Manual Aastra Aastra 6757 - OpenCom 1000 (page 5 of 48) (English)

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Aastra 673xi / 675xi

Telephony with SIP Phones

at the OpenCom 1000 Communications System

User Guide

Welcome to Aastra

Thank you for choosing this Aastra product. Our product meets the strictest

requirements with regard to quality and design.

This user guide will show you how to use your Aastra 673xi / 675xi and answer

most of the questions that may arise.

If you require further technical support or information about other Aastra

products, please refer to our website at http://www.aastra.de or

http://www.aastra.com. It provides additional notes and tips on the product.

We hope you enjoy using the Aastra 673xi / 675xi.

Contents

Aastra 673xi / 675xi SIP Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Aastra 673xi / 675xi Key Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

About this Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Distinctive Features of the Communications System . . . . . . . . . . . . . . . . . . . . . . . . . 8

Using the Aastra 673xi / 675xi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Telephoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Calling with Selective Line Seizure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Holding a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Taking a Call from Another Terminal (Take) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Accepting a Call for Another Terminal (Pick-up). . . . . . . . . . . . . . . . . . . . . . . . . .12

Ending a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Three-Party Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Toggling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Transferring Call to Another Caller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Other Device Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Handsfree / Open-Listening Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Mute Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Call Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Adjusting Volume Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Using Headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Speed Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Speed Dialling with Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Speed Dialling with Number Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Caller Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Call Forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Message Waiting (MWI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Voicebox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Busy Lamp Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Phone Lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Flexible Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Log Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Log In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

ACD Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Configuring the Aastra 673xi / 675xi. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Automatic Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Web Configurator of the OpenCom 1000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Aastra 673xi / 675xi Web Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Function Keys Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Aastra 673xi / 675xi Restarting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Deleting a Local Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Restoring Factory Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Manually Configuring an IP Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Aastra 673xi / 675xi Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

The Options Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Aastra 673xi / 675xi SIP Telephones

The telephones of the product family Aastra 673xi / 675xi are Voice over IP (VoIP)

telephones in accordance with the internationally standardised SIP standard

(Session Initiation Protocol). Connected to the communications system

OpenCom 1000 you have additional comfort functions available.

Models of the Aastra 673xi / 675xi product family

The Aastra 673xi / 675xi product family consists of the Aastra 6730i and

Aastra 6731i as well as the Aastra 6751i, Aastra 6753i, Aastra 6755i and

Aastra 6757i telephones. The models differ primarily regarding the display size

and number of programmable keys (function keys). These keys are configured

using the OpenCom 1000 communications system and offer access to individually

configurable system functions such as e.g. configuring call forwarding, executing

speed dialling, displaying a busy lamp field or accessing the phone book of

OpenCom 1000 communications system.

Furthermore, the models of the Aastra 673xi / 675xi product family differ

regarding their controls. The Aastra 6751i e.g. has a special toggle key This

system function can be controlled with other models using multiple existing trunk

keys / / .

Aastra 6730i – basic level version of the

Aastra 673xi product family

Aastra 6731i – with 802.3af (PoE), two

Ethernet ports for PC and LAN

Aastra 673xi / 675xi SIP Telephones

The Aastra 6755i and Aastra 6757i models have large and freely programmable

displays for executing system functions.

Aastra 6751i – basic level version of the

Aastra 675xi product family

Aastra 6753i – headset jack and six

function keys

Aastra 6755i – comfort display, six

function keys and six softkeys

Aastra 6757i – premium display and

twelve softkeys

Aastra 673xi / 675xi SIP Telephones

Key Extensions

With an Aastra M670i or Aastra M675i key extension the Aastra 6753i, Aastra 6755i

and Aastra 6757i telephones can provide additional function keys:

Up to three key extensions can be connected to designated telephones: three key

extensions of either the M670i type or three of the M675i type. Key extensions

cannot be combined on the OpenCom 1000 communications system:

Note

The Aastra 6730i, Aastra 6731i or Aastra 6751i do not offer key extensions.

Aastra M670i: 36 function keys

Aastra M675i: 20 softkeys respectively

programmable on three levels (total of

60 storage locations)

Key Extension can be connected to the telephones

(up to three) M670i Aastra 6753i

Aastra 6755i

Aastra 6757i

(up to three) M675i Aastra 6755i

Aastra 6757i

Aastra 673xi / 675xi SIP Telephones

Aastra 673xi / 675xi Key Description

The following tables explain the existing keys for all Aastra 673xi / 675xi models.

Aastra 6730i and Aastra 6731i

Keys Key Description and Function

Hold key: puts the current call on hold. Press this key

once again to retrieve the call on hold.

Redial key: redials previously dialled numbers.

Pressing the Redial key twice redials the last number

dialled.

Goodbye key: ends an active call or exits an open

menu page without saving any changes made.

Mute key: turns the microphone on or off.

Volume control keys: adjusts the volume for the

handset, ringer and speaker.

Options key: accesses the Options List menu card

(please refer to The Options Menu starting on

page 38).

Caller List key: opens the caller list of the

OpenCom 1000 communications system (please

refer to Caller Lists starting on page 19 also).

Conference key: establishes a conference

Transfer key: transfers the current call to another

subscriber

Trunk keys: connect you to a specific line or accept a

call which is signalled on the line.

Loudspeaker key: activates the Handsfree for

making and receiving calls without picking up the

handset.

Aastra 673xi / 675xi SIP Telephones

Navigation keys: press the arrow keys up or down to

view different status and text pages on the display.

Press the arrow keys up or down to navigate within a

menu or on a menu page.

Press the left arrow key to exit a menu or menu page.

Press the right arrow key to select a menu selection

or menu page option displayed.

Function keys: the function of these keys is

configured with the OpenCom 1000

communications system. Keys are labelled on a paper

strip.

Next to each function key there is an LED indicator to

show what function is in use.

Aastra 6751i

Keys Key Description and Function

Goodbye key: ends an active call or exits an open

menu page without saving any changes made.

Services key: accesses the Options List menu card

(please refer to The Options Menu starting on

page 38).

Hold key: puts the current call on hold. Press this key

once again to retrieve the call on hold.

Redial key: redials previously dialled numbers.

Pressing the Redial key twice redials the last number

dialled.

Volume control keys: adjusts the volume for the

handset, ringer and speaker.

Save key: this key is not used on the OpenCom 1000

communications system (please refer to page 9 also).

Delete key: removes all entries from the redial list

displayed. You may also use this key to go back a level

in the telephone menu or to delete a character when

entering text.

Aastra 6730i and Aastra 6731i

Keys Key Description and Function

Aastra 673xi / 675xi SIP Telephones

The Aastra 6753i, Aastra 6755i and Aastra 6757i telephones are covered together

as these models only differ in the number and type of function keys.

Toggle key: when you receive a call while talking on

the phone, press this key to accept that call. The first

call is put on hold. Press the Toggle key to toggle

back and forth between the calls.

Loudspeaker key: activates the Handsfree for

making and receiving calls without picking up the

handset.

Mute key: turns the microphone on or off.

Navigation keys: press the arrow keys up or down to

view different status and text pages on the display.

Press the arrow keys up or down to navigate within a

menu or on a menu page.

Press the left arrow key to exit a menu or menu page.

Press the right arrow key to select a menu selection

or menu page option displayed.

