Manual Brother MFC-295CN (page 37 of 40) (English)

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Start Here

Quick Setup Guide

UK/IRE/GEN Version 0

MFC-253CW MFC-255CW

MFC-257CW

MFC-295CN

Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.

Unpack the machine and check the components

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep

these bags away from babies and children.

 Most of the illustrations in this Quick Setup Guide show the MFC-295CN.

a Remove the protective tape and film covering the machine.

b Remove the plastic bag a containing the ink cartridges from on top of the paper tray.

c Make sure you have all components.

WARNING

Warnings tell you what to do to prevent possible personal injury.

CAUTION

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

DO NOT connect the USB cable yet (if you are using a USB

cable).

Inbox Ink Cartridges

[x4]

Black

Yellow

Cyan

Magenta

(Approx. 65% yield of the

replacement cartridge)

For details, see

Consumable items in the

User

’s Guide. Quick Setup Guide

User’s Guide CD-ROM Power Cord Telephone Line Cord

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• You need to purchase the correct interface cable for the interface you want to use (for USB or network

connection).

USB cable

Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 2 metres long (cable not included).

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

Load plain A4 paper

a Pull the paper tray a completely out of the

machine.

b Lift the output paper tray cover a .

c With both hands, gently press and slide the

paper side guides a and then the paper length

guide b to fit the paper size you are loading in

the tray.

Make sure that the triangular marks c on the

paper side guides a and paper length guide b

line up with the mark for the paper size you are

using.

d Fan the stack of paper well to avoid paper jams

and misfeeds.

e Gently put the paper into the paper tray print

side down and top edge first. Check that the

paper is flat in the tray.

f Gently adjust the paper side guides to the

paper with both hands. Make sure that the

paper side guides touch the edges of the

paper.

g Close the output paper tray cover a.

h Slowly push the paper tray completely into the

machine.

i While holding the paper tray in place, pull out

the paper support a until it clicks, and then

unfold the paper support flap b.

IMPORTANT

DO NOT push the paper in too far.

Connect the power cord

and telephone line

a Connect the power cord.

WARNING

The machine must be fitted with an earthed

plug.

b Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on

the machine marked LINE and the other end to

a telephone wall socket.

WARNING

Since the machine is grounded through the

power outlet, you can protect yourself from

potentially hazardous electrical conditions on

the telephone network by keeping the power

cord connected to your machine when you

connect it to a telephone line. Similarly, you

can protect yourself when you want to move

your machine by disconnecting the telephone

line first and then the power cord.

IMPORTANT

DO NOT connect the USB cable yet (if you are

using a USB cable).

IMPORTANT

The telephone line cord MUST be connected

to the socket on the machine marked LINE.

Note

If you are sharing one telephone line with an

external telephone, connect it as shown below.

1 Extension telephone

2 External telephone

Please make sure you use an external telephone

with a cable no more than 3 metres long.

Note

If you are sharing one telephone line with an

external telephone answering machine, connect it

as shown below.

Set the receive mode to External TAD if

you have an external answering machine.

See Choose a Receive Mode on page 6.

For additional details, see Connecting an

external TAD (telephone answering device)

in Chapter 7 of the User’s Guide.

Install the ink cartridges

CAUTION

If ink gets in your eyes, wash them out with water

at once, and if irritation occurs consult a doctor.

a Make sure that the power is turned on.

The LCD shows:

No Cartridge

b Open the ink cartridge cover a.

c Remove the green protective part a.

d Unpack the ink cartridge.

e Turn the green knob on the protective yellow

cap clockwise until it clicks to release the

vacuum seal, then remove the cap a.

f Take care to match the colour of the lever a

with the cartridge colour b, as shown in the

diagram below.

g Install each ink cartridge in the direction of the

arrow on the label.

Note

Do not throw away the green protective part. You

will need it if you transport the machine.

Gently push the ink cartridge until it clicks. After

all the ink cartridges are installed close the ink

cartridge cover.

Check the print quality

a When the preparation process has finished, the

LCD shows this message

Set Paper and

Press Start

Press Colour Start.

b Check the quality of the four colour blocks a

on the sheet. (black/yellow/cyan/magenta)

c If all lines are clear and visible, press 1 (Yes)

on the dial pad to finish the quality check and

go to step 6.

If you can see missing short lines, press 2 (No)

on the dial pad and go to d.

d The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on

the dial pad.

Black OK?

1.Yes 2.No

Color OK?

1.Yes 2.No

After pressing 1 (Yes) or 2 (No) for both black

and colour, the LCD shows:

Start Cleaning?

1.Yes 2.No

e Press 1 (Yes) , the machine will then start

cleaning the colours.

f After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality

Check Sheet again. Go back to b.

Note

The machine will prepare the ink tube system for

printing. This process will take approximately four

minutes. Do not turn off the machine.

Poor

Choose a Receive Mode

There are four possible receive modes: Fax Only,

Fax/Tel, Manual and External TAD.

a Press Menu, 0, 1.

1.Receive Mode

b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

Set the LCD contrast

(if needed)

If you are having difficulty reading the LCD from your

position, try changing the contrast setting.

a Press Menu, 1, 6.

6.LCD Contrast

b Press a or b to choose Dark or Light.

Contrast:Dark

Contrast:Light

c Press OK.

d Press Stop/Exit.

For details, see Using Receive Modes in

Chapter 6 of the User's Guide.

Do you want to use the telephone features of your

machine (if available) or an external telephone or

external telephone answering device connected on the

same line as the machine?

