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Adobe InDesign CC - 2014 Manual

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Workspace and workflow
Last updated 10/4/2014
A InCopy content names B InDesign document name C Assignment Out Of Date status D Available And Text Up To Date status E In Use And
Text Out Of Date status F
Editing And Text Up To Date status G Unassigned content H User name I Update Content button J Check Out/Check
In Selection button K
New Assignment button L Delete Selected Assignments/Remove button
A InCopy content names B Assignment Out Of Date status C Assignment name D Available And Text Up To Date status E In Use And Text
Out Of Date status F
Editing And Text Up To Date status G User name H Update Design button I Update Content button J Check Out/Check
In Selection button
Assignment files
In InDesign, assignment files are containers for organizing collections of page items. For example, you might want to
select all the items in a story (headline, byline, copy, graphics, and captions), and then assign them to one InCopy user.
Adding those items to an assignment provides a convenient way for InCopy users to access only the content for which
they are responsible. Assignment files (*.icma) appear in the file system, in the InCopy story bar, and in status messages.
Only InDesign users can create assignment files; only InCopy users can open them.
When you create an assignment, a folder is created in the same location as the InDesign document by default. This
assignment folder includes the *.icma assignment files and a content subfolder that contains any exported InCopy story
files (in .icml format) that are part of images or other resources. Once the assignment is created, store the project folder
in a location where all users have access to it, or create and distribute an assignment package. If content is exported
before it’s added to an assignment, the files on disk are not moved to the content folder of the assignment file.
Assignment files include the following:
• Links or pointers to the associated page items, including placeholder frames. These elements let the InCopy user
open a single file in InCopy and have editorial access to multiple page items.
• Any transformations on the graphics included in the assignment, such as moving, scaling, rotating, or shearing.
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