Aastra 6753i, Aastra 6755i and Aastra 6757i

Keys Key Description and Function

Goodbye key: ends an active call or exits an open

menu page without saving any changes made.

Options key: accesses the Options List menu card

(please refer to The Options Menu starting on

page 38).

Hold key: puts the current call on hold. Press this key

once again to retrieve the call on hold.

Redial key: redials previously dialled numbers.

Pressing the Redial key twice redials the last number

dialled.

Volume control keys: adjusts the volume for the

handset, ringer and speaker.

Aastra 6751i

Keys Key Description and Function

Aastra 673xi / 675xi SIP Telephones

With the Aastra 6755i and Aastra 6757i models the administrator of the

OpenCom 1000 communications system can configure the function and labelling

of the softkeys next to the main display in four key levels. Press the

softkey

(lower right) multiple times to reach the key level desired. With the Aastra 6757i

model the upper softkeys can be configured in two levels.

Trunk keys: connect you to a specific line or accept a

call which is signalled on the line.

Handsfree key: activates the Handsfree for making

and receiving calls without picking up the handset.

When a headset is connected, a call can be accepted

and ended using this key.

Mute key: turns the microphone on or off.

Navigation keys: press the arrow keys up or down to

navigate within a menu or on a menu page.

The left or right arrow key switches the line shown as

the default.

Press the left arrow key to exit a menu or menu page.

Press the right arrow key to select a menu selection

or menu page option displayed.

Function keys: the function of these keys is

configured with the OpenCom 1000

communications system. Keys are labelled either on a

paper strip or via the display depending on the

model.

Next to each function key there is an LED indicator to

show what function is in use.

Softkeys (Aastra 6755i and Aastra 6757i only): the

function of these keys is configured with the

OpenCom 1000 communications system. The

labelling is via the display.

The function and labelling of the softkeys changes

depending on call state, for example when called or

when talking.

Next to each softkey there is an LED indicator to show

what function is in use.

Aastra 6753i, Aastra 6755i and Aastra 6757i

Keys Key Description and Function

Call forw.

Ph.book

Aastra 673xi / 675xi SIP Telephones

About this Manual

This manual describes how to use an Aastra 673xi / 675xi SIP telephone which is

connected to the OpenCom 1000 communications system. If you require further

information, please consult the following manuals available for the models of the

Aastra 673xi / 675xi product family:

Aastra 675xi resp. Aastra 675xi IP Telephone: Installation Guide (print version

included with the product): describes features, controls and possible connections

of your SIP telephone. A specific manual is provided for each model of the product

family. You may download a PDF version of the installation guide for the

Aastra 6730i, Aastra 6731i, Aastra 6751i / Aastra 51i, Aastra 6753i / Aastra 53i,

Aastra 6755i / Aastra 55i and Aastra 6757i / Aastra 57i terminals from the Aastra

website.

Aastra 673xi resp. Aastra 675xi IP Telephone: User Guide: describes the most

frequently used IP telephony features for the telephone user. A specific manual is

provided for each model of the product family. You may download a PDF version

of the installation guide for the Aastra 6730i, Aastra 6731i, Aastra 6751i /

Aastra 51i, Aastra 6753i / Aastra 53i, Aastra 6755i / Aastra 55i and Aastra 6757i /

Aastra 57i terminals from the Aastra website.

Model 675xi Series Phones: Administrator Guide (English): contains extensive

information for the administrator and describes how to configure the SIP tele-

phone within the network. You may download a PDF version of this user guide

(valid for the Aastra 9143i, Aastra 9480i, Aastra 9480i CT, Aastra 673xi and

Aastra 675xi) from the Aastra website.

Distinctive Features of the Communications System

When you operate an Aastra 673xi / 675xi on the OpenCom 1000 communications

system, some functions deviate from how they are described in the installation

guide and in the user guide.

This applies especially to functions which are provided locally on the device as

well as via the OpenCom 1000 communications system. In these cases, the func-

tions provided by the communications system are used. The corresponding local

device menus will not appear then.

■ The Aastra 673xi / 675xi does not offer call forwarding. This means that in the

simplified Options menu the item 1.Call Forward is not available (please refer

to The Options Menu starting on page 38). Use the call forwarding function of

the OpenCom 1000 communications system (please refer to Call Forwarding

starting on page 21).

Aastra 673xi / 675xi SIP Telephones

■ The Aastra 673xi / 675xi does not save any call numbers in the local caller list

nor does it offer a local phone book. Configure function keys instead to access

the callers list (Caller Lists starting on page 19) and the phone book (please

refer to Phone Book starting on page 21) of the OpenCom 1000

communications system.

■ The Aastra 673xi / 675xi has a separate Web interface. If the administrator of

the OpenCom 1000 communications system so desires, this can be activated

(see Aastra 673xi / 675xi Web Configurator starting on page 29). Using this Web

interface, you can possibly programme function keys concurrently and thus

delete or overwrite the keys and functions configured via the OpenCom 1000

communications system.

If a function key has been programmed using the web interface of the

Aastra 673xi / 675xi, for example, this cannot be overwritten through a

configuration from the OpenCom 1000 communications system. In order to

cancel concurrent programming, delete the programming either via the

Aastra 673xi / 675xi Web interface or delete the local configuration on the

Aastra 673xi / 675xi (please refer to Deleting a Local Configuration starting on

page 34).

Using the Aastra 673xi / 675xi

Telephoning

Making Calls

1. In order to establish a connection,

– pick up the handset or

– press the Handsfree key , to make the following call in the handsfree

mode (see Handsfree / Open-Listening Mode starting on page 16).

2. Dial a call number:

– Enter the call number using the number keys.

– Or: press the Redial key to call back a previously dialled call number.

Then select an entry with the navigation keys . Confirm with the

Dial

softkey or pick up the handset.

– Or: Press the function key with the phone book function (please refer to

Phone Book starting on page 21). This function is for selecting a call number

from the phone book of the OpenCom 1000 communications system.

3. Wait for the connection to be set. After about five seconds, the Aastra 673xi /

675xi accepts the entire call number and dials. To speed up dialling, press the

hash key after entering the call number.

Calling with Selective Line Seizure

If multiple trunk keys are configured for your telephone, you can seize a line selec-

tively

1. Press a trunk key / / to seize a specific line.

Optional: Use the left arrow key or right arrow key to select a line.

In the display the line numbers (L1, L2...) are shown and indicate whether this

line is free and can thus be seized.

2. Dial a call number (see page 10).

Using the Aastra 673xi / 675xi

Note

If the administrator has linked a trunk key / / with a SIP user

account, you will be calling under the call number of the SIP user account. If the

trunk key is not linked, the call number of trunk key 1 is used.

Answering a Call

An incoming call is signalised via ringer, a blinking trunk key and the blinking red

LED indicator to the upper right:

To accept the call, you:

■ pick up the handset or

■ press the blinking trunk key / / or

■ press the Handsfree key to accept the following call in the handsfree

mode (see page 16).

During call signalling you can press the

Ignore

softkey to suppress call signalling

(on the Aastra 6755i / 6757i). The person calling continues to hear the ringing

tone.

Note

Press a function key with the call protection function (see Call Protection starting

on page 16). This function rejects the incoming call. The person calling hears the

busy tone.