Your machine

automatically answers

every call as a fax.

Your machine controls

the line and

automatically answers

every call. If the call is

not a fax, the telephone

will ring for you to pick

up the call.

Your external telephone

answering device (TAD)

automatically answers

every call. Voice

messages are stored

on the external TAD.

Fax messages are

printed.

You control the

telephone line and must

answer every call

yourself.

Do you want the machine to

answer fax and telephone calls

automatically?

Manual

Fax Only

Fax/Tel

External TAD

Yes

Are you using the voice message

function of an external telephone

answering device?

Set the date and time

The machine displays the date and time, and if you

set up the station ID, it will add it to each fax you send.

a Press Menu, 0, 2.

2.Date&Time

b Enter the last two digits of the year on the dial

pad, and then press OK.

Year:2009

(e.g. Enter 0 9 for 2009.)

c Repeat for Month and Day, and Hours and

Minutes in 24-hour format.

d Press Stop/Exit.

Enter personal

information (Station ID)

You should store your name and fax number to be

printed on all fax pages that you send.

a Press Menu, 0, 3.

3.Station ID

b Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for

international codes, press l.

c Enter your name (up to 20 characters) using

the dial pad, and then press OK.

d Press Stop/Exit.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press c to

move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press d or c to move the cursor to the

incorrect character, press Clear/Back.

Press

key

One

time

Two

times

Three

times

Four

times

2 ABC2

3 DEF3

4 GH I 4

5 JKL5

6 MNO6

7 PQRS

8 TUV8

9 WXY Z

Note

If you make a mistake and want to start again,

press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C

of the User's Guide.

Fax Transmission Report

Your Brother machine is equipped with a

Transmission Verification Report that can be used as

confirmation that you sent a fax. This report lists the

name or fax number of the receiving party, the date,

time, and duration of the transmission, the number of

pages transmitted, and whether or not the

transmission was successful. If you want to use the

Fax Transmission Report feature, see Printing

Reports in Chapter 9 of the User’s Guide.

Set tone or pulse dialling

mode

Your machine comes set for Tone dialling service. If

you have Pulse dialling service (rotary), you need to

change the dialling mode.

a Press Menu, 0, 4.

4.Tone/Pulse

b Press a or b to choose Pulse (or Tone).

Press OK.

c Press Stop/Exit.

Set the telephone line

type

If you are connecting the machine to a line that

features PBX or ISDN to send and receive faxes, it is

necessary to change the telephone line type

accordingly by completing the following steps.

a Press Menu, 0, 6.

6.Phone Line Set

b Press a or b to choose Normal, PBX or ISDN.

Press OK.

c Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the

machine connect to a standard PSTN (Public

Switched Telephone Network) line. However, many

offices use a central telephone system or Private

Branch Exchange (PBX). Your machine can be

connected to most types of PBX. The machine’s

recall feature supports timed break recall only (TBR).

TBR will work with most PBX systems allowing you to

gain access to an outside line, or transfer calls to

another extension. The feature works when the Tel/R

key is pressed.

Set the phone line

compatibility

If you are connecting the machine to a VoIP service

you need to change the compatibility setting.

a Press Menu, 0, 7.

7.Compatibility

b Press a or b to choose Basic(for VoIP).

Press OK.

c Press Stop/Exit.

Note

If you are just using a normal telephone line you

can skip this step.

Windows

Macintosh

Windows

Macintosh

USB Wired Network

Wireless Network

Choose your connection type

For USB interface cable

Windows

, go to page 10

Macintosh, go to page 14

For Wired Network (MFC-295CN only)

Windows

, go to page 16

Macintosh, go to page 21

For Wireless Network

(MFC-253CW/255CW/257CW only)

Windows

and Macintosh,

go to page 24

Note

For Windows Server

2003/ 2008, see the Network User’s Guide on the CD-ROM.

Windows

USB

For USB interface users

(Windows

2000 Professional/XP/XP Professional x64 Edition/

Windows Vista

)

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears,

choose your machine. If the language screen

appears, choose your language.

b The CD-ROM Top Menu will appear. Click

Install MFL-Pro Suite.

IMPORTANT

• DO NOT connect the USB cable yet.

• If there are any programs running, close

them.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

• The screens may differ depending on your

operating system.

• The supplied CD-ROM includes ScanSoft™

PaperPort™ 11SE. This software supports

Windows

2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista

. Update to the latest

Windows

Service Pack before installing

MFL-Pro Suite.

Note

If the Brother screen does not appear

automatically, go to My Computer (Computer),

double-click the CD-ROM icon, and then

double-click start.exe.

Windows

USB

Windows

Macintosh

USB

c When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

d The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

e When the Brother MFL-Pro Suite Software

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

f Choose Local Connection, and then click

Next. The installation continues.

g When this screen appears, go to the next step.

Note

• If this screen appears, click OK and restart

your computer.

• If the installation does not continue

automatically, open the top menu again by

ejecting and then reinserting the CD-ROM or

double-click the start.exe program from the

root folder, and continue from b to install

MFL-Pro Suite.

• For Windows Vista

, when the User Account

Control screen appears, click Allow.

(MFC-295CN)

(MFC-253CW/255CW/257CW)

Windows

USB

Connect the USB cable

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover

until it locks securely into the open position.

b Connect the USB cable to the USB socket

marked with a symbol. You will find the

USB socket inside the machine as shown

below.

c Carefully guide the USB cable through the

trench as shown below, following the trench

around and toward the back of the machine.

Then connect the cable to your computer.

