizes energy efficiency by reducing the printer power consumption (as much as 28 percent
on some printer models) compared to the default printer settings. To save the most energy, select the lowest Power
Saver timeout.
1 From the home screen, navigate to Power Saver:
> Device Setup > Power Saver
2 Select a Power Saver timeout, and then touch Accept.
Using the printer control panel buttons and menus
19
Saving paper and energy with Eco-Mode
The Eco-Mode feature significantly cuts paper usage, reduces paper waste, optimizes energy efficiency, and saves
money.
1 From the home screen, touch .
2 Touch the Eco-Mode setting or settings you want to activate, and then touch Accept.
Power Saver after 10 Minutes
Screen Dim
2-Sided Printing
Note: If you select 2-Sided Printing, then the printer prints on both sides of the paper (duplex) for copy and
fax jobs, and for printing in Windows.
Resetting to factory settings
Resetting to factory default settings will delete all the printer settings you have previously selected.
1 From the home screen, touch , and then touch Use Factory Defaults.
2 Touch Yes.
3 When prompted to set the initial settings of your printer, make your selections using the touch screen.
Using the printer control panel buttons and menus
20
Using the printer software
Minimum system requirements
The printer software requires up to 500MB of free disk space.
Supported operating systems
Microsoft Windows 7 (Web only)
*
Microsoft Windows Vista (SP1)
Microsoft Windows XP (SP3)
Microsoft Windows 2000 (SP4 or later)
Macintosh PowerPC OS X version 10.3.9 to 10.6
Macintosh Intel OS X version 10.4.4 to 10.6
Linux Ubuntu 8.10 and 8.04 LTS (Web only)
*
Linux openSUSE 11.1 and 11.0 (Web only)
*
Linux Fedora 10 (Web only)
*
*
The printer driver for this operating system is available only at http://support.lexmark.com.
Using the Windows printer software
Software installed during printer installation
When you set up the printer using the installation software CD, all the necessary software was installed. You may have
chosen to install some additional programs. The following table provides an overview of various software programs
and what they can help you do.
If you did not install these additional programs during initial installation, then reinsert the installation software CD, run
the installation software, and then select Install Additional Software from the Software Already Installed screen.
Using the printer software
21
Printer software
Use the To
Lexmark
TM
Printer Home
(referred to as Printer Home)
Launch applications or programs.
Access the Fax Solutions software.
Scan or e-mail a photo or document.
Edit scanned documents.
Scan documents to PDF.
Adjust settings for the printer.
Order supplies.
Maintain ink cartridges.
Print a test page.
Register the printer.
Contact technical support.
Lexmark Fast Pics
(referred to as Fast Pics)
Manage, edit, transfer, and print photos and documents.
Lexmark Toolbar
(referred to as Toolbar)
Print black or text-only Web pages to save ink.
Schedule automatic printing of Web pages.
Access Picnik and edit photos online.
Print, scan, or convert local files from Windows.
Lexmark Tools for Office
(referred to as Tools for Office)
Access your favorite settings in Microsoft Office 2007.
Lexmark Fax Solutions
(referred to as Fax Solutions)
Send a fax.
Receive a fax in three-in-one printers.
Add, edit, or delete contacts in the built-in phone book.
Access the Lexmark Fax Setup Utility in four-in-one printers. Use the Fax Setup
Utility to set the Speed Dial and Group Dial numbers, set Ringing and
Answering, and print fax history and status reports.
Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing
program.
Lexmark Wireless Setup Utility
(referred to as Wireless Setup Utility)
Set up the wireless printer on a wireless network.
Change the wireless settings of the printer.
Note: This program is installed automatically with the printer software if the
printer has wireless capability.
Lexmark Service Center
(referred to as Service Center)
Troubleshoot the printer.
Access the printer maintenance functions.
Contact technical support.
Notes:
This program is installed automatically with the printer software.
You may be prompted to install this program from the Web, depending on
your printer model.
Using the printer software
22
Use the To
Printing Preferences When you select File Print with a document open and then click Properties, a
Printing Preferences dialog appears. The dialog lets you select options for the print
job, such as the following:
Select the number of copies to print.
Print two-sided copies.
Select the paper type.
Add a watermark.
Enhance images.
Save settings.
Note: Printing Preferences is installed automatically with the printer software.
Note: Your printer may not come with some of these programs or some of the functions of these programs, depending
on the features of the printer that you purchased.
Using the Macintosh printer software
Software installed during printer installation
Applications are installed along with the printer software during installation.
1 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2 Double-click the application that you want to use.
Use the To
Print dialog Adjust the print settings and schedule print jobs.
Note: With a document or photo open, choose File > Print to
access the Print dialog.
Printer Services dialog (not available in Mac OS X
version 10.5 or later)
Access the printer utility.
Troubleshoot.
Order ink or supplies.
Contact Lexmark.
Check the printer software version installed on the
computer.
Scan Center (in Mac OS X version 10.6)
or
Lexmark All-In-One Center (in Mac OS X version 10.5 or
earlier)
(referred to as All-In-One Center)
Scan photos and documents.
Customize settings for scan jobs.
Printer Settings (in Mac OS X version 10.6)
or
Lexmark AIO Setup Utility (in Mac OS X version 10.5 or
earlier)
(referred to as AIO Setup Utility)
Customize settings for fax jobs.
Create and edit the Contacts list.
Using the printer software
23
Use the To
Network Card Reader (in Mac OS X version 10.6)
or
Lexmark Network Card Reader (in Mac OS X version 10.5
or earlier)
(referred to as Network Card Reader)
View the contents of a memory device inserted into a
network printer.
Transfer photos and PDF documents from a memory device
to the computer over a network.
Lexmark Printer Utility (not available in Mac OS X
version 10.6)
(referred to as Printer Utility)
Get help with cartridge installation.
Print a test page.
Print an alignment page.
Clean the printhead nozzles.
Order ink or supplies.
Register the printer.
Contact technical support.
Wireless Setup Assistant (in Mac OS X version 10.6)
or
Lexmark Wireless Setup Assistant (in Mac OS X version 10.5
or earlier)
(referred to as Wireless Setup Assistant)
Set up the printer on a wireless network.
Note: This application is automatically installed with the printer
software if the printer has wireless capability.
Uninstaller Remove the printer software from your computer.
Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.
Web Links
Web Links are links to predefined Web pages.
In Mac OS X version 10.6
1 From the Finder, navigate to:
Applications > select your printer folder > Web Links
2 Double-click the Web Link that you want to visit.
In Mac OS X version 10.5 or earlier
1 From the Finder desktop, double-click the printer folder.
2 Double-click the Printer Utility icon.
3 From the Web Links tab, select the link you want to visit.
Use To
Customer Support Contact technical support.
Lexmark Software Updates Download and install the latest printer software.
Lexmark Online Visit the Lexmark Web site.
Order Supplies Online Order ink or supplies.
Printer Registration Register your printer.
Using the printer software
24
Use To
Visit Lexmark SmartSolutions
Visit the SmartSolutions Web site.
Choose your custom solutions.
Note: Your printer may not come with these Web Links, depending on the features of the printer that you purchased.
Finding and installing optional software
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Navigate to:
Printer Home > select your printer > Support tab > On-line support
4 From the Web site, select your printer and then download the driver.
5 Install additional or optional software.
For Macintosh users
In Mac OS X version 10.6
1 From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2 From the Web site, select your printer and then download the driver.
3 Install additional or optional software.
In Mac OS X version 10.5 or earlier
1 From the Finder desktop, double-click the printer folder.
2 Double-click the Printer Utility icon.
3 From the Web Links tab, click Customer Support.
4 From the Web site, select your printer and download the driver.
5 Install additional or optional software.
Updating the printer software
Checking for software updates
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
Using the printer software
25
3 Navigate to:
Printer Home > select your printer > Support tab > Check for Software Updates
4 Follow the instructions on the computer screen.
For Macintosh users
In Mac OS X version 10.6
1 From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2 From the Web site, select your printer and then download the driver.
In Mac OS X version 10.5 or earlier
1 From the Finder desktop, double-click the printer folder.
2 Double-click the Printer Utility icon.
3 From the Web Links tab, click Customer Support.
4 From the Web site, select your printer and then download the driver.
Enabling automatic software updates (Windows only)
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Advanced tab > More Options > Allow automatic updates from the web for my software > OK
Reinstalling the printer software
When you set up the printer using the installation software CD, all the necessary software was installed. If you
encountered problems while installing, or if your printer does not appear in the Printers folder or as a printer option