Holding a Call

You can briefly interrupt an ongoing call:

1. Press the Hold key . The person calling now hears music on hold.

2. Press the Hold key again or press the

Pickup

softkey to continue the call.

Using the Aastra 673xi / 675xi

Taking a Call from Another Terminal (Take)

You can accept an ongoing call from another terminal on your Aastra 673xi / 675xi

and continue it there. To be able to do so, your telephone and the other terminal

have to have the same internal call number. To do so, a Take function key must be

configured on the Aastra 673xi / 675xi (see Web Configurator of the

OpenCom 1000 starting on page 28).

To accept the call on the Aastra 673xi / 675xi you:

■ pick up the handset and press the Take function key or

■ – when the handset is not picked up – press the Take function key to accept

the call in the handsfree mode (please refer to page 16).

Accepting a Call for Another Terminal (Pick-up)

You can accept a call for another telephone in your Pickup group. To do so, a Pick-

up function key must be configured on the Aastra 673xi / 675xi (see Web Configu-

rator of the OpenCom 1000 starting on page 28).

Another telephone in your Pickup group is ringing. When your telephone is idle,

the call number / the name of the caller and the called pick-up group member are

displayed. To accept the call, you:

■ pick up the handset and press the Pick-up function key or

■ – when the handset is not picked up – press the Pick-up function key to accept

the call in the handsfree mode (please refer to page 16).

If you are telephoning and would like to accept a call using Pickup …

1. Press an unassigned trunk key, e.g. trunk key 2 .

The person calling is put on hold and now hears music on hold.

2. Press the Pick-up function key.

3. You can also toggle back and forth between callers or initiate a conference

with both callers (please refer to page 14 also).

Ending a Call

To end a call you do as follows:

■ Put down the handset.

■ press the Goodbye key .

Using the Aastra 673xi / 675xi

Three-Party Conference Calls

You are making a call, e.g. on the trunk key 1 , its LED indicator is lit. You can

now forward the call, execute an enquiry, switch back and forth between two sub-

scribers (“toggle”) or set up a conference. You can use any available trunk key

/ / for three-party conference calls.

Note

The Aastra 6751i has just one trunk key. Use the navigation keys to forward a

call (up arrow key) or to initiate a conference (down arrow key). For details, please

refer to the Aastra 6751i user guide.

Enquiry

While telephoning, you can make an enquiry to another subscriber.

Note

The enquiry function cannot be used to transfer calls on SIP telephones.

Alternatively, use the

Xfer

softkey resp. the Transfer key on the

Aastra 6730i / 6731i. Press the up arrow key on the Aastra 6751i / 6753i.

1. Press an unassigned trunk key, e.g. trunk key 2 . Press the up arrow key on

the Aastra 6751i.

You hear the internal dialling tone. The person calling is put on hold and now

hears music on hold.

2. Now dial the call number of the subscriber desired and make the enquiry call.

3. Press the Goodbye key to terminate the enquiry call.

4. on the Aastra 6730i / 6731i / 6753i / 6755i / 6757i: Press the trunk key where

the first caller is waiting. You are now connected with the caller on hold once

again.

If after ending the enquiry call you put down the handset, after a few seconds

you will automatically be called back with the connection on hold.

on the Aastra 6751i: Press the key labelled Cancel on the display. You are now

connected with the first caller once again.

Using the Aastra 673xi / 675xi

Toggling

On the Aastra 6730i / 6731i / 6753i / 6755i / 6757i

While you are conducting an enquiry call, the first caller is put on hold (see

page 13). Now you can toggle between callers (switch back and forth).

1. Press the trunk key (e.g. ) of the caller waiting currently. The other caller is

put on hold. The LED indicator of the trunk key of the respectively held caller

blinks during this process. The held caller hears music on hold.

2. Press the trunk key of the caller waiting to switch to that caller. The other caller

is now put on hold.

Tip: While you are talking with the first caller (the second caller is

on hold), you can initiate a conference with both callers. To

do so, press the

Conf

softkey resp. the Conference key

on the Aastra 6730i / 6731i. To end the conference

specifically, please read the description on page 15.

3. Ending toggling: Press the Goodbye key to terminate the current call.

4. Then press the trunk key where the other caller is waiting. You are now

connected with the caller on hold once again.

On the Aastra6751i

You can also toggle between two callers on the Aastra 6751i. To be able to do so,

the second caller has to call while you are already telephoning with someone else.

1. You are telephoning and receive a call. Press the Toggle key to accept

the call. The first caller is put on hold and now hears music on hold.

2. In order to return to the first caller, press the Toggle key once again.

3. Ending toggling: Press the Goodbye key to terminate the current call.

4. Then press the Toggle key where the other caller is waiting. You are now

connected with the caller on hold once again.

Transferring Call to Another Caller

1. Press the

Xfer

softkey resp. the Transfer key on the Aastra 6730i / 6731i.

Press the up arrow key on the Aastra 6751i / 6753i.

You hear the internal dialling tone. The person calling is put on hold and now

hears music on hold.

2. Dial the call number of the internal subscriber desired.

Using the Aastra 673xi / 675xi

– Transferring a call with notification: When the subscriber answers,

announce the call transfer. Then press the

Xfer

softkey resp. the Transfer

key on the Aastra 6730i / 6731i. Press the up arrow key on the

Aastra 6751i / 6753i.

– Transferring a call without notification: When you wish to wish to transfer

the call without notification, wait for the ringing tone. Then press the

Xfer

softkey resp. the Transfer key on the Aastra 6730i / 6731i. Press the up

arrow key on the Aastra 6751i / 6753i. The caller on hold now hears the ringing

tone of the transfer destination and waits for the call to be accepted.

Conference

You can speak with two callers simultaneously in a so-called “Three-Party Con-

ference”.

1. Dial the call number of the first caller.

2. Press the

Conf

softkey resp. the Conference key on the Aastra 6730i /

6731i. Press the down arrow key on the Aastra 6751i / 6753i.

3. Press the available trunk key (e.g. ) and dial the call number of the second

caller.

The other caller is put on hold.

4. When the second caller answers, announce the conference. Press the

Conf

softkey resp. the Conference key on the Aastra 6730i / 6731i once again.

Press the down arrow key on the Aastra 6751i / 6753i.

You are now connected with both callers in a three-party conference. The

display shows the list of conference partners.

5. Do the following to end the conference:

– Dropping an individual subscriber from the conference: Use the

navigation keys to select one subscriber and press the

Drop

softkey. This

ends the connection to the selected subscriber.

Dropping an individual conference participiant cannot be done using a softkey

on the Aastra 6730i / 6731i or on the Aastra 6751i / 6753i. Please refer to the

user guide of the respective device for more details on this function.

– Ending a conference: Put down the handset or press the Goodbye key

to end the conference (connection to both subscribers).

Using the Aastra 673xi / 675xi

Other Device Functions

Handsfree / Open-Listening Mode

You can make a call in the handsfree mode, e.g. to let anyone present in the room

listen in. Before or during a call, press the Handsfree key (on the

Aastra 6730i / 6731i and on the Aastra 6751i: the Loudspeaker key ). The

speaker is switched on. The red LED indicator next to the Handsfree key lights up.

Press the key once again to switch the speaker off.

