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Alcatel-Lucent OmniTouch 8012 Manual

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Alcatel-Lucent OmniTouch™ 8002/8012 DeskPhone
OmniPCX Office Rich Communication Edition
User Manual
8AL90879USBBed02
R110-1414
2
Introduction
Thank you for choosing a telephone from the 80x2 range manufactured by Alcatel-Lucent.
How to read this guide
All features and configurations procedures in this guide are described step by step. Thus you are
sometimes invited to select menus or sub-menus displayed on the phone screen. To recognize them,
these menus are written in a purple italic font.
As an example, if you need to access the routing features, the documentation shows:
o Routing
It means that you have to:
o use the up and down navigation key until the requested label appears on the screen,
o press on the OK key to validate your choice.
3
1 GETTING TO KNOW YOUR TELEPHONE 5
2 USING YOUR TELEPHONE 7
2.1 MAKING A CALL (COMMUNICATIONS) 7
2.2 MAKE A CALL USING THE PERSONAL PHONE BOOK (DIRECTORY) 7
2.3 CALL BY NAME (COMMUNICATIONS) 7
2.4 REDIAL LAST NUMBER 8
2.5 RECEIVING A CALL 8
2.6 INTERPHONY 9
2.7 CALL LOG 9
3 DURING CONVERSATION 10
3.1 MUTE, SO THAT YOUR CORRESPONDENT CANNOT HEAR YOU 10
3.2 MAKING A SECOND CALL DURING A CONVERSATION 10
3.3 ANSWERING A SECOND CALL DURING A CONVERSATION 10
3.4 PLACING A CALL ON HOLD (HOLD) 11
3.5 SWITCHING BETWEEN CALLS 11
3.6 TRANSFERRING A CALL 11
3.7 THREE-WAY CONFERENCE 12
3.8 SENDING DTMF SIGNALS 12
3.9 ADJUST AUDIO VOLUME 12
4 KEEP IN TOUCH 13
4.1 INFORMATION ABOUT THE PHONE ( WHO AM I?) 13
4.2 DIVERTING CALLS TO ANOTHER NUMBER (IMMEDIATE DIVERSION) (ROUTING) 13
4.3 MODIFY THE FORWARD (ROUTING) 13
4.4 CANCEL THE FORWARD (ROUTING) 13
4.5 DIVERTING YOUR CALLS TO YOUR VOICE MESSAGE SERVICE (ROUTING) 13
4.6 CONSULTING YOUR VOICE MAILBOX 13
4
5 SET UP YOUR PHONE 14
5.1 PROGRAMMING YOUR PERSONAL DIRECTORY (DIRECTORY) 14
5.2 CONFIGURING THE TELEPHONE RINGER (SETTINGS) 14
5.3 ADJUSTING SCREEN CONTRAST (SETTINGS) 15
5.4 SELECTING LANGUAGE (SETTINGS) 15
5.5 ACTIVATE/DEACTIVATE IDENTITY SECRECY (SETTINGS) 16
5.6 SELECT THE HEADSET -(8012 ONLY) (SETTINGS) 16
5.7 LOCK/UNLOCK THE PHONE 16
6 GUARANTEE AND CLAUSES 17
6.1 SAFETY INSTRUCTIONS 17
6.2 REGULATORY STATEMENTS 18
5
1 Getting to know your telephone
Alpha-numerical keypad.
Start call key /Redial key
End call key / Release key.
Up and Down navigation keys to navigate within menus, OK key to select menu and
confirm a choice.
Return to idle screen and quick access to the Call by name feature (one press in idle
mode).
Mute key: Press the Mute key during a conversation to prevent your contacts from
hearing you. Pressing this key in idle mode activates the interphony mode.
To adjust volumes up or down.
Hands-free/Loudspeaker Key: To make or answer a call without lifting the receiver.
Use also this key to switch headset, handset or handsfree.
Access the voice mail feature or the list of missed calls. This key is blinking in case of
new message or missed call
6
7
2 Using your telephone
2.1 Making a call (Communications)
Use one of the following:
Dial directly the number for your call
Lift the receiver Enter the destination number
Hands free Dial the destination number
Make a call using the personal phone book
Search by name (you can also access the search by name feature via the alphapad)
To make an external call, dial the outside line access code before dialing your contact number.
0 is the default code for an outside line (By default).
In case your correspondent is already in communication and can not answer to your call, a message is
displayed on your phone indicating that your call is queued.
