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Adobe InCopy CC - 2014 Manual

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Last updated 6/15/2014
Inconsistency in applying conditions to spaces and punctuation can result in extra spacing or misspelled words. Decide
whether to make spaces and punctuation conditional. If conditional text begins or ends with punctuation, make the
punctuation conditional too. This makes the text easier to read when you're viewing more than one version.
To avoid word spacing problems, such as having an unconditional space followed by a conditional space, set standards
for handling spaces following conditional text (either always conditional or always unconditional).
To avoid confusion, decide the order in which conditional text will appear and use this order throughout the document.
Indexes and cross-references When indexing a document, pay attention to whether index markers are placed inside or
outside conditional text. Keep in mind that index markers in hidden conditional text are not included in the generated
index.
If you create a cross-reference to conditional text, make sure that the source text has the same condition. For example,
if you add a cross-reference in a “Windows” paragraph and the text anchor appears in a “Mac” condition, the cross-
reference is unresolved when the “Mac” condition is hidden. “HT” appears next to the cross-reference in the Hyperlinks
panel.
If you create a cross-reference to a paragraph in which some text is conditional and then change the visibility settings
of that condition, update the cross-reference.
Create conditions
Conditions you create are saved in the current document. If no documents are open when you create a condition, that
condition appears in all new documents you create.
You can make conditional text easy to identify by specifying condition indicators, such as wavy red underlines.
In managed InCopy files, you can apply existing conditions, but you cannot create or delete conditions. You can hide
or show conditional text in InCopy, but the changes do not appear in InDesign when the managed file is checked in. In
InCopy standalone documents, you can create, apply, and change the visibility of conditions as in InDesign.
1 Choose Window > Type & Tables > Conditional Text to display the Conditional Text panel.
2 Choose New Condition from the Conditional Text panel menu, and type a name for the condition.
3 In the Indicator group, specify the appearance of the indicator to which the condition is applied.
By default, indicators (such as wavy red lines) are set to appear in the document but not be printed or output. You
can choose an option from the Indicators menu in the Conditional Text panel to hide indicators or to print and
output them, which can be useful for review purposes.
4 Click OK.
Apply conditions to text
You can apply multiple conditions to the same text. By default, condition indicators identify conditional text. However,
if indicators are hidden, you can use the Conditional Text panel to determine which conditions have been applied to
the current text. A solid check mark indicates the condition is applied to the current text. A dim check mark indicates
that the condition is applied only to part of the selection.
1 Select the text to which you want to apply the condition.
2 In the Conditional Text panel (Windows > Type & Tables > Conditional Text), do any of the following:
• To apply a condition, click the condition, or click the box next to the condition name.
• To apply a condition and remove other conditions applied to the text, Alt-click (Windows) or Option-click (Mac
OS) a condition.
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