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USER’S GUIDE
MFC-440CN
MFC-660CN
MFC-845CW
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-440CN, MFC-660CN and
MFC-845CW (Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation...................................................................................3
Control panel overview ..........................................................................................6
LCD display indications ...................................................................................8
Basic Operations .............................................................................................9
2 Loading documents and paper 10
Loading documents .............................................................................................10
Using the ADF ...............................................................................................10
Using the scanner glass ................................................................................10
Scanning area ...............................................................................................11
Acceptable paper and other media......................................................................12
Recommended media ...................................................................................12
Handling and using media .............................................................................12
Choosing the right media...............................................................................14
Loading paper, envelopes and other media ........................................................16
Loading paper and other media.....................................................................16
Loading envelopes, post cards and photo paper...........................................18
Printable area ................................................................................................21
3 General setup 22
Power Save mode ...............................................................................................22
Putting your machine in Power Save mode...................................................22
Bringing your machine out of Power Save mode ..........................................22
Power Save setting........................................................................................22
Mode Timer..........................................................................................................24
Paper settings......................................................................................................24
Paper Type ....................................................................................................24
Paper Size .....................................................................................................25
Volume Settings...................................................................................................25
Ring Volume..................................................................................................25
Beeper Volume..............................................................................................26
Speaker Volume ............................................................................................26
Automatic Daylight Savings Time........................................................................27
LCD display .........................................................................................................27
LCD Contrast.................................................................................................27
Setting the backlight brightness.....................................................................28
Setting the Dim Timer for the backlight ........................................................28
Setting the Off Timer .....................................................................................28
Setting the Wallpaper ....................................................................................29
iv
4 Security features 30
TX Lock (MFC-440CN only) ................................................................................30
Setting and changing the TX Lock password ................................................30
Turning the TX Lock on/off ............................................................................31
Memory Security (MFC-660CN and MFC-845CW only)......................................31
Setting and changing the memory security password ...................................32
Turning the memory security on/off ...............................................................33
Section II Fax
5 Sending a fax 36
Entering Fax mode ..............................................................................................36
Faxing from the ADF ....................................................................................36
Faxing from the scanner glass ......................................................................37
Faxing Letter size documents from the scanner glass ..................................37
Colour fax transmission .................................................................................37
Cancelling a fax in progress ..........................................................................37
Broadcasting (Monochrome only)........................................................................38
Cancelling a Broadcast in progress...............................................................38
Additional sending operations..............................................................................39
Sending faxes using multiple settings ...........................................................39
Contrast.........................................................................................................39
Changing fax resolution.................................................................................39
Dual access(Monochrome only) ....................................................................40
Real time transmission ..................................................................................40
Overseas Mode .............................................................................................41
Delayed Faxing (Monochrome only)..............................................................41
Delayed Batch Transmission (Monochrome only).........................................41
Checking and cancelling waiting jobs............................................................41
Setting your changes as a new default..........................................................42
Restoring all settings to the factory settings ..................................................42
Sending a fax manually .................................................................................42
Sending a fax at the end of a conversation
(MFC-660CN and MFC-845CW only) .......................................................42
Out of Memory message ...............................................................................43
v
6 Receiving a Fax 44
Receive modes....................................................................................................44
Choosing the Receive Mode .........................................................................44
Using receive modes ...........................................................................................45
Fax only.........................................................................................................45
Fax/Tel...........................................................................................................45
Manual...........................................................................................................45
TAD (MFC-660CN and MFC-845CW only) ...................................................46
External TAD (MFC-440CN only) ..................................................................46
Receive mode settings ........................................................................................46
Ring Delay.....................................................................................................46
F/T Ring Time (Fax/Tel mode only)...............................................................47
Fax Detect .....................................................................................................47
Additional receiving operations............................................................................48
Printing a reduced incoming fax ....................................................................48
Receiving faxes into memory (Monochrome only) ........................................49
Receiving a fax at the end of a conversation
(MFC-660CN and MFC-845CW only) .......................................................49
Printing a fax from the memory .....................................................................49
7 Telephone and External devices 50
Voice operations..................................................................................................50
Making a telephone call (MFC-660CN and MFC-845CW only).....................50
Answering calls with the Speaker Phone
(MFC-660CN and MFC-845CW only) .......................................................50
Mute (MFC-660CN and MFC-845CW only) ..................................................50
Tone or Pulse ................................................................................................51
Fax/Tel mode ................................................................................................51
Fax/Tel mode in Power Save condition.........................................................51
Telephone services..............................................................................................52
Caller ID (MFC-660CN and MFC-845CW only)
(For U.K. and Ireland only) ........................................................................52
Setting the Phone Line Type .........................................................................53
BT Call Sign (For U.K. only) ..........................................................................54
Connecting an external TAD (telephone answering device)................................55
Connections...................................................................................................55
Recording outgoing message (OGM) on an external TAD............................56
Multi-line connections (PBX) .........................................................................56
External and extension phones ...........................................................................56
Connecting an external or extension telephone ............................................56
Operation from extension telephones............................................................56
Using extension telephones (For U.K. only)..................................................57
Using a cordless external telephone
(MFC-440CN and MFC-660CN only) ........................................................58
Using remote codes.......................................................................................58
vi
8 Dialling and storing numbers 59
How to Dial ..........................................................................................................59
Manual dialling...............................................................................................59
Speed-Dialling ...............................................................................................59
Search ...........................................................................................................59
Fax Redial .....................................................................................................60
Outgoing Call.................................................................................................60
Caller ID history
(MFC-660CN and MFC-845CW only) (For U.K. and Ireland only) ............61
Storing numbers ..................................................................................................61
Storing a pause .............................................................................................61
Storing Speed-Dial numbers .........................................................................61
Changing Speed-Dial names or numbers .....................................................63
Setting up groups for broadcasting................................................................64
Combining Quick-Dial numbers.....................................................................66
9 Digital TAD (MFC-660CN and MFC-845CW only) 67
TAD-Mode for internal TAD .................................................................................67
Setting up the TAD ........................................................................................67
Outgoing message (OGM) ............................................................................67
Fax/Tel OGM .................................................................................................68
Activating TAD mode.....................................................................................68
Managing your messages....................................................................................69
Message indicator .........................................................................................69
Playing voice messages ................................................................................69
Erasing incoming messages..........................................................................69
Additional TAD operations...................................................................................70
Setting maximum time for incoming messages .............................................70
Setting toll saver ............................................................................................70
ICM Recording Monitor..................................................................................71
Recording a conversation (MFC-660CN only)...............................................71
10 Advanced fax operations (Monochrome only) 72
Fax Forwarding....................................................................................................72
Fax Storage .........................................................................................................73
Fax Preview (MFC-660CN and MFC-845CW only).............................................73
Setting Fax Preview.......................................................................................73
How to preview a fax .....................................................................................74
How to delete all faxes in the list ...................................................................74
How to print all faxes in the list ......................................................................74
PC Fax Receive...................................................................................................75
Changing the destination PC.........................................................................76
Turning off Advanced Fax Operations .................................................................76
Changing Advanced Fax Operations...................................................................77
Remote Retrieval .................................................................................................77
Setting a Remote Access Code.....................................................................77
Using your Remote Access Code..................................................................78
Remote Fax commands ................................................................................79
Retrieving fax messages ...............................................................................81
Changing your Fax Forwarding number ........................................................81
vii
11 Printing Reports 82
Fax reports...........................................................................................................82
Transmission Verification Report...................................................................82
Fax Journal (activity report) ...........................................................................82
Reports ................................................................................................................83
How to print a report......................................................................................83
12 Polling 84
Polling overview...................................................................................................84
Polling receive .....................................................................................................84
Setup to receive polling .................................................................................84
Setup to receive polling with secure code .....................................................84
Setup to receive delayed polling....................................................................85
Sequential polling (Monochrome only) ..........................................................85
Polled transmit (Monochrome only).....................................................................86
Setup for polled transmit................................................................................86
Setup for polled transmit with secure code....................................................86
Section III Copy
13 Making copies 88
How to copy.........................................................................................................88
Entering Copy mode......................................................................................88
Making a single copy.....................................................................................88
Making multiple copies ..................................................................................88
Stop copying..................................................................................................88
Copy settings.......................................................................................................89
Changing copy speed and quality .................................................................89
Enlarging or reducing the image copied ........................................................89
Making N in 1 copies or a poster (page layout) ............................................90
Sorting copies using the ADF........................................................................91
Adjusting Brightness, Contrast and Colour....................................................91
Paper Options................................................................................................92
Setting your changes as a new default..........................................................93
Restoring all settings to the factory settings..................................................93
‘Out of Memory’ message....................................................................................93
viii
Section IV Direct Photo Printing
14 Printing photos from a memory card 96
PhotoCapture Center Operations.....................................................................96
Printing from a memory card without a PC....................................................96
Scanning to a memory card without a PC .....................................................96
Using PhotoCapture Center™ from your computer.......................................96
Using memory cards......................................................................................96
Memory card folder structure.........................................................................96
Getting started .....................................................................................................97
Entering PhotoCapture mode ........................................................................98
Print Images.........................................................................................................98
View Photo(s) ................................................................................................98
Print Index (Thumbnails) ...............................................................................99
Print All Photos..............................................................................................99
Print Photos ...................................................................................................99
DPOF printing..............................................................................................100
PhotoCapture Centerprint settings................................................................101
Print Quality .................................................................................................102
Paper options ..............................................................................................102
Adjusting Brightness, Contrast and Colour..................................................102
Cropping ......................................................................................................103
Borderless printing.......................................................................................104
Setting your changes as a new default........................................................104
Restoring all settings to the factory settings ................................................104
Scan to Card .....................................................................................................105
Entering Scan mode ....................................................................................105
How to scan to card.....................................................................................105
Understanding the Error Messages ...................................................................106
15 Printing photos from a camera with PictBridge 107
Before Using PictBridge.....................................................................................107
PictBridge requirements ..............................................................................107
Using PictBridge ................................................................................................107
Setting your digital camera..........................................................................107
Printing Images..................................................................................................108
DPOF printing..............................................................................................108
Understanding the Error Messages ...................................................................109
Section V Software
16 Software and Network features 112
ix
Section VI Appendixes
A Safety and Legal 114
Choosing a location...........................................................................................114
To use the machine safely.................................................................................115
Important safety instructions........................................................................118
IMPORTANT - For your safety ....................................................................119
LAN connection ...........................................................................................120
EU Directive 2002/96/EC and EN50419......................................................120
Legal limitations for copying ........................................................................121
Trademarks .................................................................................................122
B Troubleshooting and Routine Maintenance 123
Troubleshooting ................................................................................................123
If you are having difficulty with your machine..............................................123
Error messages .................................................................................................129
Transferring your faxes or Fax Journal report .............................................132
Document jam ............................................................................................133
Printer jam or paper jam ..............................................................................134
Dial Tone detection......................................................................................135
Phone line interference................................................................................136
Routine maintenance.........................................................................................136
Replacing the ink cartridges ........................................................................136
Cleaning the outside of the machine ...........................................................138
Cleaning the scanner...................................................................................139
Cleaning the machine printer platen............................................................140
Cleaning the Paper Pick-up Roller ..............................................................140
Cleaning the print head ...............................................................................141
Checking the print quality ............................................................................141
Checking the printing alignment ..................................................................142
Checking the ink volume .............................................................................143
Uninstalling or installing the handset and handset cradle
(MFC-660CN only) ..................................................................................143
Machine Information ..........................................................................................144
Checking the serial number.........................................................................144
Packing and shipping the machine....................................................................144
C Menu and Features 148
On-screen programming....................................................................................148
Memory storage...........................................................................................148
Menu keys .........................................................................................................148
Menu table...................................................................................................149
Entering Text ...............................................................................................164
x
D Specifications 165
General..............................................................................................................165
Print media.........................................................................................................167
Fax.....................................................................................................................168
Digital TAD (MFC-660CN and MFC-845CW only) ............................................169
Digital Cordless Handset (MFC-845CW only) ...................................................170
Cordless handset (BCL-D20) ......................................................................170
Battery .........................................................................................................170
Battery cradle ..............................................................................................171
AC adapter ..................................................................................................171
Copy ..................................................................................................................172
PhotoCapture Center .....................................................................................173
PictBridge ..........................................................................................................173
Scanner .............................................................................................................174
Printer ................................................................................................................175
Interfaces...........................................................................................................176
Computer requirements.....................................................................................177
Consumable items .............................................................................................178
Network (LAN) ...................................................................................................179
E Glossary 180
F Index 184
Section I
General I
General Information 2
Loading documents and paper 10
General setup 22
Security features 30
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Accessing the
Software User’s Guide
and Network User’s
Guide
1
This Users Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
®
) 1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
Windows
®
Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
d Click User’s Guide.
Chapter 1
4
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
ControlCenter3 (For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
Network Scanning
PaperPort
®
SE with OCR User’s Guide
Instructions for scanning directly from
ScanSoft
®
PaperPort
®
SE with OCR. The
complete ScanSoft
®
PaperPort
®
SE with
OCR User’s Guide can be viewed from the
Help selection in the ScanSoft
®
PaperPort
®
SE with OCR application.
How to find Network setup
instructions (MFC-845CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's guide in HTML format.
e Click the documentation you want to
read.
Software User’s Guide
Network User’s Guide
General Information
5
1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning (For Mac OS
®
X 10.2.4 or
greater)
ControlCenter2 (For Mac OS
®
X 10.2.4 or
greater)
Network Scanning (For Mac OS
®
X 10.2.4
or greater)
Presto!
®
PageManager
®
User’s Guide
Instructions for scanning directly from
Presto!
®
PageManager
®
. The complete
Presto!
®
PageManager
®
User’s Guide
can be viewed from the Help selection in
the Presto!
®
PageManager
®
application.
How to find Network setup
instructions (MFC-845CW only) 1
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Chapter 1
6
Control panel overview1
MFC-440CN 1
MFC-660CN 1
MFC-845CW 1
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
134
5
6
2
9
7
8
1345
6
2
9810
1213
11 7
1345
6
2
8
10
1213
11 7
General Information
7
1
1Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
Search/Speed Dial (MFC-440CN)
Lets you look up and dial numbers that are
stored in the memory.
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming speed
dial numbers.
Tel/R (MFC-440CN only)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
Also, use this key to gain access to an
outside line, or transfer a call to another
extension when it is connected to a PBX.
R (MFC-660CN and MFC-845CW only)
Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.
Mute/Intercom (MFC-845CW only)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center
mode.
4 Menu keys:
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Search/Speed Dial (MFC-660CN and
MFC-845CW)
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
a or b
Press to scroll through the menus and
options.
Menu
Accesses the main menu.
OK
Selects a setting.
Clear/Back
Press to cancel the current setting.
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
6 Power Save
Lets you put the machine into Power Save
mode.
7 Stop/Exit
Stops an operation or exits from a menu.
8 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
Chapter 1
8
9 Ink Management (MFC-440CN and
MFC-660CN only)
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-660CN and MFC-845CW
only)
Lets you preview incoming faxes on the LCD.
11 TAD keys (MFC-660CN and MFC-845CW
only):
On/Off
Turns the Telephone Answering Device
(TAD) on or off. It will also flash if you have
new messages.
Play/Record (MFC-660CN only)
Plays voice messages stored in the
memory. It will also let you record
telephone calls.
Play (MFC-845CW only)
Plays voice messages stored in memory.
Erase/Mute (MFC-660CN only)
Puts the current phone call on hold. Also,
deletes voice messages.
Erase (MFC-845CW only)
Deletes voice/fax messages.
12 Speaker Phone (MFC-660CN and
MFC-845CW only)
Lets you speak to another party without lifting
the handset.
13 Microphone (MFC-660CN and
MFC-845CW only)
Picks up your voice when you speak to another
party using Speaker Phone.
LCD display indications 1
The LCD shows the current machine status
when the machine is idle.
1 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD or Msg Mgr)
Mnl (Manual)
2 Faxes in memory
Shows how many received faxes are in the
memory.
3 Voice messages in memory (MFC-660CN
and MFC-845CW only)
Shows how many received voice messages
are in the memory.
4 Memory Status
Lets you see the available memory in the
machine.
5 Wireless Status (MFC-845CW only)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
6 Ink indicator
Lets you see the available ink volume.
0Max
04
Memory
10.10.2006
20:48
02
1
32 4 65
General Information
9
1
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
Press OK.
d Press a or b to choose 30 Secs.
Press OK.
You can see the current setting on the
LCD:
e Press Stop/Exit.
OKSelect & Press
MENU
Fax
LAN
Print Reports
Machine Info.
General Setup
MENU
Paper Type
Paper Size
Plain Pap
General Setup
Volume
OK
Select & Press
A4
Mode Timer 2 Mins
OKSelect & Press
MENU
30 Secs
1 Min
2 Mins
5 Mins
Mode Timer
OKSelect & Press
MENU
Mode Timer
Paper Type
Paper Size
Volume
30
Secs
Plain Pap
General Setup
A4
10
2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard
80 g/m
2
(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Loading documents and paper 2
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper:
80 g/m
2
A4 (20 lb LTR)
Length: 148 to 355.6 mm
(5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight:
64 to 90 g/m
2
(17to24lb)
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9 mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
1
Loading documents and paper
11
2
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scanning area 2
The scanning area depends on the settings in
the application you are using. The figures
below show the areas you cannot scan on
Letter or A4 paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm
(0.12 in.)
4mm
(0.16 in.)
A4 3 mm
(0.12 in.)
1mm
(0.04 in.)
Copy Letter 3 mm
(0.12 in.)
3mm
(0.12 in.)
A4 3 mm
(0.12 in.)
3mm
(0.12 in.)
Scan Letter 3 mm
(0.12 in.)
3mm
(0.12 in.)
A4 3 mm
(0.12 in.)
0mm
(0 in.)