2.2 Make a call using the personal phone book (Directory)
Directory (In idle state) / From directory (If you have taken the line)
Select your correspondent from the list If you have taken the line (with the handset or the hands
free), the selected correspondent is automatically called.
Call
2.3 Call by name (Communications)
Use one of the following:
o
o Communications (Press twice) Select the dial by name feature
Enter the name of your correspondent
Select the correspondent
Start the call
In case your correspondent is already in communication and can not answer to your call, a message is
displayed on your phone indicating that your call is queued.
8
2.4 Redial last number
► Redial the last outgoing call
Start call key
Call back the last dialed number
► Redial from redial list
Long press on the start call key
Select the number to redial from the last 50 dialed numbers
In case your correspondent is already in communication and can not answer to your call, a message is
displayed on your phone indicating that your call is queued.
2.5 Receiving a call
► Stop the ringer
Use one of the following:
o Once
o Silent
► Answer the call
Use one of the following:
o Lift the receiver
o Start call key
o Hands free
o Take call
► Reject the incoming call
Use one of the following:
o Twice
o Reject call
► Deflect a call
o Deflect
o Enter the number where to deflect the call.
9
2.6 Interphony
When activating the interphony mode, all incoming calls are automatically answered by the phone.
In idle state
Press the interphony (mute) key
When the light associated with the key is lit (blue), the feature is activated
When your caller hangs up, interphony mode remains active.
2.7 Call log
If you are away from your desk, you can consult the call log when you come back. You can consult incoming
calls, missed calls and outgoing calls.
Call Log
Incoming calls / Outgoing calls / Missed calls
Once you have selected an entry, you can:
Call the correspondent
Save the entry in the local directory
Delete the entry
Delete all entries from the call log. (When deleting all entries, only entries of the current call
log are deleted. Example: deleting all entries when consulting incoming calls call log will
delete incoming calls entries only. Missed calls and outgoing calls entries won't be deleted.).
You can have up to 50 entries for each type of call (incoming, outgoing or missed calls).
Missed calls call log can also be accessed via the message key: .
10
3 During conversation
3.1 Mute, so that your correspondent cannot hear you
You can hear your correspondent but he/she cannot hear you:
During a conversation
Disable microphone The key lights up
Resume the conversation The key is no longer lit
3.2 Making a second call during a conversation
Use one of the following:
o New call
o
o Enter the number of the second correspondent The first call is on hold
o New call
o (Press twice)
o Dial by last name
Select your correspondent from the list
o From directory
Select your correspondent from the list
► To cancel your second call and recover the first:
You are in conversation with the second correspondent and the first one is on hold. On the
display of the phone, first and second correspondents are identified by b10L1-b10and b10L2-
b10preceding their names or phone numbers.
Display the second correspondent
Use one of the following:
o Enquiry off
o Hang up
You are automatically connected with the first contact.
You are on the line with your first contact
3.3 Answering a second call during a conversation
During a conversation, another person is trying to call you You can take the call as long as it is
displayed on the screen.
Use one of the following:
Take call
The first call is on hold
11
► To cancel your second call and recover the first:
You are in conversation with the second correspondent and the first one is on hold. On the
display of the phone, first and second correspondents are identified by b11L1-b11and b11L2-
b11preceding their names or phone numbers.
Display the second correspondent
Use one of the following:
o Enquiry off
o Hang up
You are automatically connected with the first contact.
You are on the line with your first contact
3.4 Placing a call on hold (hold)
During a conversation, you wish to place the call on hold and recover it later, on the same telephone.
During a conversation
Put on hold Your call is placed on hold
Recover the call on hold:
Retrieve
3.5 Switching between calls
You are in communication with the first correspondent and the second is on hold. On the display of
the phone, first and second correspondents are identified by b11L1-b11and b11L2-b11 preceding their
names or phone numbers
Display the second correspondent. You are automatically connected with the second
contact.
Display the first correspondent. You are automatically connected with the first contact.
3.6 Transferring a call
► You are in communication with a first correspondent
New call
Call the recipient of the transfer
Transfer (before the recipient answers) The two correspondents are connected
Return to idle screen
► You are in communication with two correspondents.
Transfer The two correspondents are connected
Return to idle screen
On-Hook Transfer: when in communication with two correspondents you can also on-hook the receiver
to connect the two correspondents.
12
3.7 Three-way conference
You are in communication with a first correspondent. A second correspondent is on hold.