when you send a print job, then try removing and reinstalling the printer.
Uninstalling the printer software
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Select the uninstall option.
4 Follow the instructions on the computer screen to remove the software.
5 Once the uninstall process in complete, restart your computer.
Using the printer software
26
For Macintosh users
1 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
2 Double-click the Uninstaller icon.
3 Follow the instructions on the computer screen to remove the software.
Installing the printer software
Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall
the current software first.
For Windows users
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, then launch the CD manually:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen.
For Macintosh users
1 Close all open software applications.
2 Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3 Double-click Install.
4 Follow the instructions on the installation dialog.
Using the Internet
1 Go to the Lexmark Web site at www.lexmark.com.
2 Navigate to:
Downloads > Driver Finder > select your printer > select your operating system
3 Download the driver and install the printer software.
Note: Updated printer software may be available at http://support.lexmark.com.
Using the printer software
27
Loading paper and original documents
Loading the paper tray
Make sure:
You use paper designed for inkjet printers.
The paper is not used or damaged.
If you are using specialty paper, you follow the instructions that came with it.
Note: To avoid jams, make sure the paper does not buckle when you adjust the paper guides.
1 Pull tray completely out of the printer.
2 Move the paper guides to the sides of tray.
1
2
3
Loading paper and original documents
28
3 If you are loading A4- or legal-size paper, then squeeze the tab and pull to extend the tray.
2
1
Note: When you pull the extension out, the first stop accommodates A4-size paper. When the extension is fully
out, it accommodates legal-size paper.
4 Load the paper.
5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.
1
2
3
Loading paper and original documents
29
6 Insert the tray.
Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front of
the printer when inserted.
7 Flip up the paper stop to catch the paper as it exits.
Note: If you loaded A4- or legal-size paper, then extend the paper stop. Use both extenders for A4 and legal.
Loading paper and original documents
30
Loading envelopes or photo paper
1 Pull tray completely out of the printer.
2 Move the paper guides to the sides of tray.
1
2
3
3 Use the envelope icon and the photo paper outline on the bottom of the tray to help you position envelopes or
photo paper.
Note: Do not mix paper types in the tray. You can load either envelopes or photo paper, but not both.
Loading paper and original documents
31
4 Load envelopes or photo paper.
Note: Load envelopes or photo paper with the printable side facedown. (If you are not sure which side is the
printable side, then see the instructions that came with the envelopes or photo paper.)
5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the envelopes or photo paper.
1
3
2
1
2
3
6 Insert the tray.
Loading paper and original documents
32
7 Flip up the paper stop to catch the envelopes or photos as they exit.
Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.
Loading various paper types
Load up to Make sure
150 sheets of plain paper
The paper is designed for use with inkjet printers.
The paper guides rest against the left, right, and bottom edges of the
paper.
100 sheets of coated paper
25 sheets of photo paper
25 sheets of glossy paper
The glossy or printable side of the paper faces down. (If you are not sure
which side is the printable side, then see the instructions that came with
the paper.)
The paper guides rest against the left, right, and bottom edges of the
paper.
Notes:
For best results, allow photos to dry at least 24 hours before stacking,
displaying, or storing.
For best results, load more photo paper than needed but do not exceed
the maximum amount for your paper type.
Loading paper and original documents
33
Load up to Make sure
10 envelopes
The envelopes are designed for use with inkjet printers.
The print side of the envelopes faces down with the flap to the left as
shown.
You load the envelopes in the center of the tray as indicated by the icon.
Load them all the way to the back of the tray.
You print the envelopes in landscape orientation.
The paper guides rest against the left, right, and bottom edges of the
envelopes.
You select the correct envelope size. If the exact envelope size is not
listed, select the next larger size. Set the left and right margins so that
the envelope text will be correctly positioned on the envelope.
Warning—Potential Damage: Do not use envelopes that have metal clasps,
string ties, or metal folding bars.
Notes:
Do not load envelopes with holes, perforations, cutouts, or deep
embossing.
Do not use envelopes that have exposed flap adhesive.
25 sheets of labels
You use full label sheets. Partial sheets (with areas exposed by missing
labels) may cause labels to peel off during printing, resulting in a paper
jam.
You load letter- or A4-size label sheets.
The print side of the labels faces down.
The top of the labels feeds into the printer first.
The paper guides rest against the left, right, and bottom edges of the label
sheets.
50 transparencies
The rough side of the transparencies faces down.
You load letter- or A4-size transparencies.
You remove any paper backing sheets from the transparencies before
loading.
If the transparencies have a removable strip, each strip faces down.
The paper guides rest against the left, right, and bottom edges of the
transparencies.
Note: Transparencies require more drying time. Remove each transparency
as it exits, and allow it to dry to avoid ink smudging.
Loading paper and original documents
34
Load up to Make sure
10 iron-on transfers
You follow the loading instructions that came with the iron-on transfers.
The print side of the transfers faces down.
The paper guides rest against the edges of the transfers.
Note: For best results, load transfers one at a time.
25 index cards, photo papers, or postcards
The thickness does not exceed 0.025 inches (0.635 mm).
The print side of the photo paper faces down.
You load the photo paper in the center of the tray, as indicated by the
4 x 6 photo paper outline.
The paper guides rest against the left, right, and bottom edges of the
paper.
Note: For best results, allow photos to dry at least 24 hours before stacking,
displaying, or storing
Loading paper and original documents
35
Load up to Make sure
20 sheets of banner paper
The print side of the banner faces down.
The leading edge of the banner paper feeds into the printer first.
If your printer has more than one paper tray, then load banner paper in
Tray 1.
To load banner paper:
1 Pull the tray completely out of the printer.
2 Remove all paper from the tray.
3 Move the paper guides as though you were loading legal-size paper.
4 Squeeze the lever and pull to extend the tray to legal size.
5 Tear off only the number of pages needed to print the banner.
6 Set the stack of pages in front of the printer.
7 Slide the first sheet from the stack of pages over the tray handle and all
the way into the back of tray.
Saving paper default settings
You can set the default paper settings for the documents and photos that you print.
1 From the home screen, navigate to Paper Setup:
> Paper Setup
2 Choose the default settings:
If you want to set the default paper size:
a Touch Paper Size.
b Select the default paper size for the printer, and then touch Accept.
If you want to set the default paper type:
a Touch Paper Type.
b Select the default paper type for the printer, and then touch Accept.
Loading paper and original documents
36
Loading original documents on the scanner glass
1 Open the scanner lid and place the document facedown on the scanner glass.
2 Close the scanner lid.
Loading original documents into the ADF
You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. You can load A4-,
letter-, or legal-size paper into the ADF.
1 Adjust the paper guide on the ADF tray to the width of the original document.
2 Load the original document faceup and top edge first into the ADF until you hear a beep.
Loading paper and original documents
37
Printing
Tips for printing
Use the appropriate paper for your print job.
Select a higher print quality for better prints.
Make sure there is enough ink in the ink cartridges.
Remove each sheet as it is printed when printing photos or when working with specialty media.
Select the borderless setting when printing photos.
Printing basic documents
Printing a document
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Select the print quality, the number of copies to print, the type of paper to use, and how the pages should print.
4 Click OK to close any printer software dialogs.
5 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the Page Setup dialog, set the printer, paper size, and orientation.
3 Click OK.
4 From the menu bar, choose File > Print.
5 From the Printer pop-up menu, choose your printer.
6 From the print options menu, choose the print quality, the number of copies to print, the type of paper to use, and
how the pages should print.
7 Click Print.
Printing
38
Collating printed copies
When printing multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
Notes:
The collate option is available only when you are printing multiple copies.
To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before
stacking.
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Print Setup tab > Copies area
4 Enter the number of copies that you want to print, and then select Collate Copies.
5 Click OK to close any printer software dialogs.
6 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the Page Setup dialog, set the printer, paper size, and orientation.