Mute Function

If you do not want the caller to listen in to what, e.g. you are discussing with

someone in the room, you can temporarily mute the telephone. During a call

press – the Mute key . The microphone is switched off. The red LED indicator

next to the key blinks and your caller can no longer hear you. Press the Mute

key once again to switch the microphone back on.

Call Protection

You can configure a function key with the do not disturb function (please refer to

Function Keys Reference starting on page 31).

1. Press the function key to activate the do not disturb function.

The LED indicator next to the function key lights up, the display shows

DND

Callers now receive the busy signal. Internal callers with system terminals also

receive No Answer on the display.

2. Press the function key once again to deactivate the do not disturb function.

Adjusting Volume Level

You can adjust the volume of the ringer, of the handset or of the speaker with the

Volume keys .

■ During call signalling you can adjust the volume of the ringer.

■ While making a call, you adjust the volume of the handset or – in the handsfree

mode – the volume of the speaker.

Using the Aastra 673xi / 675xi

Using Headset

A headset can be connected to an Aastra 673xi / 675xi (exception: Aastra 6751i).

You can press the Handsfree key in this case in order to accept and end calls .

You can configure via the Options menu of the Aastra 673xi / 675xi, whether to use

the headset or the speaker for handsfree operation (see Settings starting on

page 27).

The Aastra 6730i / 6731i does not provide a separate headset connector. With

these telephones, you can replace the handset with a headset.

Note

Establishing a call can be delayed with SIP telephony. When using a headset, e.g.

you should wait a second before you begin to speak.

Speed Dialling

You can save call numbers either to the function keys or to the number keys of

your telephone as speed dialling destination.

Speed Dialling with Function Keys

Select speed dialling destination

■ Pick up the handset and press the function key where the speed dialling

destination is programmed.

alternatively – when you wish to call in the handsfree mode:

■ Press the function key – with the handset down – where the speed dialling

destination is programmed.

Configuring a speed dialling destination

A call number is saved as a speed dialling destination to a function key via the Web

Configurator of the OpenCom 1000 (OCW):

1. To do so start the OCW and open the configuration dialogue for your

Aastra 673xi / 675xi. The procedure is described in the chapter Web

Configurator of the OpenCom 1000 starting on page 28.

2. Click on the desired key entry in the Key column of the Programmable keys

on terminal / Softkeys on terminal table.

The dialogue for configuring this key opens.

Using the Aastra 673xi / 675xi

3. In the Key type field select the Speed dial entry. In the Label field you can

enter a text for labelling the key on the display of your telephone. In the Call

no. field you enter the call number to be saved to this function key. In the Line

field select the line to be seized when the call number is dialled or accept the

default.

4. Click on the Accept button to save programming.

Changing or deleting a speed dialling destination

Do the following to delete a programmed speed dialling destination:

1. To do so, start the OCW and open the configuration dialogue for your

Aastra 673xi / 675xi (please refer to the chapter Web Configurator of the

OpenCom 1000 starting on page 28).

2. Click on the desired key entry in the Key column of the Programmable keys

on terminal / Softkeys on terminal table.

The dialogue for configuring this key opens. You see the current key

configuration.

3. To change programming, change the entries in the fields Label, Call no. and

Line.

To delete programming, select the entry - in the Key type field. All

configuration settings are now removed and no longer appear on the display.

4. Click on the Accept button to save changed or deleted programming.

Speed Dialling with Number Keys

Select speed dialling destination

■ Pick up the handset. Press the number key where the desired call number is

saved for a few seconds.

alternatively – when you wish to call in the handsfree mode:

■ Press the number key – with the handset down – where the speed dialling

destination is programmed.

Configuring a speed dialling destination

You can configure the number keys as speed dialling keys directly on your

Aastra 673xi / 675xi:

1. Press one of the number keys for a few seconds.

Aastra 6755i / 6757i: The display shows the Enter Number: menu card.

Using the Aastra 673xi / 675xi

Aastra 6730i / 6731i and Aastra 6751i / 6753i: The display shows Speeddial->

Enter Number. Confirm with the down arrow key.

2. Enter the destination call number using the number keys. To correct a

mistaken number use the

Backspace

function key. Slide the cursor

horizontally with the left arrow key or right arrow key .

3. Use the navigation keys to move the cursor onto the Line: field and press

the

Change

softkey. This selects a trunk key which is to be linked with the

speed dialling.

4. Press the

Save

softkey resp. the right arrow key on the Aastra 6730i / 6731i

or on the Aastra 6751i / 6753i.

The speed dialling is now saved.

Note

Speed dialling destinations saved to number keys can be changed or deleted in

the Web Configurator of the AastraAastra 673xi / 675xi675xi (please refer to the

Changing or deleting a speed dialling destination on page 18).

Caller Lists

You can configure a function key with a caller list function (see Function Keys Ref-

erence starting on page 31). Use this function key to access the caller lists

managed on the OpenCom 1000 communications system. The LED indicator next

to the function key blinks when the caller list contains new entries.

Operation on the Aastra 6730i, Aastra 6731i, Aastra 6753i

1. Press the function key with the caller list function (or the Caller list key on

the Aastra 6730i / Aastra 6731i).

The caller list appears (dependent on configuration, see also Function Keys

Reference starting on page 31: list of calls in absence or list of answered calls).

2. Use the navigation keys to go to the desired entry.

3. To call the caller back, pick up the handset or press the Handsfree key (on

the Aastra 6730i / 6731i: the Loudspeaker key ).

4. To edit the entry, press the

Enter

softkey. Use the navigation keys to go to

the desired option:

–

2 Backspace

to remove the entry displayed. Confirm with the

Enter

softkey.

Using the Aastra 673xi / 675xi

–

3 Delete all

to remove all entries from the list. Confirm with the

Enter

softkey.

–

: shows detailed information on the entry selected.

5. Press the Goodbye key to exit the menu card display.

Operation on the Aastra 6755i, Aastra 6757i

1. Press the function key with the caller list function.

The No reply list appears.

2. Use the navigation keys to go to the desired entry.

3. Press the

Dial

softkey to call the selected entry.

4. Press the

Answered

softkey to switch to the list of answered calls. Press the

softkey to return to the list of no reply calls.

5. To show detailed information on the entry selected, press the

Details

softkey.

Press

–

Backspace

to remove the entry displayed or

–

Dial

to call the entry displayed.

6. Press the

Configuration

softkey to configure the caller list. Use the

navigation keys to get to the desired input line or option on the menu

cards. Confirm with the

softkey or with the

Change

softkey respectively.

Press the

Backspace

softkey to return to the previous menu card. The

following menu cards appear:

Only when more than one call number has been configured for the

Aastra 673xi / 675xi: selecting the call number or trunk key; determines the line

for which the caller list is to be configured

Int./Ext.: the setting determines which calls – only internal, only external or all

calls – are to be saved in the list.

No reply: the setting determines whether an additional list of answered calls is

available.

Answered Calls: the setting determines whether an additional list of answered

calls is available.

7. Press the Goodbye key to exit the menu card display.

Using the Aastra 673xi / 675xi

Phone Book

You can configure on the Aastra 6755i / 6757i a function key with a phone book

function (please refer to Function Keys Reference starting on page 31). Use this

function key to access the phone books managed on the OpenCom 1000 commu-

nications system.