Conference You are in conference mode
► To end the conference
Use one of the following:
o End conf
o Hang up
o On-hook the receiver
If you initiated the conference, when one of your correspondents leaves the conference, you stay in
conversation with the other correspondent.
3.8 Sending DTMF signals
During a conversation you sometimes have press dialing keys to send DTMF signals, such as with a
voice server, an automated attendant or a remotely consulted answering machine.
By default during a communication, your telephone is configured to send codes in voice frequency:
enter these codes directly using the keys on your telephone.
For more information regarding this configuration, contact the person in charge of your installation.
3.9 Adjust audio volume
During a call, to adjust the volume of the loudspeaker, receiver or headset:
During a conversation
Adjust audio volume
The selected volume is memorized for the next call. The loudspeaker, receiver and headset have each
a separate memorized volume.
13
4 Keep in touch
4.1 Information about the phone ( Who am I?)
Who am I?
The extension number of the phone and the user name is displayed.
4.2 Diverting calls to another number (immediate diversion) (Routing)
Routing
Immediate forward
Enter the forward destination number
If needed, use the "C" key to erase characters
The programmed forward is displayed on the screen and the Homepage key is lit When programming
this forward, the screen displays: Imm fwd-\> followed by the destination number
You can continue to make calls but can only receive calls on the phone to which you have forwarded
your calls.
4.3 Modify the forward (Routing)
Routing
Immediate forward
Enter the new number
If needed, use the "C" key to erase characters
Return to idle screen
4.4 Cancel the forward (Routing)
Routing
Deactivate
Return to idle screen
4.5 Diverting your calls to your voice message service (Routing)
Routing
Imm forward to VM
Return to idle screen
The programmed forward is displayed on the screen and the Homepage key is lit When programming
this forward, the screen displays: Imm fwd-\> VM
4.6 Consulting your voice mailbox
Voice mail
Confirm access to the voice mail by entering the password
Follow the instructions of the voice guide
Terminate consultation
Use one of the following:
o Hang up
o On-hook the receiver
14
5 Set up your phone
5.1 Programming your personal directory (Directory)
You can store up to 100 records in your personal directory.
► Access your personal directory
Directory
► Create a record in the personal phone book
New
1st name: Enter the first name
Name: Enter name
Num: Enter the number
Save the record
Return to idle screen
Enter the text: the number pad keys have letters that you can display by successive presses. Some
special characters can be displayed by successively pressing the key "*" (+% $ / & () [ ] = the key "#"
(@) or the key "1" (- _). Press twice on the key b141b14to enter a space character.
► Modifying a record in the personal directory
• Select the record to be modified
• Modify
• 1st name: Enter the first name
• Name: Enter name
• Num: Enter the number
• Save the record
• Return to idle screen
Enter the text: the number pad keys have letters that you can display by successive presses. Some
special characters can be displayed by successively pressing the key "*" (+% $ / & () [ ] = the key "#"
(@) or the key "1" (- _). Press twice on the key b141b14to enter a space character.
► Delete a record
• Select the card to delete
• Delete
• Return to idle screen
5.2 Configuring the telephone ringer (Settings)
• Settings Phone Ringing
► Choose the tune
• Melody
• Select the volume you want ()
• Return to idle screen
15
► Adjusting the ringer volume
• Level
• Select the volume you want (9 levels)
• Validate your choice
• Return to idle screen
► Activate/deactivate meeting mode (progressive ringing)
• Ringing mode
• You can select one of three types of ringing
• Normal ringing
• Silent mode (When this mode is activated, Ringing off is displayed on the screen)
• ProgressiveRinging
• Return to idle screen
You can combine meeting ring mode and discreet ring mode. For example, if you want a very quiet
ringing, select silent mode with one or three beeps before ringing and you will hear only beeps when
the phone rings
► Activate/deactivate discreet ring mode
• Beep
• 1 beep before ring / 3 beeps before ring / Ring without beep
• Return to idle screen
You can combine meeting ring mode and discreet ring mode. For example, if you want a very quiet
ringing, select silent mode with one or three beeps before ringing and you will hear only beeps when
the phone rings
► Adjust ringer volume while a call arrives
• Your telephone rings
• Adjusting the ringer volume
► Adjust ringer volume in idle mode
• Select the volume you want (9 levels)
• / Return to idle screen
5.3 Adjusting screen contrast (Settings)
• Settings Phone Contrast
• Use one of the following:
o
o
• Validate your choice
5.4 Selecting language (Settings)
• Settings Phone Language
• Select the language of your choice
• Validate your choice
16
5.5 Activate/deactivate identity secrecy (Settings)
You can choose to hide your identity. Instead of your phone number normally displayed on your
external correspondent phone, "anonymous" will be displayed.