3
4
1
2
Chapter 2
12
Acceptable paper and
other media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct media in the
Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 24).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP61GLP
Loading documents and paper
13
2
Improper Setup
DO NOT use the following kinds of paper:
Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm (0.08 in.) or longer
Extremely shiny or highly textured paper
Paper already printed on by a printer
Paper that cannot be arranged uniformly
when stacked
Paper made with a short grain
Paper capacity of the output paper
tray 2
Up to 50 sheets of 20 lb Letter or 80 g/m
2
A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
1
1
Chapter 2
14
Choosing the right media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Printer
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) Yes
A5 148 × 210 mm (5.8 × 8.3 in.) Yes Yes
A6 105 × 148 mm (4.1 × 5.8 in.) Yes
Cards Photo 10 × 15 cm (4 × 6 in.) Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.)––– Yes
Photo 2L 13 × 18 cm (5 × 7 in.) Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) Yes
Post Card 1
100 × 148 mm (3.9 × 5.8 in.) Yes
Post Card 2
(Double)
148 × 200 mm (5.8 × 7.9 in.) Yes
Envelopes C5
Envelope
162 × 229 mm (6.4 × 9 in.)––– Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.) Yes
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.) Yes
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes
Loading documents and paper
15
2
Paper weight, thickness and capacity 2
1
Up to 50 sheets for Legal size paper 80 g/m
2
(20 lb).
Up to 100 sheets of 80 g/m
2
(20 lb) paper.
2
For Photo 10×15 cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 19.)
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
(17 to 32 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
100
1
Inkjet Paper
64 to 200 g/m
2
(17 to 53 lb)
0.08 to 0.25 mm (0.003 to 0.01 in.) 20
Glossy Paper
Up to 220 g/m
2
(Up to 58 lb)
Up to 0.25 mm (Up to 0.01 in.) 20
Cards Photo Card
Up to 240 g/m
2
(Up to 64 lb)
Up to 0.28 mm (Up to 0.01 in.)
20
2
Index Card
Up to 120 g/m
2
(Up to 32 lb)
Up to 0.15 mm (Up to 0.006 in.) 30
Post Card
Up to 200 g/m
2
(Up to 53 lb)
Up to 0.23 mm (Up to 0.01 in.) 30
Envelopes
75 to 95 g/m
2
(20 to 25 lb)
Up to 0.52 mm (Up to 0.02 in.) 10
Transparencies 10
Chapter 2
16
Loading paper,
envelopes and other
media
2
Loading paper and other
media 2
Note
To print on Photo L or 10 × 15 cm paper,
please see Loading photo paper
on page 19.
a If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
c Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
1
1
2
Loading documents and paper
17
2
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
e Gently adjust the paper side guides with
both hands to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
f Close the output paper tray cover.
g Slowly push the paper tray completely
into the machine.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Do not use the paper support flap for
Legal paper.
Chapter 2
18
Loading envelopes, post
cards and photo paper 2
Loading envelopes 2
Use envelopes that weigh from 75 to
95 g/m
2
(20 to 25 lb).
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
If they are of a baggy construction.
That are embossed (have raised writing
on them).
That have clasps or staples.
That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
How to load envelopes and post cards 2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding,’ put one envelope in the paper
tray at a time.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
envelopes) in first. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
Glue Double flap
1
2
Loading documents and paper
19
2
If you have problems when printing on
envelopes, try the following suggestions:
2
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
Loading photo paper 2
Use the photo paper tray which has been
assembled on the top of the paper tray to print
on photo 10×15 cm and photo L size paper.
You can leave paper in the standard paper
tray when using the photo paper tray.
a Press the photo paper tray release
button with your left thumb and push the
photo paper tray (the top part of the tray)
back until it clicks into the photo printing
position.
1 Photo Paper Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to fit the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Always make sure that the paper is not
curled.
1
1
2
Chapter 2
20
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.
Removing small prints from the
machine 2
When the machine ejects small paper onto
the output paper tray, you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
Loading documents and paper
21
2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Note
The Borderless feature is not available for envelopes.
Cut Sheet Paper Envelopes
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3mm (0.12in.) 3mm (0.12in.) 3mm (0.12in.) 3mm (0.12in.)
Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)
3
4
1
2
3
4
1
2
22
3
Power Save mode 3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
On/Off setting on page 23. The delayed
faxes that have been set up will be sent. You
can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must
take the machine out of Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
a Press and hold down the Power Save
key until the LCD shows Shutting
Down.
The LCD light goes off.
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
The LCD shows the date and time.
Note
Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
If you unplug the AC power cord, no
machine operations will be available.
You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 22.)
Power Save setting 3
You can customize the machine's Power
Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 22.)
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
P.Save Setting.
Press OK.
d Press a or b to choose
Fax Receive:Off (or
Fax Receive:On).
Press OK.
e Press Stop/Exit.
General setup 3
General setup
23
3
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You can receive telephone calls by lifting the handset
(MFC-660CN) or using the cordless handset
(MFC-845CW).
3
MFC-660CN
4
When an external TAD is connected and Fax Detect
is turned on.
5
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel (MFC-845CW).
6
Set before you switch off the machine.
MFC-440CN
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
1
(factory
setting)
Fax Only
External
TAD
Fax Receive
Fax Detect
Delayed Fax
3
Fax Forward
3
Fax Storage
3
PC Fax Receive
3
Remote Retrieval
3
Manual
Fax/Tel
2
Fax Detect
Delayed Fax
3
Fax
Receive:
Off
No machine operations
will be available other
than cleaning the print
head.
MFC-660CN and MFC-845CW
On/Off
setting
Receive
mode
Available operations
Fax
Receive:
On
12
(factory
setting)
Fax Only
Fax/Tel
3
Manual
4
Fax Receive
Fax Detect
Delayed Fax
6
Fax Forward
6
Fax Storage
6
Fax Preview
6
PC Fax Receive
6
Remote Retrieval
6
TAD Fax Receive
Recording Incoming
Message
Fax Detect
Delayed Fax
6
Fax Forward
6
Fax Storage
6
Fax Preview
6
PC Fax Receive
6
Remote Retrieval
6
Manual
Fax/Tel
5
Fax Detect
Delayed Fax
6
Fax
Receive:
Off
No machine operations
will be available other
than cleaning the print
head.
Chapter 3
24
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Mode Timer.
Press OK.
d Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
e Press Stop/Exit.
Paper settings 3
Paper Type 3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Type.
Press OK.
d Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
e Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
General setup
25
3
Paper Size 3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 × 15 cm
(4 × 6 in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Paper Size.
Press OK.
d Press a or b to choose Letter,
Legal, A4, A5 or 10×15cm.
Press OK.
e Press Stop/Exit.
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume levels,
from
High
to
Off
.
While in Fax mode , press
d or c to adjust the volume level. The
LCD shows the current setting, and each key
press will change the volume to the next level.
The machine will keep the new setting until
you change it.You can also change the
volume through the menu, by following the
instructions below:
Setting the Ring Volume from the
menu 3
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Ring.
Press OK.
e Press a or b to choose Low, Med,
High or Off.
Press OK.
f Press Stop/Exit.
Chapter 3
26
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Beeper.
Press OK.
e Press a or b to choose Low, Med,
High or Off
Press OK.
f Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose Volume.
Press OK.
d Press a or b to choose Speaker.
Press OK.
e Press a or b to choose Low, Med,
High or Off.
Press OK.
f Press Stop/Exit.
You can also adjust the speaker volume by
pressing Speaker Phone (MFC-660CN and
MFC-845CW only).
a Press Speaker Phone.
b Press d or c .
This setting will stay until you change it
again.
c Press Speaker Phone.
Note
You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c
(MFC-660CN and MFC-845CW only).
General setup
27
3
Automatic Daylight
Savings Time 3
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date/Time setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
Auto Daylight.
Press OK.
d Press a or b to choose Off (or On).
Press OK.
e Press Stop/Exit.
LCD display 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose
LCD Contrast.
Press OK.
e Press a or b to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Chapter 3
28
Setting the backlight
brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Backlight.
Press OK.
e Press a or b to choose Light, Med or
Dark.
Press OK.
f Press Stop/Exit.
Setting the Dim Timer for the
backlight 3
You can set how long the LCD backlight stays
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
f Press Stop/Exit.
Setting the Off Timer 3
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print, scan and
receive faxes and voice calls when the LCD is
off.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
Press OK.
f Press Stop/Exit.
Note
When the display is off, you can press any
key to turn it back on.
General setup
29
3
Setting the Wallpaper 3
You can change the image used for the LCD
screen background.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Wallpaper.
Press OK.
e Press a or b to choose a wallpaper.
Press OK.
f Press Stop/Exit.
30
4
TX Lock (MFC-440CN
only)
4
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
While TX Lock is On, the following operations
are available:
Receiving faxes
Fax forwarding (if Fax Forwarding was
already On)
Remote retrieval (if Fax Storage was
already On)
PC Fax Receive (if PC Fax Receive was
already On)
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Note
If you forget the TX Lock password,
please call Brother dealer for service.
Setting and changing the TX
Lock password 4
Note
If you have already set the password, you
will not need to set it again.
Setting up the password 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
e Enter a 4-digit number for the password.
Press OK.
f When the LCD shows Verify:, re-
enter the password.
Press OK.
g Press Stop/Exit.
Changing the TX Lock password 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
e Press a or b to choose
Set Password.
Press OK.
f Enter a 4-digit number for the current
password.
Press OK.
g Enter a 4-digit number for a new
password.
Press OK.
Security features 4
Security features
31
4
h When the LCD shows Verify:, re-
enter the password.
Press OK.
i Press Stop/Exit.
Turning the TX Lock on/off
Turning TX Lock on 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose TX Lock.
Press OK.
e Press a or b to choose Set TX Lock.
Press OK.
f Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
Memory Security
(MFC-660CN and
MFC-845CW only)
4
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
While Memory Security is on, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax forwarding (If Fax Forwarding was
already On)
Remote retrieval (If Fax Storage was
already On)
Cordless handset (MFC-845CW only)
Making a call
Receiving a call
Viewing Caller ID (with subscriber
service)
While Memory Security is on, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
PC Fax Receive
Cordless handset (MFC-845CW only)
Intercom
Transferring a call
Registering cordless handsets
Chapter 4
32
Note
To print the faxes in memory, turn off
Memory Security.
You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Advanced Fax Operations
on page 76.)
If you forget the Memory Security
password, please call your Brother dealer
for service.
Setting and changing the
memory security password 4
Note
If you have already set the password, you
will not need to set it again.
Setting a password for the first time 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Mem Security.
Press OK.
e Enter a 4-digit number for the password.
Press OK.
f When the LCD shows Verify:, re-
enter the password.
Press OK.
g Press Stop/Exit.
Changing your memory security
password 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Mem Security.
Press OK.
e Press a or b to choose
Set Password.
Press OK.
f Enter the registered 4-digit number for
the current password.
Press OK.
g Enter a 4-digit number for a new
password.
Press OK.
h When the LCD shows Verify:, re-
enter the new password.
Press OK.
i Press Stop/Exit.
Security features
33
4
Turning the memory security
on/off 4
Turning on the memory security lock 4
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Mem Security.
Press OK.
e Press a or b to choose
Set Security.
Press OK.
f Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure, the data will stay
in memory for up to 24 hours.
Turning off the memory security 4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
Chapter 4
34
Section II
Fax II
Sending a fax 36
Receiving a Fax 44
Telephone and External devices 50
Dialling and storing numbers 59
Digital TAD
(MFC-660CN and MFC-845CW only)
67
Advanced fax operations (Monochrome only) 72
Printing Reports 82
Polling 84
36
5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in green.
The LCD shows:
Press a or b to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 39.)
Contrast (See page 39.)
Speed-Dial (See page 59.)
Outgoing Call (See page 60.)
Caller ID hist. (MFC-660CN and
MFC-845CW only) (UK and Ireland only)
(See page 61.)
Broadcasting (See page 38.)
Delayed Fax (See page 41.)
Batch TX (See page 41.)
Real Time TX (See page 40.)
Polled TX (See page 86.)
Polling RX (See page 84.)
Overseas Mode (See page 41.)
Scan Size (See page 37.)
Set New Default (See page 42.)
Factory Reset (See page 42.)
When the option you want is highlighted,
press OK.
Faxing from the ADF 5
a Press (Fax).
b Put the document face down in the ADF.
c Enter the fax number using the dial pad,
Speed-Dial or Search.
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
To cancel, press Stop/Exit.
If the memory is full, the document will be
sent in real time.
Sending a fax 5
09012345689
FAX
Fax Start
Press
Fax Resolution Standard
Contrast Auto
Speed-Dial
Outgoing Call
Sending a fax
37
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
You cannot send multiple pages for colour
faxes.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Press (Fax).
b Load your document face down on the
scanner glass.
c Enter the fax number using the dial pad,
Speed-Dial or Search.
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending the
document.
e Do one of the following:
To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
To send more than one page, press
1 to choose Yes and go to step f.
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
Faxing Letter size documents
from the scanner glass 5
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
a Press (Fax).
b Press a or b to choose Scan Size.
Press OK.
c Press a or b to choose Letter.
Press OK.
Note
You can save the setting you use most
often by setting it as default. (See
page 42.)
Colour fax transmission 5
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Chapter 5
38
Broadcasting
(Monochrome only) 5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press (Fax).
b Load your document.
c Press a or b to choose
Broadcasting.
Press OK.
d Press a or b to choose Add Number.
Press OK.
e Enter a number using Speed-Dial, a
Group, or the dial pad.
Press OK.
f Repeat steps d and e to enter more
fax numbers, and then press a or b to
choose Complete.
Press OK.
g Press Mono Start.
Note
If you did not use up any of the numbers
for Groups, you can ‘broadcast faxes to
as many as 210 (MFC-440CN and
MFC-660CN) or 250 (MFC-845CW)
different numbers.
The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Cancelling a Broadcast in
progress 5
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialled and the Broadcast job number.
d Press OK.
The LCD will ask you the following
message:
Cancel Job?
YesiPress 1
NoiPress 2
e Press 1 to clear the number being
dialled.
The LCD will then show the Broadcast
job number.
f Press OK.
The LCD will ask you the following
message:
Cancel Job?
YesiPress 1
NoiPress 2
g Press 1 to cancel the Broadcast.
h Press Stop/Exit.
Sending a fax
39
5
Additional sending
operations 5
Sending faxes using multiple
settings 5
When you send a fax, you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission and real time
transmission.
a Press (Fax).
The LCD shows:
b Press a or b to choose any settings
you want to change.
Press OK.
c After each setting is accepted, you can
continue to change more settings.
Note
Most settings are temporary and the
machine returns to its default settings after
you send a fax.
You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 42.)
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Press (Fax).
b Press a or b to choose Contrast.
Press OK.
c Press a or b to choose Auto, Light
or Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
When you send a colour fax.
When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
a Press (Fax).
b Press a or b to choose
Fax Resolution.
Press OK.
c Press a or b to choose the resolution
you want.
Press OK.
09012345689
FAX
Fax Start
Press
Fax Resolution Standard
Contrast Auto
Speed-Dial
Outgoing Call
Chapter 5
40
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If the memory is full, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
To send a document at once without waiting
for memory transmission, set
Real Time TX to On.
a Press (Fax).
b Press a or b to choose
Real Time TX.
Press OK.
c Press a or b to choose On.
Press OK.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
If you are sending a colour fax, the
machine will send it in real time (even if
Real Time TX is set to Off).
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
Sending a fax
41
5
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press (Fax).
b Load your document.
c Press a or b to choose
Overseas Mode.
Press OK.
d Press a or b to choose On (or Off).
Press OK.
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step e.
a Press (Fax).
b Load your document.
c Press a or b to choose Delayed Fax.
Press OK.
d Press a or b to choose On.
Press OK.
e Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (Fax).
b Press a or b to choose Batch TX.
Press OK.
c Press a or b to choose On.
Press OK.
d Press Stop/Exit.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
e Do one of the following:
To cancel, press 1 to choose Yes.
If you want to cancel another job go
to step d.
To exit without cancelling, press 2 to
choose No.
Chapter 5
42
f When you have finished, press
Stop/Exit.
Setting your changes as a
new default 5
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Scan Size you use
most often by setting them as default. These
settings will stay until you change them again.
a Press (Fax).
b Press a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings 5
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Fax).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
a Press (Fax).
b Load your document.
c To listen for a dial tone, do one of the
following:
(MFC-440CN) Pick up the handset of
an external phone.
(MFC-660CN) Press
Speaker Phone or pick up the
handset.
(MFC-845CW) Press
Speaker Phone on the machine or
press on the cordless
handset.
d Dial the fax number.
e When you hear the fax tone, press
Mono Start or Colour Start on the
machine.
If you are using the scanner glass, press
1 on the machine to send a fax.
f If you picked up the handset, replace it.
Sending a fax at the end of a
conversation (MFC-660CN
and MFC-845CW only) 5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Press (Fax).
c Load your document.
Sending a fax
43
5
d Press Mono Start or Colour Start.
If you are using the scanner glass,
press 1 to send a fax.
e Replace the handset.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 40.)
44
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see page 45.
MFC-440CN
6
MFC-660CN and MFC-845CW 6
Receiving a Fax 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected
on the same line as the machine?
Yes
Fax Only
No
Yes
No
No
Manual
Yes
Fax/Tel
Are you using the voice message function of an external telephone
answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Are you using the built-in TAD?
See Digital TAD.
No
Yes
* We recommend you set Fax Detect to On.
Manual*
Receiving a Fax
45
6
To set a receive mode, follow the instructions
below.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Receive Mode.
Press OK.
d Press a or b to choose Fax Only,
Fax/Tel, External TAD
(MFC-440CN only) or Manual.
Press OK.
e Press Stop/Exit.
The LCD will display the current receive
mode.
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 46.
Fax only 6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
Also see
F/T Ring Time (Fax/Tel mode only)
on page 47
and
Ring Delay on page 46
.
Manual 6
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature or you are using an
external TAD with the MFC-660CN or
MFC-845CW.
