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Adobe InCopy CC - 2014 Manual

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InCopy and InDesign
Last updated 6/15/2014
All Spreads Exports all content in the InDesign document to the assignment file. This option provides the maximum
amount of fidelity; it also provides the slowest performance because the assignment file displays the design and layout
of every page, including pages not relevant to the section a user is editing.
Linked Image Files When Packaging Includes a copy of linked images in the assignment package. Selecting this option
gives InCopy users access to images but increases the package’s file size. InCopy users can include images while
returning a package.
Export content as separate InCopy files (InDesign)
If your workgroup prefers working with separate files rather than using assignments, you can export InCopy content
without using an assignments file. Compared with creating a single assignment file with references to multiple content
files and layout information, this method creates a separate file (.icml) for each text or graphics frame you specify in
the document. To see the context of the content you are editing, you must also open the associated InDesign document
(.indd).
Cater the InDesign document to suit your workflow needs. For example, if you want all of the editor’s comments to be
exported in a single file, create a layer for the editor to make comments. You can then export all the content on the
selected layer.
Note: A quick way to export content as separate InCopy files is to use the Selection tool to drag selected frames into the
Unassigned InCopy Content in the Assignments panel.
1 In InDesign, create a document with one or more text frames, graphics frames, or placeholder items.
2 Do either of the following:
• Select the text or graphics frame of a single story, or Shift-click to select multiple frames.
• Click an insertion point in a story, or select some text in a text frame.
3 Choose Edit > InCopy > Export, and then choose one of the following options:
Selection Exports all selected text and graphics frames.
Layer Exports all content on the selected layer.
All Stories Exports every story that has not been exported already.
All Graphics Exports every graphic that has not been exported already.
All Graphics And Stories Exports every story and graphic that has not been exported already.
If you export all content in the document, and then add more text or graphics frames to the same document, you
can save time exporting the new ones by using the Export > All Stories (or All Graphics or All Graphics And Stories)
command again. InDesign exports only the new content.
4 Enter a name and location for the files, and then click Save.
The file name you specify is used as a prefix for identifying each exported content file in the file system. If you export
multiple text frames, the first several characters of the text are automatically appended to the file name; for example,
“mystory-Upcoming cycling events.icml.” For multiple graphics frames, the file names are formed as “mystory-
graphic,” “mystory-graphic-1,” and so on. The file name appears in the file system, in the InCopy story bar, and in
status messages.
5 When prompted, save your InDesign file.
The InCopy content is now managed, and is available to be checked out and edited by other users in the workflow.
Shared content appears in the Links panel just like imported graphics. If you move a shared file manually, you can use
the Links panel to update its link.
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