3 Click OK.
4 From the menu bar, choose File > Print.
5 From the Printer pop-up menu, choose your printer.
6 From the Copies area, enter the number of copies that you want to print, and then choose Collated.
7 Click Print.
Printing pages in reverse order
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
Printing
39
3 From the Copies area of the Print Setup tab, select a page order:
To print the last page first, select Print Last Page First.
To print the first page first, clear the Print Last Page First check box.
Note: If two-sided printing is enabled, then you cannot print the last page first. To change the print order, you
must first disable two-sided printing.
4 Click OK to close any printer software dialogs.
5 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the Page Setup dialog, set the printer, paper size, and orientation.
3 Click OK.
4 From the menu bar, choose File > Print.
5 From the Printer pop-up menu, choose your printer.
6 From the print options pop-up menu, choose Paper Handling.
7 From the Page Order menu, choose a page order:
To print the last page first, choose Reverse or Reverse page order.
To print the first page first, choose Normal or clear the Reverse page order option.
8 Click Print.
Printing multiple pages on one sheet
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Advanced tab > Layout list > select Pages per sheet
4 Select the number of page images to print on each page.
5 Adjust other settings as needed.
6 Click OK to close any printer software dialogs.
7 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the Page Setup dialog, set the printer, paper size, and orientation.
3 Click OK.
Printing
40
4 From the menu bar, choose File > Print.
5 From the Printer pop-up menu, choose your printer.
6 From the print options pop-up menu, choose Layout.
7 From the Pages per Sheet pop-up menu, choose the number of page images to print on each page.
8 Adjust other settings as needed.
9 Click Print.
Printing documents from a memory card or flash drive (Windows only)
To enable the File Print function:
The printer must be connected to a computer through a USB cable or through a network.
The printer and the computer must be on.
The memory card or flash drive must contain document files that are supported by the printer. For more information,
see “Supported memory cards and file types” on page 45.
The computer must contain applications that support the file types in the memory device.
1 Insert a memory card or flash drive.
The Memory Device screen appears on the display.
2 Touch Print Documents.
3 Select and print the document:
If the printer is using a USB connection
a Select the file name of the document that you want to print.
b Press to start printing the document.
If the printer is using a Wireless connection (selected models only)
a Select the file name of the document that you want to print.
b Press , and then wait for the printer to connect to the network computer or to finish searching the network
for available computers.
c When prompted, select the name of the network computer, and then touch Accept to start printing the
document.
Notes:
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated
with your operating system.
Printing
41
Printing specialty documents
Printing envelopes
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Print Setup tab > Paper Type list > select Plain Paper
4 Navigate to:
Paper Size list > select your envelope size
If no size matches the envelope size, then set a custom size.
5 Select an orientation.
6 Click OK to close any printer software dialogs.
7 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the “Format for” pop-up menu, choose your printer.
3 From the Paper Size pop-up menu, choose your envelope size.
If no size matches the envelope size, then set a custom size.
4 Select an orientation, and then click OK.
5 From the menu bar, choose File > Print.
6 From the Printer pop-up menu, choose your printer.
7 Click Print.
Notes:
Most envelopes use landscape orientation.
Make sure the same orientation is also selected in the application.
Printing labels
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Print Setup tab > Paper Type list > select your paper type
Printing
42
4 Navigate to:
Paper Size list > select your paper size
If no paper size matches the label sheet size, then set a custom size.
5 Click OK to close any printer software dialogs.
6 Click OK or Print.
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the “Format for” pop-up menu, choose your printer.
3 From the Paper Size pop-up menu, choose your paper size.
If no paper size matches the label sheet size, then set a custom size.
4 Select an orientation, and then click OK.
5 From the menu bar, choose File > Print.
6 From the Printer pop-up menu, choose your printer.
7 From the print options pop-up menu, choose Print Settings or Quality & Media.
8 From the Paper Type pop-up menu, choose Card Stock.
9 From the Print Quality menu, choose a print quality other than Quick Print or Draft.
10 Click Print.
Tips on loading label sheets
Make sure the top of the label sheet feeds into the printer first.
Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet.
Make sure the paper guide or paper guides rest against the edges of the label sheet.
Use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during printing,
resulting in a paper jam.
Printing on custom-size paper
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Print Setup tab > Paper Size list > select Custom Size
4 Adjust the settings as needed to create a custom size, and then click OK.
5 Click OK to close any printer software dialogs.
6 Click OK or Print.
Printing
43
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the “Format for” pop-up menu, choose your printer.
3 From the Paper Size pop-up menu, choose Manage Custom Sizes.
4 Adjust the settings as needed to create a custom size, and then click OK.
5 From the Paper Size pop-up menu, choose the custom size you created, and then click OK.
6 From the menu bar, choose File > Print.
7 From the printer pop-up menu, choose your printer.
8 Click Print.
Working with photos
Using a memory card or flash drive with the printer
Memory cards and flash drives are storage devices frequently used with cameras and computers. You can remove the
memory card from the camera or the flash drive from the computer and insert it directly into the printer.
1 Insert a memory card into the card slot or a flash drive into the USB port.
Inserting a memory card Inserting a flash drive
M
E
M
O
R
YS
T
I
C
K
Notes:
Insert the card with the brand name label facing right.
Make sure any arrows on the card point toward the
printer.
If necessary, connect the memory card to the adapter
that came with it.
Make sure that the memory card inserted is supported
by the printer. For more information, see “Supported
memory cards and file types” on page 45.
F
L
A
S
H
D
R
I
V
E
Notes:
The flash drive uses the same port that is used for a
PictBridge camera cable.
An adapter may be necessary if your flash drive does
not fit directly into the port.
Printing
44
Warning—Potential Damage: Do not touch any cables, any network adapter, any
connector, the memory device, or the printer in the areas shown while actively
printing, reading, or writing from the memory device. A loss of data can occur.
2 The Memory Device screen appears on the display.
Notes:
If the printer does not recognize the memory device, then remove and reinsert it.
If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is
in the card slot, then a message appears on the display prompting you to choose which memory device to use.
Supported memory cards and file types
Memory Card File Type
Secure Digital (SD)
Secure Digital High Capacity (SDHC)
Micro Secure Digital (with adapter) (Micro SD)
Mini Secure Digital (with adapter) (Mini SD)
MultiMedia Card (MMC)
Reduced Size MultiMedia Card (with adapter) (RS-MMC)
MultiMedia Card mobile (with adapter) (MMCmobile)
Memory Stick
Memory Stick PRO
Memory Stick Duo (with adapter)
Memory Stick PRO Duo (with adapter)
xD-Picture Card
xD-Picture Card (Type H)
xD-Picture Card (Type M)
Documents:
.doc (Microsoft Word)
.xls (Microsoft Excel)
.ppt (Microsoft PowerPoint)
.pdf (Adobe Portable Document Format)
.rtf (Rich Text Format)
.docx (Microsoft Word Open Document Format)
.xlsx (Microsoft Excel Open Document Format)
.pptx (Microsoft PowerPoint Open Document Format)
.wpd (WordPerfect)
Images:
JPEG
TIFF
Printing photos using the printer control panel
1 Load photo paper.
2 Insert a memory card, flash drive, or digital camera set to mass storage mode.
The Memory Device screen appears on the display.
3 Touch View Photos.
The Select Photos screen appears.
Printing
45
4 Touch the photo or photos you want to print.
Tips:
If you want to clear a selected photo, then touch the photo again.
If you want to view more photos, then touch the left or right arrow, and then touch the photo to select it.
5 When you are finished selecting the photos you want to print, touch Layout.
6 If you want to change the print settings, then touch Change Settings.
If necessary, touch Accept each time you make a selection.
7 Press .
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Editing photos using the printer control panel
1 Load photo paper.
2 Insert a memory card or flash drive.
The Memory Device screen appears on the display.
3 Touch View Photos.
The Select Photos screen appears.
4 Touch the photo you want to edit.
5 Touch to view the selected photo.
Tips:
If you want to clear the selected photo, then touch .
If you want to view the previous or next photo, then touch the left or right arrow, and then touch to select
the photo.
6 Touch . Touch Accept each time you make a selection.
From here You can
Crop Crop a photo.
Brightness Adjust the brightness of a photo.
Red Eye Reduce the red-eye effect caused by light reflection.
Auto Fix Enhance a photo automatically.
Color Effects Select whether to print a photo in black and white, sepia, antique brown, or