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support

down b and close the scanner cover c.

e The installation will continue automatically.

The installation screens appear one after

another.

IMPORTANT

• DO NOT connect the machine to a USB port

on a keyboard or a non-powered USB hub.

• Connect the machine directly to your

computer.

LAN USB

USB

MFC-253CW/255CW/257CW

MFC-295CN

IMPORTANT

Make sure that the cable does not restrict the

cover from closing, or an error may occur.

IMPORTANT

DO NOT cancel any of the screens during the

installation. It may take a few seconds for all

screens to appear.

Windows

USB

Windows

Macintosh

USB

f When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions.

Finish and restart

a Click Finish to restart your computer.

After restarting the computer, you must be

logged on with Administrator rights.

b Choose the firmware update setting and click

OK.

Now go to

Proceed to Install Optional Applications on

page 35.

Note

For Windows Vista

, when this screen appears,

click the check box and click Install to complete

the installation correctly.

Note

If an error message appears during the software

installation, run the Installation Diagnostics

located in Start/All Programs/Brother/

MFC-XXXX (where MFC-XXXX is your model

name).

Note

Internet access is required for the firmware

update.

Finish

The installation is now

complete.

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from

applications that use the XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/

Macintosh

USB

For USB interface users (Mac OS X 10.3.9 - 10.4.x - 10.5.x)

Before you install

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be

logged on with Administrator rights.

Connect the USB cable

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover

until it locks securely into the open position.

b Connect the USB cable to the USB socket

marked with a symbol. You will find the

USB socket inside the machine as shown

below.

c Carefully guide the USB cable through the

trench as shown below, following the trench

around and toward the back of the machine.

Then connect the cable to your Macintosh.

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support

down b and close the scanner cover c.

IMPORTANT

• For the latest drivers and information on the

Mac OS X you are using, visit

http://solutions.brother.com/

• For Mac OS X 10.3.0 to 10.3.8 users, upgrade

to Mac OS X 10.3.9 - 10.5.x.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

IMPORTANT

• DO NOT connect the machine to a USB port

on a keyboard or a non-powered USB hub.

• Connect the machine directly to your

Macintosh.

IMPORTANT

Make sure that the cable does not restrict the

cover from closing, or an error may occur.

LAN USB

USB

MFC-253CW/255CW/257CW

MFC-295CN

Macintosh

USB

Windows

Macintosh

USB

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive.

b Double-click the Start Here OSX icon to install.

c Choose Local Connection, and then click

Next. Follow the on-screen instructions.

d Please wait, it will take a few seconds for the

software to install. After the installation, click

Restart to finish installing the software.

e The Brother software will search for the Brother

device.

f Choose the machine from the list, and then

click OK.

g When this screen appears, click OK.

The installation of MFL-Pro Suite is now

complete.

Go to step 18 on page 15.

Install

Presto! PageManager

When Presto! PageManager is installed OCR

capability is added to Brother ControlCenter2. You

can easily scan, share and organize photos and

documents using Presto! PageManager.

a Double-click the Presto! PageManager icon

and follow the on-screen instructions.

(This screen will not appear for MFC-295CN.)

Finish

The installation is now

complete.

Windows

Wired Network

For wired network interface users (MFC-295CN only)

(Windows

2000 Professional/XP/XP Professional x64 Edition/

Windows Vista

)

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

Connect the network

cable

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover

until it locks securely into the open position.

b Connect the network cable to the LAN socket

marked with a symbol. You will find the

LAN socket inside the machine on the left as

shown below.

IMPORTANT

• If there are any programs running, close

them.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

• The screens may differ depending on your

operating system.

• The supplied CD-ROM includes ScanSoft™

PaperPort™ 11SE. This software supports

Windows

2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista

. Update to the latest

Windows

Service Pack before installing

MFL-Pro Suite.

IMPORTANT

Disable all personal firewall

software (other than Windows

Firewall), anti-spyware or

antivirus applications for the

duration of the installation.

LAN USB

Windows

Wired Network

Windows

Macintosh

Wired Network

c Carefully guide the network cable through the

trench as shown below, following the trench

around and toward the back of the machine.

Then, connect the cable to your network.

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support

down b and close the scanner cover c.

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears,

choose your machine. If the language screen

appears, choose your language.

b The CD-ROM Top Menu will appear. Click

Install MFL-Pro Suite.

Note

If both USB and LAN cables are being used,

guide both cables through the trench with one on

top of the other.

IMPORTANT

Make sure that the cable does not restrict the

cover from closing, or an error may occur.

Note

If the Brother screen does not appear

automatically, go to My Computer (Computer),

double-click the CD-ROM icon, and then

double-click start.exe.

Windows

Wired Network

c When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

d The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

e When the Brother MFL-Pro Suite Software

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

f Choose Wired Network Connection, and

then click Next.

g For Windows

XP SP2 or greater/XP

Professional x64 Edition/Windows Vista

users, when this screen appears, choose

Change the Firewall port settings to enable

network connection and continue with the

installation. (Recommended) and click Next.

If you are using a firewall other than Windows

Firewall or Windows

Firewall is off, this screen

may appear.

See the instructions provided with your firewall

software for information on how to add the

following network ports.

 For network scanning, add UDP port 54925.

 If you still have trouble with your network

connection, add UDP port 137.

Note

• If this screen appears, click OK and restart

your computer.

• If the installation does not continue

automatically, open the top menu again by

ejecting and then reinserting the CD-ROM or

double-click the start.exe program from the

root folder, and continue from b to install

MFL-Pro Suite.

