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User’s Guide
NPD4450-00 EN
Copyright and Trademarks
Copyright and Trademarks
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko
Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither
is any liability assumed for damages resulting from the use of the information herein. The information contained
herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as
applied to other products.
Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of
this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to
strictly comply with Seiko Epson Corporation’s operating and maintenance instructions.
Seiko Epson Corporation and its affiliates shall not be liable for any damages or problems arising from the use of any
options or any consumable products other than those designated as Original Epson Products or Epson Approved
Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson
Corporation.
EPSON
®
is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a trademark
of Seiko Epson Corporation.
PRINT Image Matching
and the PRINT Image Matching logo are trademarks of Seiko Epson Corporation.
Copyright © 2001 Seiko Epson Corporation. All rights reserved.
Intel
®
is a registered trademark of Intel Corporation.
PowerPC
®
is a registered trademark of International Business Machines Corporation.
Epson Scan software is based in part on the work of the Independent JPEG Group.
libtiff
Copyright © 1988-1997 Sam Leffler
Copyright © 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is
hereby granted without fee, provided that (i) the above copyright notices and this permission notice
appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and
Silicon Graphics may not be used in any advertising or publicity relating to the software without the
specific, prior written permission of Sam Leffler and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
WP-4511/4515/4521/4525/4530/4531/4535/4540/4545 User’s Guide
Copyright and Trademarks
2
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT
ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING
OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
Microsoft
®
, Windows
®
, and Windows Vista
®
are registered trademarks of Microsoft Corporation.
ABBYY
®
and ABBYY FineReader
®
names and logos are registered trademarks of ABBYY Software House.
Adobe, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be
registered in certain jurisdictions.
General Notice: Other product names used herein are for identification purposes only and may be trademarks of their
respective owners. Epson disclaims any and all rights in those marks.
Copyright © 2011 Seiko Epson Corporation. All rights reserved.
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Copyright and Trademarks
3
Guidelines
Where to Find Information
Setup Guide (paper) Provides you with information on setting up the product and installing the software.
Important Safety
Instruction Guide (paper)
Provides you with important safety instructions.
User’s Guide (PDF, this
manual)
Provides you with detailed information on the product’s functions, optional products,
maintenance, troubleshooting, and technical specifications.
Network Guide (HTML) Provides network administrators with information on both the printer driver and network
settings.
Available features for your product
Check what is available for your product.
WP-4511/
WP-4515
WP-4521/
WP-4525
WP-4530/
WP-4531/
WP-4535
WP-4540/
WP-4545
Print ✓✓✓✓
Copy ✓✓✓✓
Scan ✓✓✓✓
Fax - ✓✓✓
ADF - ✓✓✓
Ethernet ✓✓✓✓
Wi-Fi - - ✓✓
Illustrations used in this guide
The illustrations in this guide are from a similar product model. Although they may differ from your actual product,
the method of operation is the same.
Menu names used in this guide
Although the menus, setting items, or option names displayed on the LCD screen may differ from your actual product,
the method of operation is the same.
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Guidelines
4
Warnings, Cautions, and Notes
Warnings, Cautions, and Notes in this manual are indicated as below and have the following meaning.
w
Warnings
must be followed carefully to avoid bodily injury.
c
Cautions
must be observed to avoid damage to your equipment.
Notes
contain important information and useful tips on the operation of the product.
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Guidelines
5
Safety Instructions
Important Safety Instructions
Read all of the instructions in this section before using the product. Also, be sure to follow all warnings and instructions
marked on the product.
Setting up the product
Observe the following when setting up the product:
Do not block or cover the vents and openings in the product.
Use only the type of power source indicated on the product’s label.
Use only the power cord that comes with the product. Use of another cord may result in fire or electric shock.
The product’s power cord is for use with the product only. Use with other equipment may result in fire or electric
shock.
Be sure your AC power cord meets the relevant local safety standard.
Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off.
Avoid electrical outlets controlled by wall switches or automatic timers.
Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be
particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and
leave the transformer.
If you use an extension cord with the product, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord’s ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating.
Never disassemble, modify, or attempt to repair the power cord, printer unit, scanner unit, or options by yourself,
except as specifically explained in the product’s guides.
Unplug the product and refer servicing to qualified service personnel under the following conditions:
The power cord or plug is damaged; liquid has entered the product; the product has been dropped or the casing
damaged; the product does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
If you plan to use the product in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the product.
When connecting the product to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may
damage both devices connected by the cable.
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Safety Instructions
6
If damage occurs to the plug, replace the cord set or consult a qualified electrician. If there are fuses in the plug,
make sure you replace them with fuses of the correct size and rating.
Choosing a place for the product
Observe the following when choosing a place for the product:
Place the product on a flat, stable surface that extends beyond the base of the product in all directions. If you place
the product by the wall, leave more than 10 cm between the back of the product and the wall. The product will not
operate properly if it is tilted at an angle.
When storing or transporting the product, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
Allow spaces behind the product for the cables, and space above the product so that you can fully raise the
document cover.
Avoid places subject to rapid changes in temperature and humidity. Also, keep the product away from direct
sunlight, strong light, or heat sources.
