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IRIS Document Server 9.5 Manual

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IRISDocument
TM
Server
9.5
User Guide
IRISDocument
TM
Server 9.5 – User Guide
iii
Table of Contents
Copyrights ........................................................................................... 7
Chapter 1 Introducing IRISDocument Server ....................... 9
Chapter 2 Installing IRISDocument Server ......................... 13
System requirements ....................................................... 13
Software installation ....................................................... 14
Software registration ....................................................... 16
Uninstalling the software ................................................ 16
Product Support .............................................................. 17
Chapter 3 IRISDocument Server Modules ........................... 19
The Batch OCR module .................................................. 19
The Watched Folders module ......................................... 21
Watched Folders as a Windows service .......................... 25
Chapter 4 Input Source .......................................................... 27
Batch OCR image folder ................................................. 27
Watched image folder ..................................................... 30
Defining a Workgroup of users ....................................... 37
Sharing folders ................................................................ 42
Chapter 5 Image Enhancement .............................................. 47
Chapter 6 Barcode Reading ................................................... 51
Table of Contents
iv
Chapter 7 Character Recognition .......................................... 55
Chapter 8 Image Compression ............................................... 63
Chapter 9 Document Separation ............................................ 67
Chapter 10 XML Indexing ..................................................... 69
Chapter 11 Output Folder ...................................................... 71
Chapter 12 Document Names ................................................. 73
Chapter 13 Output Formats ................................................... 77
Supported output formats ................................................ 77
PDF documents ............................................................... 78
PDF Document types ........................................................................ 78
PDF Options ...................................................................................... 81
Password-protected PDF ................................................................... 83
Digitally signed PDF ......................................................................... 84
PDF/A ............................................................................................... 86
PDF - iHQC ...................................................................................... 87
XPS documents ............................................................... 89
XPS Document types ........................................................................ 89
XPS Options ...................................................................................... 91
XPS - iHQC ...................................................................................... 92
Text-based output formats .............................................. 93
Word, WordML, RTF and OpenDocument Text .............................. 93
Layout and other options ................................................................... 94
IRISDocument
TM
Server 9.5 – User Guide
v
Other output formats ....................................................... 98
SpreadsheetML documents ............................................................... 98
(Unicode) Text documents .............................................................. 101
HTML documents ........................................................................... 101
XML documents ............................................................................. 102
Image files .................................................................... 103
Chapter 14 Export Features ................................................. 105
Export application ......................................................... 106
Export to SharePoint ..................................................... 107
Export to Therefore ....................................................... 111
Export to E-mail addresses ........................................... 114
Export to FTP folders .................................................... 117
Export to personal folders ............................................. 120
Chapter 15 IRISDocument Golden Rules ........................... 123
Index .................................................................................. 125
IRISDocument
TM
Server 9.5 – User Guide
7
Copyrights
IRISDocumentServer9.5-dgi-100510-03
Copyrights © 2002 - 2010 I.R.I.S. All Rights Reserved.
I.R.I.S. owns the copyrights to the IRISDocument software, to the online help
system and to this publication.
The information contained in this document is the property of I.R.I.S. Its
content is subject to change without notice and does not represent a
commitment on the part of I.R.I.S. The software described in this document is
furnished under a license agreement which states the terms of use of this
product. The software may be used or copied only in accordance with the
terms of that agreement. No part of this publication may be reproduced,
transmitted, stored in a retrieval system, or translated into another language
without the prior written consent of I.R.I.S.
This User Guide utilizes fictitious names for purposes of demonstration;
references to actual persons, companies, or organizations are strictly
coincidental.
Trademarks
The I.R.I.S. logo, IRISDocument, IRISPowerscan and IRISDocument Server
are trademarks of Image Recognition Integrated Systems S.A.
OCR ("Optical Character Recognition") technology, MICR ("Magnetic Ink
Character Recognition") and barcode reading technology by I.R.I.S.
AutoFormat, ClearView, Connectionist, Linguistic and WID technology by
I.R.I.S.
iHQC technology by I.R.I.S.: patent pending.