To receive a fax in manual mode, press
Mono Start or Colour Start when you hear
fax tones (short repeating beeps). You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
Also see Fax Detect on page 47.
Chapter 6
46
TAD (MFC-660CN and
MFC-845CW only) 6
TAD helps you automatically manage
incoming calls, by recognising whether they
are fax or voice calls and dealing with them in
one of the following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the TAD mode, see page 67.
External TAD (MFC-440CN
only) 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information, see Connecting an
external TAD (telephone answering device)
on page 55.
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension phones on the same line as the
machine choose the maximum number of
rings.
(See Operation from extension telephones
on page 56 and Fax Detect on page 47.)
If toll saver is on, then the ring delay setting
has no effect. See Setting toll saver
on page 70. (MFC-660CN and MFC-845CW
only)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e (MFC-660CN and MFC-845CW only)
Press a or b to choose Ring Delay.
Press OK.
f Press a or b to choose how many
times the line rings before the machine
answers (0-8 UK only) (1-4 Ireland
only).
Press OK.
If you choose 0, the line will not ring at
all.
g Press Stop/Exit.
If TAD Mode is On, it will override
your receive mode setting. The
screen shows TAD.
If TAD Mode is Off, the receive
mode returns to your original
setting. (See TAD-Mode for internal
TAD on page 67.)
Receiving a Fax
47
6
F/T Ring Time
(Fax/Tel mode only) 6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
F/T Ring Time.
Press OK.
e Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
f Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Fax Detect 6
If Fax Detect is On: 6
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Semi: (MFC-660CN and
MFC-845CW only) 6
The machine will only receive a fax call
automatically if you answered it using the
machine’s handset, cordless handset or
Speaker Phone. If you answered at an
extension phone, press l 5 1. (See
Operation from extension telephones
on page 56.)
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension phone, press
l 5 1. (See Operation from extension
telephones on page 56.)
Chapter 6
48
Note
If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Fax Detect to Off.
(MFC-845CW) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Fax
Detect. If Fax Detect is turned off and you
answer a fax call, you will have to go to the
machine and press Mono Start or
Colour Start.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Fax Detect.
Press OK.
e Press a or b to choose On, Semi (or
Off).
Press OK.
f Press Stop/Exit.
Additional receiving
operations 6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (See Paper Size on page 25).
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Auto Reduction.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
f Press Stop/Exit.
Receiving a Fax
49
6
Receiving faxes into memory
(Monochrome only) 6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed; put some paper in the paper
tray. (See Loading paper and other media
on page 16.) If you are unable to put paper in
the paper tray the following will happen:
If Memory Receive is On: 6
The machine will carry on receving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put paper in the tray.
If Memory Receive is Off: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory if enough memory is available. The
machine will then stop automatically
answering calls until paper is put in the paper
tray. To print the last fax you received, put
paper in the tray.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Memory Receive.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
f Press Stop/Exit.
Receiving a fax at the end of a
conversation (MFC-660CN
and MFC-845CW only) 6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
the Start or Send key.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
press Mono Start or Colour Start.
c Press 2 to receive a fax.
d Replace the handset.
Printing a fax from the
memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. (See Fax Storage
on page 73.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Print Document.
Press OK.
e Press Mono Start.
50
7
Voice operations 7
Voice calls can be made either with the
handset, the speaker phone, an extension or
external telephone, by dialling manually, or
by using Quick-Dial numbers.
Note
If you have a MFC-845CW, please also
refer to the DECT™ Handset User’s
Guide.
Making a telephone call
(MFC-660CN and MFC-845CW
only) 7
a To start a voice call, do one of the
following:
Pick up the handset (MFC-660CN
only).
Press Speaker Phone.
b When you hear the dial tone, enter a
number using the dial pad, Speed-Dial
and Search.
c If you pressed Speaker Phone, speak
clearly toward the microphone .
d To hang up, do one of the following:
Replace the handset (MFC-660CN
only).
Press Speaker Phone.
Answering calls with the
Speaker Phone (MFC-660CN
and MFC-845CW only) 7
When the machine rings, instead of lifting the
handset, press Speaker Phone. Speak
clearly toward the microphone . To end the
call, press Speaker Phone.
Note
If you have a bad connection, your caller
might hear your voice echoed during the
call. If you experience this problem, pick
up the handset, or hang up and try the call
again.
Mute (MFC-660CN and
MFC-845CW only) 7
For MFC-660CN 7
a Press Erase/Mute to put a call on Hold.
You can replace the handset without
disconnecting the call.
b Pick up the machine's handset or press
Speaker Phone to release the call from
Hold.
Note
You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.
Telephone and External devices 7
Telephone and External devices
51
7
For MFC-845CW 7
a If you answered by pressing
Speaker Phone on the machine, press
Mute/Intercom on the machine to put a
call on Hold.
b To release the call from Hold, press
Speaker Phone on the machine.
Note
You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a For MFC-440CN, pick up the handset of
the external phone.
For MFC-660CN and MFC-845CW,
press Speaker Phone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at the machine, you can lift the
handset (MFC-660CN only) or press
Speaker Phone (MFC-660CN and
MFC-845CW only) to answer.
(MFC-440CN only) If you are at an external
telephone, lift the handset of the external
telephone, and then press Tel/R to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
condition 7
(For MFC-440CN)
Fax/Tel mode does not work in the power
save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension phone, lift
the handset and talk. If you hear fax tones,
hold the handset until Fax Detect activates
your machine. If the other party says they
want to send you a fax, activate the machine
by pressing l 51.
(For MFC-660CN and MFC-845CW)
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset or cordless handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
Chapter 7
52
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
phone line may create problems with the
operation of your machine.
Note
Caller ID is available for U.K. and Ireland
only.
Caller ID (MFC-660CN and
MFC-845CW only) (For U.K.
and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can use a number in the Caller ID history
to make a phone call, send a fax, add it to
Speed-Dial, or delete it from the history. (See
Caller ID history (MFC-660CN and
MFC-845CW only) (For U.K. and Ireland
only) on page 61.)
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You can see the first 15 characters of the
number (or name).
The # Unavailable message means
the call originated outside your Caller ID
service area.
The # Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 53.)
Note
Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's phone number on the LCD as the
telephone rings.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
f Press Stop/Exit.
Viewing Caller ID List 7
If Caller ID is set to On, your machine stores
information for the last thirty calls in the Caller
ID list. You can view or print this list. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
Telephone and External devices
53
7
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose Display ID.
Press OK.
The Caller ID list will appear on the
display. If no ID is stored, the beeper will
sound and No Caller ID will appear
on the display.
f Press a or b to scroll through the Caller
ID memory to view the Caller ID
information.
The LCD shows the caller's number (or
name if available) and the date and time
of the call.
g To finish viewing, press Stop/Exit.
Note
You can also view the Caller ID list by
pressing (Fax). (See Caller ID
history (MFC-660CN and MFC-845CW
only) (For U.K. and Ireland only) on
page 61.)
Printing Caller ID List 7
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose Caller ID.
Press OK.
e Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
f Press Mono Start or Colour Start.
g After printing has finished, press
Stop/Exit.
Setting the Phone Line Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Phone Line Type accordingly by
completing the following steps.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose
Phone Line Set.
Press OK.
d Press a or b to choose PBX, ISDN (or
Normal).
Press OK.
e Press Stop/Exit.
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when Tel/R or
R is pressed.
Chapter 7
54
Note
You can program a Tel/R or R key press
as part of a number stored in a Speed-Dial
location. When programming the Speed-
Dial number, press Tel/R or R first (the
LCD shows ‘!’), then enter the telephone
number. If you do this, you do not need to
press Tel/R or R each time before you dial
using a Speed-Dial location. (See Storing
numbers on page 61.) However, if PBX is
not chosen in the Phone Line Type
setting, you cannot use the Speed-Dial
number that the Tel/R or R press is
programmed into.
BT Call Sign (For U.K. only) 7
This machine feature lets you use the BT Call
Sign subscriber service which allows you to
have at least two separate telephone
numbers on one phone line. Each phone
number has its own distinctive ringing
pattern, so you know which phone number is
ringing. This is one way you can have a
separate phone number for your machine.
Your machine has a BT Call Sign compatible
distinctive ringing function, allowing you to
dedicate a second phone number (on the
same phone line) just for receiving faxes.
Note
You can switch BT Call Sign off
temporarily, then turn it back on. When
you get a new fax number, make sure you
reset this function. This machine will
automatically answer incoming calls that
use your new fax number.
When you set the BT Call Sign feature to
ON, the receive mode is set to Manual
automatically. Manual mode will not
respond to incoming telephone calls,
since the number you use for telephone
calls will use the normal ring pattern.
To enable the machine to work with BT
Call Sign (With your external phone
only) 7
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
BT Call Sign.
Press OK.
The LCD shows the current setting of
this feature.
e Press a or b to choose On (or Off).
Press OK.
f Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive
mode stays in Manual. You will need to
set receive mode again. (See Choosing
the Receive Mode on page 44.)
Telephone and External devices
55
7
Connecting an external
TAD (telephone
answering device)
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
If you do not receive all your faxes,
shorten Ring Delay setting on your
external TAD.
1TAD
When the TAD answers a call, the LCD
shows Telephone (MFC-440CN only) or
Ext. Tel in Use (MFC-660CN and
MFC-845CW only).
Improper Setup
Do not connect a TAD elsewhere on the
same phone line.
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Do one of the following:
(For MFC-440CN)
Set the Receive Mode to
External TAD.
(For MFC-660CN and MFC-845CW)
Set the Receive Mode to Manual
and turn Fax Detect on.
(See Choosing the Receive Mode on
page 44.)
1
1
Chapter 7
56
Recording outgoing message
(OGM) on an external TAD 7
Timing is important in recording this message.
The message sets up the ways to handle both
manual and automatic fax reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re-
record the OGM to include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
Note
Make sure the Phone Line Type is set to
PBX. (See Setting the Phone Line Type
on page 53.)
External and extension
phones 7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
1 Extension telephone
2 External telephone
When you are using an external or extension
phone, the LCD shows Telephone
(MFC-440CN only) or Ext. Tel in Use
(MFC-660CN and MFC-845CW only).
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 47.)
If you answer a call and no one is on
the line: 7
You should assume that you're receiving a
manual fax.
1
2
Telephone and External devices
57
7
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 47)
Using extension telephones
(For U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this arrangement, the most obvious of which
is inadvertent interruption of a facsimile
transmission caused by someone picking up
an extension telephone to make an outgoing
call. Also, fax receive code may not operate
reliably in such a simple configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connecteddownstream’ of your machine in a
master/slave configuration (see fig. 2 on next
page). In this configuration the machine can
always detect whether a telephone is in use.
Thus it will not attempt to seize the line during
that time. This is known as telephone off-
hook detection.’
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line
cord assembly.
Inadvisable connection of extension
sockets (Fig. 1.)
7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.)
7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
Note
These phones are now connected as
external devices (see Connecting an
external or extension telephone on
page 56), because they are connected to
the fax machine via the T-connector.
FAX
11
2
3
FAX
11
2
3
Chapter 7
58
Using a cordless external
telephone (MFC-440CN and
MFC-660CN only) 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension phones on page 56.) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine, so you can press
Tel/R or Speaker Phone to send the call to
the cordless handset.
Using remote codes 7
Fax receive code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l 51. Wait for the chirping sounds then
replace the handset. See Fax Detect on
page 47. Your caller will have to press Start
to send the fax.
Telephone answer code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l 51. The preset
Telephone Answer Code is #51. If you want
to, you can replace them with your own
codes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose
Remote Codes.
Press OK.
e Press a or b to choose On (or Off).
Press OK.
f Enter the new Fax Receive Code.
Press OK.
g Enter the new Telephone Answer Code.
Press OK.
h Press Stop/Exit.
Note
If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three-
digit code using the numbers 0-9, l, #.
Remote Codes might not work with some
telephone systems.
59
8
8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number.
Speed-Dialling 8
a Press Search/Speed Dial.
MFC- 440CN
8
MFC- 660CN and MFC-845CW 8
You can also choose Speed-Dial by
pressing (Fax).
b Press the two-digit Speed-Dial number.
(See Storing Speed-Dial numbers on
page 61.)
c If you have two numbers in the location,
press a or b to choose the number you
want to call.
Press OK.
Note
If the LCD shows Not Registered
when you enter a Speed-Dial number, a
number has not been stored at this
location.
Search 8
You can search for names you have stored in
the Speed-Dial memory.
a Press Search/Speed Dial.
You can also choose Speed-Dial by
pressing (Fax).
b Press a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
Note
Press l to make the LCD font size larger.
•Press # to make the LCD font size smaller.
c If you chose Alphabetical Order in
step b, use the dial pad to enter the first
letter of the name, and then press a or
b to choose the name and number you
want to call.
Press OK.
Dialling and storing numbers 8
Chapter 8
60
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to a number
you recently dialled, you can press
Redial/Pause and choose one of the last 30
numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
a Press Redial/Pause.
b Press a or b to choose the number you
want to redial.
Press OK.
c Press a or b to choose Send a Fax.
Press OK.
d Press Mono Start or Colour Start.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
Outgoing Call 8
The last 30 numbers you telephoned
(MFC-660CN and MFC-845CW only) or sent
a fax to will be stored in the outgoing call
history. You can choose one of these
numbers to telephone (MFC-660CN and
MFC-845CW only), fax to, add to Speed-Dial,
or delete from the history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the number you
want to call.
Press OK.
c Do one of the following:
(MFC-660CN and MFC-845CW
only)
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
To send a fax, press a or b to
choose Send a Fax.
Press OK.
If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
(See Storing Speed-Dial numbers
from Outgoing Calls on page 62.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Dialling and storing numbers
61
8
Caller ID history (MFC-660CN
and MFC-845CW only) (For
U.K. and Ireland only) 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (MFC-660CN and
MFC-845CW only) (For U.K. and Ireland
only) on page 52.)
The last 30 numbers of phone calls or faxes
you received will be stored in the Caller ID
history. You can choose one of these
numbers to telephone, fax to, add to
Speed-Dial, or delete from the history.
a Press (Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose the number you
want to call.
Press OK.
d Do one of the following:
To make a phone call, press a or b
to choose Make a Phone Call.
Press OK.
To send a fax, press a or b to
choose Send a Fax.
Press OK.
If you want to store the number,
press a or b to choose
Add to Speed-Dial.
Press OK.
(See Storing Speed-Dial numbers
from Outgoing Calls on page 62.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Note
You can print the Caller ID list. (See
Printing Caller ID List on page 53.)
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Speed-Dial
and Groups for broadcasting faxes. When
you dial a Quick-Dial number, the LCD shows
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Storing Speed-Dial numbers 8
You can store up to 80 (MFC-440CN and
MFC-660CN) or 100 (MFC-845CW) 2-digit
Speed-Dial locations with a name, and each
name can have two numbers. When you dial,
you will only have to press a few keys (For
example: Search/Speed Dial, the two-digit
number, and Mono Start or Colour Start).
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose Speed-Dial.
Press OK.
e Press a or b to choose the Speed-Dial
location you want to store the number in.
Press OK.
Chapter 8
62
f Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 164.)
To store the number without a name,
press OK.
g Enter the fax or telephone number (up to
20 digits).
Press OK.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
i Do one of the following:
To store another Speed-Dial
number, go to step e.
To finish the setting, press
Stop/Exit.
Storing Speed-Dial numbers from
Outgoing Calls
8
You can also store Speed-Dial numbers from
the Outgoing Call history.
a Press Redial/Pause.
You can also choose Outgoing Call
by pressing (Fax).
b Press a or b to choose the name or
number you want to store.
Press OK.
c Press a or b to choose
Add to Speed-Dial.
Press OK.
d Press a or b to choose the Speed-Dial
location you want to store the number in.
Press OK.
e Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 164.)
To store the number without a name,
press OK.
f Press OK to confirm the fax or
telephone number.
g Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to store a second
number, press OK.
h Press Stop/Exit.
Storing Speed-Dial numbers from the
Caller ID history
(MFC-660CN and MFC-845CW only)
(For U.K. and Ireland only)
8
If you have the Caller ID subscriber service
from your telephone company, you can also
store Speed-Dial numbers from incoming
calls in the Caller ID history. (See Caller ID
(MFC-660CN and MFC-845CW only) (For
U.K. and Ireland only) on page 52.)
a Press (Fax).
b Press a or b to choose
Caller ID hist..
Press OK.
c Press a or b to choose the number you
want to store.
Press OK.
d Press a or b to choose
Add to Speed-Dial.
Press OK.
Dialling and storing numbers
63
8
e Press a or b to choose the 2-digit
Speed-Dial location you want to store
the number in.
Press OK.
f Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 164.)
To store the number without a name,
press OK.
g Press OK to confirm the fax or
telephone number.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits).
Press OK
If you do not want to store a second
number, press OK.
i Press Stop/Exit.
Changing Speed-Dial names
or numbers 8
You can change a Speed-Dial name or
number that has already been stored.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose Speed-Dial.
Press OK.
e Press a or b to choose the 2-digit
Speed-Dial location you want to change.
Press OK.
f Do one of the following:
Press a or b to choose Change.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm and press
Stop/Exit.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
g Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(See Entering Text on page 164.)
If you do not want to change the
name, press OK.
h Do one of the following:
Enter the new fax or telephone
number (up to 20 digits).
Press OK.
If you do not want to change the
number, press OK.
i Do one of the following:
Enter the second new fax or
telephone number (up to 20 digits).
Press OK.
If you do not want to change the
number, press OK.
j Press Stop/Exit.
Chapter 8
64
Setting up groups for
broadcasting 8
Groups, which can be stored in a Speed-Dial
location, allow you to send the same fax
message to many fax numbers by pressing
only Search/Speed Dial, the two-digit
location and Mono Start. First, you'll need to
store each fax number in a Speed-Dial
location. Then you can include them as
numbers in the Group. Each Group uses up a
Speed-Dial location. You can have up to six
Groups, or you can assign up to 158 numbers
(MFC-440CN and MFC-660CN) or 198
numbers (MFC-845CW) in a large Group if
you have two numbers in each location.