Do not place or store the product outdoors, near excessive dirt or dust, water, heat sources, or in locations subject
to shocks, vibrations, high temperature or humidity. Do not use with wet hands.
Place the product near a wall outlet where the plug can be easily unplugged.
Using the product
Observe the following when using the product:
Do not insert objects through the slots in the product.
Take care not to spill liquid on the product.
Do not put your hand inside the product or touch the ink cartridges during printing.
Do not touch the white flat cable inside the product.
Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause
fire.
Do not move the print head by hand; otherwise, you may damage the product.
Always turn the product off using the P On button. Do not unplug the product or turn off the power at the outlet
until the LCD panel has turned off completely.
Before transporting the product, make sure that the print head is in the home (far right) position and the ink
cartridges are in place.
Leave the ink cartridges installed. Removing the cartridges can dry out the print head and may prevent the printer
from printing.
Be careful not to trap your fingers when closing the scanner unit.
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Safety Instructions
7
If you are not going to use the product for a long period, be sure to unplug the power cord from the electrical
outlet.
Do not press too hard on the document table when placing the originals.
Using the product with a wireless connection
Do not use this product inside medical facilities or near medical equipment. Radio waves from this product may
adversely affect the operation of electrical medical equipment.
Keep this product at least 22 cm away from cardiac pacemakers. Radio waves from this product may adversely
affect the operation of cardiac pacemakers.
Do not use this product near automatically controlled devices such as automatic doors or fire alarms. Radio waves
from this product may adversely affect these devices, and could lead to accidents due to malfunction.
Handling ink cartridges
Observe the following when handling the ink cartridges:
Keep ink cartridges out of the reach of children and do not drink.
If ink gets on your skin, wash it off with soap and water. If it gets in your eyes, flush them immediately with
water.
Before installing the new ink cartridge in the printer, shake it back and forth horizontally in five centimeter
movements about 15 times within five seconds.
Use the ink cartridge before the date printed on its package.
Use up the ink cartridge within six months of installation for best results.
Do not dismantle the ink cartridges or try to refill them. This could damage the print head.
Do not touch the green IC chip on the side of the cartridge. This may affect normal operation and printing.
The IC chip on this ink cartridge retains a variety of cartridge-related information, such as the ink cartridge status,
so that the cartridge may be removed and reinserted freely.
If you remove an ink cartridge for later use, protect the ink supply area from dirt and dust, and store it in the same
environment as this product. Note that there is a valve in the ink supply port, making covers or plugs unnecessary,
but care is needed to prevent the ink from staining items that the cartridge touches. Do not touch the ink supply
port or surrounding area.
Using the LCD screen
The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. These are normal and do not indicate that it is damaged in any way.
Only use a dry, soft cloth to clean the LCD screen. Do not use liquid or chemical cleansers.
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Safety Instructions
8
If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with
water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.
Precautions on the touch panel
Press the touch panel with the tip of your finger. Do not press too hard or tap it with your nails.
Do not operate using sharp or pointed objects such as ball point pens, sharp pencils, and so on.
The cover of the touch panel is made of glass and could break if it receives a heavy impact. Contact Epson
support if the glass chips or cracks, and do not touch or attempt to remove the broken glass.
Restrictions on Copying
Observe the following restrictions in order to ensure the responsible and legal use of the product.
Copying of the following items is prohibited by law:
Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities
Unused postage stamps, pre-stamped postcards, and other official postal items bearing valid postage
Government-issued revenue stamps, and securities issued according to legal procedure
Exercise caution when copying the following items:
Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession
tickets, etc.
Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc.
Note:
Copying these items may also be prohibited by law.
Responsible use of copyrighted materials:
Products can be misused by improperly copying copyrighted materials. Unless acting on the advice of a
knowledgeable attorney, be responsible and respectful by obtaining the permission of the copyright holder before
copying published material.
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Safety Instructions
9
Protecting Your Personal Information
This product allows you to store names and telephone numbers in its memory even when the power is turned off.
Use the following menu to erase the memory if you give the product to someone else or dispose of it.