• For Windows Vista

, when the User Account

Control screen appears, click Allow.

Windows

Wired Network

Windows

Macintosh

Wired Network

h The installation of the Brother drivers will

automatically start. The installation screens

appear one after another.

i When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions.

Note

• If there is more than one machine connected to

the network, choose your machine from the list,

and then click Next.

This window will not appear if there is only one

machine connected on the network, it will be

chosen automatically.

• If your machine is not found over the network,

the following screen will appear.

Confirm your settings by following the

on-screen instructions.

• If the IP address of the machine is not yet

configured for use on your network, the

following screen appears.

Click OK and then click Configure IP

Address. Enter an IP address for your

machine that is suitable for your network by

following the on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the

installation. It may take a few seconds for all

screens to appear.

Note

For Windows Vista

, when this screen appears,

click the check box and click Install to complete

the installation correctly.

Windows

Wired Network

Finish and restart

a Click Finish to restart your computer. After

restarting the computer, you must be logged on

with Administrator rights.

b Choose the firmware update setting and click

OK.

Install MFL-Pro Suite on

additional computers

(if needed)

If you want to use your machine with multiple

computers on the network, install MFL-Pro Suite on

each computer. Go to step 17 on page 17. Also see

step 15-a on page 16 before you install.

Now go to

Proceed to Install Optional Applications on

page 35.

Note

If an error message appears during the software

installation, run the Installation Diagnostics

located in Start/All Programs/Brother/

MFC-XXXX (where MFC-XXXX is your model

name).

Note

Internet access is required for the firmware

update.

Note

Network license (Windows

)

This product includes a PC license for up to 2

Users.

This license supports the installation of the

MFL-Pro Suite including ScanSoft™ PaperPort™

11SE on up to 2 PCs on the network.

If you want to use more than 2 PCs with

ScanSoft™ PaperPort™ 11SE installed, please

purchase the Brother NL-5 pack which is a

multiple PC license agreement pack for up to 5

additional users. To purchase the NL-5 pack,

contact your authorized Brother dealer or contact

Brother customer service.

Finish

The installation is now

complete.

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from

applications that use the XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/

Macintosh

Wired Network

Windows

Macintosh

Wired Network

For wired network interface users (MFC-295CN only)

(Mac OS X 10.3.9 - 10.4.x - 10.5.x)

Before you install

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be

logged on with Administrator rights.

Connect the network

cable

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover

until it locks securely into the open position.

b Connect the network cable to the LAN socket

marked with a symbol. You will find the

LAN socket inside the machine on the left as

shown below.

IMPORTANT

• For the latest drivers and information on the

Mac OS X you are using, visit

http://solutions.brother.com/

• For Mac OS X 10.3.0 to 10.3.8 users, upgrade

to Mac OS X 10.3.9 - 10.5.x.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

LAN USB

Macintosh

Wired Network

c Carefully guide the network cable through the

trench as shown below, following the trench

around and toward the back of the machine.

Then, connect the cable to your network.

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support

down b and close the scanner cover c.

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive.

b Double-click the Start Here OSX icon to install.

c Please wait, it will take a few seconds for the

software to install. After the installation, click

Restart to finish installing the software.

d The Brother software will search for the Brother

device.

e If the machine is configured for your network,

choose the machine from the list, and then click

OK.

IMPORTANT

Make sure that the cable does not restrict the

cover from closing, or an error may occur.

Note

If both USB and LAN cables are being used,

guide both cables through the trench with one on

top of the other.

Macintosh

Wired Network

Windows

Macintosh

Wired Network

f When this screen appears, click OK.

The installation of MFL-Pro Suite is now

complete.

Go to step 18 on page 23.

Install

Presto! PageManager

When Presto! PageManager is installed OCR

capability is added to Brother ControlCenter2. You

can easily scan, share and organize photos and

documents using Presto! PageManager.

a Double-click the Presto! PageManager icon

and follow the on-screen instructions.

Install MFL-Pro Suite on

additional computers

(if needed)

If you want to use your machine with multiple

computers on the network, install MFL-Pro Suite on

each computer. Go to step 17 on page 22. Also see

step 15-a on page 21 before you install.

Note

• If your machine is not found over the network,

confirm your network settings.

• If this screen appears click OK.

Enter a name for your Macintosh in Display

Name up to 15 characters long and click OK.

Go to f.

The name you enter will appear on the

machine’s LCD when you press the Scan key

and choose a scan option. (For more

information, see Network Scanning in the

Software User’s Guide on the CD-ROM.)

Finish

The installation is now

complete.

For Wireless Network Users

For wireless network interface users (MFC-253CW/255CW/257CW only)

Before you begin

First you must configure the wireless network settings of your machine to communicate with your network access

point/router. After the machine is configured to communicate with your access point/router, computers on your

network will have access to the machine. To use the machine from these computers, you will need to install the

drivers and software. The following steps will guide you through the configuration and installation process.

To achieve optimum results with normal everyday document printing, place the Brother machine as close to the

network access point/router as possible with minimal obstructions. Large objects and walls between the two

devices as well as interference from other electronic devices can affect the data transfer speed of your documents.

Due to these factors, wireless may not be the best method of connection for all types of documents and

applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you

may want to consider choosing USB for the fastest throughput speed.

The following instructions are for infrastructure mode (connected to a computer through an access point/router).

Infrastructure Mode

a Access point/router

b Wireless Network machine (your machine)

c Wireless capable computer connected to the access point/router

d Wired computer connected to the access point/router

Please make sure the wireless network settings of the machine match the access point/router.