(See Storing Speed-Dial numbers on
page 61 and Broadcasting (Monochrome
only) on page 38.)
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
e Press a or b to choose GROUP 1,
GROUP 2, GROUP 3, GROUP 4,
GROUP 5 or GROUP 6 for the Group
name where you will store the fax
numbers.
Press OK.
f Press a or b to choose the 2-digit
location where you want to add to the
Group.
Press OK.
g Press a or b to choose Add Number.
Press OK.
h Press a or b to choose the number you
want to add.
Press OK.
(See Search on page 59.)
i After you have finished adding numbers
by repeating steps g and h, press a or
b to choose Complete.
Press OK.
j Press Stop/Exit.
Note
You can print a list of all the Speed-Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports on
page 83.)
Changing Group name 8
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
e Press a or b to choose the Group
name you want to change.
Press OK.
f Press a or b to choose
Change Group name.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press d
or c to position the cursor under the
character you want to change, and then
press Clear/Back. Re-enter the
character.
Dialling and storing numbers
65
8
g Enter the new name (up to 16
characters) using the dial pad.
Press OK.
(See Entering Text on page 164. For
example, type NEW CLIENTS.)
h Press a or b to choose Complete.
Press OK.
i Press Stop/Exit.
Deleting a Group 8
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
e Press a or b to choose the Group you
want to delete.
Press OK.
f Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
g Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
Deleting a number from a Group 8
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Set Quick-Dial.
Press OK.
d Press a or b to choose
Setup Groups.
Press OK.
e Press a or b to choose the Group you
want to change.
Press OK.
f Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
g Press a or b to choose Complete.
Press OK.
h Press Stop/Exit.
Chapter 8
66
Combining Quick-Dial
numbers 8
Sometimes you may want to choose from
several long distance carriers when you
make a call. Rates may vary depending on
the time and destination. To take advantage
of low rates, you can store the access codes
or long-distance carriers and credit card
numbers as Speed-Dial numbers. You can
store these long dialling sequences by
dividing them and setting them up as
separate Speed-Dial numbers in any
combination. You can even include manual
dialling using the dial pad. (See Storing
Speed-Dial numbers on page 61.)
For example, you have stored ‘555’ on
Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.
a Press Search/Speed Dial.
b Enter 03.
Note
If you stored 2 numbers in one Speed-Dial
location, you will be asked which number
you want to send to.
c Press a or b to choose Speed-Dial.
Press OK.
d Enter 02.
e Press Mono Start or Colour Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to ‘555-7001’ you could
press Search/Speed Dial, 03 and then press
7001 using the dial pad.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
67
9
9
TAD-Mode for internal
TAD
9
The TAD feature will store up to 99 incoming
messages. Messages are stored in the order
in which they are received.
Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(see Using your Remote Access Code
on page 78). The number of messages you
can store will depend on how much memory
is being used by other features (for example,
delayed and stored faxes).
Setting up the TAD 9
Recording the TAD outgoing message is the
first step you need to follow before you can
use the TAD feature.
To enter TAD mode, follow the steps below:
a Record your TAD OGM.
b Press to activate the TAD mode.
Outgoing message (OGM) 9
Recording your OGM 9
You can record the following two different
types of OGM:
TAD Message
This message will be played when a call is
received. The caller will be able to leave a
voice or fax message.
F/T Message
This message is played when a call is
received and your machine is set to
Fax/Tel mode. The caller will not be able
to leave a message. See Fax/Tel OGM
on page 68.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
The LCD prompts you to choose an
OGM.
e Press a or b to choose either
TAD Message or F/T Message, then
press OK.
f Press a or b to choose Record MSG.
Press OK.
g Record your message, using one of the
options below:
(MFC-660CN only)
Pickup the handset, record your
message, and replace the handset
when finished.
(MFC-845CW only)
Use the integrated microphone to
record your message. Press
Stop/Exit when finished.
The TAD will play your OGM back to
you.
h Press Stop/Exit.
Digital TAD (MFC-660CN and
MFC-845CW only)
9
Chapter 9
68
Listening to your OGM 9
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose TAD Message
or F/T Message.
Press OK.
f Press a or b to choose Playing OGM.
Press OK.
Adjust the volume by pressing Volume
d or c .
g Press Stop/Exit.
Erasing your OGM 9
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose OGM.
Press OK.
e Press a or b to choose TAD Message
or F/T Message.
Press OK.
f Press a or b to choose Erase MSG.
Press OK.
g Choose one of the following:
Press 1 to erase the OGM.
Press 2 to exit without erasing.
h Press Stop/Exit.
Fax/Tel OGM 9
If your machine is set to Fax/Tel receive
mode, this message will be played by your
Brother machine to a caller. Unlike the TAD
OGM, the caller will not be able to leave a
message. The purpose of the fax/tel OGM is
to let the caller know that their call will be
answered shortly.
To record your Fax/Tel OGM, follow the
instructions on Outgoing message (OGM)
on page 67.
If you need to review the steps for setting up
the Fax/Tel receive mode, see Receive
modes on page 44.
Activating TAD mode 9
When the light glows, TAD mode is
active. Press to enter TAD mode.
Digital TAD (MFC-660CN and MFC-845CW only)
69
9
Managing your
messages 9
Message indicator 9
The light flashes if you have any new
messages waiting for you.
The LCD displays the total number of voice
and fax messages stored in the TAD
memory.
Fax messages are only stored when Fax
Storage or Fax Preview is turned on. See
Advanced fax operations (Monochrome only)
on page 72.
Playing voice messages 9
All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.
Follow the steps below to listen to your voice
messages:
a Press Play/Record or Play.
The following commands are available
when playing messages:
l
(RWD)
Repeats a message.
#
(FWD)
Skips to the next message.
or
Adjusts the volume.
b Press Stop/Exit.
Erasing incoming messages 9
To erase voice messages individually9
a Press Play/Record or Play.
The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.
b To erase a specific message, press
Erase/Mute or Erase immediately after
the two short beeps, or while the
message is playing.
c Do one of the following:
Press 1 to erase the message.
Press 2 to cancel.
d Press Stop/Exit.
To erase all of your messages 9
a Press Erase/Mute or Erase.
b Do one of the following:
Press 1 to erase all of your voice
messages.
Press 2 to cancel.
Chapter 9
70
Additional TAD
operations 9
Setting maximum time for
incoming messages 9
Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting, follow the steps
below:
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose ICM Max.
Time.
Press OK.
e Press a or b to choose the maximum
time setting for incoming messages (30,
60, 120 or 180 seconds).
Press OK.
f Press Stop/Exit.
Setting toll saver 9
When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.
This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.
The toll saver feature is only available when
TAD mode is on. When toll saver is On, it
overrides your ring delay setting.
If you are using BT Call Sign, do not use the
Toll Saver feature.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Setup Receive.
Press OK.
d Press a or b to choose Ring Delay.
Press OK.
e Press a or b to choose Toll Saver.
Press OK.
f Press a or b to choose On (or Off).
Press OK.
g Press Stop/Exit.
Digital TAD (MFC-660CN and MFC-845CW only)
71
9
ICM Recording Monitor 9
This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose Setup TAD.
Press OK.
d Press a or b to choose ICM
Rec.Monitr.
Press OK.
e Use a or b to choose Off or On.
Press OK.
f Press Stop/Exit.
Recording a conversation
(MFC-660CN only) 9
If you are using the handset, you can record
a telephone conversation by pressing
Play/Record during the conversation. Your
recording can be as long as the incoming
message maximum time (up to 3 minutes).
The other party will hear an intermittent
beeping while recording. To stop recording,
press Stop/Exit.
72
10
You can only use one advanced fax
operation at a time:
Fax Forwarding
Fax Storage
Fax Preview (MFC-660CN and
MFC-845CW only)
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the advanced fax
operations, a question will appear on the
LCD. (See Changing Advanced Fax
Operations on page 77.)
Fax Forwarding 10
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Forward.
Press OK.
f Enter the forwarding number (up to 20
digits).
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
If you choose Backup Print:On, the
machine will also print the fax at your
machine, so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
(MFC-660CN and MFC-845CW only)
The machine can store faxes up to 24
hours if there is a power failure.
When Fax Forwarding is turned on, your
machine will only receive monochrome
faxes into memory. Colour faxes will not
be received, unless the sending machine
converts them to monochrome before
sending.
h Press Stop/Exit.
Advanced fax operations
(Monochrome only)
10
Advanced fax operations (Monochrome only)
73
10
Fax Storage 10
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Storage.
Press OK.
f Press Stop/Exit.
Note
If Fax Storage is turned on, your machine
cannot receive a colour fax unless the
sending machine converts it to
monochrome.
Fax Preview
(MFC-660CN and
MFC-845CW only)
10
If you choose Fax Preview, you can view
received faxes on the LCD by pressing the
Fax Preview key. When the machine is in
Ready mode, a popup message will appear
on the LCD to alert you of new faxes. You can
continue all operations.
Setting Fax Preview 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Fax Preview.
Press OK.
f Press Stop/Exit.
Note
When Fax Preview is turned on, your
machine can only print the colour faxes it
receives. Fax Preview operations are only
available for monochrome faxes.
Chapter 10
74
How to preview a fax 10
When you receive a fax, you will see the pop-
up message on the LCD. (For example:
New Fax(es):02)
a Press Fax Preview.
You can see the new fax list.
Note
You can also see your old fax list by
pressing l. Press # to go back to your
new fax list.
b Press a or b to choose the fax you
want to see.
Press OK.
Note
If your fax is large, there may be a delay
before it is displayed on the LCD.
c Press Stop/Exit.
When a fax is open, the control panel keys
will perform the operations shown below.
How to delete all faxes in the
list 10
a Press Fax Preview.
b Press a or b to choose Delete All.
Press OK.
Press 1 to confirm.
How to print all faxes in the
list 10
a Press Fax Preview.
b Press a or b to choose Print All.
Press OK.
Key Description
Enlarge the fax.
Reduce the fax.
a or b Scroll vertically.
d or c Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press 1 to confirm.
Go back to the previous page.
Go to the next page.
Go to the next step.
(Print, Back and Exit are
available.)
Go back to the fax list.
Mono Start
Print the fax.
Advanced fax operations (Monochrome only)
75
10
PC Fax Receive 10
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or at the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC, you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On, the
machine will also print the fax.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose <USB> or the
PC you want to receive.
Press OK.
g Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
h Press Stop/Exit.
Note
PC Fax Receive is not supported in the
Mac OS
®
.
Before you can set up PC Fax Receive,
you must install the MFL-Pro Suite
software on you PC. Make sure your PC is
connected and turned on. (For details see
PC-FAX Receiving in the Software User’s
Guide on the CD-ROM.)
(MFC-660CN and MFC-845CW only)
In the event of a power failure, the
machine will store your faxes in the
memory for up to 24 hours. However, if
you choose Backup Print:On, the
machine will print the fax, so you will have
a copy if there is a power failure before it
is sent to the PC.
If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
messages on page 129.)
When PC Fax Receive is turned on, only
monochrome faxes can be received into
the memory and sent to the PC. Colour
faxes will be received in real time and
printed in colour.
Chapter 10
76
Changing the destination PC 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose
PC Fax Receive.
Press OK.
f Press a or b to choose Change.
Press OK.
g Press a or b to choose <USB> or the
PC you want to receive.
Press OK.
h Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
i Press Stop/Exit.
Turning off Advanced
Fax Operations 10
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Forward/Store.
Press OK.
e Press a or b to choose Off.
Press OK.
f Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Advanced Fax Operations on page 77.)
Advanced fax operations (Monochrome only)
77
10
Changing Advanced
Fax Operations 10
If received faxes are left in your machine's
memory when you change the Advanced Fax
Operations, the LCD will ask you one of the
following questions:
Erase All Doc?
YesiPress 1
NoiPress 2
Print All Fax?
YesiPress 1
NoiPress 2
If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Fax Storage or
Fax Preview (MFC-660CN and
MFC-845CW only)], press a or b to choose
the PC you want to send the faxes to.
The LCD will ask you the following message:
Send Fax to PC?
YesiPress 1
NoiPress 2
If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. Choose Backup Print:On
or Backup Print:Off.
If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
Remote Retrieval 10
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 10
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Advanced Fax Operation.
Press OK.
d Press a or b to choose
Remote Access.
Press OK.
e Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The presetl’ cannot be
changed.)
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Operation from
extension telephones on page 56.)
f Press Stop/Exit.
Chapter 10
78
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step e to restore the inactive setting
(---l) and press OK.
Using your Remote Access
Code 10
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
2 long beeps Voice messages
(MFC-660CN and MFC-845CW
only)
3 long beeps — Fax & Voice
messages (MFC-660CN and
MFC-845CW only)
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Advanced fax operations (Monochrome only)
79
10
Remote Fax commands 10
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
91
Playing Voice messages
(MFC
-660CN and MFC-845CW only)
After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1
before a message, you will hear the previous message.
2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.
93
Erase all ICM
(MFC
-660CN and MFC-845CW only)
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
message to erase.
*This code erases all recorded messages, not one at a time.
94
Play and Record OGM in Memory
(MFC
-660CN and MFC-845CW only)
1 Play 1 TAD Message The machine plays the selected OGM. You can stop playing
OGMs by pressing 9.
2 F/T Message
2 Record 1 TAD Message After one long beep, you can record the selected OGM. You
will hear the message played once. You can stop recording
the message by pressing 9.
2 F/T Message
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding number
has not been registered). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
Forwarding number on page 81.) Once you have registered
the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 81.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
Chapter 10
80
97 Check the receiving status
(MFC-440CN only)
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
97
Check the receiving status
(MFC
-660CN and MFC-845CW only)
1 Fax You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
2 Voice
98 Change the Receive Mode
(MFC-440CN only)
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
98
Change the Receive Mode
(MFC
-660CN and MFC-845CW only)
1 TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Remote commands Operation details
Advanced fax operations (Monochrome only)
81
10
Retrieving fax messages 10
You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
962.
d Wait for the long beep, enter the number
of the remote fax machine you want your
fax messages sent to using the dial pad,
then enter # # (up to 20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to reset the machine when
you’ve finished.
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Changing your Fax
Forwarding number 10
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps, press
954.
d Wait for the long beep, enter the new
number of the remote fax machine you
want your fax messages forwarded to
using the dial pad, then enter # # (up to
20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
82
11
Fax reports 11
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report 11
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the time and date of transmission
and whether the transmission was successful
(OK). If you choose On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Transmission Verification Report is
turned Off or Off+Image, the Report will
only print if there is a transmission error, with
NG in the RESULT column.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose XMIT Report.
Press OK.
e Press a or b to choose On, On+Image,
Off or Off+Image.
Press OK.
f Press Stop/Exit.
Fax Journal (activity report) 11
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in Reports on page 83. The factory
setting is Every 50 Faxes.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Report Setting.
Press OK.
d Press a or b to choose
Journal Period.
Press OK.
e Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
Printing Reports 11
Printing Reports
83
11
f Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
g Press Stop/Exit.
Reports 11
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list about how to quickly program
your machine.
Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in alphabetical or
numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
How to print a report 11
a Press Menu.
b Press a or b to choose
Print Reports.
Press OK.
c Press a or b to choose the report you
want.
Press OK.
d Press Mono Start.
84
12
Polling overview 12
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 12
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 12
a Press (Fax).
b Press a or b to choose Polling RX.
Press OK.
c Press a or b to choose Standard.
Press OK.
d Enter the fax number you are polling.
e Press Mono Start or Colour Start.
Setup to receive polling with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine, you have to enter
the secure code.
a Press (Fax).
b Press a or b to choose Polling RX.
Press OK.
c Press a or b to choose Secure.
Press OK.
d Enter a four-digit secure code.
This is the same as the security code of
the fax machine you are polling.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
Polling 12
Polling
85
12
Setup to receive delayed
polling 12
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Press (Fax).
b Press a or b to choose Polling RX.
Press OK.
c Press a or b to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Sequential polling
(Monochrome only) 12
Sequential polling lets you request
documents from several fax machines in one
operation.
a Press (Fax).
b Press a or b to choose Polling RX.
Press OK.
c Press a or b to choose Standard,
Secure or Timer.
Press OK.
d Do one of the following:
If you chose Standard, go to
step e.
If you chose Secure, enter a four-
digit number, press OK, go to
step e.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
e Press a or b to choose
Broadcasting.
Press OK.
f Press a or b to choose Add Number.
Press OK.
g Enter a number using Speed-Dial, a
Group, or dial pad.
Press OK.
h Repeat steps f and g for all the fax
numbers you want to poll, and then
press a or b to choose Complete.
Press OK.
i Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs
on page 41.
Chapter 12
86
Polled transmit
(Monochrome only) 12
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 41.)
Setup for polled transmit 12
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
Press OK.
d Press a or b to choose Standard.
Press OK.
e Press a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f Press Mono Start.
Setup for polled transmit with
secure code 12
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (Fax).
b Load your document.
c Press a or b to choose Polled TX.
Press OK.
d Press a or b to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
f Press a or b to choose any settings
you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
g Press Mono Start.
Section III
Copy III
Making copies 88
88
13
How to copy 13
Entering Copy mode 13
When you want to make a copy, press
(Copy) to illuminate it in green.
The LCD shows:
1 No of Copies
You can enter the number of copies you want
by using the dial pad.
Press a or b to scroll through the Copy key
options.
Quality (See page 89.)
Enlarge/Reduce (See page 89.)
Paper Type (See page 92.)
Paper Size (See page 92.)
Brightness (See page 91.)
Contrast (See page 91.)
Color Adjust (See page 92.)
Stack/Sort (See page 91.)
Page Layout (See page 90.)
Set New Default (See page 93.)