1. Press the function key with the phone book function.

The Phonebook menu card appears.

2. Enter one or multiple first letters into the Name: field to find the phone book

entry you are looking for. Use the number keys to do so. Use the

ABC

abc

123

softkeys to switch the input mode. To correct a mistaken entry use the

Delete

softkey. Slide the cursor horizontally with the left arrow key or

right arrow key . Confirm the entry using the

softkey.

A list of phone book entries of the OpenCom 1000 communications system will

appear.

3. Use the navigation keys to go to the desired entry. Use the

§Page

and

¨Page

softkeys to go from page to page.

4. Press the

Dial

softkey to call the selected entry.

5. Press the

Details

softkey to show detailed information on the entry selected.

6. Press the Goodbye key to exit the menu card display.

Call Forwarding

You can configure a function key with a call forwarding function (please refer to

Function Keys Reference starting on page 31). The following options are available:

■ A function key was programmed with a fixed configured call forwarding (in the

OCW the call forwarding/submit key function was configured, the

Infoscreen option was deactivated during configuration).

Press the function key to activate or deactivate call forwarding. The LED

indicator next to the lights up when call forwarding is activated.

■ A function key was programmed with a fixed configured call forwarding (in the

OCW the call forwarding/submit key function was configured, the

Infoscreen option was activated during configuration). This key function

cannot be configured on the Aastra 6753i.

Using the Aastra 673xi / 675xi

Press the function key to show the forwarded call number, the forwarding

destination and the status on the display. Press the

on/off

softkey to activate

or deactivate call forwarding.

■ A function key was programmed with a call forwarding menu (in the OCW the

call forwarding/menu key function was configured). This key function can

only be configured on the Aastra 6755i / Aastra 6757i.

Press the function key to show the call forwarding menu. Use the navigation

keys to get to the desired input line or option on the menu cards. Confirm

with the

Change

softkeys respectively. Press the

Backspace

softkey to

return to the previous menu card. The following menu cards appear:

– select the call number or trunk key to be forwarded (only when more than

one call number was configured for the Aastra 673xi / 675xi).

– select the unconditional, busy or no reply option

– select the option off (to deactivate), Target callno. (for entering the call

number manually), Attendant (for call forwarding to the central office), or

voicebox (for call forwarding to the IVM)

– after entry: select the Internal, External or int.+ext. call type

Press the Goodbye key to exit the menu card display.

Message Waiting (MWI)

The Aastra 673xi / 675xi can receive short messages.The OpenCom 1000 commu-

nications system also has a configuration determining whether or not you are

informed of incoming e-mails.

You can configure a Message Waiting function key (see Web Configurator of the

OpenCom 1000 starting on page 28) which enables to read messages on the tele-

phone display. The function key blinks red when there are new messages.

1. Press the Message Waiting function key.

2. Use the navigation keys to go to the desired entry.

3. To call back the sender press the

Dial

softkey or pick up the handset.

4. To show detailed information on the entry selected, press the

Details

softkey.

The text, date and time of the message is shown.

Using the Aastra 673xi / 675xi

Further options:

– Press the

Backspace

softkey to delete the selected entry.

– Press the

Tone -> on

Tone -> off

softkey to switch on/off the acoustic

signalling of incoming messages.

Voicebox

The OpenCom 1000 communications system provides you with a voicebox which

serves as an “answering machine” if desired. To operate the voicebox, it is

recommended to configure a key with the Voice mail function (see Function Keys

Reference starting on page 31). Activating or deactivating the voicebox is done via

call forwarding to a voicebox call number (please refer to Call Forwarding starting

on page 21).

Any time there are new messages on your OpenVoice voicebox, the Aastra 673xi /

675xi display shows the symbol

‚

and the number of voicebox messages received

next to it.

1. Press the function key with the Voice mail function.

The Voice -Mail menu card appears.

2. If more than one call number was configured for the Aastra 673xi / 675xi select

the line with the navigation keys . Confirm using the

Select

softkey.

The voicebox is called.

3. The next steps are voice controlled. Follow the Voice menu instructions.

4. Press the Goodbye key to exit the voicebox system.

Busy Lamp Field

Use the Busy Lamp Field function key (BLF, busy lamp) to view the free or busy

state of another internal subscriber. For every desired call number of a subscriber

you have to configure a separate BLF function key (please refer to Function Keys

Reference starting on page 31). The LED indicator next to the function key shows

the state of the subscriber connected:

■ Unlit ( ): The subscriber is free. Press the BLF function key to call the

subscriber.

■ Blinking ( ): The subscriber is being called. Press the BLF function key to

accept the call (“Pickup”).

■ Lit ( ): The subscriber is busy.

Using the Aastra 673xi / 675xi

You can also programme a softkey with the BLF function to one of the additional

key levels. In this case, you must activate the level with the

softkey so that

the LED indicator shows the state of the subscriber connected.

Phone Lock

You can lock the Aastra 673xi / 675xi to prevent unauthorised use. Locking and

unlocking is available without password by default.

Note

Change the user password as needed via the Aastra 673xi / 675xi Web interface

(please refer to Aastra 673xi / 675xi Web Configurator starting on page 29).

1. Press the Options key (or the Service key on the Aastra 6751i).

The Options List menu card appears.

2. Use the navigation keys to select the 3.Phone Lock menu entry. Confirm

with the right arrow key or with the

Select

softkey.

3. Confirm Lock the phone? on the display with the

Lock

softkey.

Phone is locked appears on the display. When in this state, no functions can

be triggered and no calls made. It is possible, however, to accept incoming

calls.

You can unlock the phone:

1. Press the Options key (or the Options key on the Aastra 6751i).

To unlock the phone and Password: appear on the display.

2. Enter the user password using the number keys. Confirm with the right arrow

key or with the

Enter

softkey.

Note

When the Aastra 673xi / 675xi is locked, emergency calls to predefined call

numbers can still be made. The system administrator determines which call

numbers are allowed in the OpenCom 1000 communications system. These are

usually the call numbers 112, 110, 0112 and 0110.

Using the Aastra 673xi / 675xi

Flexible Workstation

The OpenCom 1000 communications system supports the “flexible workstation”

feature. There are two variants of this feature:

■ Hot Desking: Multiple employees use the same workstation at different times,

each employee has their own call number

■ Free Seating: An employee works at different workstations; the employee

retains his/her call number.

Use this feature to transfer the configuration of an Aastra 673xi / 675xi to another

Aastra 673xi / 675xi (of same type).

Log Out

The Aastra 673xi / 675xi is operative or logged in.

1. Press the

logout

softkey.

2. Confirm the restart with the

softkey.

The Login menu card appears.

The Aastra 673xi / 675xi is not in operation or logged out. The Login menu card

appears.

1. Use the navigation keys to go to the Callno./ID field.

To initiate transfer of the device configuration, enter the call number of the

Aastra 673xi / 675xi to load its configuration.

2. Use the navigation keys to go to the PIN field.

– To transfer the device configuration you can enter the user password linked

with the desired call number. Use this password to also call the personal Web

Configurator, for example, for your Aastra 673xi / 675xi (please refer to Web

Configurator of the OpenCom 1000 starting on page 28).

– Enter the numeric password (PIN) that the administrator of the

OpenCom 1000 communications system set up for automatic configuration.