IMPORTANT

If you have previously configured the wireless settings of the machine you must reset the network

(LAN) settings before you can configure the wireless settings again.

On your machine, press Menu.

Press 5 to choose 5.Network.

Press 0 to choose 0.Network Reset.

Press 1 twice to choose Reset and Yes.

Note

To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access

point/router) you can find instructions in the Network User's Guide on the CD-ROM.

You can view the Network User’s Guide by following the instructions below.

1 Turn on your computer. Insert the Brother CD-ROM into your CD-ROM drive.

For Windows

2 Choose your model and the language. The CD-ROM top menu will appear.

3 Click Documentation, and then click HTML documents.

For Macintosh:

2 Double-click Documentation, and then double-click your language folder.

3 Double-click top.html.

For Wireless Network Users

Wireless Network

Confirm your network environment (Infrastructure Mode)

The following instructions will offer two methods for installing your Brother machine in a wireless network

environment. Both methods are for infrastructure mode, using a wireless access point/router that uses DHCP to

assign IP addresses. Choose a configuration method and proceed to the page indicated.

a If your wireless access point/router does not support SecureEasySetup™, Wi-Fi Protected Setup

or AOSS™, write down the wireless network settings of your wireless access point/router in the

area below.

IMPORTANT

If you do not know this information (Network Name (SSID/ESSID), and Password), you cannot

continue the wireless setup. You should see the documentation provided with your wireless

access point/router, consult the router manufacturer, or your system administrator.

Item

Record the current wireless network settings

Network Name: (SSID/ESSID)

Password

Your Brother machine supports the use of the first WEP KEY only. If you are using a router that is using

more than one WEP KEY enter the KEY used for the first WEP KEY.

Now go to

page 26

b If your wireless access point/router supports automatic wireless (one-push) setup

(SecureEasySetup™, Wi-Fi Protected Setup or AOSS™)

Now go to

page 27

For Wireless Network Users

Connecting the Brother machine to the wireless network

Configure the wireless

settings (typical Wireless

Setup in infrastructure

mode)

a On your machine, press Menu.

Press 5 to choose 5.Network.

Press 2 to choose 2.Setup Wizard.

When WLAN Enable ? is displayed, press 1

to accept.

This will start the wireless setup wizard.

To cancel, press Stop/Exit.

b The machine will search for available SSIDs. If

a list of SSIDs is displayed, use the a or b keys

to choose the SSID you wrote down in

step 16-a on page 25, then press OK. If you

are using an authentication and encryption

method that requires a password, go to c.

If your authentication method is Open System

and your encryption mode is None, go to d.

If your access point is set to not broadcast the

SSID you will have to manually add the SSID

name. For details, see the Network User’s

Guide on the CD-ROM.

c Enter the Password you wrote down in

step 16-a on page 25 using the dial pad to

choose each letter or number.

You can use the d and c keys to move the

cursor left and right. For example, to enter the

letter a, press the 2 key on the dial pad once.

To enter the number 3, press the 3 key on the

dial pad seven times.

The letters appear in this order: lower case,

upper case and then numbers.

(For more information, see Entering Text for

Wireless Settings

(MFC-253CW/255CW/257CW only)

on page 39.)

Press OK when you have entered all the

characters, then press 1 for Yes to apply your

settings. Go to d.

d Your machine will now try to connect to your

wireless network using the information you

have entered. If successful, Connected will

appear for 60 seconds on the LCD.

It may take a few minutes to connect to your

wireless network.

e Press OK.

Wireless setup is now complete.

To install MFL-Pro Suite, continue to

step 18.

For Windows

Users:

Now go to

Page 29

For Macintosh Users:

Now go to

Page 33

Note

It will take several seconds to display a list of

available SSIDs.

If a list of SSIDs is not displayed, make sure your

access point is on. Move your machine closer to

the access point and try starting from a again.

Note

If the LCD displays Wrong Password, the

password you entered did not match with your

access point. Verify your network settings

collected in step 16-a on page 25, then repeat a

to c to make sure you have entered the correct

information.

If the LCD displays Connection Fail, make

sure your access point is on, and verify your

network settings collected in step 16-a on

page 25. Temporarily move your machine as

close as possible to the access point, then

repeat a to c to make sure you have entered the

correct information.

If your access point does not have DHCP enabled

you will need to manually configure the IP

address, subnet mask and gateway of the

machine to suit your network. See Chapter 6 of

the Network User’s Guide for details.

For Wireless Network Users

Wireless Network

Configure the wireless

settings using the

automatic wireless (one-

push) method

a Confirm your wireless access point/router has

the SecureEasySetup™, Wi-Fi Protected

Setup or AOSS™ symbol as shown below.

b Place the Brother machine within range of your

SecureEasySetup™, Wi-Fi Protected Setup or

AOSS™ access point/router. The range may

differ depending on your environment. Refer to

the instructions provided with your access

point/router.

c Push the SecureEasySetup™, Wi-Fi Protected

Setup or AOSS™ button on your wireless

access point/router.

See the user’s guide for your wireless access

point/router for instructions.

d On your machine, press Menu.

Press 5 to choose 5.Network.

Press 3 to choose 3.SES/WPS/AOSS.

When WLAN Enable ? is displayed, press 1

to accept.

This will start the wireless setup wizard.