Factory Reset (See page 93.)
When the option you want is highlighted,
press OK.
Note
The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
on page 24.)
Making a single copy 13
a Press (Copy).
b Load your document.
(See Loading documents on page 10.)
c Press Mono Start or Colour Start.
Making multiple copies 13
You can make up to 99 copies.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press Mono Start or Colour Start.
Note
To sort the copies, press a or b to
choose Stack/Sort. (See Sorting
copies using the ADF on page 91.)
Stop copying 13
To stop copying, press Stop/Exit.
Making copies 13
COPY
Copy Start Press
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Normal
100%
Plain Pap
A4
0
01
1
Making copies
89
13
Copy settings 13
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 60 seconds, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 24.)
If you have finished choosing settings, press
Mono Start or Colour Start.
If you want to choose more settings, press a
or b.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 93.)
Changing copy speed and
quality 13
You can choose from a range of quality
setting. The factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Quality.
Press OK.
e Press a or b to choose Fast, Normal
or Best.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Enlarging or reducing the
image copied 13
You can choose an enlargement or reduction
ratio.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose
Enlarge/Reduce.
Press OK.
e Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
Press a or b to choose
Custom(25-400%)and then enter
an enlargement or reduction ratio
from 25% to 400%. Press OK.
(For example, press 53 to enter
53%.)
Chapter 13
90
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Page Layout Options are not available
with Enlarge/Reduce.
Making N in 1 copies or a
poster (page layout) 13
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections, so you can assemble them into
a poster. If you want to print a poster, use the
scanner glass.
Important
Please make sure paper size is set to
Letter or A4.
You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
If you are producing multiple colour
copies, N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a
time.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Page Layout.
Press OK.
e Press a or b to choose
Off(1in1), 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 × 3).
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start to scan the page.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
g After the machine scans the page, press
1 to scan the next page.
h Place the next page on the scanner
glass.
Press OK.
Repeat steps g and h for each page of
the layout.
i After all the pages have been scanned,
press 2 to finish.
Note
If photo paper has been chosen in the
Paper Type setting for N in 1 copies, the
machine will print the images as if plain
paper had been chosen.
50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 10×15cmiLTR
198% 10×15cmiA4
200%
Custom(25-400%)
Making copies
91
13
Place your document face down in the
direction shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a
photograph.
Sorting copies using the ADF13
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Stack/Sort.
Press OK.
e Press a or b to choose Sort.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Adjusting Brightness,
Contrast and Colour 13
Brightness 13
You can adjust the copy brightness to make
copies darker or lighter.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Brightness.
Press OK.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Contrast 13
You can adjust the copy contrast to help an
image look sharper and more vivid.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Contrast.
Press OK.
e Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
Chapter 13
92
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Colour Saturation 13
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose
Color Adjust.
Press OK.
e Press a or b to choose Red, Green or
Blue.
Press OK.
f Press c to increase the colour
saturation, or press d to decrease the
colour saturation.
Press OK.
g Do one of the following:
If you want to change saturation for
another colour, go to step e.
If you want to change additional
settings, press a or b to choose
Exit.
Press OK.
If you do not want to change
additional settings, press
Mono Start or Colour Start.
Paper Options 13
Paper Type 13
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Paper Type.
Press OK.
e Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Paper Size 13
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo [10 cm (W) × 15 cm (H)] paper.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press a or b to choose Paper Size.
Press OK.
e Press a or b to choose Letter,
Legal, A4, A5 or 10x15cm.
Press OK.
f If you do not want to change additional
settings, press Mono Start or
Colour Start.
Making copies
93
13
Setting your changes as a
new default 13
You can save the copy settings for Quality,
Paper Type, Brightness, Contrast and
Color Adjust that you use most often by
setting them as default. These settings will
stay until you change them again.
a Press (Copy).
b Press a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
c After changing the last setting, press a
or b to choose Set New Default.
Press OK.
d Press 1 to choose Yes.
e Press Stop/Exit.
Restoring all settings to the
factory settings 13
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Copy).
b Press a or b to choose
Factory Reset.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
‘Out of Memory’
message 13
If the Out of Memory message appears
while scanning documents, press Stop/Exit
to cancel or Mono Start or Colour Start to
copy the scanned pages.
You will need to clear some jobs from the
memory before you can continue.
To free up extra memory, do the following:
Turn off Advanced Fax Operation. (See
Turning off Advanced Fax Operations
on page 76.)
Print the faxes that are in the memory.
(See Printing a fax from the memory
on page 49.)
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
Chapter 13
94
Section IV
Direct Photo Printing
IV
Printing photos from a memory card 96
Printing photos from a camera with
PictBridge
107
96
14
PhotoCapture Center
Operations
14
Printing from a memory card
without a PC 14
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. (See Print Images on
page 98.)
Scanning to a memory card
without a PC 14
You can scan documents and save them
directly to a memory card. (See Scan to Card
on page 105.)
Using PhotoCapture Center™
from your computer
You can access the memory card that is in
the media drive (slot) of the machine from
your PC.)
(See PhotoCapture Center
for Windows
®
or
Remote Setup & PhotoCapture Center™ for
Macintosh
®
in the Software User’s Guide on
the CD-ROM.)
Using memory cards 14
Your Brother machine has media drives
(slots) for use with popular digital camera
media: CompactFlash
®
, Memory Stick
®
,
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
miniSD™ can be used with a miniSD™
adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Memory card folder structure 14
Your machine is designed to be compatible
with modern digital camera image files and
memory cards; however, please read the
points below to avoid errors:
The DPOF file on the memory card must
be in a valid format. (See DPOF printing
on page 100.)
Printing photos from a memory
card
14
CompactFlash
®
Memory Stick
®
Memory Stick Pro™
SecureDigital
MultiMediaCard™
xD-Picture Card
Printing photos from a memory card
97
14
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ printing without
using a PC must be performed separately
from PhotoCapture Center™ operations
using the PC. (Simultaneous operation is
not available.)
IBM Microdrive™ is not compatible with
the machine.
The machine can read up to 999 files on a
memory card.
CompactFlash
®
Type II is not supported.
This product supports xD-Picture Card™
Type M/Type H (Large Capacity).
Please be aware of the following:
When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
Getting started 14
Firmly put the card into the correct slot.
1 CompactFlash
®
2 SecureDigital™, MultiMediaCard™
3Memory Stick
®
, Memory Stick Pro™
4 xD-Picture Card™
PhotoCapture key indications:
PhotoCapture light is on, the media card
is properly inserted.
PhotoCapture light is off, the media card
is not properly inserted.
PhotoCapture light is blinking, the media
card is being read or written to.
1 2 3 4
Chapter 14
98
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
The machine can only read one media card at
a time so do not put more than one card in a
slot.
Entering PhotoCapture mode14
After you insert the media card, press the
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
The LCD shows:
Press a or b to scroll through the
PhotoCapture key options.
View Photo(s) (See page 98.)
Print Index (See page 99.)
Print All Photos (See page 99.)
Print Photos (See page 99.)
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 100.
When the option you want is highlighted,
press OK.
Print Images 14
View Photo(s) 14
You can preview your photos on the LCD
before you print them. If your photos are large
files, there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put the media card
in the correct slot.
Press (PhotoCapture).
b Press a or b to choose
View Photo(s).
Press OK.
c Press d or c to choose your photo.
Note
Instead of scrolling through your photos,
you can use the dial pad to enter the
number of the image from the index page.
(See Print Index (Thumbnails) on
page 99.)
d Press a or b to increase or decrease
the number of copies.
e Repeat step c and step d until you
have chosen all the photos.
Note
Press Clear/Back to go back to the
previous level.
f After you have chosen all the photos, do
one of the following:
Press OK and change the print
setting. (See page 101.)
If you do not want to change any
settings, press Colour Start to print.
Print Index
Print All Photos
Print Photos
View Photo(s)
PHOTO
OKSelect & Press
Printing photos from a memory card
99
14
Print Index (Thumbnails) 14
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or PC has used to
identify the pictures. You can print a
thumbnail page (Index page with 6 or 5
images per line). This will show all the
pictures on the media card.
a Make sure you have put the media card
in the correct slot.
Press (PhotoCapture).
b Press a or b to choose Print Index.
Press OK.
c Press a or b to choose
6 Images/Line Fast or
5 Images/Line Photo.
Press OK.
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Press Colour Start to print.
Print All Photos 14
You can print all the photos on your media
card.
a Make sure you have put the media card
in the correct slot.
Press (PhotoCapture).
b Press a or b to choose
Print All Photos.
Press OK.
c Enter the number of copies you want
using the dial pad.
d Do one of the following:
Change the print setting. (See
page 101.)
If you do not want to change any
settings, press Colour Start to print.
Print Photos 14
Before you can print an individual image, you
have to know the image number.
a Make sure you have put the media card
in the correct slot.
Press (PhotoCapture).
b Print the Index. (See Print Index
(Thumbnails) on page 99.)
c Press a or b to choose
Print Photos.
Press OK.
d Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
5 Images/Line
Photo
6 Images/Line
Fast
Chapter 14
100
e Repeat step d until you have entered
all the image numbers that you want to
print.
Note
You can enter all the numbers at one time
by using the l key for a comma or the #
key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
f After you have chosen all the image
numbers, press OK again.
g Enter the number of copies you want
using the dial pad.
h Do one of the following:
Change the print setting. (See
page 101.)
If you do not want to change any
settings, press Colour Start to print.
DPOF printing 14
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash
®
,
Memory Stick
®
, Memory Stick Pro™,
SecureDigital™ MultiMediaCard™ or xD-
Picture Card™) with DPOF information is put
into your machine, you can print the chosen
image easily.
a Make sure you have put the media card
into the correct slot.
Press (PhotoCapture). The
machine will ask you if you want to use
DPOF setting.
b Press 1 to choose Yes.
c Do one of the following:
Change the print settings. (See
page 101.)
If you do not want to change any
settings, press Colour Start to print.
Printing photos from a memory card
101
14
PhotoCapture Center™ print settings 14
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 24.)
Note
You can save the print settings you use most often by setting them as default. (See Setting
your changes as a new default on page 104.)
1 No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections Option 1 Option 2 Page
Print Quality Normal/Photo
102
Paper Type Plain Paper/Inkjet Paper/
Brother Photo/Other Photo
102
Paper Size Letter/A4/10x15cm/13x18cm (When A4 or Letter is chosen)
10x8cm/13x9cm/15x10cm/
18x13cm/20x15cm/Max. Size
102
Brightness
102
Contrast
102
Color Enhance On/Off
White Balance /
Sharpness /
Color Density
Exit
103
Cropping On/Off
103
Borderless On/Off
104
Set New Default Yes/No
104
Factory Reset Yes/No
104
PHOTO
Paper Type
Paper Size
Brightness
Contrast
Other Ph
Print Quality Photo
10x15 cm
0
0
Print Start Press
0001
1
Dark Light
Chapter 14
102
Print Quality 14
a Press a or b to choose
Print Quality.
Press OK.
b Press a or b to choose Normal or
Photo.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Paper options 14
Paper Type 14
a Press a or b to choose Paper Type.
Press OK.
b Press a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photo or
Other Photo.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Paper and print size 14
a Press a or b to choose Paper Size.
Press OK.
b Press a or b to choose the type of
paper you are using, Letter,
10×15cm, 13×18cm or A4.
Press OK.
c If you chose Letter or A4, press a or b
to choose the print size.
Press OK.
d If you do not want to change additional
settings, press Colour Start to print.
Adjusting Brightness,
Contrast and Colour 14
Brightness 14
a Press a or b to choose Brightness.
Press OK.
b Press d to make a darker print or press
c to make a lighter print.
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Contrast 14
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
a Press a or b to choose Contrast.
Press OK.
b Press c to increase the contrast or
press d to decrease the contrast.
Press OK.
Example: Printed Position for A4 paper
1
10×8cm
2
13×9cm
3
15×10cm
4
18×13cm
5
20×15cm
6
Max. Size
Printing photos from a memory card
103
14
c If you do not want to change additional
settings, press Colour Start to print.
Colour Enhancement 14
The colour enhancement feature will produce
more vivid images. Your photographs will
take slightly longer to print.
a Press a or b to choose Color
Enhance.
Press OK.
b Do one of the following:
If you want to customize the White
Balance, Sharpness or Colour
Density, press d or c to choose On
and then go to step c.
If you do not want to customize,
press d or c to choose Off.
Press OK and then go to step f.
c Press a or b to choose
White Balance, Sharpness or
Color Density.
Press OK.
d Press d or c to adjust the degree of the
setting.
Press OK.
e Do one of the following:
If you want to customize other colour
enhancement, press a or b to
choose other option.
If you want to change other settings,
press a or b to choose Exit, and
then press OK.
f If you do not want to change additional
settings, press Colour Start to print.
Note
White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other factors will effect the
appearance of white. By using this
adjustment, you can correct this effect and
bring the white areas back to pure white.
Sharpness
This setting enhances the detail of an
image. It is similar to adjusting the fine
focus on a camera. If the image is not in
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out picture.
Cropping 14
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
a Press a or b to choose Cropping.
Press OK.
b Press a or b to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Cropping: On
14
Cropping: Off 14
Chapter 14
104
Borderless printing 14
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a Press a or b to choose Borderless.
Press OK.
b Press a or b to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
Setting your changes as a
new default 14
You can save the print settings you use most
often by setting them as default. These
settings will stay until you change them again.
a Press a or b to choose your new
setting.
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press 1 to choose Yes.
d Press Stop/Exit.
Restoring all settings to the
factory settings 14
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
b Press 1 to choose Yes.
c Press Stop/Exit.
Printing photos from a memory card
105
14
Scan to Card 14
Entering Scan mode 14
When you want to scan to card, press
(Scan) to illuminate it in green.
The LCD shows:
Press a or b to choose Scan to Card.
Press OK.
If you are not connected to your computer,
only the Scan to Card selection will appear on
the LCD.
(See Scanning for Windows
®
or Macintosh
®
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
How to scan to card 14
You can scan monochrome and colour
documents into a media card. Monochrome
documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Colour documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. For colour documents,
the factory setting is 150 dpi Color and
the default file format is PDF. The machine
automatically creates file names based on
the current date. (For details, see Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2006 would be named
01070605.PDF. You can change the colour,
quality and file name.
a Insert a CompactFlash
®
, Memory
Stick
®
, Memory Stick Pro™,
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
WARNING
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
card.
b Load your document.
c Press (Scan).
d Press a or b to choose
Scan to Card.
Press OK.
SCAN
Scan to E-mail
Scan to Image
Scan to OCR
Scan to File
Scan to Card
OKSelect & Press
Quality Selectable File
Format
150 dpi Color JPEG / PDF
300 dpi Color JPEG / PDF
600 dpi Color JPEG / PDF
200x100 dpi B/W TIFF / PDF
200 dpi B/W TIFF / PDF
Chapter 14
106
e Do one of the following.
To change the quality, go to step f.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
f Press a or b to choose
150 dpi Color, 300 dpi Color,
600 dpi Color, 200x100 dpi B/W
or 200 dpi B/W.
Press OK.
g Do one of the following.
To change the file type, go to step h.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
h Press a or b to choose JPEG, PDF or
TIFF.
Press OK.
Note
If you chose colour in the resolution
setting, you cannot choose TIFF.
If you chose monochrome in the resolution
setting, you cannot choose JPEG.
i Do one of the following.
To change the file name, go to
step j.
Press Mono Start or Colour Start to
start scanning without changing
additional settings.
j The file name is set automatically
however, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits.
Press OK.
Note
Press Clear/Back to delete the current
name.
k Press Mono Start or Colour Start.
Understanding the
Error Messages 14
Once you are familiar with the types of errors
that can occur while you are using the
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
When an error message is displayed on the
LCD and you press a key, the machine will
beep to get your attention.
Media Error
This message will appear if you put in a
media card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
No File
This message will appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
107
15
15
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Before Using
PictBridge 15
PictBridge requirements 15
To avoid errors, remember the following
points:
The machine and the digital camera must
be connected using a suitable USB cable.
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Using PictBridge 15
Setting your digital camera 15
Make sure your camera is in PictBridge
mode. Some of the settings listed below may
not be available for your PictBridge
compatible digital camera.
1
See DPOF printing on page 108 for more details.
2
If your camera is set to use the
Printer Settings (Default setting), the machine will
print your photo using the settings below.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing photos from a camera
with PictBridge
15
Camera Menu
Selections
Options
Paper Size Letter, A4, 10x15 cm,
Printer Settings (Default
setting)
2
Paper Type Plain Paper, Glossy
Paper, Inkjet Paper,
Printer Settings (Default
setting)
2
Layout Borderless: On,
Borderless: Off,
Printer Settings (Default
setting)
2
DPOF setting
1
-
Print Quality Normal, Fine,
Printer Settings (Default
setting)
2
Colour
Enhancement
On, Off,
Printer Settings (Default
setting)
2
Settings Options
Paper Size 10x15 cm
Paper Type Glossy Paper
Layout Borderless: On
Print Quality Fine
Colour
Enhancement
Off
Chapter 15
108
Printing Images 15
Note
Remove any memory cards from the
machine before connecting the digital
camera.
a Make sure that your camera is turned
off. Connect your camera to the
PictBridge port on the machine using
the USB cable.
1 PictBridge port
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a PictBridge
compatible camera to the PictBridge port.
DPOF printing 15
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
Printing photos from a camera with PictBridge
109
15
Understanding the
Error Messages 15
Once you are familiar with the types of errors
that can occur while you are using PictBridge,
you can easily identify and troubleshoot any
problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Wrong USB device
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
PictBridge port, then press Power Save
to turn the machine off and then on again.
See Error messages on page 129 for the
detailed solution.
Chapter 15
110
Section V
Software V
Software and Network features 112
112
16
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). The guide
has easy to use links that, when clicked, will
take you directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
®
)
ControlCenter2 (for Macintosh
®
)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
Wireless Network User’s (MFC-845CW
only)
How to read HTML User’s Guide
This is a quick reference to use the HTML
User’s Guide.