F Setup > Restore Default Settings > All Settings
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Safety Instructions
10
Contents
Copyright and Trademarks
Copyright and Trademarks................... 2
Guidelines
Where to Find Information................... 4
Available features for your product........... 4
Illustrations used in this guide............... 4
Menu names used in this guide.............. 4
Warnings, Cautions, and Notes................ 5
Safety Instructions
Important Safety Instructions................. 6
Setting up the product..................... 6
Choosing a place for the product............. 7
Using the product........................ 7
Using the product with a wireless connection. . . . 8
Handling ink cartridges.................... 8
Using the LCD screen..................... 8
Precautions on the touch panel.............. 9
Restrictions on Copying..................... 9
Protecting Your Personal Information.......... 10
Getting to Know Your Product
Product Parts............................ 15
Guide to the Control Panel.................. 18
For WP-4511/WP-4515/WP-4521/WP-4525/
WP-4530/WP-4531/WP-4535. ............. 18
For WP-4540/WP-4545. . . ................ 20
Power Saving Function..................... 22
Restarting Automatically After a Power Failure
...................................... 22
Paper Handling
Introduction to Using, Loading, and Storing
Media.................................. 23
Selecting which tray to use and its loading
capacities............................. 23
Storing paper.......................... 25
Loading Paper............................ 25
Into the paper cassette.................... 25
Into the rear MP tray..................... 29
Loading Envelopes........................ 31
Placing Originals.......................... 33
Automatic Document Feeder (ADF)......... 33
Document glass........................ 35
Printing
Using Your Software....................... 37
Printer driver and status monitor............ 37
Basic Printing............................ 39
Selecting the correct paper type ............. 39
Loading paper or envelopes................ 39
Basic printer settings for Windows........... 40
Basic printer settings for Mac OS X 10.5 or 10.6
.................................... 41
Basic printer settings for Mac OS X 10.4....... 43
Canceling Printing........................ 45
Using the printer button.................. 45
For Windows.......................... 45
For Mac OS X.......................... 46
Printing with Special Layout Options........... 46
2-Sided Printing........................ 46
Fit to Page Printing...................... 54
Pages Per Sheet Printing.................. 57
Poster Printing (for Windows only).......... 60
Watermark Printing (for Windows only)...... 64
Sharing Your Printer....................... 66
Scanning
Lets Try Scanning......................... 67
Starting a Scan......................... 67
Image Adjustment Features................ 70
Basic Scanning........................... 72
Scanning from the Control Panel............ 72
Scanning in Home Mode.................. 74
Scanning in Office Mode.................. 75
Scanning in Professional Mode............. 77
Previewing and Adjusting the Scan Area...... 79
Various Types of Scanning.................. 81
Scanning a Magazine..................... 81
Scanning Multiple Documents to a PDF File
.................................... 83
Scanning a Photo....................... 87
Software Information...................... 88
Starting Epson Scan Driver................ 88
Starting Other Scanning Software........... 89
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Contents
11
Copying
Selecting Paper........................... 91
Copying Documents....................... 91
Basic copying.......................... 91
2-Sided Copying........................ 92
Collate Copying........................ 93
Layout copying......................... 94
Copy Mode Menu List...................... 95
Faxing
Introducing FAX Utility.................... 96
Connecting to a Phone Line.................. 96
Using the phone line for fax only............ 96
Sharing line with phone device............. 97
Checking the fax connection............... 99
Setting Up Fax Features.................... 100
Setting up speed dial entries............... 100
Setting up group dial entries.............. 101
Creating header information.............. 102
Changing Fax Output setting to print........ 103
Selecting paper source to print fax.......... 104
Sending Faxes........................... 104
Basics of send faxes..................... 104
Sending faxes using speed dial/group dial. . . . . 105
Sending faxes by broadcasting............. 106
Sending a fax at a specified time............ 108
Sending a fax from a connected phone....... 109
Receiving Faxes.......................... 109
Receiving faxes automatically.............. 109
Receiving faxes manually................. 110
Receive a fax by polling.................. 111
Printing Reports......................... 112
Fax Mode Menu List...................... 113
Using the Control Panel
Selecting a Mode......................... 114
Setup Mode............................. 114
Lock Settings.......................... 114
Power Off Timer....................... 115
Paper Size Loaded...................... 115
Paper Size Notice...................... 115
Print Status Sheet...................... 116
Setup mode menu list................... 116
Copy Mode............................. 119
Copy mode menu list................... 119
Scan Mode............................. 120
Scan mode menu list.................... 120
Fax Mode.............................. 121
Fax mode menu list..................... 121
Error Messages.......................... 122
Installing Option
250-Sheet Paper Cassette Unit............... 124
Installing the paper cassette unit........... 124
Uninstalling the cassette unit.............. 125
Replacing Consumables
Ink Cartridges........................... 126
Checking the ink cartridge status........... 126
Precautions on ink cartridge replacement. . . . . 129
Replacing an ink cartridge................ 130
Maintenance Box........................ 131
Checking the maintenance box status........ 131
Handling precautions................... 131
Replacing a maintenance box.............. 132
Maintaining Your Printer and Software
Checking the Print Head Nozzles............. 134
Using the Nozzle Check utility for Windows
................................... 134
Using the Nozzle Check utility for Mac OS X
................................... 134
Using the control panel.................. 135
Cleaning the Print Head................... 135
Using the Head Cleaning utility for Windows
................................... 136
Using the Head Cleaning utility for Mac OS X
................................... 137
Using the control panel.................. 137
Aligning the Print Head.................... 138
Using the Print Head Alignment utility for
Windows............................ 138
Using the Print Head Alignment utility for
Mac OS X............................ 139
Using the control panel.................. 139
Setting/Changing Time and Region........... 140