Entering the password is done in the alphanumeric mode. Press a number key

multiple times to reach the desired digit.

3. Confirm using the

softkey.

Using the Aastra 673xi / 675xi

4. If the original Aastra 673xi / 675xi is still in operation, you have to confirm

transfer of the configuration with the

Yes

softkey.

The Aastra 673xi / 675xi restarts – it is configured with the transferred

configuration. The Aastra 673xi / 675xi originally using this configuration also

restarts and the Login menu card appears.

ACD Group

An ACD key is available on your Aastra 673xi / 675xi if you are member (agent) of

an ACD group (ACD = Automatic Call Distribution), see Web Configurator of the

OpenCom 1000 starting on page 28. Members of an ACD-group can be reached

under a collective call number. When calls are made to the group, the communica-

tions system searches for a free telephone in the group.

The “ACD group” function key is labelled with the ACD group name resp. the

group call number. Also the number of waiting calls is indicated on the key.

Further function keys for managing ACD calls can be configured on the

Aastra 6753i / Aastra 6755i / Aastra 6757i (see Function Keys Reference starting on

page 31).

1. Press the “ACD group” function key to log in to the ACD group.

The LED indicator next to the function key lights up.

2. Press the function key again to log out from the ACD group.

If you have logged out of an ACD group, you can still be reached on your

personal number.

Consult your system administrator if you desire further information about this

function.

Configuring the Aastra 673xi / 675xi

Automatic Configuration

The Aastra 6753i, Aastra 6755i and Aastra 6757i SIP telephones support the “Auto-

matic Commissioning / Auto Provisioning” feature. Use this feature to commission

an Aastra 673xi / 675xi without the administrator of the OpenCom 1000 communi-

cations system having to configure it beforehand. Automatic configuration must

be authorised by the administrator of the OpenCom 1000 communications

system.

1. If the Aastra 673xi / 675xi is currently in operation, press the

logout

function

key and confirm restarting with the

softkey. If a log-in process was

previously interrupted, press the

softkey.

The Login menu card appears.

2. Use the navigation keys to go to the Callno./ID field.

Enter an unused call number to initiate automatic configuration.

3. Use the navigation keys to go to the PIN field.

Enter the numeric password (PIN) that the administrator of the OpenCom 1000

communications system set up for automatic configuration. Entering the

password is done in the alphanumeric mode. Press a number key multiple

times to reach the desired digit. Enter the digits “00” (and delete these digits if

necessary with the

Backspace

softkey) to switch into the numeric mode.

4. Confirm using the

softkey.

The Aastra 673xi / 675xi restarts – it is then configured with a default

configuration for the desired new call number.

Settings

A description of all possible settings of the Aastra 673xi / 675xi can be found in the

user guide of your Aastra 673xi / 675xi telephone (please refer to About this

Manual starting on page 8).

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /

6753i. The key assignment is proposed on the bottom display line.

Configuring the Aastra 673xi / 675xi

1. Press the Options key (or the Service key on the Aastra 6751i).

The Options List menu card appears.

2. Confirm the 1.Preference menu entry with the right arrow key or with the

Select

softkey.

3. Go to the desired setting (please refer to The Options Menu starting on

page 38 and change the setting or the option. Confirm using the

Done

softkey.

4. Press the Goodbye key to exit the menu.

Web Configurator of the OpenCom 1000

When the system administrator given you authorisation to use the Web Configu-

rator of the OpenCom 1000 (OCW) you can do the configuration of the terminal

function keys using a Web browser yourself.

1. Enter the IP address or the DNS name of the OpenCom 1000 communications

system in the address line of the Web browser. Get the IP address from the

administrator of the OpenCom 1000 communications system – this IP address

is not identical with the IP address of your Aastra 673xi / 675xi.

2. Confirm with the enter key to call the login page of the OpenCom 1000

communications system.

3. Enter the user name and password that the administrator of the

OpenCom 1000 communications system gave you. Confirm using the OK

button.

4. Click on the My data and terminals link. Click on the link next to the

Terminals entry.

The configuration dialogue for your Aastra 673xi / 675xi opens.

5. In the configuration dialogue of the Aastra 673xi / 675xi click on one of the

links under the Programmable keys on terminal / Softkeys on terminal

header.

The corresponding key configuration dialogue opens. Select the desired

function under the key type. Enter the additional information necessary for the

function. Confirm the key configuration with the Accept button.

Configuring the Aastra 673xi / 675xi

Web Configurator of the OpenCom 1000 (OCW) –

My data and terminals: Terminal configuration

Function keys that are changed are automatically activated on the Aastra 673xi /

675xi. For a list of the available function key functions please refer to Function Keys

Reference starting on page 31.

Aastra 673xi / 675xi Web Configurator

You can also change the settings of the Aastra 673xi / 675xi using a separate ter-

minal Web Configurator if the administrator of the OpenCom 1000 communica-

tions system has authorised this.

1. Press the Options key (or the Options key on the Aastra 6751i).

The Options List menu card appears.

2. Use the navigation keys to select the 2.Phone Status menu entry. Confirm

with the right arrow key or with the

Select

softkey.

The Phone Status menu card appears.

3. Select the 1.IP&MAC Addresses menu entry. Confirm with the right arrow

key or with the

Select

softkey.

4. Notate the series of digits displayed under the IP Addresses header.

5. Start a Web browser on your workstation computer. Enter the IP address of the

Aastra 673xi / 675xi into the address line of the Web browser and confirm with

the enter key.

Configuring the Aastra 673xi / 675xi

Logging in on the Aastra 673xi / 675xi Web Configurator

6. Enter “user” into the User name field of the login dialogue. Leave the

Password field empty. Confirm using the OK button.

The Aastra 673xi / 675xi Web Configurator appears.

Aastra 673xi / 675xiWeb Configurator: changing a password

7. First click on the User Password link. Enter a new password into the New

Password and Password Confirm fields. Confirm using the Save Settings

button.

Menu entries in the Aastra 673xi / 675xi Web Configurator

The Aastra 673xi / 675xi Web Configurator allows you, e.g. to conveniently con-

figure speed dialling destinations on the Keypad: Speed Dial page.

Especially the telephony functions and key assignments available under Softkeys

and XML as well as under Programmable Keys are designed for universal use

with communications systems by various manufacturers. Please note possible

conflicts with the configuration of the OCW (please refer to Web Configurator of

the OpenCom 1000 starting on page 28 and Deleting a Local Configuration

starting on page 34).

Configuring the Aastra 673xi / 675xi

Please refer to the separate user guides for a detailed description of functions for

each model of the Aastra 673xi / 675xi (see page 8 also).

Note

You should preferably use the Web Configurator of the OpenCom 1000

communications system for configuring the telephone as the functionality is

optimally coordinated. The “Directory List” function of the Aastra 673xi / 675xi

Web Configurator requires technical skill to configure and a corresponding

internet service. Instead, configure the “Ph.Book” function in the OCW, in order to

be able to use the XML key phone book function of the OpenCom 1000

communications system.

Function Keys Reference

Depending on the device type there are various types available and a varying

number of function keys available (please refer to Models of the Aastra 673xi /

675xi product family starting on page 1).

Note

By activating up to four levels, the assignment capacities of each softkey are

multiplied on the Aastra 6755i and on the Aastra 6757i.