XML parser developed by Apache. This product includes software developed
by the Apache Software Foundation.
All other products mentioned in this User Guide are trademarks or registered
trademarks of their respective owners.
IRISDocument
TM
Server 9.5 – User Guide
9
CHAPTER 1
I
NTRODUCING IRISDOCUMENT
SERVER
IRISDocument Server is a powerful, high-productivity document
recognition server. It is designed to optimize, structure, index and
compress large volumes of image and PDF files and to convert
them into text-searchable and editable output files.
To process image files, IRISDocument Server uses I.R.I.S.'
proprietary OCR technology (Optical Character Recognition),
which supports as many as 137 languages. All American and
European languages are supported, including the Central-European,
Baltic and Cyrillic languages as well as Greek and Turkish.
A wide range of output formats are available: IRISDocument
converts image files into text-searchable PDF and XPS files and
into both text-searchable and editable Text, RTF, Word,
OpenDocument Text, HTML, XML, WordML and SpreadsheetML
files.
The PDF files you generate can be password-protected and digitally
signed. Also the PDF/A format, the standard format for long-term
archiving, is supported.
IRISDocument can also generate hyper-compressed PDF and XPS
documents. By means of iHQC, which stands for intelligent High-
Quality Compression, PDF documents can be compressed up to 200
times without loss of image quality. XPS documents can be
compressed up to 5 times. Three levels of iHQC are available for
PDF documents, and one level for XPS documents. iHQC Level I -
Chapter 1 – Introducing IRISDocument Server
10
Good Quality is available for both PDF and XPS documents in the
standard version of IRISDocument Server. To make full use of the
iHQC technology, an iHQC add-on is required.
Besides text recognition, IRISDocument offers powerful barcode
recognition for document structuring purposes. Barcodes in image
files can be used as separators to indicate where new documents
begin.
The IRISDocument Server Modules
IRISDocument Server consists of two main modules: Batch OCR
and Watched Folders.
The Batch OCR module allows you to process batches of
documents that are stored in a certain folder. One folder can be
processed at a time. Once the documents have been processed, they
are sent to an output folder.
In the Watched Folders module, IRISDocument Server
continuously monitors one or more folders, to which you can add as
many image files as you want. Each time new images are added,
IRISDocument will notice this and process them. IRISDocument is
designed for non-stop, around-the-clock processing. That's why the
Watched Folders module can also run as a Windows service. That
way, it can run unobtrusively in the background without a user
interface being displayed.
The IRISDocument Export features
The documents that are processed can be exported to other
applications by means of the Export feature. This export feature
can be boosted by means of the Workgroup add-on. By means of
this add-on you can define a workgroup of users who will be using
IRISDocument and export processed documents to their
corresponding e-mail addresses, personal folders and FTP folders.
Optionally, you can also export documents to Microsoft SharePoint
IRISDocument
TM
Server 9.5 – User Guide
127
RTF .......................................... 93
Run file .................................... 33
S
Secondary languages ................ 56
Separators ................................ 68
sharing folders.......................... 42
Smoothen color images ............ 48
Software installation ................ 14
Software registration ................ 16
SpreadsheetML ........................ 98
Statistics ................................... 69
Supported graphics and file
extensions ................................ 12
Supported languages ................ 56
Supported output formats ......... 77
System requirements ................ 13
T
Task menu ................................ 25
Text ........................................ 101
Text-based output formats ....... 93
Therefore ................................ 111
TIFF ........................................ 103
Timeout .................................... 33
U
Uninstalling .............................. 16
User lexicon .............................. 58
W
Watched Folders ....................... 21
Watched Folders Service .......... 25
Watched image folder ............... 30
Windows services ..................... 25
Word ......................................... 93
WordML ................................... 93
Workgroup ............................... 37
X
XML ....................................... 102
XML indexing .......................... 69
XPS document types ........... 89, 92
XPS options .............................. 91
XPS-iHQC ................................ 92
… 127


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