Making Printer Settings.................... 141
Power Off Timer Setting................. 141
Paper Size Loaded Setting................ 142
Cleaning the Printer...................... 143
Cleaning the exterior of the printer......... 143
Cleaning the interior of the printer.......... 144
Transporting the Printer................... 144
Checking and Installing Your Software......... 145
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Contents
12
Checking the software installed on your
computer............................ 145
Installing the software................... 146
Uninstalling Your Software................. 146
For Windows......................... 146
For Mac OS X......................... 148
Troubleshooting for Printing
Diagnosing the Problem................... 149
Status monitor........................ 149
Running a printer operation check.......... 149
Checking Printer Status.................... 150
For Windows......................... 150
For Mac OS X......................... 152
The Paper Jams.......................... 154
Removing jammed paper from the rear unit... 155
Removing jammed paper from the front cover
and the output tray..................... 156
Removing jammed paper from the paper
cassette(s)............................ 157
Removing jammed paper from the Automatic
Document Feeder (ADF)................. 158
Preventing paper jams................... 160
Reprinting after a paper jam (for Windows
only)................................ 160
Print Quality Problems.................... 161
Horizontal banding..................... 162
Vertical banding or misalignment.......... 162
Incorrect or missing colors............... 163
Blurry or smeared print.................. 163
Miscellaneous Printout Problems............. 164
Incorrect or garbled characters............. 164
Incorrect margins...................... 164
Printout has a slight slant................. 164
Inverted image........................ 165
Blank pages print...................... 165
Printed side is smeared or scuffed. . . . . . . . . . 165
Printing is too slow..................... 166
Paper Does Not Feed Correctly.............. 166
Paper does not feed..................... 166
Multiple pages feed..................... 167
Paper is improperly loaded............... 167
Paper is not ejected fully or is wrinkled. . . . . . . 167
The Printer Does Not Print................. 168
The LCD screen or all lights are off.......... 168
The LCD screen or lights came on and then
went out............................. 168
The LCD screen or lights are on............ 168
An ink error is indicated after you replace the
cartridge............................. 169
Increasing the Print Speed (For Windows Only)
..................................... 169
Other Problem.......................... 170
Printing plain papers quietly.............. 170
Troubleshooting for Scanning
Problems Indicated by Messages on the LCD
Panel or Status Light...................... 172
Problems When Starting a Scan.............. 172
Using the Automatic Document Feeder (ADF)
................................... 172
Using the button....................... 173
Using scanning software other than Epson
Scan driver........................... 174
Problems When Feeding Paper.............. 174
The paper gets dirty..................... 174
Multiple sheets of paper are fed. . . . . . . . . . . . 174
The paper jams in the Automatic Document
Feeder (ADF) ......................... 174
Problems With Scanning Time.............. 174
Problems With Scanned Images.............. 175
Scan quality is unsatisfactory.............. 175
The scanning area or direction is
unsatisfactory......................... 176
Problems Remain After Trying All Solutions.... 177
Troubleshooting for Copying
You see banding (light lines) in your prints or
copies................................. 178
Your print is blurry or smeared.............. 178
Your print is faint or has gaps............... 178
Your print is grainy....................... 179
You see incorrect or missing colors........... 179
The image size or position is incorrect......... 179
Troubleshooting for Faxing
Cannot send fax......................... 180
Cannot receive fax........................ 180
Quality problems (sending)................. 180
Quality problems (receiving)................ 181
Answering machine cannot answer voice calls. . . 181
Incorrect time........................... 181
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13
Product Information
Ink and Paper........................... 182
Ink cartridges......................... 182
Maintenance box....................... 183
Paper............................... 183
Option................................ 184
250-Sheet Paper Cassette Unit/PXBACU1. . . . 184
System Requirements..................... 184
Windows requirements.................. 184
Macintosh requirements................. 184
Technical Specifications.................... 185
Printer specifications.................... 185
Scanner specifications................... 188
Automatic Document Feeder (ADF)
specifications......................... 188
Fax specifications...................... 188
Network Interface Specification............ 189
Mechanical........................... 189
Electrical............................. 190
Environmental........................ 192
Standards and approvals................. 192
Interface............................. 194
External USB Device.................... 194
Where To Get Help
Technical Support Web Site................. 195
Contacting Epson Support.................. 195
Before Contacting Epson................. 195
Help for Users in Europe................. 196
Help for Users in Taiwan................. 196
Help for Users in Australia............... 197
Help for Users in Singapore............... 197
Help for Users in Thailand................ 198
Help for Users in Vietnam................ 198
Help for Users in Indonesia............... 198
Help for Users in Hong Kong.............. 200
Help for Users in Malaysia................ 200
Help for Users in India.................. 201
Help for Users in the Philippines........... 202
Index
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Contents
14
Getting to Know Your Product
Product Parts
Note:
The illustrations in this section are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
a. ADF cover *
b. Automatic Document Feeder (ADF) *
c. Edge guide *
d. ADF input tray (place your originals here to be copied) *
e. ADF output tray (your originals are ejected here as they are copied) *
f. Paper cassette 1
g. Paper cassette 2 (optional)
* These parts are only available for the fax model.
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Getting to Know Your Product
15
a. Edge guides
b. Stopper
c. Output tray extension
d. Output tray
e. Edge guides
f. Rear MP tray
g. Feeder guard
a. Document cover
b. Document glass
c. Control panel
d. USB connector for external storage device
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Getting to Know Your Product
16
a. Ink cartridge slots
b. Front cover
c. Print head
a. LINE port *
b. EXT. port *
c. External USB port
d. LAN port
e. Maintenance box
f. Rear unit
g. AC inlet
* These parts are only available for the fax model.