(For Windows
®
)
Note
If you have not installed the software, see
Viewing Documentation on page 3.
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guide.
b Click SOFTWARE USER'S GUIDE (or
NETWORK USER'S GUIDE) from the
top menu.
c Click the heading you would like to read
from the list at the left of the window.
(For Macintosh
®
)
a Make sure your Macintosh
®
is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b Double-click the Documentation icon.
c Double-click your language folder, and
then double-click the top page file.
d Click SOFTWARE USER'S GUIDE (or
NETWORK USER'S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Software and Network features 16
Section VI
Appendixes VI
Safety and Legal 114
Troubleshooting and Routine Maintenance 123
Menu and Features 148
Specifications 165
Glossary 180
114
A
Choosing a location A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
Avoid placing your machine in a high-traffic area.
Avoid placing your machine on a carpet.
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
Disruption of power can wipe out information in the machine's memory.
DO NOT connect your machine to electrical sockets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
Avoid interference sources, such as other cordless telephone systems or speaker.
DO NOT place the MFC-845CW and the cordless handset near electro-medical equipment.
Safety and Legal A
Safety and Legal
115
To use the machine safely A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
(MFC-660CN and MFC-845CW only)
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in
memory, see Printing a fax from the memory on page 49. To save the faxes in memory, see
Transferring faxes to another fax machine on page 132 or Transferring faxes to your PC
on page 132.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
116
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
117
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
118
WARNING
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
Important safety instructions A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, call your dealer or local power company.
Safety and Legal
119
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
11 Do not allow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
15 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the following:
Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Important - Wiring information (for U.K. only) A
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
120
Warning - This machine must be earthed. A
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
LAN connection A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
EU Directive 2002/96/EC and EN50419 A
European Union only
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate collection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Safety and Legal
121
Legal limitations for copying A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or
document.
The following are examples of documents which should not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
122
Trademarks A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registerd
trademarks of Broadcom Corporation in the United States and/or other countries.
DECT is a trademark of ETSI.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective
companies.
123
B
Troubleshooting B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
.
If you are having difficulty with your machine B
Troubleshooting and Routine
Maintenance
B
Printing
Difficulty Suggestions
No printout Check the interface cable or wireless connection (MFC-845CW only) on both the
machine and your computer. (See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink cartridges on
page 136.)
Check to see if the LCD is showing an error message. (See Error messages on
page 129.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother MFC-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality Check the print quality. (See Checking the print quality on page 141.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
The recommended environment for your machine is between 20° C to 33° C
(68° F to 91° F).
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 141.)
Try using the recommended types of paper. (See Acceptable paper and other
media on page 12.)
If you want to print on Photo L or 10
× 15 cm paper, make sure you use the photo
paper tray. (See Loading photo paper on page 19.)
124
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 141.)
Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 142.)
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 16.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
media on page 12.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other media on page 12.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 140.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 16.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.
In the printer driver
Basic
tab, click
Settings
, and uncheck
Bi-Directional Printing
.
Cannot perform ‘2 in 1 or 4 in 1
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer driver
Basic
tab. Also, click
Settings
, and make sure you uncheck
Colour Enhancement
.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Machine feeds multiple pages. Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 16.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
media on page 16.)
Printed pages re-feed and cause a
paper jam.
Make sure you pull out the paper support until it clicks.
Machine does not print from Paint
Brush.
Try setting the Display setting to
256 colours.
Machine does not print from Adobe
Illustrator.
Try to reduce the print resolution. (See Printing for Windows
®
or Printing and
Faxing for Macintosh
®
in the Software User’s Guide on the CD-ROM.)
Machine cannot print full pages of a
document.
Out of memory message occurs.
Reduce the print resolution. (See Printing for Windows
®
or Printing and Faxing for
Macintosh
®
in the Software User’s Guide on the CD-ROM.)
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
Printing (Continued)
Difficulty Suggestions
Troubleshooting and Routine Maintenance
125
Printing Received Faxes
Difficulty Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink cartridges on
page 136.) Check that Advanced Fax Operation is set to off. (See Turning off
Advanced Fax Operations on page 76.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 48.)
Phone Line or Connections
Difficulty Suggestions
Dialling does not work. (No dial
tone)
Make sure the machine is plugged in and not in Power Save mode.
Check all line cord connections.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Lift the external phone’s handset, (or the machine’s handset or cordless handset
if available), and then dial the number to send a manual fax. Wait to hear fax
receiving tone before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Choosing the Receive Mode on page 44.) Check for a dial tone. If possible, call
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax. Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive mode settings on page 46.)
If you often have interference on the phone line, try changing the menu setting of
Compatibility to Basic. (See Phone line interference on page 136.)
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line
Type to your phone type. (See Setting the Phone Line Type on page 53.)
126
Sending Faxes
Difficulty Suggestions
Cannot send a fax. Check all line cord connections.
Make sure that the Fax key is illuminated. (See Entering Fax mode on
page 36.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports on
page 83.)
Transmission Verification Report
says ‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get
Result:NG on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Advanced Fax Operation (see Turning off Advanced Fax
Operations on page 76), print fax messages in memory (see Printing a fax from
the memory on page 49) or cancel a Delayed Fax or Polling Job (see Cancelling
a fax in progress on page 37 or Checking and cancelling waiting jobs on page 41).
If the problem continues, ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basic. (See Phone line
interference on page 136.)
If you connect your machine to PBX or ISDN, set the menu setting of Phone Line
Type to your phone type. (See Setting the Phone Line Type on page 53.)
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 139.)
Vertical black lines when sending. If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner on page 139.)
Handling Incoming Calls
Difficulty Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect
on page 47.)
Sending a Fax Call to the machine. If you answered on an external or extension phone, press your Fax Receive Code
(the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
Troubleshooting and Routine Maintenance
127
Copying Difficulties
Difficulty Suggestions
Cannot make a copy.
Make sure that the Copy key is illuminated. (See Entering Copy mode
on page 88.)
Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 139.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 10.)
Scanning Difficulties
Difficulty Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort
®
SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF.
Try using the scanner glass. (See Using the scanner glass on page 10.)
Software Difficulties
Difficulty Suggestions
Cannot install software or print. Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
properly.
1 Have you installed the Windows
®
2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows
®
2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2 Take out the media card and put it back in again.
3 If you have tried ‘Eject’ from within Windows
®
, take out the media card before
you continue.
4 If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the media card into the media slot.
128
Network Difficulties
Difficulty Suggestions
Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Reports on page 83.) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Active for 2 seconds. (If you are using a
wireless connection (MFC-845CW only) or are having Network problems, see the
Network User’s Guide on the CD-ROM for more information.)
The network scanning feature does
not work.
(For Windows
®
users only) A Firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for
your software or contact the software manufacturer.
<Windows
®
XP SP2 users>
1Click the Start button, Control Panel and then Windows Firewall. Make sure
that Windows Firewall on the General tab is set to On.
2Click Advanced tab and Settings button in Network Connection Settings.
3Click Add button, and in the "Description of service" field, enter any name. In
the "Name or IP Address" field enter "localhost". In the internal and external
port numbers fields enter "54925" for network scanning. Choose UDP and
click OK. Repeat this step adding Port 54926 for network PC-FAX receiving
and Port 137 for Windows
®
.
4 Make sure the new settings are added and the box is checked, and then click
OK.
The network PC-Fax Receive
feature does not work.
Your computer cannot find your
machine.
<Windows
®
users>
The firewall setting on you PC may be rejecting the necessary network
connection. For detail, see the instruction above.
<Macintosh
®
users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Troubleshooting and Routine Maintenance
129
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com
.
Error Message Cause Action
BT Call Sign On
(For UK only)
BT Call Sign is set to ON. You
cannot change the Receive Mode
from Manual to another mode.
Set BT Call Sign to OFF. (See BT Call Sign
(For U.K. only) on page 54.)
Comm.Error Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting
the machine to another telephone line. If
the problem continues, call the telephone
company and ask them to check your
phone line.
Connection Fail You tried to poll a fax machine
that is not in Polled Waiting mode.
Check the other fax machine's polling
setup.
Cover is Open The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining Print data is left in the machine's
memory.
Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 10.
See Document jam on page 133.
High Temperature The print head is too warm. Allow the machine to cool down.
130
Ink Empty One or more of the ink cartridges
is empty. The machine will stop all
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a colour fax,
the machine's
handshake will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
colour fax will be stored in the
memory as a black and white fax.
Replace the ink cartridges. (See Replacing
the ink cartridges on page 136.)
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
machine's
handshake will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be received into memory
as a black and white fax.
Order a new ink cartridge.
No Caller ID
(U.K. and Ireland only)
There is no incoming call history.
You have not received any calls,
you have not activated the Caller
ID feature on your machine, or
you have not subscribed to the
Caller ID service from your
telephone company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
(MFC-660CN and MFC-845CW only) (For
U.K. and Ireland only) on page 52.)
No Cartridge An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
the ink cartridges on page 136.)
No File The media card in the media drive
does not contain a .JPG file.
Put the correct media card into the slot
again.
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and
then press Mono Start or
Colour Start.
Remove the paper and load it again
and then press Mono Start or
Colour Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 134.
No Response/Busy The number you dialled does not
answer or is busy.
Verify the number and try again.
Not Registered You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See
Storing Speed-Dial numbers on page 61.)
Error Message Cause Action
Troubleshooting and Routine Maintenance
131
Out of Memory The machine's memory is full. Fax sending or copy operation in
progress
Do one of the following:
Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
off Advanced Fax Operations on
page 76.)
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 49.)
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows
®
or Printing and
Faxing for Macintosh
®
in the Software
User’s Guide on the CD
-ROM.)
Paper Jam Paper is jammed in the machine. (See Printer jam or paper jam on
page 134.)
Unable to Change XX
Unable to Clean XX
Unable to Init.
XX
Unable to Print XX
Unable to Scan XX
Unable to use Phone
XX
The machine has a mechanical
problem.
OR
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
(MFC-440CN only)
See Transferring your faxes or Fax
Journal report on page 132 before
disconnecting the machine so you will
not lose any important messages.
Then, disconnect the machine from the
power for several minutes and then
reconnect it.
(MFC-660CN and MFC-845CW only)
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for up to 24 hours without
losing faxes stored in the memory. See
Transferring your faxes or Fax Journal
report on page 132.)
Wrong Paper Size Paper is not the correct size. Load the correct size of paper (Letter,
Legal or A4), and then press Mono Start
or Colour Start.
Wrong USB device A non-PictBridge compatible or
broken device has been
connected to the PictBridge port.
Unplug the device from the PictBridge port,
then press Power Save to turn the
machine off and then on again.
Error Message Cause Action
132
Transferring your faxes or Fax
Journal report B
If the LCD shows any of the following
messages, we recommend transferring your
faxes to another fax machine or to your PC.
(See Transferring faxes to another fax
machine on page 132 or Transferring faxes to
your PC on page 132.)
Unable to Change XX
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Unable to use Phone XX
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 133.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
c Press a or b to choose Service.
Press OK.
d Press a or b to choose
Data Transfer.
Press OK.
e Press a or b to choose
Fax Transfer.
Press OK.
f Do one of the following:
If the LCD shows No Data, there are
no faxes left in the machine's
memory.
Press Stop/Exit.
Enter the fax number to which faxes
will be forwarded.
g Press Mono Start.
Transferring faxes to your PC B
You can transfer the faxes from your
machine's memory to your PC.
a Press Stop/Exit to interrupt the error
temporarily.
b Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows
®
in
the Software User’s Guide on the
CD-ROM.)
c Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 75.)
If faxes are in the machine’s memory
when you set up PC Fax Receive the
LCD will ask if you want to transfer the
faxes to your PC.
d Do one of the following:
To transfer all faxes to your PC,
press 1.
Press a or b to choose
Backup Print:On or
Backup Print:Off and press OK.
To exit and leave the faxes in the
memory, press 2.
e Press Stop/Exit.
Troubleshooting and Routine Maintenance
133
Transferring Fax Journal report to
another fax machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu.
c Press a or b to choose Service.
Press OK.
d Press a or b to choose
Data Transfer.
Press OK.
e Press a or b to choose
Report Trans..
Press OK.
f Enter the fax number to which Fax
Journal report will be forwarded.
g Press Mono Start.
Document jam B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed in the top of the
ADF unit B
a Take out any paper from the ADF that is
not jammed.
b Open the ADF cover.
c Pull the jammed document up and to the
left.
d Close the ADF cover.
e Press Stop/Exit.
Note
To avoid future document jams, close the
ADF cover properly by pushing it gently in
the middle.
Document is jammed inside the ADF
unit B
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
c Pull the jammed document out to the
left.
d Close the document cover.
e Press Stop/Exit.
134
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Pull the paper tray (1) out of the
machine.
b Pull out the jammed paper (1).
If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
c Remove the Jam Clear Cover (1). Pull
the jammed paper out of the machine.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
1
1
1
Troubleshooting and Routine Maintenance
135
e Lift the scanner cover (1) from the front
of the machine until it locks securely into
the open position.
Make sure that there is no jammed
paper left inside the machine. Check
both ends of the print carriage.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, then move the print head to take
out the paper.
f Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
g Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support flap.
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling, you should change
back to the factory No Detection setting.
a Press Menu.
b Press a or b to choose
Initial Setup.
Press OK.
c Press a or b to choose Dial Tone.
Press OK.
d Press a or b to choose Detection or
No Detection.
Press OK.
e Press Stop/Exit.
1
136
Phone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
a Press Menu.
b Press a or b to choose Fax.
Press OK.
c Press a or b to choose
Miscellaneous.
Press OK.
d Press a or b to choose
Compatibility.
Press OK.
e Press a or b to choose Normal (or
Basic).
Basic cuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps. (factory setting)
Press OK.
f Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty and Black.
b Pull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
Troubleshooting and Routine Maintenance
137
c Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
f Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
g If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press
1 (Yes) to automatically reset the ink dot
counter for that colour. If the ink
cartridge you installed is not a brand
new one, be sure to press 2 (No).
If you wait until the LCD shows Near
Empty and Ink Empty, the machine
will automatically reset the ink dot
counter.
1
M
brother
XXXX
138
Note
If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with ink from other sources. If
damage is caused to the print head or other
parts of this machine as a result of using
incompatible products with this machine,
any repairs required as a result may not be
covered by the warranty.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Troubleshooting and Routine Maintenance
139
Clean the outside of the machine as
follows:
B
a Pull the paper tray (1) completely out of
the machine.
b Wipe the outside of the machine with a
soft cloth to remove dust.
c Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d Wipe the paper tray with a soft cloth to
remove dust.
e Put the paper tray firmly back in the
machine.
Cleaning the scanner B
a Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with isopropyl alcohol on a
soft lint-free cloth.
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
1
2
3
1
2
140
Cleaning the machine printer
platen B
WARNING
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen (1).
a Clean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a soft, dry, lint-free
cloth.
Cleaning the Paper Pick-up
Roller B
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and remove the Jam Clear
Cover (1).
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Slowly push the paper tray completely
back into the machine.
f Re-connect the power cord.
1
1
1
Troubleshooting and Routine Maintenance
141
Cleaning the print head B
To ensure good print quality, the machine will
regularly clean the print head. You can start
the cleaning process manually if needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time (Cyan/Yellow/Magenta),
or all four colours at once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
a Do one of the following:
(MFC-440CN and MFC-660CN)
Press Ink Management and go to
step c
(MFC-845CW)
Press Menu.
b (MFC-845CW)
Press a or b to choose
Ink Management.
Press OK.
c Press a or b to choose Cleaning.
Press OK.
d Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer.
Checking the print quality B
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a Do one of the following:
(MFC-440CN and MFC-660CN)
Press Ink Management and go to
step c
(MFC-845CW)
Press Menu.
b (MFC-845CW)
Press a or b to choose
Ink Management.
Press OK.
c Press a or b to choose Test Print.
Press OK.
d Press a or b to choose
Print Quality.
Press OK.
e Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
f Check the quality of the four colour
blocks on the sheet.
g The LCD asks you if the print quality is
OK.
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
If you can see missing short lines as
shown below, press 2 to choose No.
OK Poor
142
h The LCD asks you if the print quality is
OK for black and three colours.
Press 1 (Yes) or 2 (No).
i The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
j After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step f.
k Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
Checking the printing
alignment B
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
a Do one of the following:
(MFC-440CN and MFC-660CN)
Press Ink Management and go to
step c
(MFC-845CW)
Press Menu.
b (MFC-845CW)
Press a or b to choose
Ink Management.
Press OK.
c Press a or b to choose Test Print.
Press OK.
d Press a or b to choose Alignment.
Press OK.
e Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
f Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
g Do one of the following:
If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
h For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
i For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
j Press Stop/Exit.
i
When a print head
nozzle is clogged,
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
143
Checking the ink volume B
Although an ink volume icon appears on the
LCD, you can use the Menu, a or b keys to
see a large graph showing the ink that is left
in each cartridge.
a Do one of the following:
(MFC-440CN and MFC-660CN)
Press Ink Management and go to
step c
(MFC-845CW)
Press Menu.
b (MFC-845CW)
Press a or b to choose
Ink Management.
Press OK.
c Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
d Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows
®
or
Printing and Faxing for Macintosh
®
in the
Software User’s Guide on the CD-ROM.)
Uninstalling or installing the
handset and handset cradle
(MFC-660CN only) B
If you do not use the handset and the handset
cradle, you can remove them.
Uninstalling the handset and handset
cradle B
a Unplug the curled handset cord from the
machine.
b Pull the tab (1) outwards and hold it in
position as you push the cradle to the
back of the machine.
c Attach the side cover.
1
144
Installing the handset and handset
cradle B
a Remove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open.
b Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
c Connect the curled handset cord to the
machine.
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
a Press Menu.
b Press a or b to choose
Machine Info..
