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Workspace and workflow
Last updated 10/4/2014
To view additional information about an InDesign document, hold down Ctrl and choose Help > About InDesign
(Windows) or hold down Command and choose InDesign > About InDesign (Mac OS).
Use the Open command
1 Choose File > Open and select one or more documents.
2 Do one of the following, and then click Open:
Select Normal (Windows) or Open Normal (Mac OS) to open the original document or a copy of a template.
Select Original (Windows) or Open Original (Mac OS) to open an original document or template.
Select Copy (Windows) or Open Copy (Mac OS) to open a copy of a document or template.
3 If a warning message appears telling you that the color settings in the document are different from the color settings
in the application, select an option, and click OK.
Note: Color warning messages are off by default, but you can show warnings if you change the default settings in the
Color Settings dialog box (Edit >Color Settings.)
4 If a warning message appears telling you that the document contains missing fonts, do one of the following:
Click OK. InDesign will automatically format the text with a substitute.
Click Find Font to search for and list fonts used throughout your document.
For more information on finding missing fonts, see Find and change fonts.
5 If a warning message appears telling you that the document contains missing or modified links, use the Links panel
to fix the links. See
Update, restore, and replace links .
Open recent document
Choose File > Open Recent, and select one of the documents you saved recently.
To specify how many recent documents are displayed, choose Edit > Preferences > File Handling (Windows), or
InDesign > Preferences > File Handling, and then specify a number for Number Of Recent Items To Display. The
maximum number is 30.
Choosing word lists when opening documents
When opening a document, you may see an alert message asking if you want to use the word list in the document or
an exception word list in the user dictionary. An exception word list includes words that were added to the User
Dictionary while the document was worked on. If you know which exception word list you use, click its button. If you’re
not sure, click either button, choose Edit > Spelling > Dictionary to inspect the word lists, and then, if necessary, choose
Edit > Preferences > Dictionary (Windows) or InDesign > Preferences > Dictionary (Mac OS) to reset the word list used
for composition. See
Hyphenation and spelling dictionaries.
Convert earlier versions of InDesign documents
To convert previous versions of InDesign documents to the current version, choose File > Open and open the file.
Keep in mind the following points:
If you used third-party plug-ins to create an earlier version of a document, check with the manufacturer to make
sure that they are installed correctly for and are compatible with InDesign CS5 before you convert the document.
When you convert a document, you may see an alert message asking if you want to use the exception word list
in the user dictionary or the one in the document. For information about this alert message, see
Choosing word
lists when opening documents.
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