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Getting to Know Your Product
17
Guide to the Control Panel
Control panel design varies depending on location.
Note:
Although the menus, setting items, or option names displayed on the LCD screen may differ from your actual product, the
method of operation is the same.
For WP-4511/WP-4515/WP-4521/WP-4525/WP-4530/WP-4531/
WP-4535
a
bc d e
f
g
h
j
i
kl
m
no
p
qr
Buttons, LCD, and lights
Button and LCD
Buttons Function
a
P
Turns the printer on or off.
b K Enters fax mode.*1
c
Enters scan mode.
d r Enters copy mode.
e
Turns the Auto Answer mode on or off.*1
f - LCD screen displays menus.
g
l, u, r, d Selects menus. Use u and d to specify the number of copies. When typing a fax
number, l acts as a backspace key, and r inserts a space.
h OK Activates the setting you have selected.
i 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers. Enters
alphanumeric characters and switches between uppercase, lowercase, and
numbers each time it is pressed. It may be easier to use the software keypad to enter
text instead of using these buttons.
j
y
Stops printing/copying/scanning/faxing.
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Getting to Know Your Product
18
Buttons Function
k
Displays the speed dial/group dial list in fax mode.*1
l
Displays the last number dialed. When entering numbers in fax mode, this inserts a
pause symbol (-) that acts as a brief pause during dialing.*1
m F Enters setup mode.
n
Displays Help for solutions to problems.
o x Displays detailed settings for each mode.
p y Cancels/returns to the previous menu.
q
x
Starts copying/scanning/faxing in black and white.*2
r
x
Starts copying/scanning/faxing in color.*2
*1 These buttons and their functions are only available for fax capable models.
*2 The fax functions are only available for fax capable models.
Lights
Lights Function
P
On when the product is on.
Flashes when the product is receiving data, printing/copying/scanning/faxing,
replacing an ink cartridge, charging ink, or cleaning the print head.
On when the fax is in Auto Answer mode.
Error On when an error has occurred.
See the Network Guide for more details. Wi-Fi is only available for Wi-Fi capable
models.
Using the LCD screen
a
b
c
d
f
e
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Function
a
Press u or d to select the menu item. The highlight section moves up or down.
b Displays the available buttons and functions.
c
Press l or r to set the density.
d
Press u or d to set the number of copies.
e The ADF icon is displayed when there is a document loaded in the Automatic Document Feeder (ADF).
f
A virtual keyboard for entering text. Use the u, d, l, r buttons to select a character or button on the keyboard,
and press OK to enter the character or use the selected button.
The keyboard buttons perform the following operations.
(backspace) deletes the character to the left of the cursor.
moves the cursor left or right within the text.
inserts a space.
When finished, select Done and then press OK.
For WP-4540/WP-4545
a
bc
d
e
f
g
h
j
i
k
lm
n
o
Buttons, LCD, and lights
Button and LCD
Buttons Function
a
P
Turns the printer on or off.
b K Enters fax mode.
c
Enters scan mode.
d r Enters copy mode.
e - LCD screen displays menus.
f F Enters setup mode.
g x Displays detailed settings for each mode.
h 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers.
i
y
Stops printing/copying/scanning/faxing.
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Buttons Function
j
Turns the Auto Answer mode on or off.
k
l, r
Shows the next or previous menus.
l y Cancels/returns to the previous menu.
m OK Activates the setting you have selected.
n
x
Starts copying/scanning/faxing in black and white.
o
x
Starts copying/scanning/faxing in color.
Lights
Lights Function
P
On when the product is on.
Flashes when the product is receiving data, printing/copying/scanning/faxing,
replacing an ink cartridge, charging ink, or cleaning the print head.
On when the fax is in Auto Answer mode.
Error On when an error has occurred.
See the Network Guide for more details. Wi-Fi is only available for Wi-Fi capable
models.
Using the LCD screen
a
b
c
Function
a
Press l or r on the right side of the LCD screen to display the next or previous screen.
b
Press y Cancel to stop printing/copying/scanning/faxing.
c
The ADF icon is displayed when a document is placed in the Automatic Document Feeder.
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21
Power Saving Function
After 13 minutes of inactivity, the screen turns black to save energy.
Press any button to return the screen to its previous state.
Restarting Automatically After a Power Failure
If a power failure occurs while the product is in fax standby mode or printing, it restarts automatically and then beeps.
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Paper Handling
Introduction to Using, Loading, and Storing Media
You can achieve good results with most types of plain paper. However, coated papers provide superior prints because
they absorb less ink.
Epson provides special papers that are formulated for the ink used in Epson ink jet printers, and recommends these
papers to ensure high-quality results.
For more details on Epson special media, see “Ink and Paper” on page 182.
When loading special paper distributed by Epson, read the instruction sheets packed with the paper first and keep the
following points in mind.
Note:
Load the paper into the paper cassette printable side down. The printable side is usually whiter or glossier. See the
instruction sheets packed with the paper for more information. Some types of paper have cut corners to help identify the
correct loading direction.