antique gray.
7 When you are finished editing the photo, touch Done.
8 If you want to edit another photo, then touch to return to the Select Photos screen.
9 Repeat steps 4 through 8 until all the photos are edited, and then touch Layout.
Printing
46
10 If you want to change the print settings, then touch Change Settings.
If necessary, touch Accept each time you make a selection.
11 Press .
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Printing photos from a memory device using the printer software
1 Load photo paper.
2 Insert a memory card or flash drive.
3 Transfer or print the photos:
If the printer is using a USB connection
For Windows users
Fast Pics launches automatically when you insert the memory device. Follow the instructions on the computer
screen to transfer the photos to the computer or to print.
For Macintosh users
If you have set an application to launch when a memory device is connected to the computer, then the
application automatically launches. Follow the instructions on the computer screen to transfer the photos to
the computer or to print.
If the printer is using a Wireless connection (selected models only)
a From the Memory Device screen, touch More Options.
b Touch Connect to Computer, and then select a network computer where you want to save the photos.
c Transfer or print the photos:
For Windows users
Fast Pics launches automatically when a connection is established. Follow the instructions on the computer
screen to transfer the photos to the computer or to print.
For Macintosh users
Select Yes to view images from the memory device. The Network Card Reader launches on the computer.
Follow the instructions on the computer screen to transfer the photos to the computer or to print.
Printing
47
Printing photos from a PictBridge-enabled digital camera
PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without
using a computer.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Notes:
Make sure that the PictBridge-enabled digital camera is set to the correct USB mode. If the camera USB selection
is incorrect, then the camera is detected as a flash drive, or an error message is displayed on the printer control
panel. For more information, see the camera documentation.
The printer reads only one memory device at a time.
Warning—Potential Damage: Do not touch any cables, any network adapter, any
connector, the memory device, or the printer in the areas shown while actively
printing, reading, or writing from the memory card. A loss of data can occur.
3 If the PictBridge connection is successful, then the following message appears on the display: Camera
Connected. Use Camera to choose and print photos.
4 If you want to change the default print settings:
a Touch More Options to access the PictBridge menu.
b Select the paper source, paper size, paper type, photo size, quality, and layout of the photos that you want to
print. Touch Accept each time you make a selection.
Note: The printer will use the default print settings unless you change the print settings from the camera.
5 See the documentation for your camera to begin printing.
Note: If you insert the camera while the printer is performing another job, then wait for the job to finish before printing
from the camera.
Printing
48
Printing photos from a memory device using the proof sheet
1 Load letter- or A4-size plain paper.
2 Insert a memory card or flash drive.
The Memory Device screen appears on the display.
3 Navigate to Print Proof Sheet:
More Options > Proof Sheet > Print Proof Sheet
4 Select which photos you want to print.
You can print a proof sheet:
For the 20 most recent photos, if there are 20 or more photos on the memory device.
For all photos on the memory device.
By date, if the photos on the card were taken on different dates. If you choose this option, select the date, and
then touch Accept.
The proof sheet prints.
5 Follow the instructions on the proof sheet to select which photos to print, the number of copies per photo, red-eye
reduction, color effects, page layout, print options, and paper size.
Note: When making selections, make sure to fill in the circles completely.
6 Load photo paper.
Note: Make sure that the paper matches the size that you selected on the proof sheet.
7 Load the proof sheet facedown on the scanner glass.
8 Touch Scan Proof Sheet, and then touch Continue.
The printer scans the proof sheet and then starts printing the photos.
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Printing from a Bluetooth-enabled device
This printer is compliant with Bluetooth Specification 2.0. It supports the following profiles: Object Push Profile
(OPP) and Serial Port Profile (SPP). Check with your Bluetooth-enabled device manufacturers (cellular phone or
PDA) to determine their hardware compatibility and interoperability. It is recommended that you use the latest
firmware on your Bluetooth-enabled device.
To print Microsoft documents from your Windows
®
Mobile/Pocket PC PDA, additional third-party software and
drivers are required. For more information about the required software, see the documentation for your PDA.
Setting up a connection between your printer and a Bluetooth-enabled device
Note: The printer does not support printing files from your computer using a Bluetooth connection.
You need to set up a connection between a Bluetooth-enabled device and your printer if you are sending a print job
from the Bluetooth device for the first time. You will need to repeat the setup if:
You reset the printer to its factory default settings.
You change the Bluetooth security level or the Bluetooth pass key.
Printing
49
The Bluetooth-enabled device you are using requires users to set up a Bluetooth connection on every print job. For
more information, see the documentation for your Bluetooth device.
The name of the Bluetooth device you are using is automatically deleted from the Bluetooth device list.
When the Bluetooth security level is set to High, the printer saves a list of up to eight Bluetooth devices that have
previously set up a connection with the printer. When the printer detects more than eight devices, the least recently
used device is removed from the list. You need to repeat the setup of the deleted device to be able to send a print
job to the printer.
Note: You need to set up a connection for each Bluetooth device that you use to send a print job to the printer.
To set up a connection between the printer and a Bluetooth-enabled device:
1 Insert a USB Bluetooth adapter into the USB port located on the front of the printer.
Bluetooth Dongle Connected appears on the display.
Note: A Bluetooth adapter is not included with the printer.
2 From the home screen, navigate to Discovery:
> Bluetooth Setup > Discovery
3 Make sure Discovery is set to ON. If necessary, touch ON, and then touch Accept.
The printer is now ready to accept a connection from a Bluetooth-enabled device.
4 Configure the Bluetooth-enabled device to set up a connection to the printer. For more information, see the
documentation for your Bluetooth device.
Note: If the Bluetooth Security Level on the printer is set to High, then you must enter a pass key.
Printing
50
Setting the Bluetooth security level
1 Insert a Bluetooth USB adapter into the USB port.
Bluetooth Dongle Connected appears on the display.
Note: A Bluetooth adapter is not included with the printer.
2 From the home screen, navigate to Security Level:
> Bluetooth Setup > Security Level
3 Select the security level, and then touch Accept.
Low—Allow Bluetooth devices to connect and send print jobs to your printer without requiring users to enter
a pass key.
High—Require users to enter a four-digit numeric pass key on the Bluetooth device before connecting and
sending print jobs to the printer.
4 The Bluetooth Pass Key menu opens on the display if you set the security level to High. Use the keypad to enter
your four-digit pass key, and then touch Accept.
Printing from a Bluetooth-enabled device
Note: The printer does not support printing files from your computer using a Bluetooth connection.
Printing
51
Printing on both sides of the paper (duplexing)
Printing on both sides of the paper (duplexing) automatically
The automatic duplex unit, available only on select printer models, supports A4- and letter-size paper. If you purchased
a model without automatic duplex, or if you need to print duplex using other paper sizes, then see the instructions for
printing on both sides of the paper (duplexing) manually.
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Navigate to:
Advanced tab > 2-Sided Printing area > select On
Note: To use the settings defined in the printer, select Use Printer Settings.
4 Select either the Side Flip or Top Flip option. Side Flip is the setting most often used.
5 Click OK to close any printer software dialogs.
6 Click OK or Print.
To return to single-sided printing, navigate to:
Advanced tab > 2-Sided Printing area > select Off
For Macintosh users
1 With a document open, choose File > Page Setup.
2 From the Page Setup dialog, set the printer, paper size, and orientation.
3 Click OK.
4 From the menu bar, choose File > Print.
5 From the Printer pop-up menu, choose your printer.
6 From the print options pop-up menu, choose Print Settings or Quality & Media.
7 From the Paper Type pop-up menu, choose Plain Paper.
8 From the print options pop-up menu, choose Layout.
Printing
53
9 From the Two-Sided pop-up menu, choose Long-Edge binding or Short-Edge binding.
For Long-Edge binding, pages are bound along the long edge of the page (left edge for portrait, top edge for
landscape).
Portrait Landscape
1
2
1
2
For Short-Edge binding, pages are bound along the short edge of the page (top edge for portrait, left edge for
landscape).
Portrait Landscape
10 Click Print.
Setting the duplex printing dry time (Macintosh only)
In Mac OS X version 10.6
1 From the Apple menu, navigate to:
System Preferences > Print & Fax > select your printer > Open Print Queue > Printer Setup > Driver
2 From the Two-Sided Printing Dry Time pop-up menu, choose a dry time setting.
Note: Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely,
choose Extended.
3 Click OK or Apply Changes.
In Mac OS X version 10.5 or earlier
1 With a document open, choose File > Print.
2 From the Printer pop-up menu, choose your printer.
3 From the print options pop-up menu, choose Print Settings or Advanced Options, depending on your operating
system.
4 If necessary, click the disclosure triangle.
5 Choose the dry time setting. In regions with high humidity, choose Extended.
Printing
54
Printing on both sides of the paper (duplexing) manually
For Windows users
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Advanced tab.
4 From the 2-Sided Printing section, select Manual.
Note: The Print Instruction Page to Assist in Reloading item is selected automatically.
5 Click OK. The printer prints the odd-numbered pages and the instruction sheet.
6 Flip and reload the paper, following the directions on the instruction sheet to complete the print job.
2
1
3
Note: To return to single-sided printing, return to the Advanced tab. From the 2-Sided Printing section, select
Off from the drop-down menu.
For Macintosh users
1 With a document open, choose File > Print.
2 From the print options pop-up menu, choose Paper Handling.
3 From the Print or “Pages to print” pop-up menu, select to print the odd-numbered pages.
4 If you are printing multiple pages, then from the Page Order menu, select Reverse.
5 After printing the first set of pages, flip and reload the paper.
2
1
3
6 Repeat steps 1 and 2.
Printing
55
7 From the Print or “Pages to print” pop-up menu, select to print the even-numbered pages.
8 Click Print.
Managing print jobs
Setting your printer as the default printer
Your printer should be selected automatically from the Print dialog when you send a print job. If you have to manually
select your printer, then it is not the default printer.
To set the default printer:
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
3 Press Enter, or click OK.
The printers folder opens.
4 Right-click the printer, and then select Set as Default Printer.
For Macintosh users
1 From the Apple menu, navigate to:
System Preferences > Print & Fax
2 Select the printer from the Default Printer pop-up menu, or select the printer and click Make Default.
Changing the printing mode
To conserve ink, you can change the default printing mode for all print jobs to Draft or Quick Print. It uses less ink and
is ideal for printing text-only documents. If you need to print photos or other high-quality documents, then you can
select a different mode from the Print dialog before sending the print job.
To change the default print mode:
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
3 Press Enter, or click OK.
The printer folder opens.
4 Right-click the printer, and then select Printing Preferences.
5 Select Quick Print as the printing mode.
Printing
56
For Macintosh users
1 With a document open, choose File > Print.
2 From the printer pop-up menu, choose the printer.
3 From the print options pop-up menu, choose Print Settings or Quality & Media, depending on your operating
system.
4 From the Print Quality pop-up menu, choose Draft or Quick Print as the printing mode.
5 From the Presets pop-up menu, choose Save as, and then type a name for your setting configuration.
You must choose this configuration name from the Presets pop-up menu for each print job.
Changing the printing mode for a single print job
For Windows users
1
With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Select Automatic, Quick Print, Normal, or Best.
Note: Printing in Draft or Quick Print mode uses less ink and is ideal for printing text documents.
For Macintosh users
1
With a document open, choose File > Print.
2 From the printer pop-up menu, choose the printer.
3 From the print options pop-up menu, choose Print Settings or Quality & Media, depending on your operating
system.
4 From the Print Quality pop-up menu, choose Automatic, Draft or Quick Print, Normal, Photo or Best.
Note: Printing using Quick Print uses less ink and is ideal for printing text documents.
Pausing print jobs
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
3 Press Enter, or click OK.
The printer folder opens.
4 Right-click the printer, and then select Open or See what's printing.
5 Pause the print job:
If you want to pause a particular print job, then right-click the document name, and then select Pause.
If you want to pause all print jobs in the queue, then click Printer, and then select Pause Printing.
Printing
57
For Macintosh users
1 Click the printer icon on the Dock.
The print queue dialog appears.
2 Pause the print job:
If you want to pause a particular print job, then choose the document name, and then click Hold.
If you want to pause all print jobs in the queue, then click Pause Printer or Stop Jobs, depending on your
operating system.
Resuming print jobs
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
3 Press Enter, or click OK.
The printers folder opens.
4 Right-click the printer, and then select Open or See what's printing.
5 Resume the print job:
If you want to resume a particular print job, then right-click the document name, and then select Resume or
Restart.
If you want to resume all print jobs in the queue, then click Printer, and then clear the selection for Pause
Printing.
For Macintosh users
1 From the Apple menu, navigate to:
System Preferences > Print & Fax > select your printer
2 Click Open Print Queue or Set Up Printers.
The print queue dialog appears.
3 Resume the print job:
If you want to resume a particular print job, then choose the document name, and then click Resume.
If you want to resume all print jobs in the queue, then click Resume Printer or Start Jobs.
Canceling print jobs
To cancel a print job from the printer control panel, press . To cancel a print job from the computer, do the following:
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
Printing
58
3 Press Enter, or click OK.
The printer folder opens.
4 Right-click the printer, and then select Open or See what's printing.
5 Cancel the print job:
If you want to cancel a particular print job, then right-click the document name, and then select Cancel.
If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents.
For Macintosh users
1 Click the printer icon on the Dock.
2 From the print queue dialog, choose the job you want to cancel, and then click Delete.
Printing
59
Copying
ADF Scanner glass
Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for copying
When using the ADF, adjust the paper guide on the ADF to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Making copies
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
Note: From the home screen, you can press
to print one copy of the original document using the default settings.
3 From the home screen, navigate to Number of Copies:
Copy > Number of Copies
4 Enter the number of copies you want to print, and then touch Accept.
5 Touch Color or Black/White to set a color or black-and-white copy.
6 Press .
Copying
60
Copying photos
1 Load photo paper.
2 Place a photo facedown on the scanner glass.
3 From the home screen, navigate to Photo Reprint:
SmartSolutions > Photo Reprint
4 Touch Continue.
5 Select the photo print size, and then touch Accept.
6 Touch Continue to start printing.
Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.
Copying an ID card
1 Load paper.
2 From the home screen, navigate to ID Card Copy:
SmartSolutions > ID Card Copy
3 Load the front side of the ID card facedown on the top left corner of the scanner glass.
4 Touch Continue.
5 When prompted to copy the back side of the ID card, touch Yes.
6 Load the back side of the ID card facedown on the top left corner of the scanner glass.
7 Touch Continue to start printing.
Copying a two-sided document
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to 2-Sided Copies:
Copy > More Options > 2-Sided Copies
4 Touch 2-Sided to 1-Sided or 2-Sided to 2-Sided, and then touch Accept.
Select 2-Sided to 1-Sided to make single-sided copies of the two-sided document.
Select 2-Sided to 2-Sided to make two-sided copies (like the original document).
5 Press .
6 Follow the instructions on the display.
Copying
61
Enlarging or reducing images
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to Resize:
Copy > More Options > Resize
4 Select a resize setting, and then touch Accept.
Notes:
If you select Custom %, then select the desired custom percent value. Touch Accept to save the setting.
If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print a
borderless copy on the paper size that you selected. For best results with this resize setting, use photo paper
and set the paper type to Photo, or let the printer automatically detect the paper type.
If you select Poster, then select the size of the poster you want to print, and then touch Accept. This selection
allows you to print a single image across multiple printed pages.
5 Press .
Adjusting copy quality
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to Quality:
Copy > More Options > Quality
4 Set the copy quality to Automatic, Draft, Normal, or Photo, and then touch Accept.
5 Press .
Making a copy lighter or darker
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to Lighter/Darker:
Copy > More Options > Lighter/Darker
4 Use the slider to change the darkness level, and then touch Accept.
Dragging the slider to the left makes the copy lighter, and dragging the slider to the right makes the copy darker.
5 Press .
Copying
62
Collating copies using the printer control panel
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to Number of Copies:
Copy > Number of Copies
4 Enter the number of copies you want to print, and then touch Accept.
5 Touch More Options.
6 Scroll to Collate, and then touch
2
1
2
1
.
7 Press .
Repeating an image on one page
