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Adobe ACROBAT X STANDARD Manual

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USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
Participating in a PDF review
Review a PDF
When you receive an email invitation to a PDF review, the invitation typically includes the PDF as an attachment or
provides a URL to the PDF. Alternatively, some invitations include a Forms Data Format (FDF) attachment. When
opened, an FDF file configures your review settings and opens the PDF in Acrobat.
PDFs in a review have special features, including commenting tools and a document message bar with instructions.
Use the commenting tools to add comments to the PDF and then submit them. Either publish the comments to a
comment server where others can see them, or send comments as an email attachment to the review initiator.
Note: It’s possible to receive a PDF that doesn’t include special features. If so, add your comments using tools from the
Annotations and Drawing Markup panels in the Comment pane. Then save the PDF and send it back. (See
“Annotations
and drawing markup tools overview” on page 129.)
To review the PDF later, reopen it from the Tracker. Doing so ensures that your comments are added to the tracked
copy of the PDF, and that the initiator receives your comments. If you don’t send or publish your comments right
away, save the PDF before you close it to avoid losing your comments. Until the initiator receives your comments, they
appear only in your local copy of the PDF and aren’t visible to other reviewers. For a video on the basics of reviewing,
see
www.adobe.com/go/lrvid_014_acrx_en
If you review a PDF using Acrobat 9 or earlier, or Reader 9 or earlier, some features are not available.
More Help topics
“Reply to comments” on page 143
“Rejoin a review” on page 124
“Save the PDF with comments” on page 126
Join a review
1 In your email application, open the PDF by clicking the URL or double-clicking the attachment (PDF or FDF).
2 Do one or more of the following, if prompted:
• Log in to Acrobat.com with your Adobe ID and password.
• Click Connect in the Shared Review dialog box.
• Click OK in the Welcome To Shared Review window. This window shows the review deadline, participants,
whether each reviewer has made any comments, and the comment server location.
• Type your name, email address, company name, and job title.
3 Save the file to a location that you can find easily, such as the desktop.
4 Add comments to the PDF using tools in the Comment pane. To delete a comment, select it and press Delete. (You
can only delete the comments that you made.)
5 Do all of the following that apply:
• If you’re notified that new comments from other reviewers are available, click the message. New comments appear
in the PDF.
• To find out if new comments are available from other reviewers, click the Check For New Comments button .
6 Submit your comments by clicking Publish Comments or Send Comments To Review Initiator in the document
message bar.
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