If the paper is curled, flatten it or curl it slightly in the opposite direction before loading. Printing on curled paper may
cause ink to smear on your prints.
Selecting which tray to use and its loading capacities
Refer to the following table to select the paper cassette tray and its loading capacities according to the type and size of
the media you are using.
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Media Type Size Loading
capacity
(sheets) for
paper cassette
1
Loading
capacity
(sheets) for
paper cassette
2
Loading
capacity
(sheets) for rear
MP tray
Plain paper *
1
Letter
A4
B5
250 250
80 *
5
Legal 250 250
1 *
6
A5 250 -
80 *
5
A6 - -
80 *
5
User-defined size - -
1 *
6
Thick paper *
2
Letter
A4
--
10 *
7
Envelope
Envelope #10 *
3
Envelope DL *
3
Envelope C6 *
3
--10
Envelope C4 *
4
--1
Epson Bright White Ink Jet Paper A4 200 200
50 *
8
Epson Matte Paper - HeavyweightA4 --20
Epson Photo Quality Ink Jet Paper A4 - - 80
Epson Premium Glossy Photo
Paper
A4
10 × 15 cm (4 × 6 in.)
13 × 18 cm (5 × 7 in.)
16:9 wide size (102 181 mm)
--20
Epson Premium Semigloss Photo
Paper
A4
10 × 15 cm (4 × 6 in.)
--20
Epson Photo Paper A4 - - 1
10 × 15 cm (4 × 6 in.)
13 × 18 cm (5 × 7 in.)
--20
Epson Ultra Glossy Photo Paper A4
10 × 15 cm (4 × 6 in.)
13 × 18 cm (5 × 7 in.)
--20
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24
Media Type Size Loading
capacity
(sheets) for
paper cassette
1
Loading
capacity
(sheets) for
paper cassette
2
Loading
capacity
(sheets) for rear
MP tray
Epson Glossy Photo Paper A4
13 × 18 cm (5 × 7 in.)
10 × 15 cm (4 × 6 in.)
--20
*1 Paper with a weight of 64 g/m² (17 lb) to 90 g/m² (24 lb).
*2 Paper with a weight of 91 g/m² (24 lb) to 256 g/m² (68 lb).
*3 Paper with a weight of 75 g/m² (20 lb) to 90 g/m² (24 lb).
*4 Paper with a weight of 80 g/m² (21 lb) to 100 g/m² (26 lb).
*5 The loading capacity for manual 2-sided printing is 30 sheets.
*6 The loading capacity for manual 2-sided printing is 1 sheet.
*7 The loading capacity for manual 2-sided printing is 5 sheets.
*8 The loading capacity for manual 2-sided printing is 20 sheets.
Note:
The availability of paper varies by location.
Storing paper
Return unused paper to the original package as soon as you finish printing. When handling special media, Epson
recommends storing your prints in a resealable plastic bag. Keep unused paper and prints away from high
temperature, humidity, and direct sunlight.
Loading Paper
Into the paper cassette
Follow these steps to load paper:
Note:
The illustrations in this section are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
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25
A
Pull out the paper cassette.
Note:
If the output tray has been ejected, close it before pulling out the paper cassette.
B
Slide the edge guides to the sides of the paper cassette.
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26
Note:
When using Legal-size paper, extend the paper cassette as shown in the illustration.
C
Slide the edge guide to adjust to the paper size you will use.
D
Load paper toward the edge guide with printable side face down, and check that the paper is not sticking out
from the end of the cassette.
Note:
Fan and align the edges of the paper before loading.
For plain paper, do not load paper above the line just under the d arrow mark inside the edge guide. For Epson
special media, make sure the number of sheets is less than the limit specified for the media.
& “Selecting which tray to use and its loading capacities” on page 23
Do not use paper with binder holes.
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27
E
Slide the edge guides to the edges of the paper.
F
Keep the cassette flat and insert it back into the product carefully and slowly.
G
Slide out the output tray and raise the stopper.
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Note:
After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based on
setting. To set paper size, press Setup. Then select Printer Setup and Paper Size Loaded.
& “Paper Size Loaded” on page 115
You can also use the panel utility to set the paper size.
& “Paper Size Loaded Setting” on page 142
For fax capable models, you can select which paper source(s) to feed paper from in Paper Source to Print.
& “Selecting paper source to print fax” on page 104
When using Legal-size paper, lower the stopper (*).
Leave enough space in front of the product for the paper to be fully ejected.
Do not remove or insert the paper cassette while the product is operating.
Into the rear MP tray
Follow these steps to load paper:
Note:
The illustrations in this section are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
A
Slide out the output tray, and raise the stopper.
Note:
When using Legal-size paper, lower the stopper (*).
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29
B
Pull up the rear MP tray.
C
While holding the feeder guard forward, pinch and slide the edge guide.
D
Fan a stack of paper, then tap it on a flat surface to even the edges.
E
Load paper with the printable side up, at the center of the rear MP tray. The printable side is often whiter or
brighter than the other side.
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F
Slide the edge guide to the edge of the paper, but not too tightly.