This feature will automatically detect which

mode (SecureEasySetup™, Wi-Fi Protected

Setup or AOSS™) your access point/router

uses to configure your machine.

e If the LCD shows Connected, the machine

has successfully connected to your wireless

access point/router. You can now use your

machine in a wireless network.

If the LCD shows Setting WLAN, then

Connection Error, a session overlap was

detected. The machine has detected 2 or more

wireless access points/routers on your network

that have the SecureEasySetup™, Wi-Fi

Protected Setup mode or AOSS™ mode

enabled. Make sure that only one wireless

access point/router has one of these modes

enabled and try starting from c again.

If the LCD shows Setting WLAN, then No

Access Point, the machine has not detected

the access point/router on your network with

the SecureEasySetup™, Wi-Fi Protected

Setup or AOSS™ mode enabled. Move your

machine close to the access point/router and

try starting from c again.

If the LCD shows Setting WLAN, then

Connection Fail, the machine has not

successfully connected to your wireless access

point/router. Try starting from c again. If the

same message is indicated again, reset the

machine back to the default factory settings

and try again. For resetting, see Restore the

network settings to factory default on page 39.

f Press OK.

Note

If your wireless access point/router supports

Wi-Fi Protected Setup (PIN Method) and you

want to configure your machine using the PIN

(Personal Identification Number) Method, see

Using the PIN Method of Wi-Fi Protected Setup in

the Network User’s Guide on the CD-ROM.

LCD messages when using the

SES/WPS/AOSS control panel menu

Setting WLAN Searching for or accessing the

access point, and

downloading settings from the

access point.

Connecting

SES/WPS/AOSS

Connecting to the access

point.

Connected The machine has successfully

connected.

Connection

Error

A session overlap was

detected.

No Access

Point

The access point detection

failed.

Connection

Fail

Connection failed.

The machine was not able to

connect with the access point.

Try the configuration from c on

page 27 again.

Note

You can also manually configure the wireless

settings following the steps starting at step 16-a

on page 25.

For Wireless Network Users

Wireless setup is now complete.

To install MFL-Pro Suite, continue to

step 18.

For Windows

Users:

Now go to

Page 29

For Macintosh Users:

Now go to

Page 33

Windows

Wireless Network

Windows

Macintosh

Wireless Network

Install the drivers & software

(Windows

2000 Professional/XP/XP Professional x64 Edition/

Windows Vista

)

Before you install

MFL-Pro Suite

a Make sure that your computer is ON and you

are logged on with Administrator rights.

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears,

choose your machine. If the language screen

appears, choose your language.

b The CD-ROM Top Menu will appear. Click

Install MFL-Pro Suite.

IMPORTANT

• If there are any programs running, close

them.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

• The screens may differ depending on your

operating system.

• The supplied CD-ROM includes ScanSoft™

PaperPort™ 11SE. This software supports

Windows

2000 (SP4 or greater), XP (SP2 or

greater), XP Professional x64 Edition and

Windows Vista

. Update to the latest

Windows

Service Pack before installing

MFL-Pro Suite.

IMPORTANT

Disable all personal firewall

software (other than Windows

Firewall), anti-spyware or

antivirus applications for the

duration of the installation.

Note

If the Brother screen does not appear

automatically, go to My Computer (Computer),

double-click the CD-ROM icon, and then

double-click start.exe.

Windows

Wireless Network

c When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

d The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by

the installation of MFL-Pro Suite.

e When the Brother MFL-Pro Suite Software

License Agreement window appears, click

Yes if you agree to the Software License

Agreement.

f Choose Wireless Network Connection, and

then click Next.

g Click on Wireless settings checked and

confirmed check box, and then click Next.

h For Windows

XP SP2 or greater/XP

Professional x64 Edition/Windows Vista

users, when this screen appears, choose

Change the Firewall port settings to enable

network connection and continue with the

installation. (Recommended) and click Next.

If you are using a firewall other than Windows

Firewall or Windows

Firewall is off, this screen

may appear.

See the instructions provided with your firewall

software for information on how to add the

following network ports.

 For network scanning, add UDP port 54925.

 If you still have trouble with your network

connection, add UDP port 137.

Note

• If this screen appears, click OK and restart

your computer.

• If the installation does not continue

automatically, open the top menu again by

ejecting and then reinserting the CD-ROM or

double-click the start.exe program from the

root folder, and continue from b to install

MFL-Pro Suite.

• For Windows Vista

, when the User Account

Control screen appears, click Allow.

Windows

Wireless Network

Windows

Macintosh

Wireless Network

i The installation of the Brother drivers will

automatically start. The installation screens

appear one after another.

j When the On-Line Registration screen is

displayed, make your selection and follow the

on-screen instructions.

Note

• If there is more than one machine connected to

the network, choose your machine from the list,

and then click Next.

This window will not appear if there is only one

machine connected on the network, it will be

chosen automatically.

• If your wireless settings fail, an error message

will appear during the installation of MFL-Pro

Suite and the installation will be terminated.

Confirm your settings by following the

on-screen instructions. If you encounter this

failure, go to step 16-a on page 25 and setup

the wireless connection again.

• If you are using WEP and the LCD displayed

Connected but your machine is not found,

make sure you entered the WEP key correctly.

The WEP key is case sensitive.

• If the IP address of the machine is not yet

configured for use on your network, the

following screen appears.

Click OK and then click Configure IP

Address. Enter an IP address for your

machine that is suitable for your network by

following the on-screen instructions.

IMPORTANT

DO NOT cancel any of the screens during the

installation. It may take a few seconds for all

screens to appear.