You can print the same page image multiple times on one sheet of paper. This option is helpful when creating items
such as labels, decals, flyers, and handouts.
1 Load paper.
2 Load an original document facedown on the scanner glass.
3 From the home screen, navigate to Copies per Sheet:
Copy > More Options > Copies per Sheet
4 Select the number of times to repeat the image on a page: once, four times, nine times, or 16 times, and then touch
Accept.
5 Press .
Copying multiple pages on one sheet
The Pages per Sheet setting lets you copy multiple pages on one sheet by printing smaller images of each page. For
example, you can condense a 20-page document into five pages if you use this setting to print four page images per
sheet.
1 Load paper.
2 Load an original document faceup into the ADF or facedown on the scanner glass.
3 From the home screen, navigate to Pages per Sheet:
Copy > More Options > Pages per Sheet
Copying
63
6 Remove the paper from the paper exit tray, and then reload the paper to print the other side of the document.
2
1
3
7 Press .
Canceling copy jobs
To cancel a copy job, press .
Scanning stops and the printer returns to the previous menu.
Copying
65
Scanning
ADF Scanner glass
Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for scanning
When using the ADF, adjust the ADF paper guide to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Select the PDF file type if you want to scan multiple pages and save them as one file.
To initiate network scanning from the printer, make sure that “Enable network scan to computer” is selected in the
General tab of the Scan Center. This is available only in Mac OS X version 10.6.
Scanning to a local or network computer
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 From the home screen, navigate to Scan to Computer:
Scan > Scan to Computer
3 Touch USB-Connected Computer or the name of a network computer.
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading a list of the scan applications available on the selected computer.
Scanning
66
Notes:
If the printer is connected only to a local computer, then the printer will automatically download a list of the
scan applications.
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4 Select an application, and then touch Accept.
5 Select the color, resolution quality and the original image size. If necessary, touch Accept each time you make a
selection.
6 Press to start scanning.
The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan
appears within the application as a new file.
Scanning to a flash drive or memory card
Before you begin, make sure your flash drive or memory card is not write protected.
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 From the home screen, navigate to Scan to Memory Device:
Scan > Scan to Memory Device
3 Insert the flash drive or memory card.
Notes:
The printer reads only one memory device at a time.
If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears on
the display prompting you to select which memory device to use.
4 Select the output file type you want to create.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
5 Select the color, resolution quality, and original image size. If necessary, touch Accept each time you make a
selection.
6 Press to start scanning.
The scan is complete when a message appears on the printer control panel indicating that the file you scanned has
been saved.
Scanning photos into an editing application
Using the printer control panel
1 Load a photo or photos faceup into the ADF or facedown on the scanner glass.
2 From the home screen, navigate to:
Scan > Scan to Computer
Scanning
67
3 Touch USB-Connected Computer or the name of a network computer.
The local or network computer is the destination that will receive the scan. Wait until the printer has finished
downloading the list of scan applications available on the selected computer.
Notes:
You may be prompted to enter a PIN if the computer requires it. Enter the PIN using the keypad.
To assign a computer name and a PIN to the computer, see the Help for the printer software associated with
your operating system.
4 Select an application, and then touch Accept.
5 Select the resolution quality and the original image size. Touch Accept each time you make a selection.
6 Press to start scanning.
The scan is complete when the application you selected in step 4 opens on the destination computer, and the scan
appears within the application as a new file.
Using the printer software
For Windows users
1 Load a photo or photos facedown on the scanner glass.
2 Click or Start.
3 Click All Programs or Programs, and then select the printer program folder from the list.
4 Navigate to:
Printer Home > select your printer > Photo
If you want to scan a single photo, or multiple photos as a single image, then select Single photo.
If you want to scan multiple photos at once and save them as separate images, then select Split into individual
photos.
Note: Allow at least 1/4 inch of space between photos if you want to scan multiple photos at once and save
them as separate images.
Scanning starts and the scan progress dialog appears.
5 Save the photo or photos and open in a photo editing application to edit.
For Macintosh users
1 Load a photo or photos facedown on the scanner glass.
2 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3 Double-click Scan Center or All-In-One Center.
4 From the “What is being scanned?” area on the main screen, select Photo.
5 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on
monitor/Web page.
6 From the “Send scanned image to” menu, choose a destination folder or application for the scanned image.
7 If you have several images to scan, then select Prompt for multiple pages.
Scanning
68
8 Click Preview/Edit.
The Scan dialog appears.
9 Adjust the image and scan settings as needed.
10 Click Scan.
Scanning documents into an editing application
An Optical Character Recognition (OCR) application allows you to edit an original text document that has been scanned.
In order for this to work, you must have an OCR application stored on a local or network computer and you must be
able to choose it from the list of applications when you set up the scan.
When selecting settings for the scan:
Select to scan to the local computer or network computer where the OCR application is installed.
Select to scan to the highest resolution.
For Windows users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 Click or Start.
3 Click All Programs or Programs, and then select the printer program folder from the list.
4 Navigate to:
Printer Home > select your printer > Document
Scanning starts and the scan progress dialog appears.
5 When the scan is finished, save the document in a word-processing application.
6 Open the document in the selected application to edit it.
For Macintosh users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3 Double-click Scan Center or All-In-One Center.
4 From the “What is being scanned?” area on the main screen, select a document type other than Photo.
5 From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).
6 From the “Send scanned image to” menu, choose a word-processing application to use for editing.
7 Click Scan.
8 Open the scanned document from a word-processing application to edit it.
Scanning
69
Scanning directly to e-mail using the printer software
For Windows users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 Click or Start.
3 Click All Programs or Programs, and then select the printer program folder from the list.
4 Navigate to:
Printer Home > select your printer > Email
5 Select Photo, Document, or PDF.
Note: You can select Document only if an OCR application is stored on your computer.
Scanning starts and the scan progress dialog appears.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
6 Compose your e-mail message.
Note: If your e-mail program does not open automatically, then you can scan the document to the computer and then
send it through e-mail as an attachment.
For Macintosh users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3 Double-click Scan Center or All-In-One Center.
4 From the “What is being scanned?” area on the main screen, select a document type.
5 From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.
6 From the “Send scanned image to” menu, choose an e-mail application.
7 Click Scan.
When the scan is finished, a new e-mail message is created with the scanned document automatically attached.
8 Compose your e-mail message.
Scanning to a PDF
For Windows users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 Click or Start.
3 Click All Programs or Programs, and then select the printer program folder from the list.
Scanning
70
4 Navigate to:
Printer Home > select your printer > PDF
Scanning starts and the scan progress dialog appears.
5 Save the document as a PDF.
For Macintosh users
1 Load an original document faceup into the ADF or facedown on the scanner glass.
2 From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.
3 Double-click Scan Center or All-In-One Center.
4 From the “What is being scanned?” area on the main screen, select a document type.
5 Customize the settings as needed.
6 Click Scan.
7 Save the document as a PDF.
Scanning FAQ
How can I improve the quality of a scan?
Make sure your original documents are in good condition.
Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a
photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning a
document to edit the text, then make sure you choose an OCR application.
Use a high resolution.
How do I scan in black and white?
Color is the default for all scans. To scan in black and white, do the following:
1 From the home screen of the printer control panel, touch Scan.
2 Choose a scan destination.
3 Select the settings for the scan.
4 From the Scan Options screen, touch .
Why am I being asked for a PIN?
PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep what
is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network computer you