Note:
After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based
on setting. To set paper size, press Setup. Then select Printer Setup and Paper Size Loaded.
& “Paper Size Loaded” on page 115
You can also use the panel utility to set the paper size.
& “Paper Size Loaded Setting” on page 142
For fax capable models, you can select which paper source(s) to feed paper from in Paper Source to Print.
& “Selecting paper source to print fax” on page 104
For plain paper, do not load paper above the line just under the d arrow mark inside the edge guide. For Epson
special media, make sure the number of sheets is less than the limit specified for the media.
& “Selecting which tray to use and its loading capacities” on page 23
Up to 1 sheet of Legal-size paper can be loaded at a time.
Loading Envelopes
Follow these steps to load envelopes:
Note:
The illustrations in this section are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
A
Slide out the output tray, and raise the stopper.
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31
B
Pull up the rear MP tray.
C
While holding the feeder guard forward, pinch and slide the edge guide.
D
Load envelopes short edge first with the flap facing down and at the center of the rear MP tray.
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32
Note:
The thickness of envelopes and their ability to fold vary widely. If the total thickness of the stack of envelopes
exceeds 10 mm, press down on the envelopes to flatten them before loading. If print quality declines when a stack
of envelopes is loaded, load one envelope at a time.
& “Selecting which tray to use and its loading capacities” on page 23
Do not use envelopes that are curled or folded.
Flatten the envelope and the flaps before loading.
Flatten the leading edge of the envelope before loading.
Avoid using envelopes that are too thin, as they may curl during printing.
Align the edges of the envelopes before loading.
E
Slide the edge guide to the edge of the envelopes, but not too tightly.
For printing instructions, see the following instructions.
& “Basic Printing” on page 39
Placing Originals
Follow these steps to load paper:
Automatic Document Feeder (ADF)
You can use the following originals in the Automatic Document Feeder.
Size A4/Letter/Legal
Type Plain paper
Weight
64 g/m
2
to 95 g/m
2
Capacity 30 sheets or 3 mm or less (A4, Letter)/10 sheets (Legal)
When you scan a 2-sided document using the ADF, legal size paper is not available.
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33
c
Caution:
To prevent paper jams, avoid the following documents. For these types, use the document glass.
Documents held together with paper clips, staples, etc.
Documents that have tape or paper stuck to them.
Photos, OHPs, or thermal transfer paper.
Paper that is torn, wrinkled, or has holes.
A
Tap the originals on a flat surface to even the edges.
B
Slide the edge guide on the Automatic Document Feeder.
C
Insert the originals face-up and short edge first into the Automatic Document Feeder.
D
Slide the edge guide until it is flush with the originals.
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34
Note:
For 2-up Copy layout, place the original as shown.
When you use the copy function with the Automatic Document Feeder (ADF), the print settings are fixed at Reduce/
Enlarge - Actual Size, Paper Type - Plain Paper, and Paper Size - A4. The print is cropped if you copy an original larger
than A4.
Document glass
A
Open the document cover and place your original face-down on the document glass.
B
Slide the original to the corner.
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35
Note:
See the following sections if any problems occur with the scanning area or the scanning direction when using EPSON
Scan.
& “The edges of your original are not scanned” on page 176
& “Multiple documents are scanned into a single file” on page 176
C
Close the cover gently.
Note:
When there is a document in the Automatic Document Feeder (ADF) and on the document glass, priority is given to the
document in the Automatic Document Feeder (ADF).
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36
Printing
Using Your Software
Printer driver and status monitor
The printer driver lets you choose from a wide variety of settings to get the best printing results. The status monitor and
the printer utilities help you check the printer and keep it in top operating condition.
Note for Windows users:
Your printer driver automatically finds and installs the latest version of the printer driver from Epson’s Web site. Click
the Driver Update button in your printer driver’s Maintenance window, and then follow the on-screen instructions. If
the button does not appear in the Maintenance window, point at All Programs or Programs in the Windows Start
menu, and check in the Epson folder.
If you want to change the language of the driver, select the language you want to use from the Language setting in your
printer driver’s Maintenance window. Depending on the location, this function may not be available.
Accessing the printer driver for Windows
You can access the printer driver from most Windows applications, the Windows Start menu, or the taskbar.
To make settings that apply only to the application you are using, access the printer driver from that application.
To make settings that apply to all of your Windows applications, access the printer driver from the Start menu or the
taskbar.
Refer to the following sections to access the printer driver.
Note:
Screen shots of the printer driver windows in this User’s Guide are from Windows 7.
From Windows applications
A
Click Print or Print Setup on the File menu.
B
In the window that appears, click Printer, Setup, Options, Preferences, or Properties. (Depending on your
application, you may need to click one or a combination of these buttons.)
From the Start menu
Windows 7:
Click the start button, select Devices and Printers. Then right-click the printer and select Printing
preferences.
Windows Vista and Server 2008:
Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.
Then select the printer and then click Select printing preferences or Printing Preferences.
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37
Windows XP and Server 2003:
Click Start, Control Panel, then Printers and Faxes. Then right-click the printer and select Printing
Preferences.