Note

For Windows Vista

, when this screen appears,

click the check box and click Install to complete

the installation correctly.

Windows

Wireless Network

Finish and restart

a Click Finish to restart your computer. After

restarting the computer, you must be logged on

with Administrator rights.

b Choose the firmware update setting and click

OK.

Install MFL-Pro Suite on

additional computers

(if needed)

If you want to use your machine with multiple

computers on the network, install MFL-Pro Suite on

each computer. Go to step 18 on page 29.

Now go to

Proceed to Install Optional Applications on

page 35.

Note

If an error message appears during the software

installation, run the Installation Diagnostics

located in Start/All Programs/Brother/

MFC-XXXX (where MFC-XXXX is your model

name).

Note

Internet access is required for the firmware

update.

Note

Network license (Windows

)

This product includes a PC license for up to 2

Users.

This license supports the installation of the

MFL-Pro Suite including ScanSoft™ PaperPort™

11SE on up to 2 PCs on the network.

If you want to use more than 2 PCs with

ScanSoft™ PaperPort™ 11SE installed, please

purchase the Brother NL-5 pack which is a

multiple PC license agreement pack for up to 5

additional users. To purchase the NL-5 pack,

contact your authorized Brother dealer or contact

Brother customer service.

Finish

The installation is now

complete.

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the

most suitable driver when printing from

applications that use the XML Paper Specification

documents. Please download the latest driver by

accessing the Brother Solutions Center at

http://solutions.brother.com/

Macintosh

Wireless Network

Windows

Macintosh

Wireless Network

Install the drivers & software (Mac OS X 10.3.9 - 10.4.x - 10.5.x)

Before you install

MFL-Pro Suite

a Make sure your machine is connected to the

power and your Macintosh is ON. You must be

logged on with Administrator rights.

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive.

b Double-click the Start Here OSX icon to install.

c Choose Wireless Network Connection, and

then click Next.

d Click on the Wireless settings checked and

confirmed check box, and then click Next.

Follow the on-screen instructions.

e Please wait, it will take a few seconds for the

software to install. After the installation, click

Restart to finish installing the software.

f The Brother software will search for the Brother

device.

IMPORTANT

• For the latest drivers and information on the

Mac OS X you are using, visit

http://solutions.brother.com/

• For Mac OS X 10.3.0 to 10.3.8 users, upgrade

to Mac OS X 10.3.9 - 10.5.x.

• Make sure there are no memory cards or a

USB Flash memory drive inserted into the

machine.

Macintosh

Wireless Network

g If the machine is configured for your network,

choose the machine from the list, and then click

OK.

h When this screen appears, click OK.

The installation of MFL-Pro Suite is now

complete.

Go to step 20 on page 34.

Install

Presto! PageManager

When Presto! PageManager is installed OCR

capability is added to Brother ControlCenter2. You

can easily scan, share and organize photos and

documents using Presto! PageManager.

a Double-click the Presto! PageManager icon

and follow the on-screen instructions.

Install MFL-Pro Suite on

additional computers

(if needed)

If you want to use your machine with multiple

computers on the network, install MFL-Pro Suite on

each computer. Go to step 18 on page 33.

Note

• If your wireless settings fail, the installation of

the MFL-Pro software will be terminated.

Confirm your network settings. If you encounter

this failure, go to step 16-a on page 25 and

setup the wireless connection again.

• If this screen appears click OK.

Enter a name for your Macintosh in

Display Name up to 15 characters long and

click OK. Go to h.

The name you enter will appear on the

machine’s LCD when you press the Scan key

and choose a scan option. (For more

information, see Network Scanning in the

Software User’s Guide on the CD-ROM.)

Finish

The installation is now

complete.

Windows

Install Optional Applications

Install FaceFilter Studio

supported by

Reallusion, Inc

FaceFilter Studio is an easy-to-use borderless photo

printing application. FaceFilter Studio also lets you

edit your photo data and add photo effects such as

red eye reduction or skin tone enhancement.

a Open the top menu again by ejecting and then

reinserting the CD-ROM or by double-clicking

the start.exe program from the root folder.

b The CD-ROM Top Menu will appear. Choose

your language and then click Additional

Applications.

c Click the FaceFilter Studio button to install.

Install FaceFilter Studio

Help

To get instructions on how to use FaceFilter Studio,

download and install FaceFilter Studio Help.

a To run FaceFilter Studio, go to

Start/All Programs/Reallusion/

FaceFilter Studio on your computer.

b Click the button on the upper right corner

of the screen.

c Click Check for updates to go to the

Reallusion update web page.

d Click the Download button and choose a folder

to save the file in.

e Close FaceFilter Studio before you start the

installer for FaceFilter Studio Help.

Double-click the downloaded file from the

folder you specified and follow the on-screen

instructions for installation.

IMPORTANT

• The machine must be ON and connected to

the computer.

• The computer must be connected to the

Internet.

• Make sure you are logged on with

Administrator rights.

• This application is not available for

Windows Server

2003/2008.

Note

To view the complete FaceFilter Studio Help,

choose Start/All Programs/Reallusion/

FaceFilter Studio/FaceFilter Studio Help on

your computer.

Windows

Install Optional Applications

Install

BookScan&Whiteboard

Suite supported by

Reallusion, Inc

You can install BookScan&Whiteboard Suite.