Press OK.
c Press a or b to choose Serial No..
Press OK.
d Press Stop/Exit.
Packing and shipping
the machine B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink cartridges on
page 136.)
Troubleshooting and Routine Maintenance
145
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the power cord from the
electrical socket and from the machine.
f Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
h If your machine has a handset, remove
it and the handset curled cord.
i (MFC-845CW) Rotate the machine’s
antenna to the down position.
146
j Wrap the machine in the bag and put it
in the original carton with the original
packing material.
k Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
MFC-440CN
Troubleshooting and Routine Maintenance
147
MFC-660CN
MFC-845CW
l Close the carton and tape it shut.
148
C
On-screen
programming
C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Memory storage C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Note
During a power failure the MFC-660CN
and MFC-845CW will retain messages
that are in the memory for up to 24 hours.
Menu keys C
Menu and Features C
Access the main menu.
Access its menu of temporary
settings.
a
b
Scroll through the current menu
level.
d Go back to the previous menu level.
c Go to the next menu level.
Go to the next menu level.
Accept an option.
Cancel the current operation.
Go back to the previous menu
level.
Stop the current operation.
Menu and Features
149
Menu table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ( ) C
Level1 Level2 Level3 Options Descriptions Page
General Setup Mode Timer Off
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Sets the time to return to
Fax mode.
24
Paper Type Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Sets the type of paper in
the paper tray.
24
Paper Size Letter
Legal
A4*
A5
10x15cm
Sets the size of the paper
in the paper tray.
25
Volume Ring Off
Low
Med*
High
Adjusts the ring volume. 25
Beeper Off
Low*
Med
High
Adjusts the volume level
of the beeper.
26
Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
26
Auto Daylight On*
Off
Changes for Daylight
Savings Time
automatically.
27
The factory settings are shown in Bold with an asterisk.
150
General Setup
(Continued)
P.Save Setting
Fax Receive:On
*
Fax Receive:Off
Customizes the
Power Save key not to
receive faxes in power
save mode.
22
LCD Settings LCD Contrast Light
Med*
Dark
Adjusts the contrast of the
LCD.
27
Backlight Light*
Med
Dark
You can adjust the
brightness of the LCD
backlight.
28
Dim Timer Off
10 Secs
20 Secs
30 Secs*
You can set how long the
LCD backlight stays on for
after the last key press.
28
Off Timer Off*
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
You can set how long the
LCD stays on for after the
last key press.
28
Wallpaper You can choose the
wallpaper of the LCD.
29
Echo Control level1
level2
level3
level4
Adjusts the Echo Control
level.
See
DECT™
Handset
User’s
Guide
Ink
Management
(MFC-845CW
only)
Test Print Print Quality
Alignment
Checks the print quality
and the alignment.
141
Cleaning Black
Color
All
Checks the print head. 141
Ink Volume Checks the available ink
volume.
143
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
151
Fax Setup Receive Ring Delay
(MFC-440CN
only)
0 (Excluding
Ireland)
1
2*
3
4
5 (UK only)
6 (UK only)
7 (UK only)
8 (UK only)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
46
Ring Delay
(MFC
-660CN
and
MFC-845CW
only)
Ring Delay
0 (Excluding
Ireland)
1
2*
3
4
5 (UK only)
6 (UK only)
7 (UK only)
8 (UK only)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
46
Toll Saver
On
Off*
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
70
F/T Ring
Time
20 Sec
30 Sec*
40 Sec
70 Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
47
Fax Detect On*
Semi
(MFC
-660CN and
MFC-845CW
only)
Off
Receives fax messages
without pressing the
Mono Start or
Colour Start key.
47
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
152
Fax
(Continued)
Setup Receive
(Continued)
Remote Codes On*
(l51, #51)
Off
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
58
Auto
Reduction
On*
Off
Cuts the size of incoming
faxes.
48
Memory
Receive
On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
49
Set Quick-Dial
Speed-Dial Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
61
Setup Groups Sets up a Group number
for Broadcasting.
64
Report Setting
XMIT Report On
On+Image
Off*
Off+Image
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
82
Journal
Period
Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
82
Advanced Fax
Operation
Forward/Store
Off*
Fax Forward
Fax Storage
Fax Preview
(MFC
-660CN and
MFC-845CW
only)
PC Fax Receive
Sets the machine to
forward fax messages or
to store incoming faxes in
the memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or send faxes to
your PC.
72
Remote
Access
Access Code:
---l
Set your own code for
Remote Retrieval.
77
Print
Document
Prints incoming faxes
stored in the memory.
49
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
153
Fax
(Continued)
Remaining Jobs
Check which jobs are in
the memory and lets you
cancel chosen jobs.
41
Setup TAD
(MFC
-660CN and
MFC-845CW
only)
OGM TAD Message
F/T Message
Play/Record or erase the
outgoing message.
67
ICM Max.Time 30 Sec*
60 Sec
120 Sec
180 Sec
Choose the maximum
length of incoming
messages.
70
ICM
Rec.Monitr
On*
Off
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
71
Miscellaneous TX Lock
(MFC-440CN
only)
Prohibits most operations
other than receiving faxes.
30
Mem Security
(MFC
-660CN
and
MFC-845CW
only)
Prohibits most functions
except receiving faxes into
memory.
31
Compatibility
Normal*
Basic
Adjusts the Equalization
for transmission
problems.
136
BT Call Sign
(U.K. only)
On
Off*
Uses with BT Call Sign. 54
Caller ID
(MFC-660CN
and
MFC-845CW
only)
(U.K. and
Ireland only)
On*
Off
Display ID
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
52
LAN
(MFC-440CN and
MFC-660CN
only)
TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
154
LAN
(MFC-440CN and
MFC-660CN
only)
(Continued)
TCP/IP
(Continued)
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
See
Network
User's
Guide on
the CD-
ROM
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
Setup Misc. Ethernet Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the Ethernet link
mode.
Factory Reset Yes
No
Restores all network
settings to the factory
default.
LAN
(MFC-845CW
only)
TCP/IP(Wired) BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
155
LAN
(MFC-845CW
only)
(Continued)
TCP/IP(Wired)
(Continued)
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
See
Network
User's
Guide on
the CD-
ROM
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
TCP/IP(WLAN) BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
156
LAN
(MFC-845CW
only)
(Continued)
TCP/IP(WLAN)
(Continued)
Node Name BRW_XXXXXX Enter the Node name.
See
Network
User's
Guide on
the CD-
ROM
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
Setup WLAN Setup Wizard You can configure your
print server.
SecureEasySetup
You can configure the
wireless network easily.
WLAN Status Status You can see the current
wireless network status.
Signal You can see the current
wireless network signal
strength.
SSID You can see the current
SSID.
Comm. Mode You can see the current
Communication Mode.
Setup Misc. Wired LAN Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the Ethernet link
mode.
Network I/F Wired LAN*
WLAN
You can choose the
network connection type.
Factory Reset Yes
No
Restores all wired and
wireless network settings
to the factory default.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
Menu and Features
157
Print Reports XMIT Verify Prints these lists and
reports.
83
Help List ——
Quick-Dial ——
Fax Journal ——
User Settings ——
Network
Config
——
Machine Info. Serial No. Lets you check the serial
number of your machine.
144
Initial Setup Receive Mode Fax Only*
Fax/Tel
External TAD
(MFC-440CN
only)
Manual
Choose the receive mode
that best suits your needs.
44
Date/Time Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
Station ID Fax:
Name:
Set your name and fax
number to appear on each
page you fax.
Tone/Pulse Tone*
Pulse
Choose the dialling mode.
Phone Line Set
Normal*
PBX
ISDN
Choose the phone line
type.
53
Dial Tone Detection
No Detection*
Turns Dial Tone Detection
on or off.
135
Register
Handset
(MFC-845CW
only)
Register
Terminate
Sets the machine to
register the cordless
handset.
See
DECT
Handset
User’s
Guide
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
158
Fax ( ) C
Level1 Level2 Level3 Options Descriptions Page
Fax Resolution
——Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
39
Contrast ——Auto*
Light
Dark
Changes the lightness or
darkness of faxes you send.
39
Speed-Dial ——Alphabetical
Order
Numerical
Order
You can dial by pressing only
a few keys (and Start).
59
Outgoing Call Make a Phone
Call
(MFC
-660CN and
MFC-845CW
only)
Send a fax
Add to Speed-
Dial
Delete
You can choose a number
from the Outgoing Call
history and then make a
phone call to it, send a fax to
it, add it to Speed-Dial, or
delete it.
60
Caller ID hist.
(MFC-660CN and
MFC-845CW
ony)
(U.K. and Ireland
only)
Make a Phone
Call
Send a fax
Add to Speed-
Dial
Delete
You can choose a number
from the Caller ID history and
then make a phone call to it,
send a fax to it, add it to
Speed-Dial, or delete it.
61
Broadcasting Add Number
Complete
You can send the same fax
message to more than one
fax number.
38
Delayed Fax ——On
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
41
Batch TX ——On
Off*
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
41
Real Time TX ——On
Off*
You can send a fax without
using the memory.
40
Polled TX ——Standard
Secure
Off*
Sets up the document on
your machine to be retrieved
by another fax machine.
86
The factory settings are shown in Bold with an asterisk.
Menu and Features
159
Scan ( ) C
Polling RX ——Standard
Secure
Timer
Off*
Sets up your machine to poll
another fax machine.
84
Overseas Mode ——On
Off*
If you are having difficulty
sending faxes overseas, set
this to On.
41
Scan Size ——A4*
Letter
Adjust the scan area of the
scanner glass to the size of
the document.
37
Set New Default
——Yes
No
You can save your fax
settings.
42
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
42
Level1 Option1 Option2 Option3 Descriptions Page
Scan to E-mail
You can scan a monochrome
or a colour document into
your E-mail application.
See
Software
User's
Guide on
the CD-
ROM
Scan to Image You can scan a colour picture
into your graphics
application.
Scan to OCR You can have your text
document converted to an
editable text file.
Scan to File You can scan a monochrome
or a colour document into
your computer.
Scan to Card
(when a card is
inserted)
150 dpi Color*
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/W
PDF*/JPEG
PDF*/JPEG
PDF*/JPEG
TIFF*/PDF
TIFF*/PDF
(File Name)
XXXXXXXX
You can choose the scan
resolution, file format and
enter a file name for your
document.
105
The factory settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
160
Copy ( ) C
Level1 Level2 Level3 Options Descriptions Page
Quality ——Fast
Normal*
Best
Choose the Copy resolution
for your type of document.
89
Enlarge/Reduce
——50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 10x15cm
i
LTR
198% 10x15cm
i
A4
200%
Custom(25-400%)
You can choose the
enlargement or reduction
ratio for your type of
document.
89
Paper Type ——Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Choose the paper type that
matches the paper in the
tray.
92
Paper Size ——Letter
Legal
A4*
A5
10x15cm
Choose the paper size that
matches the paper in the
tray.
92
Brightness ——
Adjusts the brightness of
copies.
91
Contrast ——
Adjusts the contrast of
copies.
91
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
+2
+1
-1
-2
Menu and Features
161
Color Adjust Red
Adjusts the amount of Red
in copies.
92
Green
Adjusts the amount of
Green in copies.
Blue
Adjusts the amount of Blue
in copies.
Stack/Sort ——Stack*
Sort
You can choose to stack or
sort multiple copies.
91
Page Layout ——Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
You can make N in 1 or
Poster copies.
90
Set New
Default
——Yes
No
You can save your copy
settings.
93
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
93
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
162
PhotoCapture ( ) C
Print Settings
Level1 Level2 Level3 Options Descriptions Page
View Photo(s) See the print
settings table
below.
You can preview your
photos on the LCD.
98
Print Index ——6 Images/Line
Fast
5 Images/Line
Photo
You can print a thumbnail
page.
99
Print All Photos
See the print
settings table
below.
You can print all photos in
your media card.
99
Print Photos See the print
settings table
below.
You can print an individual
image.
99
Option1 Option2 Option3 Option4 Descriptions Page
Print Quality Normal
Photo*
Choose the print quality. 102
Paper Type Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
Choose the paper type. 102
Paper Size Letter
10x15cm*
13x18cm
A4
(When A4 or
Letter is chosen)
10x8cm
13x9cm
15x10cm
18x13cm
20x15cm
Max. Size*
Choose the paper and print
size.
102
Brightness
Adjusts the brightness. 102
Contrast
Adjusts the contrast. 102
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
+2
+1
-1
-2
Menu and Features
163
Color Enhance On
Off*
White Balance
Adjusts the hue of the white
areas.
103
Sharpness
Enhances the detail of the
image.
Color Density
Adjusts the total amount of
colour in the image.
Cropping On*
Off
Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
103
Borderless On*
Off
Expands the printable area
to fit the edges of the paper.
104
Set New
Default
Yes
No
You can save your print
settings.
104
Factory Reset Yes
No
You can restore all the
settings to factory settings.
104
Option1 Option2 Option3 Option4 Descriptions Page
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
164
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pads have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the correct dial pads repeatedly,
you can access the character you want.
Putting spaces C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols C
Press l, # or 0, repeatedly until you see the
special character or symbol you want.
Press
Key
one
time
two
times
three
times
four
times
2 ABC2
3 DEF 3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WXYZ
Press l for (space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
165
D
General D
Specifications D
Memory Capacity 32 MB
ADF (automatic document
feeder)
Up to 10 pages
Temperature: 20° C - 30° C (68° F - 86° F)
Humidity: 50% - 70%
Paper: [80 g/m
2
(20 lb)] A4 or Letter size
Paper Tray
100 Sheets [80 g/m
2
(20 lb)]
Printer Type Ink Jet
Print Method Mono:
Colour:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-440CN)
50.8 mm (2.0 in) Colour LCD
(MFC-660CN, MFC-845CW)
63.5 mm (2.5 in.) Colour LCD
Power Source AC 220 to 240 V 50/60Hz
Power Consumption (MFC-440CN)
Power Save Mode:
Standby:
Operating:
Average 5 W
Average 8 W
Average 33 W
(MFC-660CN)
Power Save Mode:
Standby:
Operating:
Average 7 W
Average 9 W
Average 37 W
(MFC-845CW)
Power Save Mode:
Standby:
Operating:
Average 8.5 W
Average 11 W
Average 38 W
166
1
This depends on printing conditions.
Dimension (MFC-440CN, MFC-845CW) D
(MFC-660CN) D
Weight MFC-440CN
MFC-660CN
MFC-845CW
8.2 kg (18.1 lb)
8.5 kg (18.7 lb)
8.4 kg (18.5 lb)
Noise Operating:
50 dB or less
1
Temperature Operating:
Best Print
Quality:
10 to 35° C (50° F to 95° F)
20 to 33° C (68° F to 91° F)
Humidity Operating:
Best Print
Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
(7.1 in.)
180 mm
(15.7 in.)
398 mm
(13.8 in.)
351 mm
(14.6 in.)
370 mm
(17.4 in.)
443 mm
468 mm
398 mm
351 mm
443 mm
(18.4 in.)
(15.7 in.)
(13.8 in.)
(17.4 in.)
180 mm
(7.1 in.)
(14.6 in.)
370 mm
Specifications
167
Print media D
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 14.
Paper Input Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper
2
,
transparencies
12
and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4), Photo 2L,
Index card and Post card
3
Width: 89 mm (3.5 in.) - 216 mm (8.5 in.)
Height: 127 mm (5.0 in.) - 356 mm (14.0 in.)
For more details, see Paper weight, thickness and
capacity on page 15.
Maximum paper tray capacity: Approx. 100 sheets of
80 g/m
2
(20 lb) plain paper
Photo Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper
2
Paper size:
Photo 10×15 cm and Photo L
Width: 89 mm (3.5 in.) - 101.6 mm (4.0 in.)
Height: 127 mm (5.0 in.) - 152.4 mm (6.0 in.)
Maximum paper tray capacity: Approx. 20 sheets
Paper Output
Up to 50 sheets of 80 g/m
2
(20 lb) plain paper (Face up print
delivery to the output paper tray)
2
168
Fax D
Compatibility ITU-T Group 3
Coding System MH/MR/MMR/JPEG
Modem Speed Automatic Fallback
14400 bps
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width 208 mm (8.2 in.)
Printing Width 204 mm (8.03 in.)
Grayscale 256 levels
Polling Types Standard, Secure, Timer Sequential: (Monochrome only)
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 8 dot/mm (203 dot/in.)
Vertical
Standard
3.85 line/mm (98 line/in.) (Mono)
7.7 line/mm (196 line/in.) (Colour)
Fine
7.7 line/mm (196 line/in.) (Mono/Colour)
Photo
7.7 line/mm (196 line/in.) (Mono)
Superfine
15.4 line/mm (392 line/in.) (Mono)
Speed-Dial MFC-440CN,
MFC-660CN
80 stations × 2 numbers
MFC-845CW 100 stations × 2 numbers
Broadcasting MFC-440CN,
MFC-660CN
210 stations
MFC-845CW 250 stations
Automatic Redial 3 times at 5 minute intervals
Specifications
169
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Digital TAD
(MFC-660CN and MFC-845CW only)
D
Auto Answer
Communication Source
Memory Transmission
Out of Paper Reception
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(1, 2, 3 or 4 rings - Ireland only)
Public switched telephone network.
Up to 480
1
/400
2
pages
Up to 480
1
/400
2
pages
TAD Yes
ICM Recording Time Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver Yes
Recording Conversation
(MFC-660CN only)
Yes
OGM Yes
Recording OGM Time 20 secs
170
Digital Cordless Handset (MFC-845CW only) D
Cordless handset (BCL-D20) D
Battery D
Frequency 1.9 GHz
Standard DECT™
Multi Handset Capability Up to 4 handsets
Dimensions
Weight (including battery) 149 g (5.26 oz)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator Yes (LED)
Full Charge Time 12 hours
While in Use (TALK) 10 hours
While Not in Use (Standby) 200 hours
Type BCL-BT20
Rating Ni-MH 3.6 V 730 mAh
154 mm
(6.06 in.)