From the shortcut icon on the taskbar
Right-click the printer icon on the taskbar, then select Printer Settings.
To add a shortcut icon to the Windows taskbar, first access the printer driver from the Start menu as described above.
Next, click the Maintenance tab, and then the Monitoring Preferences button. In the Monitoring Preferences
window, select the Shortcut Icon check box.
Getting information through online help
In the printer driver window, try one of the following procedures.
Right-click the item, then click Help.
Click the
button at the top right of the window, then click the item (for Windows XP only).
Accessing the printer driver for Mac OS X
The table below describes how to access the printer driver dialog.
Dialog Box How to Access It
Page Setup
Click Page Setup on the File menu of your application.
Note for Mac OS X 10.5 or later:
Depending on your application, the Page Setup menu may not appear in the File menu.
Print
Click Print on the File menu of your application.
Epson Printer
Utility 4
For Mac OS X 10.6, click System Preferences on the Apple menu and then click Print & Fax.
Select your printer from the Printers list box, click Options & Supplies, Utility, and then click
Open Printer Utility.
For Mac OS X 10.5, click System Preferences on the Apple menu and then click Print & Fax.
Select your printer from the Printers list box, click Open Print Queue and then click Utility
button.
For Mac OS X 10.4, double-click Macintosh HD, the Applications folder, and then the Printer
Setup Utility icon in the Utilities folder. Select your printer from the Printer List and then click
the Utility button.
Getting information through online help
Click the Help button in the Print dialog.
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38
Basic Printing
Selecting the correct paper type
The printer automatically adjusts itself for the type of paper you select in your print settings. That is why the paper type
setting is so important. It tells your printer what kind of paper you are using and adjusts the ink coverage accordingly.
The table below lists the settings you should choose for your paper.
For this paper Select this paper type setting
Plain paper*
Epson Bright White Ink Jet Paper
plain papers
Thick paper* Thick-Paper
Epson Ultra Glossy Photo Paper* Epson Ultra Glossy
Epson Premium Glossy Photo Paper* Epson Premium Glossy
Epson Premium Semigloss Photo Paper* Epson Premium Semigloss
Epson Glossy Photo Paper* Epson Glossy
Epson Photo Paper* Epson Photo
Epson Matte Paper – Heavyweight*
Epson Photo Quality Ink Jet Paper*
Epson Matte
Envelopes Envelope
* These paper types are compatible with Exif Print and PRINT Image Matching. For more information, refer to the documentation
that came with the Exif Print or PRINT Image Matching compatible digital camera.
Note:
The availability of special media varies by location. For the latest information on media available in your area, contact
Epson support.
& “Technical Support Web Site” on page 195
Loading paper or envelopes
Refer to the section below for details on loading paper.
& “Loading Paper” on page 25
& “Loading Envelopes” on page 31
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39
Note:
After loading paper, set paper size for each paper source. Paper will be fed from appropriate paper source based on setting.
& “Paper Size Loaded” on page 115
When using special Epson paper, refer to the section below.
& “Introduction to Using, Loading, and Storing Media” on page 23
Refer to the section below for the printable area.
& “Printable area” on page 187
Basic printer settings for Windows
A
Open the file you want to print.
B
Access the printer settings.
& “Accessing the printer driver for Windows” on page 37
C
Click the Main tab.
D
Select the appropriate Paper Source setting.
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40
E
Select the appropriate Document Size setting. You can also define a custom paper size. For details, see the online
help.
F
Select Portrait (tall) or Landscape (wide) to change the orientation of your print.
Note:
Select Landscape when printing on envelopes.
G
Select the appropriate Paper Type setting.
& “Selecting the correct paper type ” on page 39
Note:
Print quality is automatically adjusted for the selected Paper Type.
H
Click OK to close the printer settings window.
Note:
To make changes to advanced settings, refer to the relevant section.
I
Print your file.
Basic printer settings for Mac OS X 10.5 or 10.6
A
Open the file you want to print.
B
Access the Print dialog.
& “Accessing the printer driver for Mac OS X” on page 38
C
Click the d button to extend this dialog.
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D
Select the printer you are using as the Printer setting, and then make suitable settings.
Note:
Select Landscape when printing on envelopes.
Depending on your application, you may not be able to select some of the items in this dialog. If so, click Page
Setup on the File menu of your application, and then make suitable settings.
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42
E
Select Print Settings from the pop-up menu.
F
Make the settings that you want to use to print. See the online help for more details on Print Settings.
& “Selecting the correct paper type ” on page 39
Note:
To make changes to advanced settings, refer to the relevant section.
G
Click Print to start printing.
Basic printer settings for Mac OS X 10.4
A
Open the file you want to print.
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43
B
Access the Page Setup dialog.
& “Accessing the printer driver for Mac OS X” on page 38
C
Select the printer you are using as the Format for setting and then make suitable settings.
Note:
Select Landscape when printing on envelopes.
D
Click OK to close the Page Setup dialog.
E
Access the Print dialog.
& “Accessing the printer driver for Mac OS X” on page 38
F
Select the printer you are using as the Printer setting. Then make the Copies & Pages settings.
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44


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