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Adobe InCopy CC - 2014 Manual

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Last updated 6/15/2014
When tagging page items, note the following:
• Text frames must be tagged before you can tag the text inside them.
• You c an app ly on l y one t ag to a fra me .
• Threaded text frames share a single tag, which applies to all text in the thread, including overset text.
• When you tag text within a tagged element (for example, when you tag a paragraph within a tagged story), the text
appears as a child element of an existing element in the Structure pane.
• When you tag an element within a frame with the Autotag button, InCopy automatically tags the frame using the
tag specified in the Tagging Preset Options dialog box.
Tag text within a text frame
1 Choose View > Layout View.
2 Make sure that the text frame in which the text appears is tagged. (If the frame isn’t tagged when you try to tag text
within the frame, InCopy tags the story using default tags.)
3 Do one of the following:
• Using the Type tool , select text within a text frame, and then click a tag in the Tags panel. If you select all of
the text within the frame, the tag is applied to the frame, not to the block of text (unless you’ve selected Add Tag
in the Tags panel).
• Select the text frame, table, table cells, or image that you want to tag, and click the Autotag icon in the Tags panel
to apply a default tag. (See
Specify Autotag defaults .)
• Automatically tag text to which paragraph or character styles have been applied using the Map Styles To Tags
command.
Tag text in tables
When you tag a table for export to XML, you create a table element as well as one cell element for each cell in the table.
The cell elements are child elements of the table element and are created automatically.
1 Choose View > Layout View.
2 Click in the table and choose Table > Select > Table.
3 Select a tag for the table in the Tags panel.
InCopy creates a cell element for each cell in the table (you can display them in the Structure pane). The tag applied
to table cell elements depends on your tagging present options.
4 If needed, tag table cells with a different tag.
For example, you can tag the first-row cells with a different tag to identify them as heading cells. To apply tags to
cells, select the actual table cells in your document, and then select a tag. (Selecting cells in the table also selects the
corresponding cell elements in the Structure pane.)
You can also tag a table by selecting it and then clicking the Autotag icon in the Tags panel. The Table tag (or another
tag of your choice) is applied immediately to the table, according to your Autotag default settings.
Tag content according to styles
Paragraph, character, table, and cells styles you assign to text can be used as a means of tagging text for XML. For
example, a paragraph style called Body can be associated with a tag called StoryText. Then, using the Map Styles To
Tags command, you can apply the StoryText tag to all paragraphs in your document that are assigned the Body
paragraph style. You can map more than one style to the same tag.
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