With the OCW as a user of the OpenCom 1000 communications system you can

configure and change the following function keys for your Aastra 673xi / 675xi.

Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i

Key type Parameter Function

empty – none

line Line Trunk key; seizes the corresponding

line; there have to be one or

multiple SIP user accounts

configured for the Aastra 673xi /

675xi; LED indicator shows when

line is busy

speed dial Call number and line Direct dials a call number via

desired line

do not disturb – Switches call protection on or off;

LED indicator indicates active

function

Configuring the Aastra 673xi / 675xi

busy lamp Call number and line Busy Lamp Field; LED indicator

shows when subscriber is busy

directory – On the Aastra 6755i / Aastra 6757i

only: Shows phone book (directory)

managed by the OpenCom 1000

communications system

caller list On the Aastra 6730i /

Aastra 6731i /

Aastra 6753i only: No

reply, Answered Calls

Shows caller list managed by the

OpenCom 1000 communications

system

call forwarding/

– On the Aastra 6755i / Aastra 6757i

only: Shows the “call forwarding”

menu; LED indicator shows when

call forwarding is active

call forwarding/

submit

line, type (uncondi-

tional, busy, no reply),

destination, call type

(int, ext, Int./Ext.),

Infoscreen

Switches preprogrammed call

forwarding; LED indicator shows

what call forwarding is active

XML URL Calls the defined URL from a Web

server. Programmable function

control via XML data retrieval

(please refer to the “IP Phone Admin

Guide” administrator guide)

logout – Logs out the telephone

Take – Transfers an active call from another

device operated using your internal

call number

ACD key ACD group Log in / log off to ACD group; LED

indicator shows active function

send ACD help

message

Call no., Message, Line On the Aastra 6753i / Aastra 6755i /

Aastra 6757i only: Sends a

predefined ACD help message to a

predefined call number

Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i

Key type Parameter Function

Configuring the Aastra 673xi / 675xi

Aastra 673xi / 675xi Restarting

You have to restart the Aastra 673xi / 675xi sometimes, for example, to activate a

changed trunk key assignment.

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /

6753i. The key assignment is proposed on the bottom display line.

1. Press the Options key (or the Service key on the Aastra 6751i).

The Options List menu card appears.

2. Use the navigation keys to select the 2.Phone Status menu entry. Confirm

with the right arrow key or with the

Select

softkey.

The Phone Status menu card appears.

ACD post-

processing

extend

Line On the Aastra 6753i / Aastra 6755i /

Aastra 6757i only: Extends post-

processing time of an ACD call

ACD post-

processing exit

Line On the Aastra 6753i / Aastra 6755i /

Aastra 6757i only: Ends post-

processing time of an ACD call

Pick-up – Picks up a call from another device

in your pickup group

Message waiting – Displays the list of short messages

and e-mails received; LED indicator

shows available messages

Voice mail – Shows Voice Mail application, call to

configured OpenVoice-Box

transfer – On the Aastra 6753i only: Starts a

transfer call

conference – On the Aastra 6753i only: Starts a

conference

Function keys for Aastra 6730i / 6731i and Aastra 6753i / 6755i / 6757i

Key type Parameter Function

Configuring the Aastra 673xi / 675xi

3. Select the 6.Restart Phone menu entry. Confirm with the right arrow key

or with the

Select

softkey.

4. Confirm the restart query with the

Restart

softkey.

The Aastra 673xi / 675xi starts and is quickly ready for operation once again.

Deleting a Local Configuration

It is possible that programming of function keys via the personal Web Configu-

rator (OCW) is deactivated by previous local programming via the Web Interface of

the Aastra 673xi / 675xi. This can make it necessary to delete the local configu-

ration of the Aastra 673xi / 675xi.

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /

6753i. The key assignment is proposed on the bottom display line.

1. Press the Options key (or the Service key on the Aastra 6751i).

The Options List menu card appears.

2. Use the navigation keys to select the 2.Phone Status menu entry. Confirm

with the right arrow key or with the

Select

softkey.

The Phone Status menu card appears.

3. Use the navigation keys to select 8.Erase Local Config menu entry.

Confirm with the right arrow key or with the

Select

softkey.

The display shows Please enter the administrator password.

4. Enter the administrator password with the number keys (please refer to

Aastra 673xi / 675xi Passwords starting on page 37). Confirm with the right

arrow key or with the

Enter

softkey.

5. Confirm the display Erase local config? with the

Delete

softkey.

Restoring Factory Settings

It is possible that you have been operating the Aastra 673xi / 675xi with another

communications system or with an Internet SIP provider. To operate the

Aastra 673xi / 675xi with the OpenCom 1000 communications system, you should

restore factory settings.

Configuring the Aastra 673xi / 675xi

Note

The operation is analogous on the Aastra 6730i / 6731i and on the Aastra 6751i /

6753i. The key assignment is proposed on the bottom display line.

1. Disconnect the Ethernet connection of the Aastra 673xi / 675xi.

2. If the telephone is not in operation, turn on the power supply. Wait until the

Aastra 673xi / 675xi has started. Press the Options key now (or the

Options key on the Aastra 6751i).

If the Aastra 673xi / 675xi has already been operated on the OpenCom 1000

communications system, the Options List menu card with 3 menu entries

appears in German. Continue with step 3.

If the Aastra 673xi / 675xi has factory settings only partially active, the Options

List menu card appears with 7 menu entries in English. Continue with step 4.

3. Use the navigation keys to select the 2.Phone Status menu entry. Confirm

with the right arrow key or with the

Select

softkey.

–The Phone Status menu card appears. Use the navigation keys to select

the 7.Factory Default menu entry. Confirm with the right arrow key or

with the

Select

softkey.

– The display shows Please enter the administrator password. Enter the

administrator password with the number keys (please refer to Aastra 673xi /

675xi Passwords starting on page 37). Confirm with the right arrow key or

with the

Enter

softkey.

–Confirm the display Reset phone to factory defaults? with the

Default

softkey.

4. Use the navigation keys to select the 5.Administrator Menu menu entry.

Confirm with the right arrow key or with the

Select

softkey.

– The display shows Please enter the administrator password. Enter the

administrator password with the number keys (please refer to Aastra 673xi /

675xi Passwords starting on page 37). Confirm with the right arrow key or

with the

Enter

softkey.

– Select the 4.Factory Default option. Confirm with the right arrow key or

with the

Enter

softkey.

–Confirm the display Reset phone to factory defaults? with the

Default

softkey.

Configuring the Aastra 673xi / 675xi

Manually Configuring an IP Address

If you do not configure the management of the IP address configuration in your

network via the DHCP server of the OpenCom 1000 communications system, you

can also conduct IP address configuration manually:

1. If the telephone is not in operation, turn on the power supply. Wait until the

Aastra 673xi / 675xi has started. Press the Options key now (or the

Options key on the Aastra 6751i).

If the Aastra 673xi / 675xi has factory settings active, the Options List menu

card appears with 7 menu entries in English.

Note

If the first menu card only contains 3 menu entries (please refer to The Options

Menu starting on page 38), the Aastra 673xi / 675xi has already been configured

by a communications system via DHCP and TFTP. First restore the factory settings

in this case (please refer to Restoring Factory Settings starting on page 34).