are scanning to requires one.
To learn how PINs get assigned to network computers, see the Help for the printer software associated with your
operating system.
Scanning
71
What is an application list, and how do I update it?
When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
this application list from your computer when scanning for the first time. If you do not see the application you want
on the list, or if you install new applications on your computer, then update the application list in the printer.
Updating the application list
1 From the home screen of the printer control panel, navigate to Scan to Computer:
Scan > Scan to Computer
2 Select a local or network computer to receive the scan.
3 From the list of scan applications available on the selected computer, touch REFRESH, and then touch Accept.
This updates the application list in the printer.
Canceling scan jobs
Press on the printer control panel, or click Cancel on the computer screen.
Scanning
72
E-mailing
Your can use your printer to send e-mail to one or more recipients without using a computer. To do this, you can either
scan a document or photo and then send it as an e-mail, or you can attach a saved document or photo from a memory
device to an e-mail.
Before you can send e-mail using the printer control panel, you must first configure the e-mail settings of your printer.
Setting up the printer to e-mail
Setting up the e-mail function
1 From the home screen, navigate to E-mail Setup:
> E-mail Setup
2 Touch Yes to set up e-mail.
3 Enter your e-mail address, and then touch OK.
The printer compares your e-mail address to the list of known e-mail providers.
4 Follow the prompts on the display:
If your e-mail address matches one of the domains on the list, then the printer automatically assigns the SMTP
server settings.
Note: You may be required to enter your e-mail account user name and password depending on the e-mail
address you entered.
If the e-mail domain is not known, then the Advanced E-mail Setup Wizard appears on the display.
Enter the necessary information. Touch OK or Accept to save each item.
Changing the e-mail settings after setup
If you want to change the SMTP server settings
1 From the home screen, navigate to E-mail Setup:
> E-mail Setup > SMTP Setup
2 Touch each item to enter the necessary information. Touch OK or Accept to save each item.
Server—Enter the name or address of the SMTP server.
Port—Enter the SMTP port.
Authentication Type—Select the authentication type for your e-mail account. If you select None, then you will
not be required to enter the User Name and Password. For more information, contact your e-mail provider or
your system support person.
Note: The Authentication Type screen may not appear on the display, depending on the e-mail address you
entered during e-mail setup.
Sender's Name—Enter your name.
User Name—Enter your e-mail address.
E-mailing
73
Password—Enter your e-mail account password.
Domain—Enter your e-mail account domain.
Note: This setting appears only when the Authentication Type is set to NTLM. For more information, contact
your e-mail provider or your system support person.
3 To check if the SMTP server settings are correct, touch Test SMTP Settings.
If you want to change the e-mail settings
1 From the home screen, navigate to E-mail Setup:
> E-mail Setup
2 Touch each item, and then enter the necessary information. If necessary, touch OK or Accept to save each item.
Return E-mail Address—Enter your e-mail address.
Send Me a Copy—Touch Yes to send yourself a copy of every e-mail sent from your printer.
Subject Line—Enter your default e-mail subject.
Message—Enter your default e-mail message.
Creating an e-mail contact list
Creating an e-mail contact list using the printer control panel
1 From the home screen, navigate to Address Book:
> Address Book
2 Add a contact or an e-mail group:
To add a contact:
a Touch Add a Contact.
b Touch Add Contact Name.
c Enter the contact name, and then touch OK.
d Touch Add E-mail Address.
e Enter the e-mail address of the contact, and then touch OK.
f Touch Accept.
g If you want to add another entry, then repeat steps a through f. You can enter up to 89 contacts.
To add an e-mail group:
a Touch Add a Group.
b Touch Add Group Name.
c Enter a group name, and then touch OK.
d Touch Add Group Member, and then select whether you want to add a contact manually or import a contact:
Address Book—Import a contact from the Address Book.
History—Import a contact from the e-mail history.
New Entry—Add a new contact.
e Touch Accept to save the entry every time you import a contact or add a contact.
E-mailing
74
Creating an e-mail contact list using the printer software
For Windows users
1 Click or Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Printer Home.
4 Click the Fax tab, and then click Edit contact list.
The Contacts tab of the Printer Setup Utility opens.
5 Click Select from phonebook.
6 From the Phonebook field, choose a phone book.
You can choose any mail client phone book where you store e-mail addresses.
7 Select the contact that you want to add, and then click Add to or change list to import the contact.
8 Click OK.
For Macintosh users
1 From the Finder desktop, double-click the printer folder.
2 Double-click the AIO Setup Utility for your printer.
3 Click the Contacts tab.
4 Click the Individuals tab to add contacts.
5 Click to open the Address Book.
Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the
contact is not in the Mac Address Book, then first add the contact to the address book and then import it.
6 From the Address Book, click and drag the contacts that you want to add to the Contacts list.
For more information, click Help or
?
to view the help information for the fax software.
E-mailing
75
Sending e-mail
ADF Scanner glass
Use the ADF for multiple-page documents.
Note: The ADF is available only on select models. If you
purchased a printer without an ADF, then load original
documents or photos on the scanner glass.
Use the scanner glass for single pages, small items (such as
postcards or photos), transparencies, photo paper, or thin
media (such as magazine clippings).
Tips for e-mailing
When using the ADF, adjust the paper guide on the ADF to the width of the original document.
When using the scanner glass, close the scanner lid to avoid dark edges on the scanned image.
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Make sure to enter your e-mail account information and set up the SMTP server before sending an e-mail.
Make sure the printer is connected to an Ethernet or wireless network before sending an e-mail.
If necessary, make sure the network is connected to the Internet for the printer to communicate with the SMTP
server. If the printer cannot connect to the Internet, then contact your system support person.
The printer supports only one active network connection (Ethernet or wireless) at a time.
Add contacts to your address book. When sending an e-mail, you can just select contacts from your address book
instead of typing their e-mail addresses repeatedly.
Scanning a document or photo to e-mail
1 Load an original document faceup into the ADF or facedown on the scanner glass.
Note: You can attach only one document or photo to each e-mail.
2 From the home screen, navigate to Scan to E-mail:
Scan > Scan to E-mail
3 Select the output file type you want to create.
Note: Select the PDF file type if you want to scan multiple pages and save them as one file.
E-mailing
76
4 Touch an option to enter or select the recipients:
Enter E-mail Address—Enter the e-mail address manually.
Address Book—Touch Sort by Name or Sort by Group, and then select the contact.
HistorySelect the name or e-mail address from the history list.
If necessary, touch OK or Accept each time you make a selection.
5 To enter additional recipients, touch Add Recipient, and then enter the e-mail address, name, or group you want
to add.
Touch Accept every time you add a recipient.
Note: You can send an e-mail to up to 30 recipients.
6 Select the file type, color, quality, and original size of the document or photo you want to send. If necessary, touch
Accept to save each setting.
7 If you want to change the default e-mail subject:
a Touch Subject.
b Enter your subject, and then touch OK.
8 If you want to change the default e-mail message:
a Touch Message.
b Enter your message, and then touch OK.
9 Press .
Attaching a document or photo to e-mail
1 Insert the flash drive or memory card.
The Memory Device screen appears on the display.
Notes:
The printer reads only one memory device at a time.
If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears on
the display prompting you to select which memory device to use.
2 Touch Attach File to E-mail.
3 If you want to change the default e-mail subject:
a Touch Subject.
b Enter your subject, and then touch OK.
4 If you want to change the default e-mail message:
a Touch Message.
b Enter your message, and then touch OK.
5 Select the file to attach:
Note: You can attach only one document or photo to each e-mail.
If you want to attach a document:
a Touch Attach document to E-mail.
b Touch the file name of the document that you want to attach.
E-mailing
77
c Touch Continue.
If you want to attach a photo:
a Touch Attach Photo to E-mail.
b Touch the photo you want to attach.
c Touch Continue.
6 Touch an option to enter or select the recipients:
Enter E-mail Address—Enter the e-mail address manually.
Address Book—Touch Sort by Name or Sort by Group, and then select the contact.
HistorySelect the name or e-mail address from the history list.
If necessary, touch OK or Accept each time you make a selection.
7 To enter additional recipients, touch Add Recipient, and then enter the e-mail address, name, or group you want
to add.
Touch Accept every time you add a recipient.
Note: You can send an e-mail to up to 30 recipients.
8 Touch Send.
Canceling an e-mail
To cancel an e-mail, press .
E-mailing
78
40