• Settings Phone Secrecy Call
• Activate
5.6 Select the headset -(8012 only) (Settings)
• Settings Phone RJ9 plug
• Handset / Headset
5.7 Lock/unlock the phone
When the phone is locked, you can only call certain numbers, such as emergency calls.
► Lock your phone
• Long press on the 'OK' key on the phone to activate the lock feature.
• Press the 'OK' key to confirm
• Your phone is locked.
• A specific message on the phone's screen notifies you that the phone is locked.
► Unlock your phone
• Long press on the 'OK' key to deactivate the phone's lock feature.
• Enter your password to unlock the phone
• Your phone is locked.
17
6 Guarantee and clauses
6.1 Safety Instructions
Changes or modifications to the equipment not expressly approved by the party responsible for
compliance could void the user\'s authority to operate the equipment.
Magnets could affect the functioning of pacemakers and implanted heart defibrillators. Keep a
safe distance between your pacemaker or implant defibrillator and the handset which includes
magnetic elements: 4 centimeters (1,6 inches) at least.
To limit the risk of interference, people with pacemakers must keep the wireless telephone away
from their equipment (minimum distance of 15 cm/6 inches).
It is recommended to follow the standard acceptance procedures before using this equipment in
human safety critical areas (hospitals...).
The handset includes magnetic elements that may attract sharp metallic objects. To prevent
injury, before each use ensure sharp metallic objects are not stuck to the earpiece.
Avoid using phones (other than cordless) during an electrical storm. There may be a remote risk of
electric shock from lightning.
Do not use the device in environments where there is a danger of explosion.
Do not plug this phone into an Integrated Services Digital Network (ISDN) connection or into a
regular Public Switched Telephone Network (PSTN) connection. This can result in severe damage
to the phone.
Never allow your telephone to come into contact with water.
To clean your telephone, use a soft damp cloth. Never use solvents (trichlorethylene, acetone,
etc.) which may damage the plastic parts of your telephone. Do not use aerosol cleaners.
Class 2 for OmniTouch C$C3 8012 DeskPhone according to IEEE802.3af), or via DC-in by a Certified
Direct Plug-In or Cord connected Power Unit approved as "LPS" (Limited Power Source) against
CSA/UL/IEC 60950-1 and rated 5V dc, minimum 1A.
If you are connected to a POE connection do not use AC power supply.
The PoE (Power over Ethernet) devices that supply or receive power and their connected cables
must all be completely indoors.
The RJ-45 jack is not used for telephone line connection.
18
6.2 Regulatory Statements
► Marking
This equipment is in compliance with the essential requirements of R&TTE Directive 1999/5/EC and
with Directive 2011/65/UE (ROHS).
The Declaration of Conformity may be obtained from:
Alcatel-Lucent 3 avenue Octave Gréard 75007 Paris, France
ebg_global_supportcenter@Alcatel-Lucent.com.
USA and Canada
This device complies with Part 15 of the FCC Rules and with RSS-210 of Industry Canada. Operation is
subject to the following two conditions: (1) this device may not cause harmful interference, and (2)
this device must accept any interference received, including interference that may cause undesired
operation.
This equipment has been tested and found to comply with the limits for a class B digital device,
pursuant to Part 15 of the FCC Rules and ICES-003 of Canada. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try correct the interference by consulting the dealer.
► Exposure to Radio Frequency Signals.
► This equipment complies with the internationally recognized radiation exposure
(SAR) limits of 1.6 W/kg.
User Instructions
Only use the handset in temperatures between -5 C to +45 C (23 F to 113 F). This product is intended
for use in an indoor environment only. This apparatus is Hearing Aid Compatible (HAC).
Acoustic shock protection
Maximum sound pressure level for handset is compliant with European, US and Australian standards.
► Directive 2003/10/EC specifying the risks inherent in noise at work
► Disposal
The equipment must be returned to a collection point for electronic equipment waste
disposal. Defective batteries must be returned to a collection point for chemical waste
disposal.
Related Documentation
Other languages for these Safety and Regulatory Instructions and User Documentation are available at
the following Web site http://enterprise.alcatel-lucent.com?product=All&page=Directory
… 17


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