31.6 mm
(1.24 in.)
49.6 mm
(1.95 in.)
Specifications
171
Battery cradle D
AC adapter D
Dimensions
Weight 71.6g (2.53oz)
Power Consumption
(during charge)
Charging: Average 2 W
Type BCL-ADB (For U.K.)
BCL-ADC (For others)
Input AC 220 to 240 V 50/60 Hz
Output DC 11.0 V
67 mm
(2.64 in.)
85 mm (3.35 in.) 69 mm (2.72 in.)
172
Copy D
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Colour/Monochrome
Yes/Yes
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Copy Width: Max. 210 mm (8.26 in.)
Copy Speed MFC-440CN
Monochrome: Up to 18 pages/minute (A4 paper)
1
Colour: Up to 16 pages/minute (A4 paper)
1
MFC-660CN,
MFC-845CW
Monochrome: Up to 20 pages/minute (A4 paper)
1
Colour: Up to 18 pages/minute (A4 paper)
1
Multiple Copies Stacks/Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Monochrome)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Colour)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
Specifications
173
PhotoCapture Center™ D
1
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2
Progressive JPEG format is not supported.
3
See Paper type and size for each operation on page 14.
PictBridge D
Available Media
CompactFlash
®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick
®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™
1
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
2
Scan to Card: JPEG, PDF (Colour)
TIFF, PDF (Black)
Number of Files Up to 999 files in the memory card
Folder File must be in the 3rd folder level of the Media Card.
Borderless
Letter, A4, Photo Card
3
Compatibility Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
Visit http://www.cipa.jp/pictbridge for more information.
Interface PictBridge (USB) Port
174
Scanner D
1
Windows
®
XP in this User’s Guide includes Windows
®
XP Home Edition, Windows
®
XP Professional, and Windows
®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows
®
XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
Colour/Monochrome Yes/Yes
TWAIN Compliant
Yes (Windows
®
98/98SE/Me/2000 Professional/XP/
Windows
®
XP Professional x64 Edition)
Mac OS
®
X 10.2.4 or greater
WIA Compliant
Yes (Windows
®
XP
1
)
Colour Depth 36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution
Up to 19200 × 19200 dpi (interpolated)
2
Up to 600 × 2400 dpi (optical)
Scanning Speed Monochrome: Up to 3.82 sec.
Colour: Up to 6.02 sec.
(A4 size at 100 × 100 dpi)
Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width 210 mm (8.26 in.)
Grayscale 256 levels
Specifications
175
Printer D
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
Based on Brother standard pattern.
A4 size in draft mode.
3
When you set the Borderless feature to On.
4
See Paper type and size for each operation on page 14.
Printer Driver
Windows
®
98/98SE/Me/2000 Professional/XP/
Windows
®
XP Professional x64 Edition driver
supporting Brother Native Compression mode and
bi-directional capability
Brother Ink Driver
For Mac OS
®
X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi
1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed MFC-440CN
Up to 25 pages/minute (Monochrome)
2
Up to 20 pages/minute (Colour)
2
MFC-660CN,
MFC-845CW
Up to 27 pages/minute (Monochrome)
2
Up to 22 pages/minute (Colour)
2
Printing Width
204 mm (210 mm)
3
(A4 size)
Disk-Based Fonts 35 TrueType
Borderless
Letter, A4, A6, Photo Card, Index Card, Post Card
4
176
Interfaces D
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
Third party U ports are not supported for Macintosh
®
.
3
See the Network User's Guide on the CD-ROM for detailed network specifications.
4
A wireless network connection is supported only between the machine and an access point for PCs running Windows
®
XP Professional ×64 Edition (Ad-hoc connection is not supported).
USB A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m).
12
LAN cable
3
Ethernet UTP cable category 5 or greater.
Wireless LAN
(MFC-845CW only)
Your machine supports IEEE 802.11b/g wireless
communication with your wireless LAN using Infrastructure
mode or a wireless Peer-to-Peer connection in Ad-Hoc
Mode.
4
Specifications
177
Computer requirements D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported
PC
Software
Functions
Interfaces Minimum
Processor
Speed
Minimum
RAM
Recommended
RAM
Available Hard
Disk Space
for
Drivers
for
Applications
Windows
®
Operating
Systems
1
98, 98SE
Printing,
PC Fax
4
,
Scanning,
Removable
Disk
3
USB
Ethernet
Wireless
802.11 b/g
5
(MFC
-
845CW
only)
Intel
®
Pentium
®
II or
equivalent
32MB 128MB 120MB 130MB
Me
2000 Professional
64MB 256MB
XP Home
XP Professional
128MB 256MB 170MB 220MB
XP Professional
x64 Edition
AMD Opteron
AMD Athlon
64
Intel
®
Xeon
with
Intel
®
EM64T
Intel
®
Pentium
®
4
with Intel
®
EM64T
256MB 512MB 170MB 220MB
Apple
®
Macintosh
®
Operating
Systems
OS X 10.2.4
or greater
Printing, PC
Fax Send
4
,
Scanning,
Removable
Disk
3
USB
2
Ethernet
PowerPC
G3/G4/G5,
Intel
®
Core™
Solo/Duo
350MHz
128MB 256MB 80MB 200MB
1
Microsoft
®
Internet Explore 5 or
greater.
2
Third party USB ports are not
supported.
3
Removable disk is a function of
PhotoCapture Center™.
4
PC Fax supports monochrome faxing
only.
5
A wireless network connection is
supported only between the machine
and an access point for PCs running
Windows
®
XP Professional ×64
Edition (Ad-hoc connection is not
supported).
For the latest driver updates, access the Brother Solutions Center at
http://solutions.brother.com/
178
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Replacement Ink Cartridges
Black - Approximately 500 pages at 5% coverage Yellow, Cyan and
Magenta - Approximately 400 pages at 5% coverage
The first time you install a set of ink cartridges the machine will
use an amount of ink to fill the ink delivery tubes for high quality
print outs. This process will only happen once. With all following
ink cartridges you can print the specified number of pages.
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Black> LC1000BK, <Cyan> LC1000C, <Magenta> LC1000M,
<Yellow> LC1000Y
Specifications
179
Network (LAN) D
1
See the computer requirement table on page 177.
LAN You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive
1
(Windows
®
only). Also included is Brother BRAdmin Professional
Network Management software.
Support for
Windows
®
98/98SE/Me/2000/XP/XP Professional x64 Edition
Mac OS
®
X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN) (MFC-845CW only)
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS, DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
Network Security
(MFC-845CW only)
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
SecureEasySetup™
(MFC-845CW only)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
180
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external phone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
Delayed Fax
Sends your fax at a specified time later.
Glossary
181
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External phone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Grey scale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Manual fax
On some models you can dial a fax
number and listen to the receiving fax
machine answer your call before you
press Mono Start or Colour Start to
begin sending the fax.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft
®
PaperPort
®
SE
with OCR or Presto!
®
PageManager
®
software application converts an image of
text to text you can edit.
182
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence stored on Speed-
Dial numbers. Press Redial/Pause as
many times as needed for longer pauses.
PhotoCapture Center
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse
A form of rotary dialling on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Card
You can scan a monochrome or colour
document into a Media Card.
Monochrome images will be in TIFF or
PDF file format and colour images may be
in PDF or JPEG file format.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
Speed-Dial
A pre-programmed number for easy
dialling. You must press
Search/Speed Dial, the two digit code,
and Mono Start or Colour Start to start
the dialling process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Glossary
183
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Telephone Answer Code (For Fax/Tel
mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
User Settings
A printed report that shows the current
settings of the machine.
Xmit Report (Transmission Verification
Report)
A listing for each fax sent, that shows its
date, time and number.
Index
184
F
A
Access codes, storing and dialling ...........66
ADF (automatic document feeder)
.... 10, 36
ADF cover
..............................................133
Answering machine (TAD)
.......................55
connecting
.............................................55
Apple
®
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Automatic
fax receive
.............................................44
Fax Detect
..........................................47
B
Broadcasting ............................................38
setting up Groups for
............................64
C
Caller ID ...................................................52
print list
..................................................53
view list
.................................................52
Cancelling
Fax Forwarding
.....................................79
jobs awaiting redial
...............................41
Cleaning
paper pick-up roller
.............................140
print head
............................................141
printer platen
.......................................140
scanner
...............................................139
Connecting
external TAD
.........................................55
external telephone
................................56
Consumable items
.................................178
Control panel overview
..............................6
ControlCenter
See Software User's Guide on the
CD-ROM.
..................................................
Copy
brightness
.............................................91
colour saturation
...................................92
contrast
.................................................91
enlarge/reduce
......................................89
enter Copy mode
..................................88
multiple
..................................................88
out of memory
...................................... 93
page layout (N in 1)
.............................. 90
paper size
............................................. 92
paper type
............................................ 92
quality
................................................... 89
return to default
.................................... 93
set new default
..................................... 93
single
.................................................... 88
sort (ADF only)
..................................... 91
using ADF
............................................. 88
using scanner glass
.............................. 10
Cordless Handset
...................................... 7
Cordless handset (MFC-845CW only)
See DECT™ Handset
User’s Guide
.............................................
Cordless phone
....................................... 58
Custom telephone features
on a single line
...................................... 126
D
Dialling
a pause
................................................. 61
access codes and credit
card numbers
.................................63, 66
Caller ID history
.................................... 61
Groups
.................................................. 38
manual
.................................................. 59
Outgoing Call
........................................ 60
Speed-Dial
............................................ 59
Dual Access
............................................ 40
E
Envelopes ....................................14, 15, 18
Error messages on LCD
........................ 129
Comm. Error
....................................... 129
Ink Empty
........................................... 130
Near Empty
........................................ 130
No Paper Fed
..................................... 130
Not Registered
..................................... 59
Out of Memory
.................................... 131
while scanning a document
............... 93
Unable to Change
.............................. 131
Unable to Clean
.................................. 131
Unable to Init.
..................................... 131
Unable to Print
.................................... 131
185
Unable to Scan ...................................131
Unable to use Phone
..........................131
Extension telephone, using
............... 57, 58
External telephone, connecting
................56
F
Fax codes
changing
........................................ 58, 77
Fax Receive Code
...................47, 56, 58
Remote Access Code
...........................77
Telephone Answer Code
............... 56, 58
using
.....................................................58
Fax Detect
................................................47
Fax Forwarding
changing remotely
......................... 79, 81
programming a number
........................72
Fax Storage
.............................................73
printing from memory
............................49
turning on
..............................................73
Fax, from PC
See Software User's Guide on the
CD-ROM.
..................................................
Fax, stand-alone
receiving
...............................................44
at end of conversation
................ 45, 49
difficulties
................................ 123, 125
F/T Ring Time, setting
.......................47
Fax Detect
.........................................47
Fax Forwarding
..................................79
Fax Preview
................................ 73, 74
from extension phone
................. 56, 58
into PC
...............................................75
into the memory
.................................49
phone line interference
....................136
printing from memory
.........................49
Receive Mode, choosing
...................44
reducing to fit on paper
......................48
retrieving from a remote site
..............81
Ring Delay, setting
.............................46
sending
.......................................... 36, 84
at end of conversation
.......................42
Broadcasting
......................................38
cancelling from memory
.....................41
colour fax
...........................................37
contrast
..............................................39
delayed batch transmission
...............41
delayed fax
........................................41
enter Fax mode
..................................36
from memory (Dual Access)
..............40
from scanner glass
............................ 37
manual
.............................................. 42
overseas
............................................ 41
phone line interference
.................... 136
Real Time Transmission
................... 40
Resolution
......................................... 39
return to factory setting
..................... 42
set new default
.................................. 42
Fax/Tel mode
Announcement
..................................... 67
answering at extension phones
......56, 58
double-ringing (voice calls)
.................. 47
F/T Ring Time
...................................... 47
Fax Receive Code
..........................56, 58
Ring Delay
............................................ 46
Telephone Answer Code
................ 56, 58
G
Grey scale .....................................168, 174
Groups for Broadcasting
......................... 64
H
HELP
LCD messages
................................... 148
using Menu keys
............................. 148
Menu Table
........................................ 149
I
Ink cartridges
checking ink volume
........................... 143
ink dot counter
.................................... 136
replacing
............................................. 136
J
Jams
document
........................................... 133
paper
.................................................. 133
186
L
LCD (liquid crystal display) ....................148
Brightness
...................................... 28, 29
Contrast
................................................27
Dim Timer
.............................................28
Help List
................................................83
Off Timer
...............................................28
Loading envelopes and other media
........18
Loading paper
..........................................16
M
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Maintenance, routine
.............................136
Manual
dialling
...................................................59
receive
..................................................44
transmission
..........................................42
Memory Security
............................... 33, 86
Memory Storage
....................................148
Mode, entering
Copy
......................................................88
Fax
........................................................36
PhotoCapture
..........................................7
Scan
........................................................7
Multi-line connections (PBX)
....................56
N
Network
Printing
See Network User's Guide on the
CD-ROM.
...............................................
Scanning
See Software User's Guide on the
CD-ROM.
...............................................
O
Out of Area (Caller ID) .............................52
Outgoing Message
...................................67
P
Packing the machine ............................. 144
Paper
...............................................12, 167
capacity
................................................ 15
loading
............................................16, 18
size
....................................................... 25
size of document
.................................. 10
type
.................................................14, 24
PaperPort
®
SE with OCR
See Software User's Guide on the
CD-ROM.
..................................................
Phone line
connections
.......................................... 55
difficulties
............................................ 125
interference
........................................ 136
multi-line (PBX)
.................................... 56
type
....................................................... 53
PhotoCapture Center™
Borderless
.......................................... 104
CompactFlash
®
.................................... 96
Cropping
............................................. 103
DPOF printing
..................................... 100
from PC
See Software User's Guide on the
CD-ROM.
..............................................
Memory Stick Pro™
............................. 96
Memory Stick
®
..................................... 96
MultiMediaCard™
................................. 96
Preview photos
..................................... 98
Print settings
Brightness
....................................... 102
Colour enhancement
....................... 103
Contrast
........................................... 102
Paper & print size
............................ 102
Paper type
....................................... 102
Quality
.....................................101, 102
Return to factory setting
.................. 104
Set new default
............................... 104
Printing Index
....................................... 99
Printing photos
..................................... 99
Scan to Card
...................................... 105
SecureDigital
.................................... 96
specifications
...................................... 173
xD-Picture Card™
................................ 96
PictBridge
DPOF Printing
.................................... 108
Power failure
......................................... 148
187
Presto!
®
PageManager
®
See Help in Presto!
®
PageManager
®
to
access the User’s Guide.
..........................
Print
difficulties
................................... 123, 125
drivers
.................................................175
fax from memory
...................................49
paper jams
..........................................134
report
....................................................83
resolution
............................................175
specifications
......................................175
Printing
index
.....................................................99
photos
...................................................99
See Software User's Guide on the
CD-ROM.
..................................................
Programming your machine
...................148
Q
Quick-Dial
Broadcasting
.........................................38
using Groups
.....................................38
Group dial
changing
..................................... 62, 63
setting up Groups for
Broadcasting
......................................64
Search
..................................................59
Speed-Dial
changing
..................................... 62, 63
setting up by 2-digit location
..............61
setting up from Caller ID history
........62
setting up from outgoing calls
............62
using
..................................................59
Quick-Dial
Access codes and
credit card numbers
..............................66
R
Receive Mode ..........................................44
External TAD
........................................44
Fax Only
...............................................44
Fax/Tel
..................................................44
Manual
..................................................44
Redial/Pause
............................................60
Reducing
copies
...................................................89
incoming faxes
......................................48
Remote Retrieval
.....................................77
access code
...................................77, 78
commands
............................................ 79
getting your faxes
................................. 81
Remote Setup
See Software User's Guide on the
CD-ROM.
.................................................
Reports
.................................................... 82
Caller ID List
......................................... 53
Fax Journal
.......................................... 83
Journal Period
................................... 82
Help List
............................................... 83
how to print
........................................... 83
Network Configuration
.......................... 83
Quick-Dial List
...................................... 83
Transmission Verification
...............82, 83
User Settings
........................................ 83
Resolution
copy
.................................................... 172
fax
...................................................... 168
print
.................................................... 175
scan
.................................................... 174
setting for next fax
................................ 39
Ring Delay, setting
.................................. 46
S
Safety Instructions .........................115, 118
Scanning
See Software User's Guide on the
CD-ROM.
.................................................
Serial Number
how to find
See inside front cover
...........................
Shipping the machine
............................ 144
Speed-Dial
changing
.........................................62, 63
dialling
.................................................. 59
storing
.................................................. 61
T
TAD (telephone answering device),
external
..............................................44, 55
connecting
............................................ 55
receive mode
........................................ 44
recording OGM
..................................... 56
TAD mode
a conversation
...................................... 71
erasing messages
................................ 69
Fax/Tel OGM
........................................ 68
188
playing voice message ..........................69
recording outgoing message
.................67
setting toll saver
....................................70
setting up
....................................... 67, 68
Text, entering
.........................................164
special characters
...............................164
Transferring your faxes or
Fax Journal report
..................................132
Transparencies
.........................12, 15, 167
Troubleshooting
.....................................123
checking ink volume
............................143
document jam
.....................................133
error messages on LCD
......................129
if you are having difficulty
copying
.............................................127
document jam
..................................133
incoming calls
..................................126
Network
............................................128
phone line or connections
................125
PhotoCapture Center™
...................127
printing
.............................................123
printing received faxes
.....................125
receiving faxes
.................................125
scanning
...........................................127
sending faxes
...................................126
software
...........................................127
paper jam
............................................134
TX Lock
....................................................31
V
Volume, setting
beeper
...................................................26
ring
........................................................25
speaker
.................................................26
W
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM.
.................
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
LP5833004
UK/IRE/GEN
Printed in China
161


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