The BookScan Enhancer software can correct your

scanned book images automatically. The

Whiteboard Enhancer software cleans up and

enhances text and images from photos taken of your

whiteboard. (Internet access required.)

a Open the top menu again by ejecting and then

reinserting the CD-ROM or by double-clicking

the start.exe program from the root folder.

b The CD-ROM Top Menu will appear. Choose

your language and then click Additional

Applications.

c Click the BookScan&Whiteboard Suite

button to install.

IMPORTANT

• The machine must be ON and connected to

the computer.

• The computer must be connected to the

Internet.

• Make sure you are logged on with

Administrator rights.

• This application is not available for

Windows Server

2003/2008.

For Network Users

BRAdmin Light utility (for Windows

users)

BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother

products on your network, view the status and configure basic network settings, such as IP address.

For more information on BRAdmin Light, visit us at http://solutions.brother.com/

Install the BRAdmin Light

configuration utility

a Click Advanced and then Network Utilities on

the menu screen.

b Click BRAdmin Light and follow the on-screen

instructions.

Set your IP address, Subnet Mask

and Gateway using BRAdmin Light

a Start BRAdmin Light. It will search for new

devices automatically.

b Double-click the unconfigured device.

c Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway,

and then click OK.

d The address information will be saved to the

machine.

Note

If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version

that is available as a download from http://solutions.brother.com/

Note

If you have a DHCP/BOOTP/RARP server in your

network, you don’t have to do the following

operation. The machine will automatically obtain

its own IP address.

For Network Users

BRAdmin Light utility (for Mac OS X users)

BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother

products on your network, view the status and configure basic network settings, such as IP address from a

computer running Mac OS X 10.3.9 - 10.5.x.

The BRAdmin Light software will be installed automatically when you install the printer driver. If you have already

installed the printer driver, you don’t have to install BRAdmin Light again. For more information on BRAdmin Light,

visit us at http://solutions.brother.com/

Set your IP address, Subnet Mask

and Gateway using BRAdmin Light

a Double-click the Macintosh HD icon on your

desktop.

b Choose Library, Printers, Brother and then

Utilities.

c Double-click the file BRAdmin Light.jar and

run the software. BRAdmin Light will then

search for new devices automatically.

d Double-click the unconfigured device.

e Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway,

and then click OK.

f The address information will be saved to the

machine.

Note

• If you have a DHCP/BOOTP/RARP server in

your network, you don’t have to do the

following operation. The machine will

automatically obtain its own IP address.

• Make sure that version 1.4.2 or later of Java™

client software is installed on your computer.

For Network Users

Restore the network settings to factory default

To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.

a Make sure the machine is not operating, then disconnect all the cables from the machine (except the power

cord).

b Press Menu, 5, 0.

0.Network Reset

c Press 1 to choose 1.Reset.

d Press 1 to choose 1.Yes.

e The machine will restart, re-connect cables once this is complete.

Entering Text for Wireless Settings (MFC-253CW/255CW/257CW only)

Most number keys have three or four letters printed on them. The keys for 0, # and l do not have printed letters

because they are used for special characters.

By pressing the correct number key repeatedly, you can access the character you want.

For configuring wireless network settings

Putting spaces

To enter a space in a name, press c twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press d or c to move the cursor under the incorrect

character, press Clear/Back. Re-enter the correct character. You can also back up and insert letters.

Repeating letters

If you need to enter a letter that is on the same key as the letter before, press c to move the cursor right before

you press the key again.

Special characters and symbols

Press l, # or 0, and then press d or c to move the cursor under the special character or symbol you want.

Press OK to select it.

Press

Key

One

time

Two

times

Three

times

Four

times

Five

times

Six

times

Seven

times

Eight

times

2 abcABC2a

3 defDEF3d

4 gh iGHI 4g

5 jklJKL5j

6 mn oMNO6m

7 pqr sPQRS

8 tuvTUV8t

9 wxyzWXYZ

Press l for

(space) ! ” # $ % & ’ ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _

Press 0 for

0 \ { | }

Consumables

Replacement consumables

When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more

information about the ink cartridges for your machine, visit http://www.brother.com/original/

or contact your local

Brother re-seller.

Ink cartridge

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother International Corporation.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.

Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or

other countries.

Apple, Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries.

Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates

in the United States and/or other countries.

FaceFilter Studio is a trademark of Reallusion, Inc.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the

United States and/or other countries.

AOSS is a trademark of Buffalo Inc.

Wi-Fi, WPA, WPA2, Wi-Fi Protected Access and Wi-Fi Protected Setup are either trademarks or registered trademarks of Wi-Fi Alliance in the

United States and/or other countries.

Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other trademarks are the property of their respective owners.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and

specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for

any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other

errors relating to the publication.

This product includes software developed by the following vendors:

This product includes the “KASAGO TCP/IP” software developed by ELMIC WESCOM, Inc.

Black Yellow Cyan Magenta

LC980BK LC980Y LC980C LC980M

What is Innobella™?

Innobella™ is a range of genuine consumables offered by Brother.

The name "Innobella™" derives from the words "Innovation" and "Bella"

(meaning "Beautiful" in Italian) and is a representation of the "innovative"

technology providing you with "beautiful" and "long lasting" print results.

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Others manual(s) of Brother MFC-295CN

Brother MFC-295CN User Manual - English - 159 pages

Brother MFC-295CN User Manual - German - 163 pages

Brother MFC-295CN Installation Guide - German - 40 pages

Brother MFC-295CN Installation Guide - Dutch - 40 pages

Brother MFC-295CN User Manual - Dutch - 163 pages

Brother MFC-295CN User Manual - French - 167 pages

Brother MFC-295CN Installation Guide - French - 40 pages

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