Need help? Post your question in this forum.

Forumrules


Report abuse

Libble takes abuse of its services very seriously. We're committed to dealing with such abuse according to the laws in your country of residence. When you submit a report, we'll investigate it and take the appropriate action. We'll get back to you only if we require additional details or have more information to share.

Product:

For example, Anti-Semitic content, racist content, or material that could result in a violent physical act.

For example, a credit card number, a personal identification number, or an unlisted home address. Note that email addresses and full names are not considered private information.

Forumrules

To achieve meaningful questions, we apply the following rules:

Register

Register getting emails for Lexmark Pro800 Series at:


You will receive an email to register for one or both of the options.


Get your user manual by e-mail

Enter your email address to receive the manual of Lexmark Pro800 Series in the language / languages: English as an attachment in your email.

The manual is 2,43 mb in size.

 

You will receive the manual in your email within minutes. If you have not received an email, then probably have entered the wrong email address or your mailbox is too full. In addition, it may be that your ISP may have a maximum size for emails to receive.

Others manual(s) of Lexmark Pro800 Series

Lexmark Pro800 Series User Manual - German - 173 pages

Lexmark Pro800 Series User Manual - Dutch - 168 pages


The manual is sent by email. Check your email

If you have not received an email with the manual within fifteen minutes, it may be that you have a entered a wrong email address or that your ISP has set a maximum size to receive email that is smaller than the size of the manual.

The email address you have provided is not correct.

Please check the email address and correct it.

Your question is posted on this page

Would you like to receive an email when new answers and questions are posted? Please enter your email address.



Info