2. Use the navigation keys to select the 5.Administrator Menu menu entry.

Confirm with the right arrow key or with the

Select

softkey.

The display shows Please enter the administrator password and Password:.

3. Enter the administrator password with the number keys (please refer to

Aastra 673xi / 675xi Passwords starting on page 37). Confirm with the right

arrow key or with the

Enter

softkey.

The Administrator Menu menu card appears. Navigate through this menu as

described above (see page 35). Use the left arrow key or the

Done

softkey

to get to the last respective menu level.

4. Go to the 1.Configuration Server -> 1.Download Protocol menu card. Use

the navigation keys to select the Use TFTP setting. Confirm the active

setting with the

Done

softkey.

5. Go to the 1.Configuration Server -> 2.TFTP Settings menu card. Under

1.Primary Server enter the IP address of the TFTP configuration server. Press

the star key for the decimal point. Confirm using the

Done

softkey. Under

2.Primary Path enter “/ram/aastra_sip”. Press the hash key twice for the

division sign. Press the “1” number key six times for the underline. Confirm

using the

Done

softkey.

Configuring the Aastra 673xi / 675xi

Note

The OpenCom 1000 communications system provides a TFTP server for

configuring Aastra 673xi / 675xi telephones. You can determine the IP address of

this server in the OCE. In the Network directory select the Connections page.

Find the connection used for the Aastra 673xi / 675xi. The IP address for the

connection entry that you are looking for appears in the TFTP Server column.

6. Close the Configuration Server menu card with the

Done

softkey. Refuse the

restart query with the

Cancel

softkey.

7. In the Administrator Menu menu card select the 2.Network Settings option.

Go to the 1.DHCP Settings: DHCP menu page. Use the

Change

softkey to

change the setting to No. Confirm using the

Done

softkey. In addition, on the

menu pages 2.IP Address and 3.Subnet Mask enter the desired address

configuration manually.

The network configuration entered manually is used after the next restart of the

Aastra 673xi / 675xi. Then the Aastra 673xi / 675xi loads files from the TFTP server

of the communications system. Then if necessary the firmware version of the

Aastra 673xi / 675xi is changed to a version suitable to the communications

system. In addition, the Aastra 673xi / 675xi loads and activates the configuration

specified by the communications system.

Aastra 673xi / 675xi Passwords

Certain functions of the Aastra 673xi / 675xi can only be accessed via password for

security reasons:

■ Login of the Aastra 673xi / 675xi: Under Callno./ID enter your call number.

Under PIN enter the password the administrator of the OpenCom 1000

communications system has provided you (please refer to Flexible Workstation

starting on page 25).

■ Web Configurator of the OpenCom 1000 (OCW): In the password dialogue of

the Web browser enter the user name connected with your call number. The

user name is usually identical with your call number. Enter the password that

the administrator of the OpenCom 1000 communications system gave you.

(please refer to the Web Configurator of the OpenCom 1000 starting on

page 28).

■ Local settings on the telephone: The factory settings password is “22222”.

After the first log in of the Aastra 673xi / 675xi onto the OpenCom 1000

communications system this password is overwritten by the OpenCom 1000

communications system for security reasons.

Configuring the Aastra 673xi / 675xi

The Options Menu

Press the Options key (or the Options key on the Aastra 6751i) in order

to directly configure local settings on the Aastra 673xi / 675xi. Below every menu

card the softkeys available for the Aastra 6755i and the Aastra 6757i respectively

are shown. The Aastra 6730i / 6731i and the Aastra 6751i / 6753i show the corre-

sponding key assignment in the lower line of the display.

Telephone Options menu reference

When factory settings are restored no additional language files are available. In

this case, the display language is set to English.

Key:

Option

1.Preferences

2.Phone Status

3.Phone Lock

Options List

Select -

Done

[1 to 5]

Silent

Ring Tone:

-Cancel

-Done

[further countries]

Tone Set

-Cancel

-Done

<-- [brighter]

--> [darker]

Contrast Level

-Cancel

-Done

* Off

* Auto

Backlight

-Advanced

-Cancel

-Done

Speaker

Headset

Speaker/Headset

Headset/Speaker

Audio Mode

-Cancel

-Done

Low

Medium

High

Headset Mic Volume

-Cancel

-Done

1.Ring Tone

2.Tone Set

Ton es

Select -

- Done

1.Contrast Level

2.Backlight

Display

Select -

- Done

1.Audio Mode

2.Headset Mic Volume

Set Audio

Select -

- Done

Are you sure?

Restart phone

- Restart

-Cancel

Password:

Please enter the ad-

ministrator password.

Enter -

Backspace -

Clear Quit

1.Tones

2.Display

3.Set Audio

Preferences

Select -

- Done

1.IP&MAC Addresses

2.LAN Port

3.PC Port

4.Firmware Info

5.Error Messages

6.Restart Phone

7.Factory Default

8.Erase Local Config.

Phone Status

Select -

- Done

Lock the phone?

Phone Lock

-Lock

-Cancel

1.Call Forward

2.Preferences

3.Phone Status

4.User Password

5.Administrator Menu

6.Restart Phone

7.Phone Lock

Options List

Key:

Option

Factory default menu

PABX operated menu

Index

Aastra 6730i 1

Aastra 6731i 1

Aastra 6751i 2

Aastra 6753i 2

Aastra 6755i 2

Aastra 6757i 2

Aastra M670i 3

Aastra M675i 3

ACD group 26

ACD help message, send 32

ACD key 32

ACD post-processing exit 33

ACD post-processing extend 33

Administrator password 34, 35

Auto provisioning 27

Automatic commissioning 27

Busy Lamp Field 32

Call forwarding 21, 32

Call protection 16, 31

Caller list 19, 32

Callers List key 4

Conference 13, 15, 33

Delete key 5

Directory 32

Emergency calls 24

Enquiry 13

Factory settings 34

Flexible workstation 25

Free seating 25

Function keys 5, 7

Goodbye key 4, 5, 6, 12

Handsfree 16

Handsfree key 7

Hash key 10

Hold key 4, 5, 6

Hot desking 25

IP address 29, 36, 37

Key extensions 3

Aastra M670i 3

Aastra M675i 3

Line 31

Log out 32

Loudspeaker key 4, 6

Message waiting 33

Message waiting (MWI) 22

Mute key 4, 6, 7

My data and terminals 28

Navigation keys 5, 6, 7

Net mask 37

Index

OCW 28

Open-listening 16

OpenVoice 33

Options key 4, 5, 6

Password 37

change 30

Phone book 21

Phone status 29

Pickup 33

Programmable keys 30

Redial key 4, 5, 6

Restarting 33

Save key 5

Softkeys 7

Softkeys and XML 30

Speed dial 31

Speed dialling 17, 30

Take 32

Telephone options

(German) 38

TFTP server 36, 37

Toggle key 6

Toggling 13, 14

Transfer 13, 14, 33

Trunk keys 4, 7

User guide 31

User password 24

Voice mail 33

Volume

setting 16

Volume control keys 4, 5, 6

Web configurator

Aastra 675xi 29

OpenCom 1000 28

XML 32

Notes

As of 02.11.2010 • Subject to changes

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Aastra Aastra 6757 - OpenCom 1000 Manual

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